College of the Redwoods
Expanded Cabinet
July 31, 2015
3:00-5:00 p.m.
Board Room
Attendees: Keith Snow-Flamer, Lee Lindsay, Mark Winter, Marla Gleave, Tracey
Thomas, Joe Hash, Ron Waters, Doug Edgmon, Tami Engman, John Johnston, Mike
Haley, Quang-Ming Pham
Agenda
1. Update on 2014-15 closing – Lee reported that we plan to close this year at 6% fund
balance
2. Billing to other funds – Lee stated that last fall enrollments were up a small amount.
We have just enough funds however over the past few years enrollments have
dropped 28%
3. Update on 2015-16 budget - Lee reported that all the new funding for the 15/16
year has been spent on wage, and benefit increases
4. Update on 2015-16 one-time funds and measure Q budgets – Lee stated that the
state will require that the college demonstrate its ability to meet future pension
obligations and matching funds for construction projects. Lee suggested that we set
aside a portion of our one-time funding for these requirements ($700,000 for
construction and $300,000 for pension savings). John asked if putting the funds in
the fund balance is a good idea as it could cause affect the salary triggers and
contract language. Lee stated that Doug had suggested to hold the monies in a
separate account not tied to the fund balance.
5. Update on energy savings – Lee stated that 14/15 energy cost was 100k over budget
after an addition 50k was added to the 14/15 budget. Ways to save in the 15/16
year is change fluorescents light bulbs to LED’s, rebates will offset the cost of the LED
bulbs. Instead of using space heaters a ticket needs to be put in to repair the heat in
that area. Same with A/C, let’s not run the A/C if the windows are open. Replacing
old refrigerators. Also working on setting all computers to shut down or “go to
sleep” mode
6. Update on utility infrastructure project – Lee recommends having open forums
throughout the next year. Setting up a UIR task force to meet monthly. The AT
building will be going offline next summer.
3 large modulars will be hopefully be online Spring 16, all 3 will be “SMART”
classrooms
7. Update on road behind the residence halls – Lee states the road behind the dorms,
by the greenhouse will be closed off and become a footpath.
John asked IT go through all classrooms before semester starts check all computers
and default log ins.
8. Convocation – Mark presented the draft convocation schedule. John asked that the
list of training ideas the Senate created last year be used for scheduling flex
activities. Also multiple level canvas training and online evaluation training.
Mike would like time for a CRFO to meet the new full time faculty, it was suggested
this could take place during the Kerry Mayer orientation.
Early Alert will be discussed during division meetings.
9. District Mission – Keith discussed that the Board reviewed the District’s mission
statement using the data IR provided. The Board asked Keith to develop a few ideas
potential changes to the mission statement. The key being that the mission
statement must be measureable. Keith offered that any changes to the mission
statement will go through the constituent review process (i.e. College Council) as a
revise BP 1200. John wants the Board to be aware that a change in mission will have
a budget and impact since we’ll have to change posters, documents, etc.