DEPARTMENTAL HANDBOOK
2015/2016
GUIDE TO THE DEPARTMENT OF
CLASSICS AND ANCIENT HISTORY
FOR UNDERGRADUATE STUDENTS
Tel: (024) 7652 3023
Fax: (024) 7652 4973
Web: http://www.warwick.ac.uk/fac/arts/classics
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Table of Contents
Welcome
Introduction
Information for your first weeks at Warwick
Information for returning students at Warwick
1. Summary of Student Rights and Obligations
2. Departmental Information
2.1 Departmental Contact Details
2.2 Departmental Staff
2.3 Student engagement
How to solve problems
Classical Society
SSLC (Student-Staff Liaison Committee)
Questionnaires
3. Facilities
3.1 Library
3.2 Computing and Study Facilities
3.3 Careers Service
4. Courses (Degree Programmes)
4.1 Information on additional course costs
4.2 Module choices
4.3 Modules Available
4.4 Lectures, Seminars and Language Tutorials
4.5 Mobile phone/laptop policy
4.6 Attendance requirements and monitoring
4.7 Academic Terms
4.8 Examinations and Assessment
Examinations
Essays
Extensions to Essay Deadlines
Criteria for Assessment
Marking Schemes
4.9 Cheating and Plagiarism
Avoiding plagiarism
4.10 Essay Deadlines/Feedback
4.11 Dissertations
4.12 Departmental Assessment Strategy
4.13 Degree Classification
Mitigations
Special Exam Conditions
4.14 Departmental Student Prizes
4.15 Transcripts/Degree Certificates/HEAR
4.16 Postgraduate Study
5. Pastoral Care and Welfare
5.1 Personal tutoring system
5.2 Personal Development
5.3 University Counselling Service
5.4 Disabilities
6. University Information
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Welcome/ Welcome Back
This is the Department's Student Handbook for 2015-16. This is a mixture of regulations,
guidance, and helpful advice to ensure that you get the best degree you can in your time at
Warwick. If you have further questions, please do ask any of us including your Personal
Tutor and students in the years above your own. All the rules, requirements, and deadlines for
assessed and examination work set out here are designed to create a level field for all students
to do their best. It is not intended to replace information on University regulations available
online (http://www2.warwick.ac.uk/services/gov/calendar) but to pick out some of the
common issues. Our job is to help you realize your opportunities and talents. Yours is to
work productively, keep in contact and attend classes, and enjoy your courses. All of the
information in this booklet is given in good faith, believed to be correct at the time of
publication, Sept. 2015. I look forward to meeting you soon.
Alison Cooley (HoD 2015-16)
Introduction
The purpose of this pamphlet is twofold:
 To provide new students at the beginning of your university career with a handy guide
to how the Department of Classics functions.
 To provide existing students with a point of reference on topics that often become
relevant only in your second and third years.
The full significance and application of much of the information contained in the
following pages will only become apparent to you as you progress through your course. We
hope that a statement of the Department's aims, and the responsibilities of both staff and
students, will help to clear up uncertainties. Many of these responsibilities come from
university regulations; others are a response to student wishes. All exist to ensure the smooth
running of the department for both staff and students.
Information for your first weeks at Warwick
Starting at University can be a daunting experience for many first years, with a large campus to
negotiate, very few (if any) familiar people, and no-one (or so it seems) to look after you.
Your first meeting with the Department is on Monday 5th October at 10 am in F107
(Engineering block). Leave yourself plenty of time to find the venue.
 Lectures begin from 1pm on Tuesday 6th October – Introduction to Greek and Roman History
in S0.20 (Social Sciences).
 University induction activities http://warwick.ac.uk/welcome/firstweeks/
 Department induction: Mondays at 12 (R1.13) + Tuesdays at 11 (R0.12), weeks 2-4 –
Ramphal Building. These are compulsory sessions for all first-years, and will provide you with
essential training in the key skills you need to engage successfully with the shift from
schoolwork to university.
 Students’ Union: http://warwicksu.com/ - the hub for social activities, clubs and societies,
and welfare support. You will need to plan for living off campus in your 2nd and 3rd years by
looking for accommodation early in the spring term: the SU offers support in locating
accommodation and signing contracts.
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Information for returning students at Warwick
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The initial meeting this year for ALL 2nd/3rd years is on Tuesday 6th October at 10am in L3.
