College of the Redwoods
Program Review Committee
Friday, March 25, 2016 Meeting
9am – 11am, Boardroom
Agenda
1. Call Meeting to Order
2. Approve Notes from March 11, 2016
3. Review Instructional Program Reviews:
2015-16 Comprehensive Reviews (cont’d):
 ECE
 Fine Arts
 Fine Woodworking
 Paramedic
 RN

Welding Technology
a. Finalize any late/missing reviews
b. Wrap up current PRC Processes
5. Executive Summary Items (attachment)
6. Standing Item: ACCJC Matrix
7. Other/Future Agenda items:
Adjourn
Next Meeting: April 8, 2016 (9am to 10am only)
CCC Confer:
Phone: 888-886-3951
Participant passcode: 637968
Presenter Pin: 6178200
College of the Redwoods
Program Review Committee
Friday, March 11, 2016 Meeting
9am – 11am, Boardroom
Notes
1. Call Meeting to Order: Present: Joe Hash, Brady Reed, Lorraine Pedrotti, Mike Peterson, Wendy
Riggs, Crislyn Parker-support
2. Approve Notes from February 26, 2016: approved as stand.
3. Discuss Incorporating the Basic Skills Funding Proposal Form into the
Program Review Process: it is believed the intent is to tie a basic skills funding request into the
program review resource request field somehow, and require a separate form to be completed and
submitted to the Basic Skills Committee. Angelina Hill will clarify in a future meeting.
4. Review Instructional Program Reviews:
Baseline Reviews:
 Distance Education – Baseline (Student Services template)
2015-16 Comprehensive Reviews:
 Biology/Environmental Science – Exemplary Program Review; especially, assessment reports
express meaningful language relative to improvement through the assessment cycle.
 Business/Econ
 Construction Technology
 Drafting Tech – good model for evaluating previous plans: concise yet informative
5. Standing Item: Executive Summary Items
 Discuss removal of the “optional” summaries for data analysis (2.1: Enrollment and Fill rates;
2.3: Success and Retention)
 Tips and tricks for templates vs. more instructions
 Consistency in program review template titles
 Discuss limiting the amount of text in a template, or provide instruction on how to provide
detailed information in a concise format
 Discuss emailing the Executive Summary to all, as well as post, to ensure information has been
made available to all; include web link to templates and possibly to the resource prioritization
final rankings.
6. Standing Item: ACCJC Matrix
7. Other/Future Agenda items:
 Review the program review/revise committee focus web page
 Consistency of terminology for committee feedback (no single “voice”)
 Question: are the boxes on the assessment section asking for the number of course SLO and
degree/certificate PLO reports pre-populated or need to be entered?
Adjourn
Next Meeting: March 25, 2016
Presenter Pin: 6178200
College of the Redwoods
Program Review Committee
2015-16 PRC Notes for the Executive Summary
9/25/15:
 Revising the template instructions to clarify the requirements of the planning section.
12/11/15 (Student services/Admin Services reviews):
 Updating templates to include or link directly to the rubric
 Allow individual PRC members direct access to the templates to enter evaluation
summaries and save work, to be reviewed at the larger committee meeting under the PRC
Response tab. (completed spring 2016)
 Section 2, Data: revise section or provide analysis section. Determine which noninstructional program reviews might benefit by data analysis.
 Discussion on how the shift to a 4-year assessment cycle will affect program review and
tying resource requests to assessment.
1/22/16 (Annual Instructional reviews):
 CIS and Dental program reviews were exemplary in every category.
 Note: Dental template did not have table 4.1 included.
 Assessments are improving overall; the most common criticism would be for assessments
to include some detail on why students did well or what change needs to be made and
why, based on assessment.
2/16/16 Annual Reviews, continued:
 The committee discussed Section 4.1. Evaluation of Previous Planning: “measureable
outcomes and the impact of previous planning.” In some reviews planning and the
program seem to be disconnected: the plans are not measureable or are not really a
“plan.” There should be more analysis of the impact or the impact of the evaluation could
be made clearer. The committee discussed defining what constitutes a “plan” and how it
should be evaluated. (It was discussed and agreed that Wendy will take this to the
Professional Development Committee as a training opportunity.)
3/11/16 DE and Comprehensive Reviews:
 Committee suggests the removal of the “optional” data analysis summaries under section
2.1: Enrollment and Fill rates; and section 2.3: Success and Retention)
 Provide more instructions for templates; via a Tips and tricks vs. more instructions
 Consistency in program review template titles and department and division titles
 Discussion limiting the amount of text in a template, or provide instruction on how to
provide detailed information in a concise format. There often is a lot of writing that
doesn’t really say anything.
 Discussion to email the Executive Summary to all, as well as post, to ensure this
information has been made available to all; and possibly include a web link to the
templates and the final resource prioritization rankings.
 (The committee discussed utilizing language from the rubric that will offer one “voice”
throughout the evaluation process.)
3/25/16
Exemplary Program Reviews:

