REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Institutional Effectiveness Committee Wednesday, July 11, 2012 3pm – 5pm, LRC 107 Notes 1. Call to Order Attendees Utpal called the meeting to order. Those present: Utpal Goswami, Cindy Hooper, Angelina Hill, Michael Peterson, Julia Peterson, Carla Spalding, Cheryl tucker, Pat Girczyc, Roxanne Metz, and Crislyn Parker ‐ notes 2. Action Items 2.1 Institutional Effectiveness Year End Report: The committee discussed how the report will reflect whether the institution is doing well or not. A suggestion was made to include a summary of various committees’ self‐evaluation results and improvements for the next year. It was agreed IR will add a small summary section on SLO results. Proper names will be changed to titles. It was also discussed that institutional findings should be included as part of the structure of accomplishments and planning. The IEC report will be completed each year by May, with the understanding there will be edits and clean up, allowing planning themes for convocation. It was discussed to add a summary reference of the program review executive summary on page 4 and include the complete summary in the appendix. After discussion, the committee agreed the overview should be revised to include the ACCJC definition of Institutional Effectiveness. A paragraph will be added referencing the refinement of the integrated planning model and narrative. The nomenclature will be changed from “unit” to “program” plans per the AOC. Roxanne will send the updated changes out as information to the committee, and if no additional discussion is required, the draft will go to the board in August. The committee agreed to accept the current version with the changes noted. A table of contents will be added 2.2 Integrated Planning Model and Narrative: The AOC discussed where the student equity plan fits into overall planning. Student equity is not a stand‐a‐lone plan, but feeds into and supports the educational master plan. Components of student equity plan should be pulled out and included in the strategic plan. It is noted that student equity data informs program and elements are incorporated into annual plans. Annual planning will be a placeholder and finalized after convocation when the operational planning is determined. AOC discussed that program level plans be defined better. Roxanne noted the timelines were moved to the appendix from the June version. It is noted that updated program review templates will have five common standards for all area program reviews: 1. evaluation of data, 2. analysis assessment, 3. previous year goal updates, 4. future year goals (action plans), and 5. a resources component. It was agreed to utilize Peter Blakemore’s version of assessment into the current document. A two page summary of planning will be developed by convocation. 3. Discussion Items 3.1 Unit Plan Alignment: change nomenclature to “program plans” per the AOC. 4. Agenda items for future meetings: 
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Summary of 2 page guide of planning at CR The board had concerns with the measureable indicators in the Educational Master Plan. IEC needs to look at this determine how to clarify. Angelina feels we can re‐
word the indicator column to have the same language. Utpal and Roxanne will meet with Kathy and report back to the IEC about the EMP 
5. Other: It was suggested having a document listing every department and service area available on the web site. 6. Adjournment Next meeting will be July 25.