College Council Minutes
April 6 th , 2015
Page 1
REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council Meeting
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday April 6, 2015
MEMBERS
PRESENT
MEMBERS ABSENT
CALL TO ORDER
MINUTES DATED
3/2/2015
ACTION
NEW BUSINESS
BP AND AP 3720
COMPUTER AND
NETWORK USE
ACTION
Kathy Smith, Keith Snow-Flamer, Angelina Hill, Pru Ratliff, Rory Johnson,
Thomas Zagoria, Debbie Topping, Steve Sandeen, Barbara Jaffari, Stephen
Roper
Ahn Fielding, Rory Johnson, Mike Haley, Jolene Gates, Lee Lindsey
President Kathy Smith called the meeting to order at 3:05 p.m.
A motion was made by Steve Sandeen and seconded by Keith Snow-Flamer to approve the minutes dated 3/2/2015.
A vote was taken and Council voted unanimously to approve the minutes as presented.
Council member stated that there is some duplicate language. Council member suggested striking no. 3 where it states “Encroaching on other’s access…” and on.
Council member stated that there needs to be a period after the new language that states “…prohibited in the same way that plagiarism of any other protected work is prohibited .
”
Council member stated that in the section titled “unauthorized use” the word
“others” is possessive and needs an apostrophe.
Council member stated that the strikeout on no. 6 is not complete and that the rest of the language in that section needs to be stricken as well.
Council member stated that the first sentence in the section titled “Commercial
Use” needs a period.
A motion was made by Keith Snow-Flamer and was seconded by Debbie
Topping to send BP and AP 3720 Computer and Network Use out for a 30 day constituent review contingent upon the aforementioned changes.
A vote was taken and Council voted unanimously to send BP and AP 3720
Computer and Network Use out for a 30 day constituent review contingent upon the aforementioned changes.

Minutes-College Council
Page 2 of 8
April 6 th , 2015
AP 4021 PROGRAM
REVITALIZATION,
SUSPENSION, OR
DISCONTINUATION
Council member stated that appendices A, B and C need to be added to the bottom of this procedure.
Discussion ensued regarding non-instructional programs and why they are not included in this policy. It was stated that non-instructional programs have their own policy.
ACTION
BP 4223 ACADEMIC
RECOGNITION
A motion was made by Pru Ratliff and seconded by Barbara Jaffari to send AP
4021 Program Revitalization, Suspension, or Discontinuation out for a 30 day constituent review contingent upon the addition of the appendices A, B, and C.
A vote was taken and Council voted unanimously to send AP 4021 Program
Revitalization, Suspension, or Discontinuation out for a 30 day constituent review contingent upon the addition of the appendices A, B, and C.
Council member stated that the language “credit/no credit” should be changed to
“pass/no pas” throughout the policy.
Council member stated that the format needs to be updated and cleaned up.
A motion was made by Steve Sandeen and seconded by Keith Snow-Flamer to send BP 4223 Academic Recognition out for a 30 day constituent review
ACTON
AP 7217 FACULTY
PRIORITIZATION
PROCESS contingent upon the format changes.
A vote was taken and Council voted unanimously to send BP 4223 Academic
Recognition out for a 30 day constituent review contingent upon the format changes.
Council member stated that the rubric that is referenced in the procedure needs to be sent out along with the procedure when it goes out for constituent review.
OLD BUSINESS
BP AND AP 3300
ACTION A vote was taken and Council voted unanimously to send AP 7217 Faculty
Prioritization Process out for a 30 day constituent review.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to send AP 7217 Faculty Prioritization Process out for a 30 day constituent review.
There was no constituent feedback.
PUBLIC RECORDS
ACTION
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 3300 Public Records to the Board for a first read.
A vote was taken and Council voted unanimously to send BP and AP 3300
Public Records to the Board for a first read.

Minutes-College Council
Page 3 of 8
April 6 th , 2015
BP AND AP 3310
RECORD
RETENTION/DESTRUC
TION
ACTION
BP 3500 COLLEGE
SAFETY PROGRAM
ACTION
BP AND AP 3530
WEAPONS ON
CAMPUS
ACTION
BP AND AP 3750
INSTRUCTIONAL
MATERIALS AND
COPYRIGHT POLICY
ACTION
BP 3820 GIFTS
Council member stated that the titles need to be consistent.
It was stated that more training needs to be provided on archiving email specifically the “sent” folder.
A motion was made by Steve Sandeen and seconded by Thomas Zagoria to send
BP and AP 3310 Record Retention to the Board for a first read.
A vote was taken and Council voted unanimously to send BP and AP 3310
Record Retention to the Board for a first read.
Council member stated that the language needs to be changed from “Security
Personnel” to “Public Safety” throughout the policy.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to send BP 3500 College Safety Program to the Board for a first read.
A vote was taken and Council voted unanimously to send BP 3500 College
Safety Program to the Board for a first read.
Discussion ensued regarding kitchen knives and if they were classified as a weapon. It was stated that kitchen knives that are on campus for the purpose of food preparation are not prohibited by this policy.
A motion was made by Steve Sandeen and seconded by Barbara Jaffari to send
BP and AP 3530 Weapons on Campus to the Board for a first read.
A vote was taken and Council voted unanimously to send BP and AP 3530
Weapons on Campus to the Board for a first read.
It was stated that the language “CEO” needs to be changed to
“President/Superintendent” throughout the policy and procedure.
A motion as made by Pru Ratliff and seconded by Keith Snow-Flamer to send
BP and AP 3750 Instructional Materials and Copyright Policy to the Board for a first read.
A vote was taken and Council voted unanimously to send BP and AP 3750
Instructional Materials and Copyright Policy to the Board for a first read.
Discussion ensued regarding the difference between gifts to the Foundation and gifts to the District.

