REDWOODS COMMUNITY COLLEGE DISTRICT
Minutes of the College Council
7351 Tompkins Hill Road, Eureka, CA, Board Room
Monday, June 6, 2011
MEMBERS
PRESENT
Mark Winter, Dave Holper, John Johnston, Alles Rebel, Ron McQueen, Marcia
Williams (phone), Mark Renner (phone), Utpal Goswami, Lee Lindsey, Keith
Snow-Flamer, Roxanne Metz, Jolene Gates
MEMBERS
ABSENT
Alise Hubner, Jose Ramirez, Ahn Fielding
CALL TO ORDER
Utpal Goswami called the meeting to order at 3:00 p.m.
MINUTES
The minutes of 05/02/2011 were approved as presented.
UNFINISHED
BUSINESS
BP/AP 4231 GRADE
CHANGES
Support staff noted that the 30 day constituent review period for BP and AP
4231 ‘Grade Changes’ had concluded. Support staff noted that the drafts had
undergone extensive review and revision.
ACTION A motion was made, seconded and passed unanimously to approve BP and
AP 4231 ‘Grade Changes.’
AP 4021 PROGRAM
REVITALIZATION
OR
DISCONTINUATION
Support staff noted that the 30 day constituent review period for AP 4021
‘Program Revitalization or Discontinuation’ had concluded. Support staff noted
that the draft had undergone extensive review and revision.
A motion was made and seconded to approve AP 4021 ‘Program Revitalization
or Discontinuation’. The Council discussed whether the
revitalization/discontinuation process description should include a specific
timeline. The Council concluded that the process itself would dictate the
timeline.
ACTION The motion to approve AP 4021 passed unanimously.
AP 5045 STUDENT
RECORDS CHALLENGING
CONTENT AND
ACCESS LOG
Support staff noted that the 30 day constituent review period for AP 5045
‘Student Records – Challenging Content and Access Log’ had concluded.
BP/AP 5400
ASSOCIATED
STUDENTS
ORGANIZATION
A motion was made and seconded to approve BP and AP 5400 ‘Associated
Students Organization.’ Alles Rebel, ASCR representative, reported that an
ad-hoc committee of Associated Student representatives had met and made
revisions to the draft BP 5400. Alles presented the revised draft BP 5400. An
amendment to the motion to incorporate the proposed changes was accepted
A motion was made, seconded and passed unanimously to approve AP 5045
‘Student Records – Challenging Content and Access Log.’
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June 6, 2011
with the following revision to the second sentence of paragraph two:
It may conduct other activities as approved by the Chief Student Services Officer
Vice President of Student Services or designee.
ACTION The motion to adopt the revised BP 5400 ‘Associated Students Organization’
passed unanimously.
A motion was made and seconded to approve AP 5400 ‘Associated Students.’
Alles Rebel, ASCR representative, reported that the ad-hoc committee of
Associated Students had completed revisions of the draft AP 5400.
The
Council reviewed the ASCR’s draft AP 5400 and noted that the draft utilized
language from existing Administrative Regulation 517.01 ‘Student Body
Associations.’ Alles reported that the ASCR ad-hoc felt the existing AR517.01
more accurately detailed the operations of the ASCR and was more similar to
other California Community Colleges.
The Council discussed the ASCR’s role in drafting the original AP 5400 and the
process that lead to the revised draft.
The Council discussed the participation of the branch campuses in ASCR
activities.
A motion was made and seconded to substitute the original draft AP 5400 with
the ASCR draft AP 5400.
ACTION A motion was made, seconded and passed unanimously directing the Policy
and Procedure Review Subcommittee (PPRS) to review examples of like
institution’s policy and procedure related to Associated Student Organizations
and make a recommendation to College Council regarding best practice.
BP/AP 5410
ASSOCIATED
STUDENT
ELECTIONS
A motion was made and seconded to approve the draft BP 5410 ‘Associated
Student Elections.’ The Council discussed the following change proposed by
ASCR (second sentence of first paragraph):
The elections shall be conducted in accordance with procedures established by the
ASCR by-laws and constitution President.
The Council reviewed Education Code section 76061 and found that 76061 did
not specify who ought to establish election procedures.
The motion was amended to accept the ASCR proposed revision noted above,
subject to legal counsel review and approval.
The Council discussed the requirements a student must meet in order to serve
on ASCR. Members of the Council suggested that the ASCR bylaws and
constitution require ASCR officers to abide by the Student Code of Conduct,
and that the ASCR include in their bylaws and constitution a ‘good standing’
clause.
