REDWOODS COMMUNITY COLLEGE DISTRICT
College Council
May 11, 2015 3:00 p.m. – Board Room
AGENDA
1. Minutes Dated 4/6/2015 (Page 3)
NEW BUSINESS
1. BP and AP 4300 Field Trips and Excursions (Page 11)
a. Review policy and procedure changes
Was tabled 4/6/2015 so that student drivers could be discussed in more detail
2. BP and AP 7600 Campus Public Safety Officers (Page 17)
a. Review new policy and procedure
OLD BUSINESS:
3. BP and AP 2015 Election of a Student Member (Page 19)
a. Review subcommittee revisions
4. BP 2361 District Publications and Releases (Page 22)
a. Review changes and feedback
5. BP and AP 3720 Computer and Network Use (Page 23)
a. Review constituent feedback
6. AP 4021Program Revitalization, Suspension, or Discontinuation (Page 32)
a. Review constituent feedback
7. BP 4223 Academic Recognition (Page 44)
a. Review constituent feedback
8. AP 7217 Faculty Prioritization Process (Page 46)
a. Review constituent feedback
Policy and Procedure Tracking
Number
BP/AP
4100
BP/AP
4231
BP/ AP
6331
BP/AP
3900
Title
Graduation Requirements for
Degrees and Certificates
Grade Changes
Status
Council member researching the Ethnic
Studies Requirement – return with BP
4025
Sent to ASPC prior to returning to College
Council
Employee Microcomputer Purchase Tabled – waiting for negotiations
Speech: Time, Place, and Manner
Philosophy and Criteria for
Associate degree and General
BP 4025 Education
In ASPC que
To Academic Senate for review – return
with BP and AP 4100
College Council Minutes
th
April 6 , 2015
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday April 6, 2015
MEMBERS
PRESENT
Kathy Smith, Keith Snow-Flamer, Angelina Hill, Pru Ratliff, Rory Johnson,
Thomas Zagoria, Debbie Topping, Steve Sandeen, Barbara Jaffari, Stephen
Roper
MEMBERS ABSENT
Ahn Fielding, Rory Johnson, Mike Haley, Jolene Gates, Lee Lindsey
CALL TO ORDER
President Kathy Smith called the meeting to order at 3:05 p.m.
MINUTES DATED
3/2/2015
A motion was made by Steve Sandeen and seconded by Keith Snow-Flamer to
approve the minutes dated 3/2/2015.
ACTION A vote was taken and Council voted unanimously to approve the minutes as
presented.
NEW BUSINESS
BP AND AP 3720
COMPUTER AND
NETWORK USE
Council member stated that there is some duplicate language. Council member
suggested striking no. 3 where it states “Encroaching on other’s access…” and
on.
Council member stated that there needs to be a period after the new language
that states “…prohibited in the same way that plagiarism of any other protected
work is prohibited.”
Council member stated that in the section titled “unauthorized use” the word
“others” is possessive and needs an apostrophe.
Council member stated that the strikeout on no. 6 is not complete and that the
rest of the language in that section needs to be stricken as well.
Council member stated that the first sentence in the section titled “Commercial
Use” needs a period.
A motion was made by Keith Snow-Flamer and was seconded by Debbie
Topping to send BP and AP 3720 Computer and Network Use out for a 30 day
constituent review contingent upon the aforementioned changes.
ACTION A vote was taken and Council voted unanimously to send BP and AP 3720
Computer and Network Use out for a 30 day constituent review contingent upon
the aforementioned changes.
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April 6 , 2015
AP 4021 PROGRAM
REVITALIZATION,
SUSPENSION, OR
DISCONTINUATION
Council member stated that appendices A, B and C need to be added to the
bottom of this procedure.
Discussion ensued regarding non-instructional programs and why they are not
included in this policy. It was stated that non-instructional programs have their
own policy.
A motion was made by Pru Ratliff and seconded by Barbara Jaffari to send AP
4021 Program Revitalization, Suspension, or Discontinuation out for a 30 day
constituent review contingent upon the addition of the appendices A, B, and C.
ACTION A vote was taken and Council voted unanimously to send AP 4021 Program
Revitalization, Suspension, or Discontinuation out for a 30 day constituent
review contingent upon the addition of the appendices A, B, and C.
BP 4223 ACADEMIC
RECOGNITION
Council member stated that the language “credit/no credit” should be changed to
“pass/no pas” throughout the policy.
Council member stated that the format needs to be updated and cleaned up.
A motion was made by Steve Sandeen and seconded by Keith Snow-Flamer to
send BP 4223 Academic Recognition out for a 30 day constituent review
contingent upon the format changes.
ACTON A vote was taken and Council voted unanimously to send BP 4223 Academic
Recognition out for a 30 day constituent review contingent upon the format
changes.
AP 7217 FACULTY
PRIORITIZATION
PROCESS
Council member stated that the rubric that is referenced in the procedure needs
to be sent out along with the procedure when it goes out for constituent review.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to
send AP 7217 Faculty Prioritization Process out for a 30 day constituent review.
ACTION A vote was taken and Council voted unanimously to send AP 7217 Faculty
Prioritization Process out for a 30 day constituent review.
OLD BUSINESS
BP AND AP 3300
PUBLIC RECORDS
There was no constituent feedback.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 3300 Public Records to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 3300
Public Records to the Board for a first read.
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BP AND AP 3310
RECORD
RETENTION/DESTRUC
TION
Council member stated that the titles need to be consistent.
It was stated that more training needs to be provided on archiving email
specifically the “sent” folder.
A motion was made by Steve Sandeen and seconded by Thomas Zagoria to send
BP and AP 3310 Record Retention to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 3310
Record Retention to the Board for a first read.
BP 3500 COLLEGE
SAFETY PROGRAM
Council member stated that the language needs to be changed from “Security
Personnel” to “Public Safety” throughout the policy.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to
send BP 3500 College Safety Program to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 3500 College
Safety Program to the Board for a first read.
BP AND AP 3530
WEAPONS ON
CAMPUS
Discussion ensued regarding kitchen knives and if they were classified as a
weapon. It was stated that kitchen knives that are on campus for the purpose of
food preparation are not prohibited by this policy.
A motion was made by Steve Sandeen and seconded by Barbara Jaffari to send
BP and AP 3530 Weapons on Campus to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 3530
Weapons on Campus to the Board for a first read.
BP AND AP 3750
INSTRUCTIONAL
MATERIALS AND
COPYRIGHT POLICY
It was stated that the language “CEO” needs to be changed to
“President/Superintendent” throughout the policy and procedure.
A motion as made by Pru Ratliff and seconded by Keith Snow-Flamer to send
BP and AP 3750 Instructional Materials and Copyright Policy to the Board for a
first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 3750
Instructional Materials and Copyright Policy to the Board for a first read.
BP 3820 GIFTS
Discussion ensued regarding the difference between gifts to the Foundation and
gifts to the District.
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A motion was made by Debbie Topping and seconded by Steve Sandeen to send
BP 3820 Gifts to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 3820 Gifts to the
Board for a first read.
BP 3912 REALATIONS
WITH SPECIAL
INTEREST GROUPS
There was no constituent feedback on BP 3912 Relations with Special Interest
Groups.
A motion was made by Debbie Topping and Seconded by Barbara Jaffari to send
BP 3912 Relations with Special Interest Groups to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 3912 Relations
with Special Interest Groups to the Board for a first read.
BP 4025 PHILOSOPHY
AND CRITERIA FOR
ASSOCIATE DEGREE
AND GENERAL
EDUCATION
Council member stated that constituents are hesitant about this policy because of
all the stricken language. It was stated that a lot of the stricken language is
covered by BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
A motion was made by Barbara Jaffari and seconded by Steve Sandeen to table
BP 4025 Philosophy and Criteria for Associate Degree and General Education so
that it can be reviewed by the Academic Senate and brought back to College
Council alongside BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
TABLED A vote was taken and Council voted unanimously to table BP 4025 Philosophy
and Criteria for Associate Degree and General Education so that it can be
reviewed by the Academic Senate and brought back to College Council
alongside BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
BP 4030 ACADEMIC
FREEDOM
There was no constituent feedback on BP 4030 Academic Freedom.
A motion was made by Thomas Zagoria and seconded by Keith Snow-Flamer to
send BP 4030 Academic Freedom to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP 4030 Academic
Freedom to the Board for a first read.
BP AND AP 4040
LIBRARY SERVICES
Council member stated that the title of the AP needs to be changed to “Library
Services” to match the BP.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 4040 Library Services to the Board for a first read contingent upon
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the change in titles to make the consistent.
ACTION A vote was taken and Council voted unanimously to send BP and AP 4040
Library Services to the Board for a first read contingent upon the change in titles
to make the consistent.
BP 4060 DELINEATION
OF FUNCTIONS
AGREEMENTS
Discussion ensued regarding the history of this policy and if it is legally
required. It was stated that this policy is not legally required though there is a
league template for it.
A motion was made by Angelina Hill and seconded by Keith Snow-Flamer to
send BP 4060 Delineation of Functions Agreements to the Board as a sunset
proposal.
SUNSET A vote was taken and Council voted unanimously to send BP 4060 Delineation
of Functions Agreements to the Board as a sunset proposal.
BP AND AP 4250
ACADEMIC
PROBATION,
DISMISSAL, AND
READMISSION
Council member stated that the word “readmission” has a hyphen in it in the AP
and it needs to be removed.
Council member stated that in section 6 A 2 the word “between” needs to be
stricken.
ACTION Council member stated that the format and spacing needs to be cleaned up.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 4250 Academic Probation, Dismissal, and Readmission to the Board
for a first read contingent upon the aforementioned changes.
A vote was taken and Council voted unanimously to send BP and AP 4250
Academic Probation, Dismissal, and Readmission to the Board for a first read
contingent upon the aforementioned changes.
BP AND AP 4300 FIELD
TRIPS AND
EXCURSION
Council member stated that there are some legal issues with students driving to
field trips. It was stated that there is a more in depth conversation that needs to
take place and some potentially substantial changes that need to be made.