Attendance at this meeting is essential. There is also an induction for 2nd Year Q800 Classics
students at 3pm on Tues 6th Oct in H3.45.
Lectures begin from 1pm on Tuesday 6th October September (Hellenistic World in H0.51 +
Dissertation training at 2 pm in S0.13.
1. SUMMARY OF STUDENT RIGHTS AND OBLIGATIONS
Students are entitled to:
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Coherent and well-taught courses.
Timely information on course and module requirements, essay submission dates and other
arrangements.
Adequate information on the progress of their work, and prompt warning if this is thought
to be unsatisfactory. This includes access to marks for essays and the results of
examinations.
The return in good time of written work, together with suggestions for improvement and an
opportunity to discuss matters of concern.
Opportunities to discuss academic work in general with individual module tutors or personal
problems with Personal Tutors at advertised Office Hours or at other mutually convenient
times.
Students are expected to:
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Attend all lectures, seminars and tutorials, and to inform the department as early as possible
of any unavoidable absences, providing medical evidence for absences of more than five
working days.
Check your Warwick email account each day during term time.
Do preparatory reading and other work that will allow you to participate fully in classes.
Produce work on time.
Keep in regular termly contact with your Personal Tutor and keep him/her informed of any
circumstances which may be affecting your work.
2. DEPARTMENTAL INFORMATION
2.1 Departmental Contact Details
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Tel: (024) 7652 3023
Office: Humanities Room 222
Postal address: Dept of Classics and Ancient History, University of Warwick, Gibbet Hill,
Coventry CV7 4AL
Student Common Room: Humanities Room 236
Teaching Rooms: please consult the interactive campus map online:
http://www2.warwick.ac.uk/about/visiting/maps/interactive/ for locations of main buildings
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Emergency contact: email Dept Secretary/Head of Dept/ Deputy Head of Dept + leave voice
mail on dept phone (above)
Communication: All students MUST check your Warwick email addresses EVERY DAY – this
is the official route for communications between dept/university/student. Do not rely on a
personal email account: if you set up a forwarding system please be aware that emails may
be diverted into the ‘junk’ folder. All Personal Tutors should advertise their office hours
clearly (online or on office doors); to see them at other times, please email. You should also
log your home/university address and telephone number with the Dept Secretary and
update this as necessary. Incoming post will be left for you in pigeon holes in the Classics
Common Room (H236). Please ensure that you check these regularly. Also in the Common
Room are departmental notice boards, one for each undergraduate year, postgraduates,
jobs, and general notices. You should check these as often as possible. Other notice boards
in the Common Room are for use by the SSLC and Classical Society. More general notice
boards exist in the corridor for posters advertising outside lectures and courses, and sources
of funding for student projects.
Cancellation of classes: in cases where this is unavoidable, a notice will be posted outside
the dept office + you will receive an email.
2.2 Departmental Staff
http://www2.warwick.ac.uk/fac/arts/classics/staff/
A prime aim of the department is to provide students with a friendly and open
atmosphere in which to live and work. We pride ourselves on being accessible and ready
to discuss things with students, and a sign of this is the ready use of first names between
staff and students. To facilitate contact all members of staff advertise on their office
doors hours when they guarantee to be available. If you need to get in touch at other
times, either knock or make an appointment via e-mail.
Prof. Alison Cooley (Room 226)
Head of Department: available in the dept usually every day except Thursdays. Sign up on sheet on
office door or email for appointments. Alison is a Roman historian, specialising in Italy and the
western provinces, Latin inscriptions, and the history of the Principate. She is also currently leading a
project re-editing the Latin inscriptions in the Ashmolean Museum. As Head of Dept., she is
responsible for the smooth running of the dept. Contact her for questions about teaching/ student
experience, and feel free to get in touch about any personal problems you would like help with. She
coordinates essay extensions and is running the first-year induction programme. She is module
convenor for the Roman Empire from Tiberius to Hadrian. She also acts as Director of Research.
A.Cooley@warwick.ac.uk - tel. ext. 24918
Dr. David Fearn (Room 230)
Deputy Head of Department / Director of Undergraduate Studies/ Dept Senior Tutor. David is
your first point of contact on Thursdays when Alison is absent from the dept. to discuss any concerns
about teaching/ student experience/ essay extensions. David works on the socio-political contexts of
archaic and classical Greek literature, and of lyric poetry in particular. He is module convenor for
Greek Tragedy, and contributes to Greek Culture and Society and Hellenistic World. He is the staff
coordinator for SSLC.