Biology/Environmental Science – Exemplary Program Review, all sections; but their
assessment reports are a model for expressing meaningful language relative to
improvement through the assessment cycle.

Drafting Tech – Exemplary Program Review all sections; but is an exceptionally good
model for evaluating previous plans: concise yet informative

Manufacturing Technology -Exemplary program review (all sections).

Physical Science - Exemplary program review (all sections).

CIS –Exemplary review (all sections).

Dental Assisting – Exemplary review (all sections).
2015-16 Program Review Committee Detailed Calendar:
Date
9/25/15
Task/Grouping
10/9/15
Overview of process/annual calendar
Keith: Standard IB9; BO Reviews
10/23/15
TBD
Student Development Reviews:
Advising & Counseling
ASC
Athletics
Child Development Center
DSPS
Enrollment Services (Admissions, Fin. Aid, Vets, CalWORKs)
Library
Residential Life
Special Programs (EOPS/CARE)
Upward Bound
TRIO (baseline/first year review)
VPISD (baseline/new template) *not completed/moved to 12/11/15
11/13/15
Review of calendars, membership, rubrics, etc.
(11)
12/11/15
Administrative Reviews:
Business Office
Community & Economic Development
Maintenance
Payroll
Public Safety
VPISD (baseline/new template) *complete
Administrative Service
-VP
(7)
President’s Area Reviews:
Human Resources
IS/Institutional Research
Marketing & Publications
President’s Office
(5)
1/22/16
Annual Instructional Reviews:
Addiction Studies
Administration of Justice
Agriculture
Auto Tech
Behavioral & Social Sciences
Business Tech
CIS
Dental Assisting
Digital Media
English/Reading
(10)
2014-15 Program Review Committee Detailed Calendar:
Date
2/26/15
Task/Grouping
Annual Instructional Reviews (cont’d):
Forestry/Natural Resources
GS/Guidance
Health, PE
Humanities
Licensed Vocational Nursing
Manufacturing Technology
Math
Non-Credit/Adult Education
Physical Science
Restaurant Hospitality Management
(10)
3/11/15
Baseline Reviews:
Distance Education – Baseline (Student Services template)
(1)
2015-16 Comprehensive Reviews:
Biology/Environmental Science
Business/Econ
Construction Technology
Drafting Tech
(4)
3/25/15
2015-16 Comprehensive Reviews (cont’d):
ECE
Fine Arts
Fine Woodworking
Paramedic
RN
Welding Technology
(6)
Finalize any late/missing reviews
Wrap up current PRC Processes
Begin Executive Summary Discussion
.
4/8/15
PRC membership requirements updates for Senate and CSEA
Continue Executive Summary
Discuss Template Revisions
Discuss Process Revisions
4/22/15
Executive Summary Completed, Approved
Discuss Matrix Items for posting
Program Template Revision Consensus