Council member stated that the language “Supervisor of Building and Grounds”
and “Administrative Office Coordinator” need to be updated to the current titles.
Council member stated that language needs to be added regarding students with
disabilities.
A motion was made by Barbara Jaffari and seconded by Keith Snow-Flamer to
Table BP and AP 4300 Field Trips and Excursions until a more thorough
conversation can be had in regards to student drivers.
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April 6 , 2015
TABLED A vote was taken and Council voted unanimously Table BP and AP 4300 Field
Trips and Excursions until a more thorough conversation can be had in regards
to student drivers.
BP 4400 COMMUNITY
SERVICE PROGRAMS
Discussion ensued regarding what is meant by “Community Service Programs”.
It was stated that we do not have a formal program.
A motion was made by Keith Snow-Flamer and seconded by Barbara Jaffari to
send BP 4400 Community Service Programs to the Board as a sunset proposal.
SUNSET A vote was taken and Council voted unanimously to send BP 4400 Community
Service Programs to the Board as a sunset proposal.
BP AND AP 5015
RESIDENCE
DETERMINATION
Council member stated that the language needs to be changed from “Vice
President” to “Chief Student Services Officer.”
A motion was made by Keith Snow-Flamer and seconded by Thomas Zagoria to
send BP and AP 5015 Residence Determination to the Board as a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 5015
Residence Determination to the Board as a first read.
BP AND AP 5020
NONRESIDENT
TUITION
Council member stated that the language in the policy and procedure should be
changed to “annually” instead of specifically stating a date.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 5020 Nonresident Tuition to the Board for a first read contingent
upon the aforementioned change.
ACTION A vote was taken and Council voted unanimously to send BP and AP 5020
Nonresident Tuition to the Board for a first read contingent upon the
aforementioned change.
AP 5500 STUDENT
CONDUCT CODE AND
DICIPLINARY
PROCEURES
Council member suggested creating a new clean copy of the AP with the old
procedure stricken at the end.
Council member suggested striking the section titled “Denial of Aid”.
Council member stated that the language regarding educational centers needs to
be stricken from section C. Readmission.
Council member stated that the language sometimes refers to the “Student
Conduct Committee” and others “Student Conduct Review Committee.” It was
stated that the appropriate title is “Student Conduct Review Committee.”
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Council member stated that the policy should refer to public safety and not
security throughout the policy.
Council member stated that the Associated Student senators refer to their group
as the ASCR Senate. ASCR refers to the entire student body and the senators
are a separate group.
A motion was made by Steve Sandeen and seconded by Pru Ratliff to send AP
5500 Student Conduct Code and Disciplinary Procedures to the Board for a first
read contingent upon aforementioned changes and review by legal counsel.
ACTION A vote was taken and Council voted unanimously to send AP 5500 Student
Conduct Code and Disciplinary Procedures to the Board for a first read
contingent upon aforementioned changes and review by legal counsel.
BP AND AP 5501
LOCKER SEARCH
Council member stated that the titles should be consistent. It was stated that
“Locker Usage and Search” is more appropriate.
A motion was made by Debbie Topping and seconded by Steve Sandeen to send
BP and AP 5501 Locker Usage and Search to the Board for a first read
contingent upon the title change.
ACTION A vote was taken and Council voted unanimously to send BP and AP 5501
Locker Usage and Search to the Board for a first read contingent upon the title
change.
BP AND AP 5570
STUDENT CREDIT
CARD SOLICIATION
There was no constituent feedback on BP and AP 5570 Student Credit Card
Solicitation.
A motion was made by Steve Sandeen and seconded by Barbara Jaffari to send
BP and AP 5570 Student Credit Card Solicitation to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send BP and AP 5570
Student Credit Card Solicitation to the Board for a first read.
SUNSET
RECOMMENDATIONS
AP 3411 STUDENT
NONDISCRIMINATION
PLAN
No constituent feedback.
AP 3412 ACCESS TO
PROGRAMS AND
FACILITIES
No constituent feedback.
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BP AND AP 3502
CHILDREN ON
CAMPUS
No constituent feedback.
BP AND AP 3910
CAMPUS GUEST
SPEAKER
No constituent feedback.
BP AND AP 3911
CLASSROOM GUEST
SPEAKER
No constituent feedback.
AP 4302 STUDENT USE
OF PERSONAL
AUTOMOBILIES FOR
DISTRICT SPONSORED
ACTIVITIES WHEN
DISTRICT
TRANSPORTATION IS
AVAILABLE
No constituent feedback.
AP 5014 EVALUATION
OF MILITARY
EXPERIENCE
BP AND AP 5032
MANDATORY
STUDENT FEE
ELECTIONS
No constituent feedback.
No constituent.
BP 5151 COMMUNITY
RELATIONS
No comment.
BP 5206 ACCIDENT
REPORTS
No comment.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to
send the sunset recommendations to the Board for a first read.
ACTION A vote was taken and Council voted unanimously to send the sunset
recommendations to the Board for a first read.
ADJOURNMENT
President Kathy Smith adjourned the meeting at 4:55 p.m.
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
Draft BP 4300
Field Trips and Excursions
The President/Superintendent shall establish procedures that regulate the use of District
funds for student travel and attendance at conferences and other activities that are
performed as a class assignment or co-curricular activity.
The District may pay for expenses of students participating in a field trip or excursion with
auxiliary, grant or categorical program funds if the funds are used consistently with the
funding source. The expenses of instructors, chaperones, and other personnel traveling
with students may also be paid from District funds.
Students and staff shall at all times adhere to the standards of conduct applicable to
conduct on campus.
The Board recognizes that field trips when used as a device for teaching and learning integral to
the curriculum are an educationally sound and important ingredient in the instructional program
of the College. Properly planned and executed field trips can:
a. supplement and enrich classroom procedures by providing learning experiences in an
environment outside the College,
b. arouse new interests among students,
c. help students relate College experiences to the reality of the world outside of the College,
d. bring all the resources of the community--natural, artistic, industrial, commercial,
governmental, educational--within the ambit of a student's learning experience,
e. afford students the opportunity to study real things and real processes in their actual
environment.
To support this policy, the President is directed to develop procedures which cover:
a. authorization for field trip expense
b. insurance provisions during field trips
c. code of conduct for students on field trips
Reference: Title 5 Section, 55220
Former Board of Trustees Policy No. 112, number change
REDWOODS COMMUNITY COLLEGE DISTRICT
DRAFT AP 4300
Administrative Procedure
Number Update only from Administrative Regulation No. 112.01
FIELD TRIPS AND EXCURSIONS
The District may conduct field trips and excursions in connection with courses of instruction
or college-related social, educational, cultural, athletic or musical activities to and from
places in California, or any other state, the District of Columbia, or a foreign country for
students.
The District shall engage instructors, supervisors, and other personnel as may be necessary
for such excursions or field trips who desire to contribute their services over and above the
normal period for which they are employed by the District.
The District shall, at the discretion of the appropriate administrator, transport students,
instructors, supervisors or other personnel by use of District equipment, contract to provide
transportation, or arrange transportation by the use of other equipment.
The District may pay expenses of instructors, chaperones and other personnel participating
in a field trip or excursion. Payment shall be by way of itemized reimbursement in a form
prescribed by the Business Offce. The District may pay for expenses of students
participating in a field trip or excursion with auxiliary, grant or categorical program funds
if the funds are used consistently with the funding source.
No student shall be prevented from making a field trip or excursion which is integral to the
completion of the course because of lack of sufficient funds.
All persons making a field trip or excursion shall be deemed to have waived all claims
against the District for injury, accident, illness, or death occurring during or by reason of the
field trip or excursion. All adults taking such trips and all parents or guardians of minor
students shall sign a statement waiving such claims.
A. Alert instructors will enhance the learning of their students with appropriate and carefully
planned field trips. These are to be reported and approved in advance by the Executive
Vice President, Academic and Student Services, with transportation arranged through the
Supervisor, Buildings and Grounds. Whenever possible, they should not cause absences
from classes of other instructors. If there is conflict, more careful evaluation and less
freedom to make the field trip must be accepted.
The following provisions apply:
1. When any instructor is on a field trip, or other supervised activities approved by the
Office of Academic Services, this becomes an extension of the College and the
same coverages that are available to the College are then transferred to a person on
the field trip.
1. 2. In case the district is sued for negligence, the district liability policy is effective
and
covers the district's responsibility as well as that of the employee.
2. 3. Medical coverage is available to individual students injured on an official field
trip,
and students enrolled on this campus (or branch campus).
Since faculty will be responsible for field trip or activity groups, they should uphold the
"Code of Conduct for College of the Redwoods Trips" devised by the Student Council
and approved by the Board of Trustees in January, 1966. Each person representing
College of the Redwoods recognizes his responsibility for proper conduct on all
college sponsored trips. Prior to the trip the advisor shall inform each participant of
this the code of conduct.
B.
Code of Conduct for College of the Redwoods Trips
1. Basic responsibilities:
a. Each person representing College of the Redwoods recognizes his
responsibility for proper conduct on all college sponsored trips.
b. Prior to the trip the advisor shall inform each participant of this the code
of
conduct.
2. Regulations of conduct:
a. When representing College of the Redwoods, any participant who appears
under the influence of alcoholic beverages, or is present where they are being
consumed or served, may be subject to disciplinary action.
b. Hotel or motel conduct: All participants are expected to show proper
consideration for the rights and welfare of others. Undue noise or
disturbances shall be considered violations of this regulation.
c. Mixed gatherings of men and women in private areas such as motel and hotel
rooms will not be allowed.
d. Personal dress shall be appropriate for College representation. ln preparation
for the trip, the faculty advisor and the group will determine appropriate
dress for the occasion.
3. Disciplinary action:
a. Any student whose behavior either on or off campus tends to bring discredit
to the College will be summoned before the Executive Vice President,
Academic and Student Services. Appearance before him may result in
probation, suspension, or expulsion.
C.