D.W.Fearn@warwick.ac.uk - tel. ext. 22006
Mr. Clive Letchford (Room 221)
Language Tutor/ Disabilities Coordinator/ Mentor for part-time students. Clive is a specialist
language tutor, teaching first- and second-stage Latin and Greek modules. He is also Disabilities
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Coordinator, so please ensure that you inform the dept., via Clive, of any extra help you may need to
take account of disabilities (eg to get permission to record lectures/ request handouts in advance/
arrange special exam conditions). He will also help you apply for the Disabled Student Allowance. He
is the first point of contact for mature/ part-time students.
C.A.Letchford@warwick.ac..uk - tel. ext. 22002
Prof. Kevin Butcher (Room 220)
Exams Secretary: Kevin is in charge of examinations. He is module convenor for Roman Economy,
and contributes to Roman Culture and Society, and Hellenistic World. He is currently Co-Investigator
of a research project, funded by the AHRC, examining the composition and metallurgy of Roman
silver coinage, and is on 50% research leave.
K.E.T.Butcher@warwick.ac.uk – tel. ext. 22069
Dr Carol Atack (Room 231)
Teaching Fellow in Greek Cultural History, Carol is module convenor for Sexuality and Gender, and
is also taking a Greek Language group, and teaching for Greek Literary Texts in the autumn term.
Her research focuses upon classical Greek political thought and its reception.
C.Atack@warwick.ac.uk - tel. ext. 22134
Dr. Emmanuela Bakola (Room 228)
Coordinator of the English-Latin degree. Emmanuela specialises in the study of Greek drama.
During the autumn term, she is in the department mainly on Fridays, so that she can continue her
research as Leverhulme Early Career Fellow, but from the spring will be in the department more
frequently, helping with Admissions, Open Days, and Outreach. She is contributing to Greek
Culture and Society.
e.bakola@warwick.ac.uk - tel. ext. 75739
Dr Suzanne Frey-Kupper (Room 233)
Study Abroad Coordinator/ Taught MA Coordinator. Suzanne works on the archaeology of
the western Mediterranean and on Greek, Punic, and Roman coinage. She is involved with
projects in Sicily, Rome, Carthage, and Malta. She is happy to help students to identify
opportunities to gain experience in archaeological fieldwork. She is module coordinator for
Principles and Methods of Classical Archaeology, and contributes to Roman Culture and
Society, and Hellenistic World. She coordinates our Erasmus exchange programme for incoming
and outgoing students on the Study in Europe degrees. She will be on leave during the summer
term 2016.
S.Frey-Kupper@warwick.ac.uk - tel. ext. 50677
Dr Abigail Graham (Room 237, autumn/ Room 231)
Taught MA Coordinator (summer term 2016). Abigail works on the epigraphy and
monuments of the Roman Greek East. She is module coordinator for Introduction to Greek and
Roman History, and Roman Culture and Society, and is available in the dept part-time (on Tues
and Thursdays).
Abigail.Graham@warwick.ac.uk – tel. ext. tbc
Dr Ersin Hussein (Room 235, autumn/ Room 227)
Teaching Fellow for 2015/16, Ersin will be teaching a class for Latin Language and contributing to
Roman Culture and Society, and Introduction to Greek and Roman History. Her research examines
the place of Cyprus in the Roman world.
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Ersin.Hussein@warwick.ac.uk – tel. ext. tbc
Dr. Zahra Newby (Room 229)
Director of Postgrad Studies. Zahra is currently part-time (in the dept Tues/Wed), and is module
coordinator for Domestic Space. She researches into Classical art, particularly Roman art and the
interplay between art and literature. As Director of Postgrad Studies, she is happy to talk to any
students contemplating postgraduate work in the dept. She will be on leave during the summer term
2016.
Z.L.Newby@warwick.ac.uk - tel. ext. 22367
Dr Caroline Petit (Room 235)
Health and Safety Officer. As Wellcome Research Fellow, Caroline is based in the dept parttime. She is contributing to Greek Literary Texts, and Receptions of Antiquity during the spring
and summer terms.
C.C.L.Petit@warwick.ac.uk – tel ext. 23107
Dr Clare Rowan (Room 232)
IT/ webpages/ Tabula/ Open Days. Clare specialises in Roman coinage. She is module coordinator
of Hellenistic World. She organises the dept’s webpages and is ready to help with questions about
submitting essays via Tabula.
