Academic Senate Meeting
November 7, 2014
AGENDA ITEM 5.2 policy
REDWOODS COMMUNITY COLLEGE DISTRICT
Board of Trustees Policy
BP 3260
PARTICIPATORY GOVERNANCE
Introduction
Governance at College of the Redwoods (CR) is a deliberate process which seeks out creative
and constructive ideas and perspectives of this community of learners. It enables active,
responsible participation of affected parties (which could be functional units and/or employee
groups) in the decision-making process by providing meaningful opportunities to introduce,
analyze, discuss and provide input or recommend courses of action before a final decision is
made. Governance at CR is a process of participatory governance where decisions are made at
the broadest possible level of the organizational structure.
Principles Embodied in Governance
1. Board/Administration Authority. Participatory governance recognizes that the college mission
should drive governance and accepts the authority vested in the Board and the Administration.
It also recognizes that such authority will be exercised after due consideration of the
recommendations resulting from the participatory governance process.
2. Freedom of Expression. Participatory governance is most effective when individuals and
groups can express their opinions and engage in discourse freely and without fear of retaliation.
Thus, it is the responsibility of all parties to conduct themselves and act in a manner that is
consistent with this principle.
3. Respect and Implementation of Final Decision. Participatory governance is a process that
allows for many divergent views, opinions and perspectives to be brought forward and
discussed. However, participatory governance will be effective only if all parties agree to
accept the final decision and do their part in implementing it, though they may disagree with
the decision itself.
4. Constituent Participation and Influence. Participatory governance recognizes that the
participation of affected constituent groups should be real and meaningful and that this
participation should be based on the principle that each group should have the largest
influence in matters that concern it most. As an example, according to this principle, faculty
will have the largest influence when it is a matter of the areas mandated by AB 1725, such as
curriculum, while student services staff will have the largest influence when it is a matter of
matriculation.
5. Communication. Participatory governance recognizes that in addition to the involvement of
members of affected groups or functional units, the need for establishing regular
communication between and among the representative bodies and seeking their participation
as appropriate.
Academic Senate Meeting
November 7, 2014
AGENDA ITEM 5.2 policy
6. Formal and Informal Processes. Participatory governance recognizes that governance
involves implementation of an organized system of policies, procedures, guidelines and
practices. It is recognized that the deliberate and formal process of participatory governance
is appropriate for the first two while informal and collegial consultation is appropriate for the
latter two.
7. Hiring and Evaluation of Administrators. Participatory governance recognizes the necessity
and importance of participation of involved parties in the initial selection of supervisors and
administrators and subsequently in providing feedback in the evaluation process of
supervisors and administrators.
8. Decision Making. Participatory governance is most effective when decision-making is
distributed throughout the organization so that decisions can be made at the broadest level of
the organizational structure and when roles, responsibilities and decision-making authority of
functional units and committees are clearly delineated.
9. Exceptions to Shared Governance. Participatory governance recognizes that while there is
the presumption that the administration will abide by the advice and recommendation of the
constituents there will be instances where it may choose to disregard such advice or
recommendation. In such cases it is incumbent upon the administration, upon written request,
to provide a written rationale for the decision within ten working days. It also recognizes
that, in exceptional circumstances, it may become necessary to take action affecting
institutional constituencies without the full benefit from the shared governance process. In
such cases, the representative bodies will be informed as soon as possible and will have
opportunities to provide feedback.
10. Self-Assessment/Feedback. Participatory governance requires periodic assessment of the
process itself. It is expected that the process will be evaluated at least once a year with the
express objective of making it better.
11. Decisions Not Requiring Participatory Governance. Participatory governance recognizes that
there are many administrative decisions made in CR that do not fall under the purview of this
process—for example, developing the facilities master plan is a matter of participatory
governance while implementing the plan is not.
12. Timelines. Effective participatory governance requires that constituents and functional units
adopt processes and practices that allow for decision-making in a timely manner.
Reference: Education Code Section 70902(b)(7); Title 5, Sections 53200 et seq., (Academic
Senate), 51023.5 (staff), 51023.7 (students); Accreditation Standard IV.A
Adopted by Board of Trustees: 12/06/2011