Transportation Procedures
1. All instructional personnel must complete a Travel Request for themselves and/or
students. This request must be properly by signed by the Executive Vice President,
Academic and Student Services, after approval by the Division Chairperson for
main campus, or Branch Coordinator and Director, Education Center, for branches.
2. After appropriate approvals are obtained, a copy of the form goes to the secretary of
the supervisor, Buildings and Grounds administrative assistant for the
Maintenance department, for scheduling of the appropriate vehicle, or
to the CSSO’s or CIO’s President's secretary administrative assistant for air travel
arrangements and tickets.
3. Scheduling of vehicles is on a first-come, first-serve basis with suggestions being
made to provide solutions for vehicle conflicts.
3. 4. To provide the best scheduling possible, a minimum of five fourteen days
prior to need of the vehicle is essential.
4. 5. Individuals scheduling with a college vehicle (other than buses) shall obtain the
travel package (key, credit card, trip slip, first aid kit and flares), and at the same
time shall register his driver's license number with the secretary to the Supervisor,
Buildings and Grounds administrative assistant for the Maintenance
department.
When school buses are provided, the driver will be obligated to register the
necessary information and be at the appointed place at the request hour as assigned
by the secretary.
6. For trips involving the school bus, the Buildings and Grounds office will obtain a
properly approved driver, and he shall be in charge of the conduct on the bus, and
be responsible to the instructor conducting the trip only as far as the required times,
places, etc. Under no circumstances is the bus driver to be considered as an
instructor or advisor responsible for the conduct of the students on a trip unless he is a
certificated employee and licensed to drive the bus.
5 7. Out of consideration for fellow instructors and employees, a point of politeness and
courtesy is expected. This means the individual returning the car should do so at the
time that was agreed to. Furthermore, out of common courtesy all debris and
materials left in the vehicles should be cleaned out. There are many instances where
the vehicle is returned by one instructor, and within the hour it is on the road again.
5. The individual having the travel package keys, credit card and the use of any given
vehicle must assume the responsibility of returning same to the secretary to the
Supervisor, Buildings and Grounds administrative assistant for the
Maintenance department.
6. 6 8. For any person all drivers to be reimbursed for use of his own car, (instructors
or students) there must have been previously filed a signed statement showing the
name and
address of the driver, of the insurance broker, name of the insurance company, the
driver's license number and expiration date name of vehicle to be used. The above
required information must be registered with the secretary to the Supervisor,
Buildings and Grounds administrative assistant for the Maintenance
department.
.
Reimbursement Schedule
Reimbursement for use of private vehicles on previously approved College
functions shall be either (a) or (b):
a.
Board of Trustees travel policy, which allows 20 cents a mile, not to exceed
appropriate air fare.
b.
At the request of many instructors, a reimbursement schedule allowing the
individual to use his own vehicle and a College credit card has been
established. Therefore, reimbursement to individual students or instructors
under this option considers the purchase of gas and oil on the College credit
card in the individual vehicle.
Interpretations Regarding Insurance and Responsibility
1. A student who takes his own car in conjunction with the district car on the same
trip, is this an extension of the classroom?
"YES" if taken at the request of the College and properly registered previously.
2. Will the student be reimbursed for his vehicle?
"YES," according to policy above.
3. The student insurance for his own vehicle is primary and required by the
California Vehicle Code as well as College of the Redwoods.
4. In case of accident involving a student or students in student car, does the
College vehicle medical coverage apply?
"NO," The student's own insurance is never canceled by virtue of going on an
approved trip for College of the Redwoods; therefore, his medical insurance
will apply for his passengers.
5. Can the instructor or student who is reimbursed by the college make claims
against the college for more than the amount of the reimbursement policy?
"NO," this includes vehicle use for his blown tires, any damage or medical, or
mechanical breakdown. The district is not obligated financially nor is the
insurance carrier.
6. The College insurance program is designed and available only for the protection
of College instructors and its employees acting within the scope of their
required duties.
7. All of the vehicles have been supplied with accident report forms, provided and
required by the insurance company together with first-aid kits. Many of these
vehicles have received two and three sets of first-aid kits. ln addition, we have
given up trying to keep flares in the vehicles as they always disappear.
8. All accidents must he reported to a law enforcement immediately as well as
completing the accident form.
The Faculty Handbook makes the following statements appropriate to this
problem:
1. When any instructor is on a field trip or other supervised activity approved
by the Office of Academic Services, this becomes an extension of the
College and the same coverages that are available to the College are then
transferred to a person on the field trip.
2. In case the district is sued for negligence, the district liability policy is
effective and covers the district's responsibility as well as that of the
employee.
D. Out-of-State Travel
Travel expenses by employees or students at District expense after approval by the
appropriate administrative personnel involved, and without any increase in budgetary
allowance for the individual departments or divisions concerned, will be permitted in the
states of Oregon and Washington. Travel for anyone outside the state of California
beyond the three Pacific Coast States will be approved only by the College President or
his/her designee.
Former Administrative Regulation No. 112.01, number change only on May 1, 2012
Former Administrative Regulation No. 116.01, number change only on May 1, 2012
Approved: June, 1983
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
DRAFT BP 7600
CAMPUS PUBLIC SAFETY OFFICERS
The District shall employ campus public safety officers, who shall provide services as
security guards or patrol persons on or about the campus(es) owned or operated by the
District. Their duties include, but are not limited to protecting persons or property,
preventing the theft of District property, and reporting any unlawful activity to the District
and local law enforcement.
The President/Superintendent shall establish procedures as necessary for administration of
campus security.
Campus public safety officers shall meet all applicable requirements set out in Education
Code section 72330.5.
Reference: Education Code section 72330.5
Approved: NEW
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
DRAFT AP 7600
CAMPUS PUBLIC SAFETY OFFICERS
The Public Safety Department and local law enforcement cooperate during any mutual
investigations, arrest, and prosecutions or disciplinary proceedings. Public Safety
Department personnel attend regular meetings with local law enforcement agencies to
exchange ideas and discuss any issues of concern for the District.
Public Safety Department personnel shall cooperate with local law enforcement pursuant
to any agreements entered into by the District in accordance with law and District policy
and procedures.
Every campus security officer employed or continuing in employment shall meet the
applicable requirements set out in Education Code Section 72330.5.
Public Safety Department officers do not possess arrest power as they are not sworn peace
officers. The Department of Public Safety refers criminal incidents to the local law
enforcement agency with jurisdiction. Public Safety Department officers have non-sworn
peace officer duties, including but not limited to the authority to ask persons for
identification and to determine whether individuals have lawful business at College of the
Redwoods. The Public Safety Department has authority under the laws of Citizens Arrest
(Penal Codes 834 and 837) and the College Board of Trustees to provide safety for persons
and property on campus, respond to emergency situations, assist in medical emergencies
and other related safety needs, as well as enforce campus parking regulations.
Public Safety Department officers perform security, surveillance, and emergency medical
duties to promote a safe environment for District students and employees. Public Safety
Department officers patrol campus grounds and facilities, preserve order, and cooperate
with local law enforcement as needed.
For more information on the Public Safety Department and local law enforcement, see
Board Policy 3520 and Administrative Procedure 3520.
Reference: Education Code section 72330
Approved:NEW
REDWOODS COMMUNITY COLLEGE DISTRICT `
Board of Trustees Policy
BP 2015
STUDENT MEMBER TRUSTEE
The Board shall include one non-voting student member trustee. The term of office shall be one
year commencing May 15.
The student member trustee shall be a resident of California at the time of nomination, and
during the term of service, and he/she shall be enrolled in and maintain a minimum of five (5)
semester units in the District at the time of nomination and throughout the term of service. The
student shall maintain the District’s minimum standards of scholarship.
The student trustee shall serve as a liaison between the Board of Trustees and the
Associated Students. He/she shall report to the Associated Students on activities and issues
concerning the Board of Trustees.
The student member trustee shall be seated with the Board and shall be recognized as a full
member of the Board at meetings. The student member trustee is entitled to participate in
discussion of issues and receive all materials presented to members of the Board (except for
closed session). The student member trustee shall be entitled to any mileage allowance
necessary to attend board meetings to the same extent as publicly elected trustees.
On or before May 15 of each year, the Board shall consider whether to afford the student
member trustee any of the following privileges:
 In accordance with law, the student Representative trustee does have the right to attend
or participate in closed sessions of the Governing Board other than closed sessions on
personnel matters, collective bargaining matters, or with the attorney for the District
involving attorney-client privilege relationship.
 The student Representative trustee does have authority to make and second motions, and
may cast an advisory vote which shall be recorded in the minutes. The advisory vote shall
not be included in determining the vote required to carry any measure before the Board.
 The student Representative trustee shall serve on the committees of the Board at the
pleasure discretion of the President of the Board.
 The privilege to The student trustee shall serve a term commencing on May 15.
 The student member trustee will be compensated at an amount equal to 50% of the
amount
afforded to the Board members.
Reference: Education Code Section 72023.5
Adopted by Board of Trustees: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 2105
ELECTION OF STUDENT MEMBER TRUSTEE
The student member trustee shall be elected by a plurality vote of those voting in a regular
election of the student body. All members of the student body may vote. Normally, the election
will be conducted during the spring semester and will be completed in time for the student
member trustee to take office on May 15.
To be placed on the ballot for election, a student must accomplish the following:
A. Obtain nomination papers from the student government or the Vice President of Student
Services, Chief Student Services Officer after March 1.
B. Complete the required form (it must be typewritten) and obtain the signatures and
student identification numbers of at least 50 currently enrolled College of the
Redwoods students on his or her petition for nomination.
C. Submit the completed nomination papers and valid signatures to the Vice President,
Chief Student Services Officer no later than 5:00 p.m. on the last Friday prior to Spring
Break.
D. In the case of an Education Center student, the Vice President, Chief Student Services
Officer shall be replaced by "Campus Vice President Director of the Education Center."
In all cases, the dates remain the same.