Minutes-College Council
Page 4 of 8
April 6 th , 2015
ACTION
BP 3912 REALATIONS
WITH SPECIAL
INTEREST GROUPS
ACTION
BP 4025 PHILOSOPHY
AND CRITERIA FOR
ASSOCIATE DEGREE
AND GENERAL
EDUCATION
TABLED
BP 4030 ACADEMIC
FREEDOM
ACTION
BP AND AP 4040
LIBRARY SERVICES
A motion was made by Debbie Topping and seconded by Steve Sandeen to send
BP 3820 Gifts to the Board for a first read.
A vote was taken and Council voted unanimously to send BP 3820 Gifts to the
Board for a first read.
There was no constituent feedback on BP 3912 Relations with Special Interest
Groups.
A motion was made by Debbie Topping and Seconded by Barbara Jaffari to send
BP 3912 Relations with Special Interest Groups to the Board for a first read.
A vote was taken and Council voted unanimously to send BP 3912 Relations with Special Interest Groups to the Board for a first read.
Council member stated that constituents are hesitant about this policy because of all the stricken language. It was stated that a lot of the stricken language is covered by BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
A motion was made by Barbara Jaffari and seconded by Steve Sandeen to table
BP 4025 Philosophy and Criteria for Associate Degree and General Education so that it can be reviewed by the Academic Senate and brought back to College
Council alongside BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
A vote was taken and Council voted unanimously to table BP 4025 Philosophy and Criteria for Associate Degree and General Education so that it can be reviewed by the Academic Senate and brought back to College Council alongside BP and AP 4100 Graduation Requirements for Degrees and
Certificates.
There was no constituent feedback on BP 4030 Academic Freedom.
A motion was made by Thomas Zagoria and seconded by Keith Snow-Flamer to send BP 4030 Academic Freedom to the Board for a first read.
A vote was taken and Council voted unanimously to send BP 4030 Academic
Freedom to the Board for a first read.
Council member stated that the title of the AP needs to be changed to “Library
Services” to match the BP.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 4040 Library Services to the Board for a first read contingent upon

Minutes-College Council
Page 5 of 8
April 6 th , 2015
ACTION
BP 4060 DELINEATION
OF FUNCTIONS
AGREEMENTS
SUNSET
BP AND AP 4250
ACADEMIC
PROBATION,
DISMISSAL, AND
READMISSION
ACTION
BP AND AP 4300 FIELD
TRIPS AND
EXCURSION the change in titles to make the consistent.
A vote was taken and Council voted unanimously to send BP and AP 4040
Library Services to the Board for a first read contingent upon the change in titles to make the consistent.
Discussion ensued regarding the history of this policy and if it is legally required. It was stated that this policy is not legally required though there is a league template for it.
A motion was made by Angelina Hill and seconded by Keith Snow-Flamer to send BP 4060 Delineation of Functions Agreements to the Board as a sunset proposal.
A vote was taken and Council voted unanimously to send BP 4060 Delineation of Functions Agreements to the Board as a sunset proposal.
Council member stated that the word “readmission” has a hyphen in it in the AP and it needs to be removed.
Council member stated that in section 6 A 2 the word “between” needs to be stricken.
Council member stated that the format and spacing needs to be cleaned up.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 4250 Academic Probation, Dismissal, and Readmission to the Board for a first read contingent upon the aforementioned changes.
A vote was taken and Council voted unanimously to send BP and AP 4250
Academic Probation, Dismissal, and Readmission to the Board for a first read contingent upon the aforementioned changes.
Council member stated that there are some legal issues with students driving to field trips. It was stated that there is a more in depth conversation that needs to take place and some potentially substantial changes that need to be made.
Council member stated that the language “Supervisor of Building and Grounds” and “Administrative Office Coordinator” need to be updated to the current titles.
Council member stated that language needs to be added regarding students with disabilities.
A motion was made by Barbara Jaffari and seconded by Keith Snow-Flamer to
Table BP and AP 4300 Field Trips and Excursions until a more thorough conversation can be had in regards to student drivers.

