Special Meeting
Program Review Committee
Wednesday, October 7, 2009
5:30pm – 7:30pm
Boardroom
Present: Keith Snow-Flamer, Marjorie Carson, Hillary Reed, Cindy Hooper, Vinnie Peloso,
Karen Nelson, Lynn Thiesen, Bill Honsal, Brady Reed, Maggie Lynch, Rachel Anderson,
Steve Brown, Mike Peterson, Todd Olsen, Crislyn Parker, recorder
Absent: Melody Pope, Cheryl Tucker, Amber Smith, Anita Janis, Toby Green, Dave
Banducci
Minutes
1. Discuss and Approve Integrated Planning Model draft
Keith described the flow of the current draft of the Integrated Planning Model draft, which
incorporated comments from the October 2 Program Review Committee meeting:
 IR provides program data to the Program review authors, who complete their reviews.
 PRC reviews, comments and validates program reviews and sends them to the Planning
Support Team (PST).
 PST then sorts the documents and forward component sections to the appropriate planning
committee. PST will send resource requests and student success/basic skills/retention data
to divisions for discussion and prioritization. Keith incorporated this aspect because CR,
as college, doesn’t discuss student success/basic skills in aggregate and it is an important
aspect of program review and accreditation.
 PST sends the component documents to each of the functional committees.
 The functional committees send their recommendations to both the Coordinated Planning
Council (CPC) for further prioritization, and the Academic Senate and Classified Council,
in the spirit of communication.
 Each functional planning committee will have a faculty co-chair except the Budge
Planning Committee. Assessment is faculty driven.
o Discussion that all committees should have a faculty co-chair. I
o It was suggested that a list of constituencies should be an addendum to the flow
chart.
o It was voted, by the attending members, 13 ayes and one opposed, that the PRC
will recommend a faculty co-chair sit on the budget committee and it will go
through the collegial consultation process.
 The Enrollment Management Committee (EMC) receives district data from IR and
develops their own plan and submits directly to CPC, so all plans are linked within the
CPC.
 The EMC is an integrated committee which receives separate/different data program
review authors receive. EMC Chair has requested the Academic Senate appoint a faculty
co-chair, as discussed at the October 2, PRC meeting.
 Agreed the EMC be part of the functional committees,
 The communication flow to the Academic Senate and Classified Council is one-way
because it is informal. The Senate and all constituencies should be receiving and
reviewing information at every step from the faculty members on all committees.
 A lot of questions and concerns still exist about targets and score sheet. EMC will look at
where the data comes from, how it is used and that it is transparent. This will be an
ongoing discussion.
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Functional groups make recommendations based on data; assumptions are made about
budgets then forward recommendations to CPC for further refining.
Two-way arrows to/from the cabinet show the responsibility to provide feedback and
communications.
If cabinet makes a decision independent of the program review process, explanation to
constituency groups should follow.
Concern on how transparency can be built into the flow chart, while keeping it simple.
Communication and collaboration are imperative.
Suggested to change the Budget Committee title to Budget Prioritization.
Discussion that Cabinet ratifies a budget based on SLO’s and PLO’s as required by the
accreditation commission.
Add a legend stating that the two-way arrows represent required communication and
feedback.
The Vice-President’s sit on most of these committees and there should already be
communication to the cabinet; should not be surprises either way.
Suggested rubrics be developed for all steps of planning prioritization; build a process that
outlasts any administrations.
Charge the Planning Support team with writing a program review handbook, and develop
draft rubrics to be approved by Program Review and Functional Committees. This
approved planning flow chart should be given to everyone.
Summary Flow chart changes:
 Move EMP into the Integrated Planning Functional Committees box.
 Change the IR arrows to go to both Program Review committee and the Integrated
Planning Functional Committees.
 Recommend faculty co-chairs in all of the functional committees.
Other Summary information:
 PSP will write functional committee rubrics and PRC manual and committees will revise
and approve as needed. Rubrics will include objectives and protocols of each committee.
There was a request that every committee needs to be outcomes-based in all decision
making processes; that should be one consistent criterion in each rubric.
 It is established the Program Review Committee owns the Integrated Planning Model and
it is a living document. The PRC is charged with establishing the process. Program
Review Committee will review the process in the spring and make necessary revisions.
The Integrated Planning model is a living document.
 A vote of the members present was called and it was agreed that the Integrated Planning
Model, with noted changes, as a living document, is approved.
2. Other:
o No meeting on Friday 10/9/09
o Next meeting, Friday, October 16, 2009