All petition signatures and nomination papers shall be checked for completeness and validity by
the Vice President, Chief Student Services Officer. The Vice President shall cause to have
printed a ballot containing the name and Education Center/Eureka campus location of each
eligible candidate.
It shall be the shared responsibility of the ASCR-Eureka, MISO-Mendocino Coast, and ASCRDel Norte, and the Vice President, Chief Student Services Officer to prepare the publicity
necessary to make the general student body aware of the election, the election procedures, and
the qualifications of each of the candidates as submitted by the candidates themselves. The Vice
President, Chief Student Services Officer shall take the initiative to coordinate this activity.
Normally, the election shall take place on the second Tuesday and Wednesday following the
completion of the Spring Break.
The duties of the Vice President, Chief Student Services Officer shall include:
A. Establishing a polling place on the Eureka campus and on each Education Center
campus.
B. Establishing appropriate hours, etc., for each polling place.
C. Arranging for person(s) to be present at each polling place to administer and monitor the
election procedures.
D. Establishing such rules and regulations as may be necessary to assure each student access
to the ballot and to assure all candidates of a fair and honest election.
E. Establishing the procedures for gathering, counting, and certifying the election results.
F. Election results shall be announced no later than the last working day of April.
The student member trustee shall be required throughout the term of his or her appointment to
be enrolled for at least five (5) semester units and to maintain the minimum standards of
scholarship.
The student member trustee may be recalled in an election conducted in the same manner as the
election to office. An election will be called upon presentation to the President/Superintendent of
a petition signed by at least 20% of the students enrolled at the time of filing the petition. No
recall election will be held if the petition is received within 90 days of a regularly scheduled
election for student member trustee.
Upon notice to the President/Superintendent that a vacancy has occurred, the President/
Superintendent shall, within 30 days, call a special election. No special election will be called if
the vacancy occurs within 90 days of a regularly scheduled election for student member trustee.
The office shall become vacant if the student member trustee becomes ineligible for the office,
resigns, is recalled, or dies.
Reference: Education Code Section 72023.5
Approved: 9/11/05
Former Bylaw #004: “Membership,” Adopted by Board of Trustees: 2/2/82
Amended: 9/17/84, 6/6/88, 1/11/93, 7/12/93, 12/5/94, 12/6/97, 12/9/03, 12/7/04
Former Administrative Regulation #004.01: Approved: 9/86
Amended: 10/3/94, 10/6/97
REDWOODS COMMUNITY COLLEGE DISTRICT
Board Policy
BP 2361
DISTRICT PUBLICATIONS AND RELEASES
The Board believes that all reasonable means should be employed to keep the public informed on
matters of importance regarding district policies, finances, programs, personnel and operations. It
is the purpose of this policy to provide the ways and means to accomplish this purpose.
The Board, through its policy role, provides its constituencies and the Accrediting
Commission with precise, accurate, and complete information.
The Board alone shall authorize release to the media on a timely basis of those matters of
importance which arise from its official actions. Other matters of importance as recorded in a
meeting of the Board may be released by the President/Superintendent upon request of media
representatives. All other publications, releases, and photographs on behalf of the college
depicting the accomplishments of the students and staff of the College shall be approved by the
Dean, Vice President/Superintendent of Administrative Services or designee.
Former Board of Trustees Policy No. 902, number change only on June 5, 2012
Adopted by Board of Trustees: August 15, 1977
Amended: June 1980 REDWOODS COMMUNITY COLLEGE DISTRICT
Draft Proposed BP 3720 Board Policy
Number Update only from Board of Trustees Policy No. 824
USE OF INFORMATION RESOURCES
Computer and Network Use
Employees and students who use District computers and networks and the information they
contain, and related resources have a responsibility not to abuse those resources and to respect
the rights of others. The President/Superintendent shall establish procedures that provide
guidelines to students and staff for the appropriate use of information technologies. The
procedures shall include that users must respect software copyrights and licenses, respect the
integrity of computer-based information resources, refrain from seeking to gain unauthorized
access, and respect the rights of other computer users.
The Administration will establish regulations that define acceptable uses of College information
resources. These regulations shall address such uses as copyrights and licenses, integrity of
information resources, unauthorized access, privacy, and political, personal, Internet, and
commercial use.
Among the information resources to be included are microcomputers, computer systems,
networks, message systems, facsimile machines, copy machines, telephones, Web Pages, and the
Internet. The primary users of these resources are students, faculty, and staff.
Unacceptable use is prohibited and may be grounds for loss of computing privileges, as well as
discipline and/or legal sanctions under federal, state, and local law.
Former Board of Trustees Policy No. 824, number update only on June 5, 2012
Adopted, Board of Trustees: April 6, 1998
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 3720
Number Update only from Administrative Regulation No. 824.01
USE OF INFORMATION RESOURCES
COMPUTER AND NETWORK USE
The District Computer and Network systems are the sole property of Redwoods Community
College District. They may not be used by any person without the proper authorization of the
District. The Computer and Network systems are for District instructional and work related
purposes only.
This procedure applies to all District students, faculty, and staff and to others granted use of
District information resources. This procedure refers to all District information resources
whether individually controlled or shared, stand-alone or networked. It applies to all
computer and computer communication facilities owned, leased, operated, or contracted by
the District. This includes personal computers, workstations, mainframes, minicomputers,
and associated peripherals, software and information resources, regardless of whether used
for administration, research, teaching, or other purposes.
Conditions of Use
Individual units within the District may define additional conditions of use for information
resources under their control. These statements must be consistent with this overall
procedure but may provide additional detail, guidelines, or restrictions.
Legal Process
This procedure exists within the framework of the District Board Policy and state and federal
laws. A user of District information resources who is found to have violated any of these
policies will be subject to disciplinary action up to and including but not limited to loss of
information resources privileges; disciplinary suspension or termination from employment or
expulsion; and/or civil or criminal legal action.
The following regulations are established to define acceptable uses of district records and
information resources, which include microcomputers, computer systems, networks, message
systems, facsimile machines, copy machines, telephones, Web pages, and the Internet. The
primary users of these resources are students, faculty, and staff, although some resources are
available to the general public at the district's Learning Resource Center (LRC) or in the form of
publicly accessible district Web pages.
A. Copyrights and Licenses. Computer users must respect the legal protection of copyright
and license agreements for software, data, and other online information.
1. Copying. Software protected by copyright must not be copied except as specifically
stipulated by the owner of the copyright or as otherwise permitted by copyright law.
Protected software may not be copied into, from, or by any district facility or system,
except pursuant to a valid license or as otherwise permitted by copyright law.
2. Number of Concurrent Simultaneous Users. Software license agreements must be
respected and strictly followed in every case. If a software license is based on concurrent
use, then the number and distribution of copies must be handled in such a way that the
number of concurrent users does not exceed the number licensed by the district. The
number and distribution of copies must be handled in such a way that the number of
simultaneous users in a department does not exceed the number of original copies
purchased by that department, unless otherwise stipulated in the purchase contract.
3. Copyrights. In addition to software, all other copyrighted information (text, images,
icons, programs, etc.) retrieved from computer or network resources must be used in
conformance with applicable copyright and other law. Copied material must be
properly attributed. Plagiarism of computer information is subject to the same
sanctions that apply to plagiarism in any other media. prohibited in the same way that
plagiarism of any other protected work is prohibited.
B. Integrity of Information Resources. Users must respect the integrity of information
resources; for example, users shall not intentionally use computer resources in a wasteful
or inappropriate manner or develop computer programs that harass other users or
infiltrate a computer or system and/or damage or alter the software components of a
computer or system. Within available resources, the District provides access to
information resources, but the District does not guarantee nor expect to provide
completely uninterrupted uptime. For example, it is expected and anticipated that
information resources may fail or malfunction from time-to-time, that acts of God
may interrupt services, that routine maintenance will take services offline
temporarily, and that strategic District decisions on the allocation of resources will
dictate the decommissioning of services, so that information resources may be
unavailable at a particular time. The District provides backup resources on a “best
effort” basis. These backup resources do not guarantee and should not be relied upon
to provide unqualified backup services.
1. Modification or Removal of Equipment. Computer users must not attempt to modify
or remove district computer equipment, software, or peripherals without proper
authorization.
Unauthorized Use. Computer users must not interfere with others’ access and use of
the District computers. This includes but is not limited to: the sending of chain
letters or excessive messages, either locally or off-campus; printing excess copies of
documents, files, data, or programs, running grossly inefficient programs when
efficient alternatives are known by the user to be available; unauthorized
modification of system facilities, operating systems, or disk partitions; attempting to
crash or tie up a District computer or network; and damaging or vandalizing
District computing facilities, equipment, software or computer files.
2. Installation of Equipment. In order to ensure proper configuration and safeguard
network security and performance, no computers or printers may be attached to the
district's network or telephone lines except by means of a Work Request submitted to
the Information Technology Technical Support Services group (or appropriate
system administrator at a particular site). The only exceptions to the foregoing are the
following:
a. Day-use placement of personal laptop computers within specifically posted
areas in the district's libraries, LRC, or other designated sites (in which case
local dial-tone service, for access to existing local ISP accounts, shall be
offered rather than direct connection to the district's network); and
b. Temporary connection of specific sets of district-owned and controlled
computers to specific district wireless network access points intended to
support those computers. Any unauthorized installation of general network
access devices, such as routers, hubs, sniffers, or wireless access points is
strictly prohibited and constitutes a serious breach of student or employee
conduct.
3. Encroaching on Others' Access and Use. Computer users must not encroach on others'
access and use of the district's computers. This includes, but is not limited to: the
sending of excessive messages or chain letters, either locally or off-campus; printing
excess copies of documents, files, data, or programs; unauthorized modification of
system facilities, operating systems, programs, or data; attempting to crash or
otherwise make unavailable a district computer or network; and damaging or
vandalizing district computing facilities, equipment, cabling, software, or computer
files.
