REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
Wednesday, January 12, 2011
1:00 – 3:00 p.m.
Proposed
AGENDA
1. Call To Order
2. Approve December 13, 2010 Meeting Minutes*
3. Action Items
4. Discussion Items
4.1 Begin Fall FTES projections discussion: Review of IR data formulate enrollment
assumptions
4.1.1 TLU Allocations
4.2 Communication (How do we communicate out?)
4.3 Review Spring Planning agenda
5. Reports
6. Announcements
7. Adjournment
(* denotes attachment)
Next Meeting:
January 24, 2011
1:10-2:40 p.m.
REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Enrollment Management Committee (EMC)
Eureka: 7351 Tompkins Hill Road, AD 201 (Board Room)
Monday, December 13, 2010
1:10 – 2:00 p.m.
NOTES
PRESENT
Rachel Anderson, Jennifer Bailey, Zach DeLoach,
Paul DeMark, Anna Duffy, Jolene Gates, Utpal Goswami,
Melissa Green, Barbara Jaffari, Anita Janis (phone), Alan Keppner,
Pam Kessler, Geisce Ly (phone), Mike Peterson, Alles Rebel (student
representative), Keith Snow-Flamer and Bruce Wagner.
MINUTES
The minutes from the November 29, 2010 meeting were approved as
presented.
ACTION ITEM
RECOMMENDATIONS FOR
SUMMER
SCHEDULE
Keith reported that there will be a Summer session and classes will
most likely be paid out of next year’s budget. Committee members
expressed concern regarding what impact this will have on Fall 2011
and Spring 2012. The length of the summer session and the TLU
allocations has not been determined and the committee feels that until
more details are known a summer scheduled cannot be finalized.
It was noted that the Academic Calendar for 2011/2012 has not yet
been negotiated by CRFO and until it has summer cannot be
scheduled.
Next Steps:
 Wait for approved 2011/12 Academic Calendar
 Return summer course prioritizations to deans for a closer look
 Compile more information before next committee meeting
FTES Projections
for 2011-2012
Process
Departments developed the proposed schedule keeping in mind
student access and success. Bruce, Rachel and Keith have worked to
develop a Fall/Spring section/FTES projection sheet for completion to
for a better idea of what faculty want to offer and will give deans a
better idea of what divisions want to offer The same spread sheet can
be used by Instruction to develop a two year schedule.
It was noted that the section review list was not a ranking system but
was actually a coding system designed to be categories. There was
concern that this may work at the department level but at a higher
level it may be seen as a ranking system. This was done as an exercise
to come up with a FTES prioritization for next year. Information will
be sent out to the deans by the co-chairs as soon as possible so that
after it is reviewed it can be discussed at the January EMC meeting.
DISCUSSION
ITEMS
Proposed Meeting
January 12, 2010
The committee agreed to meet on January 12, for 1.5 hours and more
information will have been gathered by the time of the meeting. If
there was not enough time to collect the needed information the
meeting will be rescheduled.
SUBMITTED
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Planning Agenda (subject to change depending upon planning issues identified)
Review and revise the waitlist policy and process (Fall 2010)
Develop summer scheduling guidelines (Fall 2010)
Review and revise multiple measures process (Fall 2010)
Developing an enrollment scorecard (Fall 2010)
FTES Projections for 2011-2012 and analyze FTES/section and efficiency rates (Fall
2010)
Review and revise TLU Allocation Process for 2011-2012 (Spring 2010)
Analyze various schedule options (Spring 2011)
Analyze the enrollment data using the scorecard data (Spring 2011)
Analyze basic skills completion and impact on other courses and program
development (Spring 2011)
Review and revise late registration/add policy and process (Spring 2011)
Develop a three year enrollment management plan that ties together and assesses
enrollment factors such as marketing, recruitment, and retention efforts, advising
reports, annual enrollment and strategies, college’s course scheduling goals (CLARUS
recommendations), and first year experience programming outcomes (assessment,
learning communities, advising, early intervention, student life, etc.) (Spring 2011)
Discussion of limiting the number of units students may enroll in (Spring 2011)