Minutes-College Council
Page 6 of 8
April 6 th , 2015
DICIPLINARY
PROCEURES
TABLED
BP 4400 COMMUNITY
SERVICE PROGRAMS
SUNSET
BP AND AP 5015
RESIDENCE
DETERMINATION
ACTION
BP AND AP 5020
NONRESIDENT
TUITION
ACTION
AP 5500 STUDENT
CONDUCT CODE AND
A vote was taken and Council voted unanimously Table BP and AP 4300 Field
Trips and Excursions until a more thorough conversation can be had in regards to student drivers.
Discussion ensued regarding what is meant by “Community Service Programs”.
It was stated that we do not have a formal program.
A motion was made by Keith Snow-Flamer and seconded by Barbara Jaffari to send BP 4400 Community Service Programs to the Board as a sunset proposal.
A vote was taken and Council voted unanimously to send BP 4400 Community
Service Programs to the Board as a sunset proposal.
Council member stated that the language needs to be changed from “Vice
President” to “Chief Student Services Officer.”
A motion was made by Keith Snow-Flamer and seconded by Thomas Zagoria to send BP and AP 5015 Residence Determination to the Board as a first read.
A vote was taken and Council voted unanimously to send BP and AP 5015
Residence Determination to the Board as a first read.
Council member stated that the language in the policy and procedure should be changed to “annually” instead of specifically stating a date.
A motion was made by Keith Snow-Flamer and seconded by Pru Ratliff to send
BP and AP 5020 Nonresident Tuition to the Board for a first read contingent upon the aforementioned change.
A vote was taken and Council voted unanimously to send BP and AP 5020
Nonresident Tuition to the Board for a first read contingent upon the aforementioned change.
Council member suggested creating a new clean copy of the AP with the old procedure stricken at the end.
Council member suggested striking the section titled “Denial of Aid”.
Council member stated that the language regarding educational centers needs to be stricken from section C. Readmission.
Council member stated that the language sometimes refers to the “Student
Conduct Committee” and others “Student Conduct Review Committee.” It was stated that the appropriate title is “Student Conduct Review Committee.”

Minutes-College Council
Page 7 of 8
April 6 th , 2015
ACTION
BP AND AP 5501
LOCKER SEARCH
ACTION
BP AND AP 5570
STUDENT CREDIT
CARD SOLICIATION
ACTION
SUNSET
RECOMMENDATIONS
AP 3411 STUDENT
NONDISCRIMINATION
PLAN
AP 3412 ACCESS TO
PROGRAMS AND
FACILITIES
Council member stated that the policy should refer to public safety and not security throughout the policy.
Council member stated that the Associated Student senators refer to their group as the ASCR Senate. ASCR refers to the entire student body and the senators are a separate group.
A motion was made by Steve Sandeen and seconded by Pru Ratliff to send AP
5500 Student Conduct Code and Disciplinary Procedures to the Board for a first read contingent upon aforementioned changes and review by legal counsel.
A vote was taken and Council voted unanimously to send AP 5500 Student
Conduct Code and Disciplinary Procedures to the Board for a first read contingent upon aforementioned changes and review by legal counsel.
Council member stated that the titles should be consistent. It was stated that
“Locker Usage and Search” is more appropriate.
A motion was made by Debbie Topping and seconded by Steve Sandeen to send
BP and AP 5501 Locker Usage and Search to the Board for a first read contingent upon the title change.
A vote was taken and Council voted unanimously to send BP and AP 5501
Locker Usage and Search to the Board for a first read contingent upon the title change.
There was no constituent feedback on BP and AP 5570 Student Credit Card
Solicitation.
A motion was made by Steve Sandeen and seconded by Barbara Jaffari to send
BP and AP 5570 Student Credit Card Solicitation to the Board for a first read.
A vote was taken and Council voted unanimously to send BP and AP 5570
Student Credit Card Solicitation to the Board for a first read.
No constituent feedback.
No constituent feedback.

Minutes-College Council
Page 8 of 8
April 6 th , 2015
BP AND AP 3502
CHILDREN ON
CAMPUS
BP AND AP 3910
CAMPUS GUEST
SPEAKER
BP AND AP 3911
CLASSROOM GUEST
SPEAKER
AP 4302 STUDENT USE
OF PERSONAL
AUTOMOBILIES FOR
DISTRICT SPONSORED
ACTIVITIES WHEN
DISTRICT
TRANSPORTATION IS
AVAILABLE
AP 5014 EVALUATION
OF MILITARY
EXPERIENCE
BP AND AP 5032
MANDATORY
STUDENT FEE
ELECTIONS
BP 5151 COMMUNITY
RELATIONS
BP 5206 ACCIDENT
REPORTS
ACTION
ADJOURNMENT
No constituent feedback.
No constituent feedback.
No constituent feedback.
No constituent feedback.
No constituent feedback.
No constituent.
No comment.
No comment.
A motion was made by Keith Snow-Flamer and seconded by Steve Sandeen to send the sunset recommendations to the Board for a first read.
A vote was taken and Council voted unanimously to send the sunset recommendations to the Board for a first read.
President Kathy Smith adjourned the meeting at 4:55 p.m.