4. Unauthorized, Destructive, or Resource-sharing Programs. Computer users must not
intentionally develop or use programs that disrupt other computer users or that
attempt to access private or restricted portions of the system and/or damage the
software or hardware components of the system. Computer users must take all
reasonable precautions to ensure that they do not acquire or propagate "malware"
agents, including viruses, trojans, or worms, which interfere with other computer
users or which compromise the integrity or operation of the district's computing
network in part or in whole. Computer users must ensure that they do not use
programs or utilities that interfere with other computer users or that modify
normally protected or restricted portions of the system or user accounts. The use of
any unauthorized or destructive program will result in disciplinary action as
provided in this procedure, and may further lead to civil or criminal legal
proceedings.
Also, unless explicitly authorized by a district official, the use of any district network
or computers for resource-sharing, in conjunction with or on behalf of outside parties,
is forbidden. Some examples of such disallowed resource-sharing include peer-topeer file sharing (e.g., Kazaa or Napster), CPU sharing (e.g., "SETI @ home"), or
other externally accessible services (e.g., unauthorized deployment of Web servers,
mail servers, or streaming-media servers). Unauthorized services or protocols may be
blocked at network gateways or firewalls at the district's discretion. The use of any
unauthorized or destructive program, service, or outside connection may result in
legal civil action for damages or other punitive action by any injured party, including the
district, as well as criminal action.
5. computers for any use other than that permitted by the lab instructor's directives or by
lab, library, or LRC policies. In particular, actions that are disruptive of instruction-such as the use of external e-mail services or accounts, Instant Messaging or similar
chat mechanisms, and non-instruction-related Web browsing--are not permitted in
labs during class sessions unless explicitly authorized by the lab instructor.
C. Unauthorized Access. Computer users must refrain from seeking to gain unauthorized
access to information resources or enabling unauthorized access.
1. Abuse of Computing Privileges. Users of district information resources must not
deploy any programs or techniques intended to gain for themselves or others access to
or control over system resources for which they have not been officially authorized.
Computer users must not use a computer account that they are not authorized to use,
must not mask the identity of any login account or machine that they use, and must
not engage in any action intended to cause a disruption or "denial of service" to any
computer or system belonging either to the district or to outside parties. Unauthorized
access or destructive actions directed at outside networks or computer systems using
district resources will be treated as an abuse of district computing privileges. Use of a
district computer resource in an attempt to misrepresent oneself as another party or as
an agent of the district is forbidden.
2. Reporting Problems. Any malfunctioning computer work station must be reported to
the appropriate authority at that location, such as a lab instructor, lab monitor, or
library assistant. Users must not attempt to repair malfunctioning equipment except as
part of a class lesson under the supervision of an instructor or instructional assistant.
Any defects discovered in system accounting or system security must be reported to
the appropriate system administrator so that steps can be taken to investigate and
solve the problem. Users who suspect that their district-provided computers or
network accounts have been accessed without their permission are expected to change
their passwords and must report the suspected activity to a district official.
3. Password Protection. Responsible use includes choosing passwords that are not
identical to the user's logon ID or otherwise easily deduced by others. A computer
user who has been authorized to use a password-protected account may be subject to
civil and criminal liability, and/or employee discipline, if the user discloses the
password or otherwise makes the account available to others without permission of the
administrator who made the authorization. Users should be aware that outsiders may
attempt to impersonate administrators and technicians in an attempt to obtain users'
passwords. Users must, therefore, require appropriate, verifiable identification from
anyone asking them to divulge their password.
D. Usage Privacy. Computer users must respect the privacy of other computer users. An attempt
to circumvent mechanisms and systems to gain unauthorized access to any system or to
private information is a violation of district policy and may violate applicable laws.
Although the district will attempt to protect the privacy of individual user's data and files,
authorized system administrators may obtain access to computer users' files, including
electronic mail, as necessary to service or troubleshoot network issues, as part of
monitoring network traffic flows, or to investigate suspected violations of this policy,
including unlawful activity. System administrators will report suspected unlawful or
improper activities to the proper district administrator or legal officials.
1. Unlawful Messages. Users may not use electronic communication facilities to send
defamatory, fraudulent, harassing, obscene, threatening, or other messages that violate
applicable federal, state or other law or District policy, or which constitute the
unauthorized release of confidential information. .Electronic communication facilities
(such as mail, voice, or systems with similar functions) are intended for legitimate
district-related activities only. System users are prohibited from sending fraudulent,
harassing, obscene, threatening, or abusive messages and are cautioned that such messages
may violate applicable federal, state, or local laws as well as the district's Student Code of
Conduct (Administrative Regulation 505.01). All message systems are available for
review by authorized institutional representatives in the event that violations of this
policy are suspected.
2. E-mail Lists. Users must respect the purpose and charters of computer mailing lists.
The user of an electronic mailing list is responsible for determining the purpose of the
list before sending messages to or receiving messages from the list. Subscribers to an
electronic mailing list will be viewed as having solicited any material delivered by the
list as long as that material is consistent with the purpose of the list. Persons sending
to a mailing list any materials that are not consistent with the purpose of the list will
be viewed as having sent unsolicited material.
3. Commercial Usage Advertisements. Electronic communication facilities may not
be used to transmit commercial or personal advertisements, solicitations or
promotions (see Commercial Use, below). In general, the district's electronic
communication facilities should not be used to transmit commercial or personal
advertisements, solicitations, or promotions (See Section E.5, Commercial Use, below).
4. Information Belonging to Others. Users must not intentionally seek or provide
information on, obtain copies of, or modify data files, programs, or passwords
belonging to other users without the permission of those other users.
Rights of Individuals. Users must not release any individual’s (student, faculty, and
staff) personal information to anyone without proper authorization.
User identification. Users shall not send communications or messages anonymously or
without accurately identifying the originating account or station.
5. Confidentiality. The district does not exist in isolation from other communities and
jurisdictions and their laws. Under some circumstances, as a result of investigations,
subpoena, or lawsuits, the district may be required by law to provide electronic or
other records or information relating to use of information resources.
6. Electronic Communications Privacy. While reasonable attempts are made to ensure
the privacy of electronic communication, including electronic mail, there is no
guarantee that these communications are private. Messages sent over the Internet may
be intercepted or divulged by various means, including actions of external senders or
recipients. In addition, as noted at the beginning of this section (Section D, Privacy),
routine system operations as well as the investigation of policy violations or crimes
may result in the divulging of e-mail messages.
E. Political, Personal, Internet, Web-page, and Commercial Use. The District is a non-profit,
tax-exempt organization and, as such, is subject to specific federal, state and local laws
regarding sources of income, political activities, use of property and similar matters The
district is subject to specific federal, state and local laws regarding sources of income, use of
real estate, and similar matters. It also is a contractor with government and other entities and
thus must assure proper use of property under its control and allocation of overhead and similar
costs.
1. Political Use. The district information resources must not be used for partisan
political activities where prohibited by federal, state, or other applicable laws, and
may be used for other political activities only when in compliance with federal, state, and
other laws and in compliance with applicable district policies.
2. Personal Use. The district information resources should not be used for personal or
private activities not related to appropriate district functions, except in an incidental
manner. Any such incidental use must not violate any other portion of this policy. In
the case of limited resources, such as a limited number of computers in a library
where students are waiting, educational purposes must always be given precedence
over personal use.
3. Internet Use. The use of district resources to access the Internet is a privilege and not
a right. The Internet and its resources are provided to support educational activities,
including skills acquisition, research, and academic inquiry. Use of computer
resources to access the Internet must comply with all aspects of this policy.
4. Web-page Use. The district may provide resources to students and faculty for the
development of Internet Web content in connection with specific instructional
activities. All student-, faculty-, or staff-developed Web pages must conform to
copyright laws, relevant local, state, and federal laws, and these and other district
guidelines and policies.
5. Commercial Use. The district information resources must not be used for commercial
purposes. except as permitted under other written policies of the district or with the
written approval of a district officer having the authority to give such approval. Any
such commercial use must be properly related to district activities, take into account
proper cost allocations for government and other overhead determinations, and
provide for appropriate reimbursement to the district for taxes and other costs the
district may incur by reason of the commercial use. Users also are reminded that the
district's ".edu" domain on the Internet has rules restricting or prohibiting commercial
use.
F. Prohibition Against Creation of a Hostile Work or Learning Environment. In conjunction
with the values of free speech and academic freedom, the district is committed to
inclusiveness and diversity, reflecting respect for the wide-ranging diversity of its
population as well as for a diversity of good-faith opinions and views. In light of that
commitment, district information resources must not be intentionally used to transmit,
receive, store, or print material that is explicitly threatening, obscene, disruptive, or
otherwise belittling or intolerant of others, to the degree that it could thereby be construed as
contributing to the creation of a hostile work or learning environment.
Nondiscrimination. All users have the right to be free from any conduct connected with the use of
Redwoods Community College District network and computer resources which discriminates
against any person on the basis of national origin, religion, age, gender, gender identity, gender
expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability, pregnancy, or because he or she is
perceived to have one or more of the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived characteristics. No user shall use
the District network and computer resources to transmit any message, create any communication of
any kind, or store information which violates any District procedure regarding discrimination or
harassment, or which is defamatory or obscene, or which constitutes the unauthorized release of
confidential information.
No Expectation of Privacy. The District reserves the right to monitor all use of the District
network and computer to assure compliance with these policies. Users should be aware that
they have no expectation of privacy in the use of the District network and computer resources.
The District will exercise this right only for legitimate District purposes, including but not
limited to ensuring compliance with this procedure and the integrity and security of the
system.
Possibility of Disclosure. Users must be aware of the possibility of unintended disclosure of
communications.
Retrieval. It is possible for information entered on or transmitted via computer and
communications systems to be retrieved, even if a user has deleted such information.
Public Records. The California Public Records Act (Government Code Sections 6250 et seq.)
includes computer transmissions in the definition of “public record” and nonexempt
communications made on the District network or computers must be disclosed if requested by
a member of the public.
Litigation. Computer transmissions and electronically stored information may be
discoverable in litigation.
