REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, October 12th
3:00-5:00
Boardroom
AGENDA
1. Call to Order
2. Approve Minutes of September 28
3. Action Items
4. Discussion Items
4.1 Review status of 2011-12 IEC Work Plan
4.1.1 Incorporate basic skills planning in the integrated planning process
4.1.2 Refine the institutional effectiveness model
4.1.2.1 Subcommittee delegation
4.1.3 Redistribute the annual report
4.1.4 Continue to streamline planning process communications internally and
externally.
4.1.5 Ensure all planning committees provide reports that include actions taken as well
as meaningful feedback
4.2 Accreditation Update:
4.2.1 The accreditation self-study process
4.2.2 The planning agendas and their statuses
4.2.3 What to expect during the October 17th visit
5. Reports
5.1 Director‟s Report Out
5.1.1 Education Master Planning Process
5.1.2 Strategic Planning Process
5.1.3 Program Review and Integrated Planning
6. Adjournment
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee (IEC)
7351 Tompkins Hill Road, LRC 107
Wednesday, September 28, 2011
3:00 p.m.
MEMBERS
PRESENT
NOTES
Sally Frazier, Angelina Hill, Roxanne Metz, Julia Peterson, Mike
Peterson, Keith Snow-Flamer, Cheryl Tucker
ALSO PRESENT
Sue Alton, Pat Girczyc, Maggie White
DISCUSSION
FINALIZE
OPERATING
AGREEMENT
There was discussion regarding the break out of the operating
agreement and how the committee supports Roxanne‟s position as
Director, Planning, Grants & Institutional Effectiveness. The
committee‟s role is to see that planning happens throughout the District
and each committee should designate one of their chairpersons to report
out to Roxanne so that she in turn can report out to the IEC.
The committee will create an annual report that will be distributed to all
and it will be reflected in the functional committees. At the beginning of
the fiscal year the report will be reviewed in relation to the operating
agreement.
SEPARATE
AGREEMENT
INTO PARTS
Several suggestions were made and noted regarding language. Keith
will make the changes and send a finalized version out to committee
members for review. Once finalized it will be posted to the IEC
webpage.
REVISION OF
MEETING
DATES
Revisions were made to the meeting schedule and the webpage will be
updated.
DISTRICT
GOALS &
OBJECTIVES
Suggestions were recommended regarding the Statement of Support. The
committee approved the statement as amended. The revised statement will
be posted on the webpage.
DIRECTOR‟S
REPORT OUT
It was noted that the “Director‟s Report Out” will be a standing item on
the IEC Committee‟s agenda. Roxanne stated that she will serve as a
point person, but it will take the functional committees to make things
happen. The integrated planning calendar gives a monthly view of what
each committee is doing.
ADJOURNED
The meeting adjourned at 4:55p.m.
SUBMITTED BY
lw
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2011-2012 IEC Work plan (subject to change depending upon planning issues identified)
Planning Item
Date of
Completion
Summer/Fall
2011
Responsible
Person
IEC
Assign a coordinator responsible for coordinating the institutional
effectiveness and integrated planning process.
Incorporate basic skills planning in the integrated planning process
Continue integrating assessment documents into the program review
process.
Continue modifying the Program Review templates so that the
narrative prompts authors to reference the Strategic Plan.
Refine the integrated planning model that describes an ongoing,
institution wide process of planning and assessment for the purpose of
continuous improvement and linking planning to mission.
Review previous work IEC and planning committee work, develop
timeline for future actions and update the planning narrative as
needed for use in the planning cycle.
Continue standardizing web/online communication: publish all
committee documents as both .pdf and .doc or .docx; decide on
location for information; post committee documents, reports, minutes
to Inside Redwoods with notice of new postings sent to ALL; and
create a common Calendar with all committee meeting information
and agenda
All planning committees will revise their operating agreements to
reference the centrality of the college„s mission to their work and
describes how the committee‟s operations will support the district
goals and objectives. The statement will be displayed on committee
websites
Redistribute the annual report summarizing the analysis of the
effectiveness of the college‟s planning processes. This report will
guide all College units in planning the subsequent year„s work.
Institutional Research department will conduct initial analyses of data
and facilitate workshops and other flex activities to facilitate dialogue
regarding data interpretation as used for evaluating student learning
and institutional effectiveness. The goal of these workshops is to
develop a collective understanding of the meaning of data and its
interpretation. The process will be refined based on feedback from
workshop participants and data users (e.g., program review authors).
Continue streamlining planning process communications internally
and externally.
Summer 2011
President
Complete
Report was discussed
with AMD summer
2011, resent to the
“all” college
community on
September 20, and
included in the
Accreditation
addendum
Complete
Summer 2011
Summer 2011
IEC
PRC
Complete
Summer 2011
PRC
In Progress
Fall 2011
IEC and
Planning
Coordinator
IEC
Standardize planning committee requests and reports
Fall 2011
Redistribute the annual year-end report to the college community.
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Fall 2011
Fall 2011
Reviewed
Annually
beginning Fall
2011
Fall 2011
Fall 2011
Fall 2011
Planning
Coordinator and
Integrated
Planning
Committee
Chairs
Integrated
Planning
Committee
Chairs
IEC and
Planning
Coordinator
Director of IR
IEC and
Planning
Coordinator
Planning
Coordinator and
Integrated
Planning
Status
In Progress
In Progress
Ensure all planning committees provide reports that include actions
taken as well as meaningful feedback .
Clarify what issues are Integrated Planning issues and what issues are
not along with who and how these issues will be addressed. (e.g.,
emergency requests, new programs, grants, community education,
business training, projector bulbs repairs, changes).
Update Board and Administrative policies to match IPP language
Committees set planning agendas based on strategic goals.
Fall 2011
Create a venue for dialog among appropriate groups and individuals
to provide feedback on the integrated planning process and deploy
quantitative and qualitative measures to assess the planning process
and committees.
Prepare the 2011-12 Institutional Effectiveness Annual Report which
documents and quantifies the progress on each of the college‟s
strategic objectives and the unit plans presented in program reviews.
Spring 2012
Call for progress reports on IE indicators which are documented in
the IEC minutes.
Prepare the final 2011-12 annual report on Institutional Effectiveness
to document and quantify the progress on each of the college‟s
measures.
Ratify and distribute the 2011-12 report on Institutional Effectiveness
district-wide and present the report to the College Council.
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Fall 2011
Spring 2012
Spring 2012
Committee
Chairs
Planning
Coordinator
IEC
IEC
Integrated
Planning
Committee
Chairs
IEC and
Planning
Coordinator
Spring 2012
IEC and
Planning
Coordinator
Spring 2012
(May)
IEC and
Planning
Coordinator
IEC and
Planning
Coordinator
Fall 2012
(Convocation)
Current Integrated Planning Model
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