C.Rowan@warwick.ac.uk - tel. ext. 50407
Dr Michael Scott (Room 234)
Admissions/Outreach/Widening Participation. Michael works on the history and material
culture of the Greek and Roman worlds, with a particular focus on the literary, epigraphic, and
archaeological evidence for the interaction of religion and politics within ancient society. He
teaches Greek Culture and Society, and is module coordinator for Greek Democracy and
Imperialism. He organises the Dept’s Outreach programme and Admissions.
M.C.Scott@warwick.ac.uk - tel. ext. 50408
Dr Maude Vanhaelen (Room 419)
Dissertation coordinator: Maude is in charge of dissertations for 3rd years, arranging the
training sessions and presentation seminars, and allocating supervisors. Maude is a member of
both Italian and Classics departments. She works on Classical Humanism in Italy. She is
coordinator of Greek Literary Texts, and Receptions of Antiquity. In the summer term 2016, she
will be taking over Study Abroad coordination.
M.Vanhaelen@warwick.ac.uk - tel. ext. 50638
Dr Bobby Xinyue (Room 227)
Teaching Fellow in Latin Language and Literature, Bobby is module coordinator for Latin Literary
Texts, and Origins of the Modern Novel. His research primarily focuses on the topic of deification in
Latin poetry, especially in the works of Vergil and Horace. He is also interested in Hellenistic poetry,
Neo-Latin literature, and the reception of ancient Rome in modern Chinese culture.
Email tbc – tel. ext. 24210
Dr Victoria Rimell (Room 237)
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Degree coordinator with Philosophy. Victoria will be joining the dept in Jan 2016. She will be
contributing to Roman Culture and Society. Her research on Latin poetry has so far focused
particularly on Ovid, Martial, and Petronius, and she is currently working on Seneca the Younger.
Prof. Simon Swain (Room 206)
Pro-Vice Chancellor Arts/Social Studies Simon is overall responsible for strategy and
planning in the Faculties of Arts and Social Sciences. His research focuses upon the legacy of
Greek thought among the Arabs.
S.C.R.Swain@warwick.ac.uk
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Staff on leave 2015/16
Prof. James Davidson has been awarded a British Academy Senior Research
Fellowship, in order to write his book, The Rise and Fall of Athens in the Fifth Century
BCE.
Prof Andrew Laird is a Visiting Professor at Brown University in the USA this year in
order to continue writing his book Aztecs on Olympus.
Administrative Staff
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Mrs Josie Brown (Room 222) - Josie.Brown@warwick.ac.uk - tel. ext. 23023
Miss Donna Davies (Room 222) (Part-time, Mon-Wed 9.30-1.30)
Josie and Donna carry out much of the day-to-day running of the department. Their office is
available to students for the handing in of essays and general enquiries. Office hours are
usually 8–4 (Mon-Th); 8–3 (Fri). When the office closes for meetings, an email will usually
be sent to students and a note posted on the door.
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Forms detailing modules being taken and current addresses should be given in at
the beginning of each year to the Dept Office. Josie is a fount of knowledge and
is often the best person to ask for advice on practical problems of organisation
and administration.
2.3 Student engagement
2.3.1 How to solve problems
It is important for students to engage proactively with your teaching and learning as well as your
wider community experience. You are encouraged to provide feedback (both compliments and
concerns) so that, where possible, services can be improved. The SSLC (see below) is a particularly
useful forum for this. If you have a concern or complaint, please endeavour to raise it as soon as
possible with the most appropriate member of staff in your academic department or the relevant
service or administrative department. If you feel that there is a problem with some aspect of the
teaching, administration, or student experience within the dept., please contact in the first place your
module coordinator. Your Personal Tutor is on hand to help, as are Alison and David. Many problems
can be simply resolved by talking through the issues. If you raise a problem and feel that a satisfactory
resolution has not been forthcoming, please then make sure to approach Alison as Head or Dept. if
you have not already done so.