G. Employee Responsibilities Related to Student Records, Including Electronic Records.
Employees of the district who have access to electronic student records must be aware of
and comply with the district regulations regarding the privacy of student records
(specifically including AR 506.01, Student Records). Compliance with these regulations
includes, but is not limited to:
1.
2.
3.
4.
Maintaining security of records and information.
Maintaining appropriate privacy of records.
Avoiding inappropriate discussion of student records.
Destroying and/or deleting records when appropriate.
H. Violations. Violation of regulations regarding the use of information resources and/or
regulations related to student records is grounds for imposing disciplinary action up to
and including expulsion, dismissal from employment, and/or legal action.
Dissemination and User Acknowledgment. All users shall be provided copies of these
procedures and be directed to familiarize themselves with them.
References:
17 U.S. Code Sections 101 et seq.;
Penal Code Section 502, Cal. Const., Art. 1 Section 1;
Government Code Section 3543.1(b);
Federal Rules of Civil Procedure, Rules 16, 26, 33, 34, 37, 45
Former Administrative Regulation No. 824.01, number change only on June 5, 2012
Approved: April 6, 1998
Revised: 11/5/02; 6/3/03; X,XX,XXXX
REDWOODS COMMUNITYCOLLEGE DISTRICT
Administrative Procedure
AP 4021
PROGRAM REVITALIZATION, SUSPENSION, OR DISCONTINUATION
Philosophy and Purpose
The College of the Redwoods District is committed to upholding the vitality and integrity of
its educational programs through processes of regular and ongoing evaluation. This may lead
to instances where there are concerns about program viability and that may cause a program
to be recommended to the President/Superintendent for analysis. This procedure delineates a
transparent and data-driven process to consider the relevant issues and to bring an
appropriate and timely resolution regarding program revitalization, suspension or
discontinuation.
Definition of a Program
An instructional program is defined as a discipline and/or as an organized sequence or
grouping of courses leading to a defined objective such as a major (area of emphasis),
degree, or certificate.
Consideration of Collective Bargaining Rights
Nothing contained in this Administrative Procedure is intended to infringe upon, diminish, or
supersede any collective bargaining rights established for employees of the District.
Consideration of issues that fall under the scope of bargaining will be addressed through the
regular processes established for such consideration by the District and its collective
bargaining units.
Program Revitalization, Suspension or Discontinuation Evaluation Process
Step One: Program Analysis Request
Program revitalization, suspension, or discontinuance discussions can be initiated by
administration, faculty, Program Review Committee or Academic Senate. The Program
Analysis Request (Appendix A) submitted to the appropriate Dean/Director shall be
forwarded to the Chief Instruction Officer/Chief Student Services Officer (CIO/CSSO). The
Academic Senate Co-Presidents shall be consulted on whether to move the recommendation
forward to the President/Superintendent.
Step Two: Appointment of the Task Force
If a Program Analysis Request is approved by the President/Superintendent, a task force will
be appointed. The Task Force shall be composed of the following:

One Dean or Director not connected to the program



One Academic Senate Co-President or their designee
Two faculty members who are not members of the program or division,
appointed by the Academic Senate (or designee appointed by the President if
a faculty member is not available)
One representative appointed by the President/Superintendent
The Task Force will be co-chaired by the Dean/Director and one faculty member. The Cochairs’ responsibilities include, but are not limited to, the following:




Consult with the Office of Institutional Research and other resources to
gather information being used to formulate recommendations
Arrange a meeting with a spokesperson from the program under review
Prepare a written summary of each meeting
Produce a Task Force Recommendation Report
The Dean/Director and faculty who are responsible for, or teach in, the program under
review will not serve as members of the Task Force but will appoint a spokesperson by
consensus. The spokesperson will meet with the Task Force to provide information and
perspective in the early stages of the process.
The work of the Task Force is strictly confidential. Information relating to the process may
only be discussed with other Task Force members.
Step Three: Program Analysis
Program Analysis involves completion of Appendices B and C. The Office of Institutional
Research is responsible for completing the quantitative data within Appendix B. The Task
Force is responsible for researching and gathering the qualitative data within Appendix C.
When data collection is complete, the Dean/Director and faculty from the program shall be
given the opportunity to review and/or supplement the data from Appendices B and C. The
Task Force will then commence analysis of all data.
Step Four: Task Force Program Recommendation Report
Subsequent to review of all of the relevant information, the Task Force will prepare a
report that consists of a summary and analysis of the data and a final recommendation. The
report will include a tally of the final vote and reasons for any disagreement among Task
Force Members.
The Dean/Director responsible for and Faculty who teach in the program under review will
have the opportunity to review the initial report for findings of fact and craft a formal
response that shall become part of the final report. The final report shall be submitted to
the CIO/CSSO and the President/Superintendent no more than sixty (60) days after
formation of the Task Force unless otherwise agreed to between the CIO/CSSO and the
task force co-chairs.
The three possible recommendations that may be provided by the Task Force include:
1. Program Revitalization: A program may be recommended to continue with
qualifications. These qualifications may include specific interventions designed to
improve the viability of the program, such as training and professional development,
curriculum changes, reallocation of resources, a new full-time faculty position, or
restructuring the program.
The Task Force Recommendation Report for Program Revitalization shall include:




Detailed description of recommended interventions
Timeline during which these interventions will occur
Expected outcomes following program revitalization
Plan for program re-evaluation that includes a timeline for feedback
regarding program viability from the CIO/CSSO to the
President/Superintendent and Academic Senate
2. Program Suspension: A program may be recommended for one or more year’s
suspension.
The Task Force Recommendation Report for Program Suspension shall include:






Detailed plan and recommended timeline for the suspension of the program
that minimizes the impact on students, faculty, staff and the community
Impact report explaining how phasing out the program for suspension will
affect students, faculty, staff, and the community
Amount of cost savings achieved by the program’s suspension
Recommendations for how currently enrolled students may meet their
educational objectives through alternative means while the program is under
suspension
Requirements of collective bargaining for faculty and staff, including
application of policies for reduction in force and opportunities for retraining
of faculty and staff, if necessary, while the program is under suspension
Conditions necessary for program reinstatement (refer to AP 4020)
3. Program Discontinuance: A recommendation to discontinue a program will occur
when, after a full evaluation study, it is concluded that it is no longer in the best
interest of the College, its students, and the larger community for the program to
continue.
The Task Force Recommendation Report for Program Discontinuance shall include
the following:


Detailed plan and recommended timeline for phasing out the program that
minimizes the impact on students, faculty, staff and the community
Impact report explaining how phasing out the program will affect students,
faculty, staff, and the community



Amount of cost savings achieved of the program’s discontinuance
Recommendations for how currently enrolled students may meet their
educational objectives through alternative means
Requirements of collective bargaining for faculty and staff, including
application of policies for reduction in force and opportunities for retraining
of faculty and staff
Step Five: Decision
The President/Superintendent has full responsibility and authority to implement the
recommendation as designee of the Board of Trustees. If the President/Superintendent
concurs with the Task Force recommendation, the President/Superintendent will direct the
appropriate administrators to work with faculty and staff to create a detailed plan for
implementation.
If the President/Superintendent decides not to implement the recommendation for
revitalization, suspension, or discontinuance, then he or she shall communicate the reasons in
writing to the College community.
History:
Approved: July 12, 2011
Appendix A
PROGRAM ANALYSIS REQUEST FORM
Program Name: ____________________________________________________
This Program Analysis Request must be supported by the program review or other
appropriate data and shall be submitted to the President/Superintendent. The
President/Superintendent will determine if a Task Force shall be convened to evaluate the
program for revitalization, suspension or discontinuance.
Please check the indicators that triggered the initiation of the program revitalization,
suspension or discontinuance process. Please attach the program’s most recent Program
Review to this proposal request.
MULTIPLE INDICATORS (please check multiple indicators below)
Multiple Indicators (please check the indicators below)

Enrollment has declined at least three of the last five years.
FTES/FTEF is consistently below the district average, or has declined at least three of
the last five years.
Success rates are consistently below the district average, or have declined at least
three of the last five years.
Retention rates are consistently below the district average, or have declined at least
three of the last five years.
Program completions are consistently below the division’s district average, or have
declined at least three of the last five years.
Insufficient availability of courses for students to complete the program within its
stated duration.
Nonaligned with state, the Chancellor’s Office priorities or College mission.
Nonaligned with federal and state law.
Lack of available program personnel (faculty/staff).
Inadequate equipment and/or facilities.
Changes in the local and/or regional job market.
Changes in community/student needs or interests.
Change in transfer requirements.
Diminished outside funding resources.
Program creates financial hardship for the institution.
Budget concerns and lack of sufficient funding.
Outdated curriculum.
Other:
Name of Requestor
Approved
President/Superintendent
Date
Denied
Date
Appendix B
If the Program Analysis Request is approved by the President/Superintendent, the Director of
Institutional Research will complete the Program Analysis Form within a two-week period and
submit to the co-chairs of the Task Force. The form will address all applicable criteria below for
the most recent 6 terms (compared to the current district average) unless information is
unavailable or not applicable.
PROGRAM REVITALIZATION, SUSPENSION AND/OR DISCONTINUANCE
PROGRAM ANALYSIS FORM– QUANTITATIVE DATA
District
Average
(if
applicable)
1. Total student
enrollment
2. Number of class
sections offered
3. Fill rates/caps
4. FTES
5. FTES/FTEF
6. Term-to term
persistence of
students in the
program
7. Retention
8. Student Success (C
or better)
9. Number of
graduated/certified
students from the
program
10. Expense or annual
cost/FTES trends
11. Labor market
demand:
vocational and
avocational
12. Number of
program/area
transfers
Fall
20__
Spring
20__
Fall
20__
Spring
20__
Fall
20__
Spring
20__
Appendix C
PROGRAM ANALYSIS FORM – QUALITATIVE DATA
This report will address all applicable criteria below unless information is unavailable or not
applicable.
1. The impact the action will have on the general education curriculum or the curriculum of
other programs.
2. The ability of students to complete their degree or certificate or to transfer. This includes
maintaining the catalog rights of students.
