REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, October 23, 2014, 3pm - 5pm, Boardroom
Agenda
1. Call Meeting to Order
2. Review 9/24/14 Notes
3. Action Items
4. Discussion Items
4.1 a. Planning committee membership review
b. Possible committee handbook
4.2 ACCJC matrix discussion – continued
4.3 Revising/combining the strategic & education master plans
Initial discussion
4.4 Institution-set standards for programs
5. Other/Future Agenda Items:
Adjourn
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Presenter Passcode: 7224933 REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, September 24 2014, 3pm - 5pm, Boardroom
Notes
1. Call Meeting to Order: Present: Kathy Smith, Angelina Hill, Tami Matsumoto, Paul Chown,
Julia Peterson, Dan Calderwood, Cheryl tucker, Crislyn Parker-support
2. Review 6/25/14 Notes: approved as stand
3. Action Items
4. Discussion Items
4.1 Define IEC Process for Membership, Terms and Constituency; Define Committee
Purpose, History, and Typical Tasks:
 See 4.3, bullet two for membership; Angelina will look into the Mission.
4.2 Accreditation Matrix:
 Angelina grouped only the IEC responsibilities into a smaller document. The matrix
is a manageable reference for everyone to keep standards in mind and track
responsibilities. The group began discussion on each IEC designated standard for
applicability.
 Annual plan objectives were sent to responsible parties for review and response. Per
the timeline, the 2015-16 annual plan should be drafted by the end of September. As
this is not operationally possible, the committee discussed alternatives. It was agreed
that since we are at year three of five of the five-year plan, to review, update, remove
any current items not feasible, and note any priorities that were changed. The plan
should focus on what can be realistically achieved.
4.3 Committees Process for non-senate/board committees:
 Discussion and agreement that committees not guided by senate or board policy, will
determine their best constituency representation and submit to IEC for final approval.
IEC will create a handbook and post on the ‘process and information’ section of
inside redwoods.edu which will include where committees go for appointed
representatives (i.e. faculty, CSEA, CRFO). The senate will include in meetings as a
discussion item.
 Discussion on what IEC committee representation should look like by position:
o President (permanent)
o 2 at-large faculty (appointed, 2 year terms, staggered)
o Management council (appointed, 2 year terms, staggered)
o CSEA (appointed, 2 year terms, staggered)
o ALO (permanent)
o IR Rep (permanent)
o VP Instruction, Student Development (permanent)
o Instructional Council representative (permanent)
o PRC (Chair or Co chair, permanent)
o BPC representative (appointed, 2 year terms, staggered)
 Roles may be combined (i.e. PRC faculty co-chair and appointed faculty).
 The other committees and groups (left side menu) on inside.redwoods home page
need to update their information, as well. These categories will change slightly.
Presenter Passcode: 7224933 REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Institutional Effectiveness Committee
Wednesday, September 24 2014, 3pm - 5pm, Boardroom
Notes
4.4 Committee Digest:
 The digest was created as an opportunity for committees chairs to provide updates of hot,
current and/or important information, which will then be assembled and sent out to the
district.
 Angelina will send a link to the chairs of all committees to respond if they have updates
they would like known. CSEA and CRFO will be added to the drop-down list of
committees. The academic senate will give the overall updates for the senate, curriculum,
and ASPC committees.
5. Other/Future Agenda Items:

Update on IEC membership
Adjourn
Presenter Passcode: 7224933 Planning Committee Membership for IEC Review
Assessment Committee
Assessment Coordinator (co-chair)
Director of Institutional Effectiveness (co-chair)
One classified staff member appointed by the CSEA
One Manager appointed by Manager’s Council
One student appointed by ASCR
6 faculty appointed by the Academic Senate (Humanities and Communication=1; Art, Languages
and Social Science=1; Math and Science=1; Career Technical=1; Health Occupations=1; the
Centers=1)
 Appointments are for two years
Distance Education Planning Committee
Four faculty (including the DE Faculty Coordinator Co-Chair)
Director of Distance Education (Co-Chair)
Director of Institutional Effectiveness
Three Members of Management Council (Director of Nursing and HO, Director of Facilities and
Tech Support, Director of Enrollment Services)
 Faculty and Management Council appointments are for two years.
Enrollment Management Committee
Chief Instructional Officer
Chief Student Services Officer
Three faculty
8 Managers (Director Institutional Effectiveness, Director Counseling and Advising, Director
Marketing; Director Financial Aid, Director Klamath Trinity, Director Distance Education,
Manager Admissions and Records, Director of Adult Basic Education)
One ASCR representative
Four Instructional Deans
Rep from Budget Planning Committee
One staff representative from CalWorks
 Faculty are by appointment from the Senate. All others are continuous terms.
