REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Distance Education (DE) Planning Committee
 Eureka: 7351 Tompkins Hill Road, SS 104
Thursday, December 3, 2015, 1:00-3:00 pm
AGENDA
Call to Order
1. Call Meeting to Order
2. Approve Notes from November 5
3. Old Business
a. Report out on Cathy and Mike’s discussion with Senate (Mike)
b. Student complaint process update
c. Telepresence survey results
4. New Business
a. “Receive only” Telepresence room at EKA
b. OEI Requirements for Course Exchange (Mike)
c. Faculty training opportunities:
o Canvas training through @ONE
o Curriculum-writing workshop
o Others
d. New user interface for Canvas (Reno)
e. DEPC meetings for Spring
5. Announcements:
a. SLO integration with Canvas
b. Telepresence training – SARTCO approval
6. Future Agenda Items
Adjourn
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REDWOODS COMMUNITY COLLEGE DISTRICT
Meeting of the Distance Education (DE) Planning Committee
 Eureka: 7351 Tompkins Hill Road, SS 104
Thursday, November 5, 2015, 1:00-3:00 pm
Notes
1. Meeting Called to Order: Present: Cathy Cox, Mike Butler, Quang-Minh, Mike Hayes, Reno
Giovannetti, Phil Mancus, Crislyn Parker-Support
2. Approve Notes from October 8: Approved as stand.
3. Old Business: No old business to carry over to this meeting.
4. New Business
a. Growing the DE Program: Recommendations to the Academic Senate:
 Co-chairs are meeting with deans and curriculum about online course offerings, and are
looking at best practices in growing an online program. The handout, Successful Online
Course in CCCs, defines online success and why online courses fail. Success appears to
be based on how courses are developed, which in turn, is reflective of institutional
support for online course development. They will ask the senate to recommend
supporting incentives for online training and online course development including
training and support, and request revising the district DE MOU regarding online
experience qualifications.
 Mike and Cathy are attending the OEI rubric training and will bring back best practices.
 The Evaluation kit has been approved by CRFO to demo in spring 2016.
b. Curriculum Stoplight and DE Course Approval issues:
 The curriculum stoplight works well for face to face courses; but the stoplight does not
accurately reflect online, hybrid or telepresence courses.
 Cathy and Mike will develop procedures for cleaning up the stoplight, bring to the DEPC
for discussion and approval, then send then out to the District.
c. Begin work on the DE Functional Plan: The functional plan is long term goals and actions,
with the primary focus of the DE functional plan is growing online and telepresence, with
hybrid as a distant third. Knowledge of broadband and functional internet areas, along with
population density is crucial (ref. handouts) for growth. Mike and Cathy will flesh out the
drafted outline with program review action planning (draft outline below).
d. Discuss the Effectiveness of the OTLT and make a recommendation for rewriting the
MOU: The current DE MOU language does not allow for the hiring of new faculty to teach
online course(s), with “equivalent experience” but no official certification; nor does it specify
who or how equivalency is determined. The DEPC agreed to support a recommendation of
revising the DE MOU.
e. Student Complaint Process: Still some concerns on how to handle student complaints on the
web pages. Cathy demoed a student complaint form used by Shasta college and suggested
creating a hybrid that works for CR.
5. Other-Database:
 Statewide exchange: well-designed courses that meet standards, and are CID compatible, can
be submitted to the exchange. If approved (both the instructor and course) then our course
can be listed on the exchange, students from other areas can take the course from the
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exchange and CR receives the FTES. Exchange is primarily looking for impacted courses
and courses included in ADTs.
 Survey for telepresence: survey will go out next week and come back to December meeting.
 Evaluation Toolkit: signing the contract and obtaining approval from the business office
and CRFO for the DEMO
 Funding a video database that supports both face to face and DE: the Library currently
has enough funding to support until February 2017
6. Future Agenda Items
 OEI Requirements for Course Exchange (Dec.)
 SLO integration with Canvas
 Conferencing tools
 Long-term off-hours support for online faculty
 DE schedule for spring 2016
Adjourned
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DE FUNCTIONAL PLAN OUTLINE (11/5/15)
Elements:
 Publicizing /Marketing DE program
o Community
o Ads- buses
o Budget component
 Support for faculty
o Budget component
o resources
 Integration with the OEI
o Training
o Staff development
o Etc.
 Community Needs
o DE Advisory committee (using WebX/telepresence)
 Tribal councils
 K-12
 Wireless representatives
 Workforce representatives (job source, EDD, etc.)
 IT
 Noncredit/Adult Education
o Community infrastructure
o Alliances with other entities –K-12, Tribal councils, Workfource
 Evaluation of online courses
o Faculty evaluation
o Outcomes assessment
 Development of a two-year cycle of DE offerings (as part of a two-year schedule)
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Modification of MOU 2013-16-7:
The current MOU as written does not allow for hiring of part-time faculty with successful experience
teaching online at other institutions. As more courses are scheduled in this format, ability to hire parttime faculty for online instruction will become more and more important. The DEPC recommends a
modification of the MOU as follows to address this need.
Add paragraph following “Full certification would occur after meeting [one of] the above criteria” to
read:
Newly hired faculty may be provisionally allowed to teach one section online in their first
semester upon approval by their Dean, in consultation with the Faculty Distance Education
Coordinator. Full certification will occur after meeting one of the above criteria.
SARTCO Support for Faculty Creating DE Courses
SARTCO request for release time during development phase:
 Duration of agreement: One semester
 Faculty requirements: Faculty requesting SARTCO must have completed training in online
pedagogy (specific types TBD)
 Compensation: Release equal to # TLUs of the course being developed (for full-time) or pay
equal to the TLUs of the course being developed (for part-time)
 Requirements for completion:
o One SARTCO per course for initial online development (only once for Math 15, for
example)
o Completed course must be successfully assessed against the OEI course exchange rubric
by the faculty DE coordinator in conjunction with DEPC designee, and revised to bring it
into compliance if necessary
o All materials developed under the SARTCO must be placed under a creative commons
license to ensure that both the faculty member and the college will continue to retain
access.
 Faculty will be expected to teach the course at least once following completion of the SARTCO
SARTCO request for release time to modify an existing DE course for submission to the OEI course
exchange:
 Duration of agreement: One semester
 Faculty requirements: Faculty requesting SARTCO must have completed OEI-approved training
for course exchange
 Compensation: Release equal to no more than half the TLUs of the course being modified (TBD
based on difficulty of modifications needed)
 Requirements for completion:
o One SARTCO per faculty member per course modified
o Completed course must be successfully assessed against the OEI course exchange rubric
by the faculty DE coordinator in conjunction with DEPC designee, and revised to bring it
into compliance if necessary
o All new materials developed under the SARTCO must be placed under a creative
commons license to ensure that both the faculty member and the college will continue
to retain access.
 Faculty will be expected to teach the course at least once following completion of the SARTCO
period.
If a full-time faculty member does not successfully complete the project outlined, then they will fall
under Article 3.7 of the CRFO collective bargaining agreement, Teaching Faculty with Underloads, and
will have to make up the TLUs awarded based on the provisions of that article.