3. The College’s ability or inability to provide the resources to maintain the program.
4. Balance of college curriculum (for example, ensuring the non-elimination of all of one type
of programs, such as foreign languages).
5. Replication of programs in the surrounding area and their efficacy.
6. The potential impact on diversity at the College.
7. Alignment with Chancellors Office priorities, college mission, accreditation standards, and
state and federal law.
8. Effects on local business and industries- i.e., declining market/industry demand (local,
regional).
9. Employment outlook – regional, national and international.
10. Availability of the program at other community colleges.
11. If this is a grant-funded program, what was the agreed institutional commitment for the
campus to continue this program?
12. Describe additional financial resources that would be required to sustain the program on an
annual basis:
 Faculty compensation FT/PT
 Support Staff compensation
 Facilities costs
 Equipment costs
 Supplies cost
13. Potential impact on the community.
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 4021
PROGRAM REVITALIZATION OR DISCONTINUATION PROCESS
Purpose
College of the Redwoods recognizes that academic programs must be responsive to the changing
needs of students and the community. Thus, a process for identifying and assessing at-risk
programs for possible revitalization or discontinuation is essential for ensuring that all programs
are viable and effective and that they continue to serve the mission of the college. The
Revitalization or Discontinuance Process is separate from the Program Review Process. The
Program Review process is formative, providing evaluation that leads to continual improvement.
The Revitalization or Discontinuation Process provides a summative evaluation of a program or
discipline’s viability and may lead to the termination of a program or discipline. For the purpose
of this document, programs and disciplines are defined as they are for Program Review.
Identification of At-Risk Programs
Only programs with trends showing consistently low or continual declining enrollment,
decreasing demand for service, or clear obsolescence shall be considered for discontinuance. An
at-risk instructional program may be identified, on the basis of the criteria listed below, by the
Chief Instructional Officer (CIO), or to the CIO by the area Director/appropriate administrator, a
member of the discipline, the Program Review Chair, or the Academic Senate. A declining trend
will be identified using the following key performance indicators alone or in combination:
• Statistically significant consistent/continual decline in class enrollment throughout the
program in four consecutive semesters
• A consistently low enrollment over four consecutive semesters
• Poor retention at the end of each term for four consecutive semesters
• Statistically significant decline in, or consistently low rate of, student success
As soon as a declining trend has been identified within a specific program and reported to the
CIO, the CIO shall contact the appropriate administrator(s) responsible for the program, the
Academic Senate Copresidents, and the College of the Redwoods Faculty Organization. The
CIO will notify the faculty and staff working in the program and, within two work weeks of
notification, will meet with representatives from each area within the program—administration,
faculty, and staff. These representatives will then be responsible for disseminating the
information to all employees and students in the program.
Formation of Task Force
The CIO will create and convene a Task Force consisting of the following members:
• CIO or designee
• the respective Director/appropriate Administrator(s)
• a representative of Institutional Research
• an academic counselor
• two faculty members appointed by the Academic Senate:
a) one from the program being assessed or if the program currently has no fulltime faculty, an
associate faculty from the program, or a subject matter expert
b) one who is not a member of the division in question
• one faculty member not in the program appointed by CRFO
• a representative from the industry advisory committee (for Career and Technical
Education programs)
Review of Data
The Task Force, working with the Office of Institutional Research, will conduct a review of the
program’s status, collecting and addressing as many qualitative and quantitative measures as are
reasonably attainable. Data used should be based on two to five year trends and should relate to
program goals as well as to the mission of the college. (See “Suggested Criteria”.) The task
force will be charged with interpreting those measures. After a thorough analysis of the data, the
Task Force will make a recommendation to a) strengthen the program or b) discontinue the
program or c) take no action. If the program is found to be sufficient as is, the Task Force may
decide that no action is necessary. With few exceptions, a recommendation for discontinuance
would not be made without first recommending actions to strengthen the program. In most
cases, a recommendation to discontinue would only follow failed attempts at reviving/improving
the program or compelling evidence to indicate that this is not the best use of the college
resources.
Written Report
The Task Force will issue a written report consisting of 1) a summary of the data, 2) an analysis
of the data, 3) the recommendation, and 4) the factors used to make the recommendation, as well
as any dissenting opinions. The report will be given to program faculty and administrators for
commentary. The Task Force may revise the report if appropriate and then will send the report
and commentary to the Academic Senate for discussion and a recommendation.
The written report, including comments from the program faculty, administration, and the
Senate, will be forwarded to the Board of Trustees for review and discussion.
If the task force recommends discontinuation of the program, a community forum will be held to
receive public commentary.
Development of Action Plan to Strengthen Program
If a recommendation for strengthening the program is made, the Task Force, in consultation with
the Office of Institutional Research, the Chief Business Officer or designee, and CRFO, will
develop an action plan to revitalize the program. The action plan shall include all of the
following components:
• a clear description of each action that will take place (See “Suggested Actions”)
• a timeframe during which that action will take place;
• a method and process by which the usefulness of the action will be measured;
• an analysis of the fiscal impact of recommended program improvements, including any
facilities, salaries and benefits, marketing, or retraining costs.
Development of Action Plan to Discontinue Program
If a recommendation for discontinuing the program is made, the Task Force, in consultation with
the Office of Institutional Research, the Chief Business Officer or designee, and CRFO, will
develop a plan to phase out the program, respecting the needs of students, fulfilling contractual
obligations to faculty and staff, and addressing the concerns identified by relevant community
groups at the community forum. The plan for discontinuation should address all of the following:
• Effect on students currently enrolled in the program
• Impact to related programs and community
• Report from advisory committee (if appropriate)
• Projected use of facilities
• Alternatives for students
• Timeline for implementation of phase out
• Fiscal impact, including savings in salaries and benefits and revenue from sales of
equipment and/or facilities.
Any changes to the employment status of full-time faculty will be done in accordance with the
current Collective Bargaining Agreement.
Approval of Plan (Revitalization or Discontinuation)
The action plan will be reviewed by program faculty, the Chief Business Officer, and CRFO, and
revised if appropriate. The Task Force will then submit the action plan to the Academic Senate
and administration for review and comment. Budget considerations should not be the primary
consideration in the decision to revitalize or discontinue a program. Rather the primary
consideration should be the service the program provides to the college and the community.
While approval of the revitalization plan does not obligate the college to fund all
recommendations in the action plan, the college will make an effort to provide resources where
clearly needed. Prior to implementation, any action plan for program revitalization or
discontinuation will be submitted to the Board of Trustees for discussion and action.
Implementation of Action Plan to Strengthen Program
If a recommendation for strengthening the program is approved, the program personnel will
conduct the work and activities described in the Action Plan. The Action Plan may be amended
or revised at any time during this time period by mutual consent of the CIO and the program
personnel. The CIO will appoint someone from the program to submit evidence of these
activities, including the assessment of the activities, at regular intervals. The CIO will meet with
the program personnel to discuss information and analysis going into the progress reports.
Progress will be reported to the Senate.
If there has not been a statistically significant increase in key performance indicators after three
semesters of the implementation of the process, the Chief Instructional Officer will reconvene
the Task Force to recommend an appropriate course of action from the following:
• Give the program an extension of two semesters. At the end of the extension, the
committee will reconvene and re-evaluate.
• Accept the program in its current state if it serves a community, instructional, or training
need.
• Create a new plan to improve recruitment and enrollment. This plan will then be
implemented over the following three semesters.
• Discontinue the program. Develop an action plan to phase out the program.
Implementation of Action Plan to Discontinue Program
If a recommendation for discontinuing the program is approved by the Board of Trustees,
opportunities will be provided for students to complete the program or transfer to a related
program. In addition, provisions will be made for adequate notification of affected faculty. Any
changes to the employment status of full-time faculty will be done in accordance with the current
Collective Bargaining Agreement.
Immediately after the Board of Trustees has approved the program discontinuance, formal
notification will be sent to all constituents:
• Students currently enrolled in the program
• Faculty and staff in the program
• Advisory groups
• Specific accreditation/certification groups
• Relevant community groups
Final Report
The Chief Instructional Officer will issue a final report whenever an action plan has been fully
implemented and the revitalized program has been “released” or the discontinued program has
been fully phased out. The report will be distributed to the Academic Senate, the administration,
and the Board of Trustees and will be made publicly available. In the case of discontinuation,
provisions will be made for inactivating course outlines, removing the program from the college
catalog, and notifying the System Office.
Suggested Timelines
Semester 1: program notified; task force convened; data collected and analyzed; report written
Semester 2: recommendation approved by Academic Senate; action plan developed; plan
approved by Board of Trustees
Semester 3: action plan implemented
Semester 4-5: progress monitored; action plan adapted if necessary
Semester 6: action plan completed; final report issued
Suggested Criteria for Evaluating Programs
Measures applied to all programs
Qualitative Quantitative (3-5 year trend)
• Balance of curriculum across the college • Enrollment
• Program consistent with mission and
values of the college
• Retention within courses and successful
course completion
• Student satisfaction • Persistence across courses within major or
certificate
• Previous work undertaken to strengthen
program
• Number of degrees and certificates
awarded
• Impact on related programs • Scheduling/course offering trends
• Accreditation issues (ACCJC/WASC and
other external accrediting bodies)
• Availability of sufficient resourcesMeasures applied to Vocational and Technical Education
programs
Qualitative Quantitative (3-5 year trend)
• Duplication or uniqueness of program in
region
• Employability of graduates, job
availability, and placement rate
• Employer satisfaction • Market trends
• Advisory committee recommendations
Measures applied to transfer programs
Qualitative Quantitative (3-5 year trend)
• Transfer program availability • Number of transfers (UC, CSU, private)
• Number of transfer-ready students
Measures that may also be considered
Qualitative Quantitative
• Constraints that may affect enrollment,
completion, persistence
• Industry/ market demand (non-vocational
programs)
• Community demand for the program
• Impact on students, including
underrepresented and/or at-risk students
Suggested Actions to Be Included in Action Plans
• Program develops plan for recruitment of targeted populations
• Program initiates cooperative ventures with local employers, transfer institutions,
and/or other community colleges
• Enhanced career and/or academic counseling services
• Adjustment of course scheduling
• Articulation of programs with K-12 and/or four year and/or technical institutions
• Faculty development in classroom techniques, methodology, best practices
• Enhanced Student support services: tutoring, learning skills, childcare, financial
aid
• Identification of possible alternate funding sources
Reference: Education Code 78016; Title 5 Sections 51022 and 55130
Approved: 07/12/11
REDWOODS COMMUNITY COLLEGE DISTRICT
BP 4223 Board Policy
Number Update only from Board of Trustees Policy No. 507
ACADEMIC RECOGNITION
The Board values excellence and wishes to instill in students the desire to do their best in all things. It shall
be the policy of the Board, therefore, to recognize outstanding academic accomplishment.
