REDWOODS COMMUNITY COLLEGE DISTRICT Meeting of the Institutional Effectiveness Committee Wednesday, July 25, 2012, 3pm – 5pm, LRC 107 Notes 1. Called Attendees to Order: Utpal Goswami, Roxanne Metz, Cheryl Tucker, Jeff Cummings, Angelina Hill, Julia Peterson, Crislyn Parker‐notes 2. Action Items 2.1 Integrated Planning 1‐page summary drafts (attached):  Four versions of a one‐page summary were reviewed. After much discussion, it was agreed to combine components from several versions to create one model. The final document will have the model on one side and simple “at a glance” narrative on the reverse.  The committee agreed to replace abbreviations with complete titles.  The committee agreed to complete document content and send to our graphic designers for finalization. 3. Discussion Items 3.1 Draft Educational Master Plan Narrative (to be distributed)  Board expressed some concern about EMP in two areas: 1. indicators and targets and 2. Data  Some changes were made to the indicators and targets language, and some objectives were reworded. IEC is charged with reviewing the indicators as revised. EMP narrative includes an external scan and the internal scan is updated with tables from the 2009 EMP. The report is streamlined, has fewer pages and some data tables are streamlined.  Basic skills data has been vetted and will be added.  IEC would like a comprehensive draft by convocation. We will print after convocation. (Goals and Objective will be distributed whether we have bound document or not).  Some data has been included that has not been discussed in committees, and we might need to address this again at a future date.  The committee discussed that our data is based on what we are offering, not what is wanted/needed. We know what our student population needs, but we haven’t addressed it.  Pre‐requisites on courses outside a discipline have to be verified by data. In a sequence it is ok; but otherwise statistical verification or “other” is required; “other” has not been defined. 3.2 IEC work plan/calendar for 2012‐13  IEC calendar will be set at the first meeting in fall, 2012 4. Touch Base on IEC report With Respect to the Board:  Revise language on page 12, last sentence of first bullet, to read: “At least one SLO was assessed in over 60% of all degrees....”  Tom Henry suggested and it was agreed by the committee to reworde the “Summary of Needs for Improvement” first sentence to: “The IE found a need to continue to streamline the PR submission process, and the data templates with an explanation of linkages to planning and budgeting.”  The cover needs to be dated (August 2012) to read Institutional Effectiveness Report . 5. Role of IEC in the annual institutional planning:  There were questions on whether the IEC should have a Role in reviewing and facilitating plans, as well as who signs off on the goals for this year’s annual plan  It was discussed that once the plans are in place, the IEC review to be sure the annual plan fits with the process. Normally this is done in relationship with last year’s goals. The IEC will report 
to the president that the committee will assist the president in any way, and will inform if there is some level of discomfort. Appending scorecard to IEC Plan. 6. Agenda items for future meetings ‐ none 7. Adjourned at 4:45pm