Equal Employment Opportunity Planning Committee
One faculty member appointed by the Academic Senate Co-Presidents,
One faculty member appointed by the CRFO President,
One classified staff member appointed by the CSEA President,
One manager appointed by the Manager’s Council,
One representative from the Del Norte Education Center,
One representative from the Mendocino Coast Education Center,
One representative from the Multicultural and Diversity Committee,
One member of administration appointed by the President/Superintendent,
One student recommended by the ASCR President, and
The Human Resources Director/Equal Employment Opportunity Officer, who also serves as the
ADA compliance officer, serving as an ex-officio member.
 Membership explicit in the EEO Plan, which was developed through Chancellor’s Office
model policy and adopted by the Board at their September 2012 meeting.
[1]

Title 5 does not require any specific composition for the advisory committee.
Expanded Cabinet
President/Superintendent, Committee Chair
Executive Assistant to the President/Superintendent, Committee Recorder
Vice President of Instruction and Student Development
Vice President of Administrative Services
Director of Human Resources
Dean of Math/Science/Engineering
Dean of Humanities
Dean of CTE
Dean of PE/Athletics/Health Occupations
Director of Institutional Effectiveness and Information Systems/AccreditatioFor En Liaison
Officer
Director of Marketing and Communications
Director of Distance Education
Two Members of Management Council Executive Committee
Two Members of Academic Senate Executive Committee
Two Members of CRFO Executive Committee
Two Members of CSEA Executive Committee
Two Members of ASCR Executive Committee
 Expanded Cabinet membership positions that change every year: CSEA, CRFO,
Academic Senate, ASCR and Management Council.
Facilities Planning Committee
Two classified staff members appointed by the CSEA
Two faculty appointed by the Academic Senate
One student appointed by the ASCR
Two Managers appointed by the Manager’s Council
Director of Facilities (Chair)
 Appointments are for two years
Student Equity Planning Committee
The President/Superintendent
College Council Representative
Chief Instructional Officer
Chief Student Services Officer
One Senator of the Academic Senate
One Multicultural and Diversity Committee Representative
One representative from the Institutional Research Office
One Instructional Dean
One ASCR representative
 Membership terms are not prescribed.
 Outlined in AP 5300.
Program Review Committee
6 Administrators (Vice Presidents or their designee from Student Services and Instruction),
Dean of Academic Affairs, Dean of Career and Technical Education, Dean of Del Norte and
Dean of Mendocino Coast)
9 Faculty appointed by Senate,
2 Managers/Directors (from Student Services and Administrative Services)
1 Classified Staff appointed by the CSEA
Director of Institutional Research (non‐voting member)
1 Student, appointed by ASCR
19 Voting members
Program Review Committee (AS of 10/10/14 Membership Update):
At least 2 administrators representing Instruction and Student Development
At least 6 faculty representing different areas (e.g. MS & BS, CTE, Athletics/PE/Health
Occupations, Counseling, Arts & Humanities, Del Norte)
1 IR Director
1 Classified representative
1 Assessment Coordinator (position can serve as faculty representation as well )
1 student representative appointed by ASCR
(Co-chairs are appointed from member representation)
 Membership terms: two-year alternating appointments
SSSP Advisory Committee
Chief Student Services Officer
Eighter Managers (Director Counseling and Advising, Manager Admissions and Records,
Director Academic Support Center, Director Financial Aid, Director of Adult Basic Education,
Director DSPS, Assistant Director EOPS, Director Distance Education )
Veteran’s Resource Specialist
Four Faculty
Two Instructional Deans
One rep from Institutional Research
 Faculty are by appointment from the Senate. All others are continuous terms
College Council
2 Academic Senate Representatives
1 CRFO Representative
2 ASCR Representatives
2 CSEA Representatives
1 Mendocino Representative
1 Del Norte Representative
1 Management Council Representative
President/Superintendent
Vice President of Administrative Services
Vice President of Student Services and Instruction
Director of Human Resources
Table of Contents Contents
INTRODUCTION.................................................................................................................................................. 2 PLANNING COMMITTEES .................................................................................................................................... 2 INTEGRATED PLANNING MODEL ........................................................................................................................................ 2 SHARED COMMITTEE RESPONSIBILITIES ............................................................................................................. 2 CHAIR RESPONSIBILITIES .................................................................................................................................................. 2 COMMITTEE ROLE AND REPRESENTATION .......................................................................................................... 2 ASSESSMENT COMMITTEE ................................................................................................................................................ 2 BUDGET PLANNING COMMITTEE ....................................................................................................................................... 2 DISTANCE EDUCATION PLANNING COMMITTEE .................................................................................................................... 2 …….. ........................................................................................................................................................................... 2 Introduction
Purpose of handbook PlanningCommittees
List the included committees IntegratedPlanningModel
SharedCommitteeResponsibilities
Evaluation, Communication, Summit, etc. ChairResponsibilities Agendas, Minutes, Updating and Evaluating Plans, Maintaining Website, etc. CommitteeRoleandRepresentation
AssessmentCommittee
Scope, Membership, Related ACCJC Standards BudgetPlanningCommittee
Scope, Membership, Related ACCJC Standards DistanceEducationPlanningCommittee
Scope, Membership, Related ACCJC Standards ……..