The Board authorizes recognition of the following achievements:
1. Periodic recognition of students who maintain high academic grade point averages.
a) Placement on the President's Honor List after each semester, giving recognition to students who have met the
following criteria:
1. Maintained a grade point average (GPA) of 3.75 or higher;
2. Completed nine or more graded units in courses numbered 1-199;
3. Only courses numbered from 1-199 are used to calculate unit totals and GPA;
4. Any F, D, or I grade in the current semester disqualifies the student from honor list eligibility; and
5. Students on progress probation are excluded.
b) Placement on the Vice President's Honor List after each semester, giving recognition to students who have
met the following criteria:
1. Maintained a GPA of 3.50 to 3.74;
2. Completed nine or more graded units in courses numbered 1-199;
3. Only courses numbered from 1-199 are used to calculate unit totals and GPA;
4. Any F, D, or I grade in the current semester disqualifies the student from honor list eligibility; and
5. Students on progress probation are excluded.
c) Credit/No Credit grades or units are not counted toward the nine graded units.
2. Recognition upon graduation of students who have completed a minimum of 30.0 semester units at
College of the Redwoods, including a minimum of two semesters as a full-time (12 or more semester
units) student and maintained high academic records. Graduating Honors will be given to students who
have maintained a GPA of graded courses as follows:
a. Graduating with Honors (GPA between 3.30 and 3.49),
b. Graduating with High Honors (GPA between 3.50 and 3.74), or
c. Graduating with Highest Honors (GPA 3.75 or higher).
Former Board of Trustees Policy No. 507, Number change only on July 10, 2012
Adopted by the Board of Trustees: August 15, 1977 Amended:
10/3/94; 12/9/03
REDWOODS COMMUNITY COLLEGE DISTRICT
Administrative Procedure
AP 7217
FACULTY PRIORITIZATION PROCESS
Faculty prioritization is a key process aimed at strengthening our college, engaging community
needs and fostering student success. Because prioritization cannot be reduced to one rubric, the
process is multifaceted, and decision making will consider qualitative and quantitative data from
program review, legal mandates, accreditation, and student education goals to come from large
and small groups across transfer, career technical and student development areas. This process
relies on collegial consultation between the administration and the academic senate.
Process:
1. Each academic year, as part of Program Review, the administration and faculty will have
the opportunity to fill out a faculty position request form, providing relevant data and a
narrative justifying the need for a fulltime position. All faculty request forms will be
forwarded to the Academic Senate Copresidents and to the Chief Instruction/Student
Services Officer (CIO/CSSO) who will then prepare the requests for distribution to
the Faculty Prioritization Committee. This process is done each year. There is no
holdover of ranked positions from any previous year. Faculty position requests and the
faculty prioritization process are completed each year. Position rankings developed
during the faculty prioritization process do not carry over into the faculty
prioritization process in following years.
2. Faculty requests will include both teaching and non-teaching faculty positions.
Replacement requests due to tenure track attrition during the four year probationary
period for that position are not part of this process and are filled automatically, unless
there is mutual agreement to the contrary.
3. Requests shall be campus and site specific. In the case of a failed search, processes
outlined in the “Contract Faculty Appointment Procedures” will be followed.
4. Temporary grant-funded positions will not be included in this process. Proposals to
convert grant-funded to tenure-track faculty positions will be included in the process.
5. The data required on the Faculty Request forms and the criteria used for ranking on the
Prioritization Rubric will be articulated and revised as necessary by joint agreement of
the Academic Senate and the Administration.
6. Each year, prior to the evaluation of the faculty requests, members of the Faculty
Prioritization Committee (FPC) will be trained (normed) in using the criteria on the
rubric. Data will be used as much as possible in evaluating the requests, but as every
program is different, qualitative factors must be considered. Not all criteria are
hierarchical in nature.
7. The FPC will review the data from the request forms and will evaluate each request on
the basis of the specified criteria (See Prioritization Rubric and Directions).
8. The co-chairs of the Faculty Prioritization Committee are voting members.
9. In the event that the Faculty Prioritization Committee needs more information, the CoChairs of the committee may ask for a representative from the discipline in question to
come forward to answer questions about the position; however, no formal presentations
will be made.
10. All faculty requests will be ranked, regardless of how many positions may be available.
11. The initial ranking will be done by ballot as follows: each member will assign a score to
each rubric category for each position request. The total of the average scores in each
rubric category will determine the initial ranking. The initial ranking may be revised as
described in (12) below.
12. Once the draft list has been completed, any member of the Faculty Prioritization
Committee can request an override of a ranking where there is significant statistical
discrepancy of 5 total points or more with any of the members initial ranking scores.
Overrides are permitted when a majority votes to re-rank a single position.
13. Faculty positions will be forwarded to the President/Superintendent by the committee
Co-Chairs as a recommendation for action.
14. The President/Superintendent acts on the committee’s recommendations and forwards
positions to the District as appropriate (timing may be affected by available funding or
information regarding the fulltime faculty obligation [FTO]). Should the
President/Superintendent override any of the ranked positions, he or she must present a
written explanation of that decision to the FPC.
15. The timeline shown below is for typical prioritization and faculty hiring cycle. The
process will also apply to out-of-cycle faculty requests.
Membership of the Prioritization Committee:
Academic Senate Co-Presidents or designees (2) (1 of whom is Co-Chair)
Program Review Committee faculty representatives (2)
At-large faculty representatives (at least one non-Eureka) selected by the Academic Senate CoPresidents (3)
Vice President, Instruction and Student Development (Co-Chair)
Deans (4)
Director of Counseling
Timeline:
Nov
Dec
Administration and faculty fill out faculty request forms as part of Program
review.
Faculty Prioritization Committee evaluates and ranks the requests.
Ranked list is forwarded to the President/Superintendent.
President/Superintendent announces the number of positions to be funded
for the next academic year. HR initiates the process for faculty hiring.
Faculty Prioritization Committee reconvenes, debriefs, and evaluates the
process (in order to improve it).
Jan
Screening committees review applications.
Feb
Candidates interviewed; finalists selected.
March/April Board of Trustees approves contracts
Directions for Using the Rubric:
1. Prior to the Faculty Prioritization Committee meeting, each Co-Chair will be tasked with
determining three interests from the faculty and administrative groups they represent and
then meeting to collectively bring forward a single shared interest.
2. During the Faculty Prioritization Committee meeting, the single shared interest will be
scored under the category “Other.”
3. All faculty requests will fall into one of the first three blocks on the rubric: Faculty
Replacement Positions (for programs/disciplines that have lost full-time faculty due to
retirement or other reasons); Growth Positions (for established programs requesting fulltime faculty); New Program/Discipline Position (for programs/disciplines not yet
established or newly established with no full-time faculty).
4. Within the appropriate block, each request will be assigned 0-5 points based on the
criteria listed.
5. All requests will be evaluated in blocks four, five and, if applicable, six. In each of these
blocks, each request will be assigned 0-5 based on the criteria listed. NOTE: Not all
criteria within a block are hierarchical in nature. Requests must be evaluated holistically
within each block, based on a variety of factors.
6. The positions will then be ranked in order of the total points earned. In the case of ties,
the committee will vote to rank the positions; a simple majority is all that is required for
this procedure.
Approved: February 7, 2014
Revised: December 10, 2013
REDWOODS COMMUNITY COLLEGE DISTRIC
Proposed Exhibit No. AP 7217.A
RUBRIC FOR PRIORITIZING FULL-TIME FACULTY POSITIONS
Points (0-5):
Faculty Replacement Position





Stable or growing discipline or program needs replacement for FT faculty
who have left within this academic year
Stable or growing discipline or program needs replacement for FT faculty
who have left within 1-2 years
Stable discipline or program needs replacement for FT faculty who have left
within three-four years
Stable discipline or program can justify replacement for FT faculty who have
left within five years or more
Outside accreditation is at risk without FT hire
OR
Growth Position




Enrollment data over past two years indicate program is growing
Enrollment data over past two years indicate program is stable
Enrollment data over past two years indicate program is declining
Independent marketing or other data indicate growth potential
OR
New Program/Discipline Position




Program Initialization process complete
State curriculum approval complete
New program has shown significant growth without FT faculty
Independent marketing data suggest viability of new program
Points (0-5):
FT/PT Ratio






Program has no full-time faculty
FT/PT ration below 50/50 percent
FT/PT ratio below 60/40 percent
FT/PT ratio below 75/25 percent
FT/PT ratio results in critical lack of effective oversight for associate faculty
Reliable pool of well-qualified associate faculty is unavailable
(In the case of non-teaching faculty positions, the criteria will be the deviation
from norms obtained from like institutions)
Program/Student Outcomes


Narrative justification demonstrates clear need for FT faculty in order to
maintain program outcomes
Narrative justification demonstrates clear need for FT faculty in order to
achieve student learning outcomes
Points (0-5):
Points (0-5):
Other (Shared Interest)

Shared interest determined by the Faculty Prioritization Committee. Scoring
rubric will be mutually agreed and will be based on the nature of the shared
interest.
TOTAL
Approved: 02/07/2012