Instructional Council
Monday August 18, 2014,
11 am – 12:30 pm, Boardroom
Notes
Present: Mark Winter, Marla Gleave, Sheila Hall, Cathy Cox, Dave Bazard, Erin Wall, Joe Hash, Ron Waters,
Julia Peterson, Alison Stull, Rory Johnson, Connie Carlson, Crislyn Parker-support
Reports:
 Cathy Cox: Telepresence works! Demo with Keith, Mark, Cathy and a Yurok Tribe representative.
Investment in more equipment and bandwidth could allow simultaneous running of numerous courses.
Cathy, Mike and Reno will meet regarding orientation letters for DE sections and ask the deans remind
faculty to use current templates. New copiers are being installed and computers being updated. A
telepresence demonstration to faculty will be forthcoming. Courses offered via telepresence must be
curriculum approved, but DE certification is not required. Four pilot courses are being offered via
Telepresence (interactive video). Telepresence is a synchronous, live form of delivery, designed primarily
for access and degree completion to sites with often low enrollments.
 Rory Johnson: Completion of the larger telepresence room in DN is expected by Friday (8/21). Two of the
three courses will be received on a unit in the small DE classroom-DN 28. The third course will be taught
from both DN and Eureka. As telepresence expands, classroom technology and staffing increases are needed.
Contact the deans if there are courses to offer at DN in spring via telepresence. The Pelican Bay noncredit
plan is forming and there is a need for additional associate faculty (PB could offer up to 18 sections per day).
 Dave: Filling last minute full-time faculty needs. There will be a transition period updating associate deans
who are overseeing assessment compliance. Program assessments are still falling short. Spring/summer 2015
assessments must be completed by 9/15/15. Assessment is changing to a 4-year cycle beginning in fall 2016.
The new deadlines will be: the week following submission of grades, in the fall; and one week after grades
are submitted in the spring; the hard deadline will be mid-summer.
 Erin: Has been reviewing assessments for completion will showcase outstanding examples for division
meetings. Basic skills allocations will be spent in current year. Changing the process to be committee driven.
 Joe: Sports auction had record attendance and made $90,000. Pelican Bay taskforce meetings begin this
week. The task force plans to visit Pelican Bay to have a visual of the set-up. Would like established
processes for new-hire logistics and maintenance on campus. Mark Winter suggested an onboarding process
similar to that of associate faculty, set up in the office of instruction. Mark will relate maintenance concerns
to Lee Lindsey; Cathy has put this on the next Management Council agenda.
 Marla: Curriculum stoplight is updated. 5+1 rule for curriculum refers to updating courses. New degree and
certificate curriculum updates have to be approved by the chancellor’s office, and should be started well in
advance in order to make both the catalog and schedule. The chancellor’s office is often backlogged. ADT
courses have to be CID approved prior to submission to the chancellor’s office. Marla will hold a retreat for
Dual enrollment.
 Connie: Remind faculty and associate faculty that classrooms must be locked, unless the faculty for the next
class has arrived. Would like Deans to encourage for new and returning associate faculty to attend the
September 12 associate faculty.
 Ron: Ron and Rory and submit the DN Corrections degree to the 4021 process; there has been little to no
interest.
 Sheila: GS enrollments are low but no sections closed. C&A is working on a non-credit GS course. Working
on SSSP and budget to provide training for new instructors that aligns with student equity and basic skills.
Working on the catalog addendum draft.
 Julia: Non-credit begins fall 2015 and is expanding to 2 additional sites. There is a new classroom in the job
market in downtown Eureka for a job skills lab. Received funding for WIOA-adult literacy of $104,000.
 Alison: Nursing faculty working program rewrite.
Two Year Schedule: the next step is to create a schedule with day and time classes will be offered. The goal is for
students to be able to plan their ADT complete with time and day.
Fill rates, district-wide are running 5% below this time last year. We anticipate falling an estimated 100FTES short
of target.
Budget: state is providing more money, but requiring increased amounts to PERS and STRS. The Governor’s
office is working to mitigate these additional costs.
Teaching Assignments for Administrators, Directors and Managers: draft policy is outside their normal duties.
Suggested these go through cabinet and the senate, and be included in the faculty handbook.
Recruitment: MSBSS Dean replacement filled, but a failed search for articulation staff. Juana Tabares will work
on articulation, for now. The search committee will convene again later this semester. The manager for Student
Retention position looks good. Director of financial Aid was also a failed search. District is reconsidering options.
VA Campus Site: MOU being signed and CR will be one of the few campuses with a VA satellite site. A VA
person will be on staff to address VA issues: they provide personnel and advice; we provide space.