REDWOODS COMMUNITY COLLEGE DISTRICT Emergency Preparedness & Safety Committee Thursday, September 29, 3pm – 4pm Boardroom Notes: 1) Welcome Back- Introductions: Anita Janis, Mike Wells, Paul DeMark, Cheryl Tucker-BIT, Robert Ekholdt, Josh Edelman, Garry Patrick-Maintenance, George Kapitan; Alison Hodges, Jenessa Lund, Crislyn Parkernotes Meeting called to order. Mike Wells noted he has been tasked by the President to improve our awareness of emergency preparedness at CR. 2) List of Priorities and Update - Based on last year’s collaboration, we have identified 3 items to focus on: a) Tsunami Siren: a request for funds has been submitted through Measure Q (to complete installation). The committee will also simultaneously pursue the PGE grant for funds. The Tsunami Siren is triggered only by county. Per Garry, the siren has a horn, but needs an amplifier, pole and instructions on how to install b) CR Triggered Siren: There is discussion to establish a CR triggered alert, in addition to the county Tsunami Siren c) Alert Now type alert system: Eighty people across the district responded to Trish Blair’s email for an Alert Now alert system. Closing requests on September 30, creating a database and will test on Monday. A request was made to use this for emergency alerts only. The Shake-out drill is scheduled for 10/20/11 at 10:20 am 2) Discuss ShakeOut Drill and see who would like to participate or run a drill: There was some discussion regarding the Shake-out, especially since the Accreditation Visiting Team will be on campus. Tentative plans were to hold later in the afternoon. Academy of the Redwoods will be tabling outside LRC and the cafeteria to advertise for the event. Crislyn will check on the Accreditation timetable. 3) Propose new draft of temporary evacuation sites and get feedback: There has been concern over the emergency safe zones and maps during construction at CR. It is suggested to eliminate the current maps, create new temporary maps to be official during construction. The decision is up to committee. There were consultations with Dave Bazard and it was suggested to inviting Dave for discussion on his concerns. The committee unanimously agreed to: o remove the #2 safety zone from the map o create and distribute a temporary “construction zone evacuation” map and update it when the new admin buildings are completed o Because there is no one safe place for every type of emergency, a certain amount of personal training needs to be done, and common sense used by people o AR will run a full drill on 10/21 and will evacuate to the dorm parking lot Life and Physical Sciences buildings will evacuate to the ADA Parking lot in front of the Life science building; Creative Arts to the Creative Arts parking lot; the Administration and Forum buildings to where is easiest to access; the CDC will eventually be evacuated to the new Student Services building are, but are encouraged to muster on the baseball field until the building is completed; AJ and Maintenance to the baseball field; AR and dorms to the dormitory parking lot o It is noted the FM building evacuation is a challenge during construction Changes will be made and the new map brought back to the committee for final approval 5) Department Reports/ Updates (Robert) The fire drill in the residence halls went well – two buildings were evacuated in 10 minutes. This is down from the twelve-plus minutes previously (Cheryl) BIT mission statement is revised and there is a page on the web being prepared to inform what they are doing. They are narrowing and re-defining their scope to working with students with specific challenges. Details will be shared at the next meeting. The next newsletter defines differences between student conduct, intervention and classroom issues and shows who to contact for each (George) submitted requests for electronic signage where the marquis currently resides and this will be done soon, via measure Q funds. If this is tied to the Educational Master Plan, there might be funds available from elsewhere. Some funding is granted only if administrators are trained in emergency preparedness It is noted that the focus is for administration, from the president down, to receive the NIMS 700 training. The committee believes the emergency plan is in good shape, but is not well known. “Through training comes awareness.” The next NIMS trainings is October 28th. Mike will send emails inviting people for this training. It is an online course, hosted in one room, with this committee helping facilitate the course (Garry) PGE had meeting in Eureka for first responders and one of the PGE representatives, Ivan, will forward pertinent information for CR. PGE also developed a new website with electrical and natural gas emergency check lists for first responders and it includes a new 800 emergency line for gas blowouts. Old security/maintenance/DSPS radios will no longer work due to federal requirements to use narrow banding (radios need to be tk2812). This needs to be done, but the college has not offered to provide funding. Purchases will come from general department budgets. FCC compliance required by 2013 or a large fine will be levied if caught. Meeting adjourned at 4:10pm cp