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June 6, 2011
ACTION The motion to adopt BP and AP 5410 ‘Associated Student Elections’, subject to
legal review, was approved unanimously.
BP/AP 5420
‘ASSOCIATED
STUDENTS
FINANCE’
A motion was made and seconded to approve the draft BP5420 ‘Associated
Student Finance’ as presented in the Council packet.
The motion was amended to accept a change to bullet three of paragraph three
of the draft BP 5420 as noted below :
a representative An Officer of the student body organization.
The Council discussed ASCR purchasing processes.
ACTION
The motion to approve BP 5420 (as revised) passed unanimously.
A motion was made to adopt AP 5420 ‘Associated Students Finance.’ The
motion was amended to accept the following changes to the AP:
Paragraph one bullet three
 Audit information, except that containing personnel or other confidential
information, shall be released to the Associated Students by the Vice
President of Administrative Services Chief Business Officer or designee.
Paragraph two sentence one
All funds shall be expended subject to such procedures as may be established
by the Associated Student Organization subject to the approval of each of the
following three persons: Approval shall be obtained each time before any funds
may be expended:
Paragraph two bullet three
 An Officer a representative of the Associated Student Organization.
The motion to approve AP 5420 (as revised) passed unanimously.
BP 1200 “DISTRICT
MISSION”
Utpal Goswami noted that the Board Related Policy Committee’s (BRPC) 11
step policy and procedure revision process called for College Council to
approve draft BP 1200 ‘District Mission’ prior to the first reading of BP 1200 at
the meeting of the Board of Trustees. Utpal noted that the draft had not
changed and was the same language that College Council had recommended
to the BRPC.
A motion was made, seconded, and passed unanimously to approve BP 1200
‘District Mission.’
BUDGET
EXIGENCY
Dave Holper reported that Academic Senate representatives had consulted
with the CRFO and that further revision to the document was necessary. Dave
requested that the subject be agendized for discussion at the July College
Council meeting.
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June 6, 2011
POLICY AND
PROCEDURE
REVIEW
SUBCOMMITTEE
REPORT
Cheryl Tucker reported that the Policy and Procedure Review Subcommittee
(PPRS) had met twice, once with participation of Ruth Moon, and that
discussions had resulted in clarification of protocols of the committee.
Utpal Goswami commented that College Council should include specific
direction/concerns when forwarding draft policy and procedure to PPRS, and
that PPRS should facilitate revisions quickly, efficiently, and effectively.
Dave Holper reported that the charge and operating procedures of College
Council subcommittees need to be clearly defined and included in the Council’s
governance documents.
Utpal requested that a summary of PPRS operating guidelines be presented at
the July College Council meeting for the purpose of integrating PPRS
guidelines with existing Council operating procedures and guidelines.
NEW BUSINESS
AP 4103 WORK
EXPERIENCE
Roxanne Metz presented the first draft of AP 4103 “Work Experience” and
noted the administrative procedure coincided with the work experience plan
that was being developed for submission to the Board of Trustees and the
Chancellor’s Office. Roxanne noted that CR is required by the Course
Approval Handbook to have a work experience plan on file with the
Chancellor’s office.
A motion was made and seconded to distribute AP 4103 to constituents for a
90 day review.
Paragraph one bullet one was amended as follows:
The systematic design of a program whereby students gain realistic useful
learning experiences through workplace related activities;
ACTION The motion to distribute AP 4103 ‘Work Experience’ for a 90 day constituent
review passed unanimously.
THE HORIZONS
GRANT
Mark Winter expressed concern that the Horizons Grant application was
developed and submitted in isolation from the institution’s Integrated Planning
processes.
Mark noted that if awarded the Horizons Grant could have a substantial impact
on the mission of the college and the faculty, disciplines, and programs of the
College. Mark questioned whether the college has the capacity to meet the
expectations of the grant, and noted that the proposal was not sufficiently
vetted.
Roxanne Metz reported that the Accreditation Self Study identified the need of
the district to improve aspects of its grantsmanship.
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June 6, 2011
Utpal Goswami noted that if it becomes apparent that CR can not fulfill certain
grant obligations, those obligations will be passed on to CR’s grant partners.
Dave Holper added that CR lacks a process for grant ideas being vetted prior
to grant submission. Dave suggested that the grant application process be
clearly defined during summer ‘11.
Utpal concluded the discussion by noting that the next steps regarding the
Horizon grant will be to clearly define the grant obligations and their
implications for the district.
ADJOURN
DE
Utpal Goswami adjourned the meeting at 4:40 p.m.