If you are not able to find a resolution yourself or do not know who to go to, please do seek advice via
the range of services available to help you (e.g. your Personal Tutor and/or your Student Staff Liaison
Committee representative within your academic department or Student Support Services (including
Disability Services), the Senior Tutor, or the Students’ Union Advice Centre). Should your issue or
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concern not be resolved through available methods for you to provide feedback, the University has a
clear three-stage Student Complaints Resolution Pathway for all types of informal and formal
concerns or complaints. Further information, advice and guidance is available on the following
University webpage: http://www2.warwick.ac.uk/services/aro/studentfeedbackandcomplaints
2.3.2 Classical Society
This is a student society affiliated to the Students' Union, run by the students. Its successful operation
is therefore dependent upon your input. Its President for 2015/16 isThomas Matthews Boehmer. The
Society has a Facebook and Twitter account: please use these responsibly. In particular, please do not
post comments or photographs relating to other individuals (staff or students) which you would not be
happy for those individuals to see.
https://www.warwicksu.com/societies/classics/
It has weekly social meetings, traditionally in Curiositea, and organises various evening events, and
usually has two trips, one within the UK and another to some part of the classical world.
The Classical Society is also responsible for the annual Classics play, which is given in English. This
has been growing in profile in recent years, and we hope that it will continue to do so. We have study
days for schools associated with the play, so help with running workshops, backstage and technical
crew is needed as well as actors. This year’s play is Aristophanes’ Lysistrata. Auditions will be held
early in the first term.
2.3.3 SSLC (Student-Staff Liaison Committee)
http://www2.warwick.ac.uk/fac/arts/classics/students/sslc/
The university and the department place great importance on maintaining teaching of the highest
quality. To help achieve this, we rely very much upon feedback via the Student-Staff Liaison
Committee (SSLC).
The committee is an official body made up of representatives from the departmental staff and
from each year of the department's student body. It meets at least four times a year and its function is
to provide an official forum for the discussion of issues raised by either side that have a bearing on the
running of the department, its courses and modules. The committee is convened initially by a member
of staff, who thereafter oversees its smooth running. The committee's Chair and Secretary are elected
at the first meeting. The Chair's duties include calling meetings, preparing the agenda, presiding at
meetings, and reporting to Admin. on the year's business via an Annual Report form. The duties of the
Secretary are to take the minutes of meetings, arrange their publication, with help when necessary
from the departmental secretary. The Chair or Secretary also reports decisions of the SSLC to Staff
Meetings, provides a student representative at Staff Meetings and reports back to SSLC meetings on
the business of Staff Meetings. To facilitate communication there is an SSLC notice-board in the
common-room.
Comments germane to the whole student body in a module should be forwarded to the SSLC
representative for that year group.
2.3.4 Questionnaires
Students will be invited to comment upon the Dept via various questionnaires during their course,
starting with a questionnaire for freshers. These are important ways in which the Dept can find out
what students think about the quality of student experience, and the Dept takes considerable pains to
digest and respond to such surveys, so please do engage constructively with them.
One of the ways in which the Dept gathers feedback from students is via module questionnaires.
These are distributed at the start of the spring term, and offer an opportunity for students to comment
on specific aspects of their learning experience.
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All finalists are encouraged to complete the National Student Survey (NSS) in the spring term: this is
a crucial barometer of student experience that is used to inform the outside world about the
department.
3. FACILITIES
3.1 Library
The Library is the main academic resource for the department. You should find that, if you plan
ahead, there are plenty of resources available to you for researching your essays, dissertation, and
preparing for lectures and seminars. The Main Library has multiple copies of all of the key books,
academic journals, and acts as a portal to numerous e-resources. Each module also has a portal to
online scans freely downloadable to students registered for that module. However, because of the vast
range of areas we cover, it is not possible to buy every work published; students are encouraged to use
the inter-library loan system to request books not available at Warwick, and should allow plenty of
time for the orders to be processed. Students may also arrange to use other university and public
libraries, such as the British Library. Books in heavy demand exist in multiple copies, but we cannot
provide a copy for every student. Books can be reserved by students and volumes in very heavy
demand can be placed at short notice in the Short Loan Collection where they can also be reserved
for use at a particular time. Such books are also included (where possible) in the Learning Grid,
located in University House on a reference-only basis. If you have any suggestions concerning items
for inclusion within the Library, let your module or Personal Tutor have the details. Students are
introduced to the workings of the Library in the early weeks of their first year, but this is only the
beginning. Because of the classification scheme, works relevant to Classics are spread throughout the
stock, and students are well advised to become familiar with the capabilities of the computer
catalogue (http://webcat.warwick.ac.uk).
The library has several offshoots (Main Library, Learning Grid in University House) and a variety
of different types of loan available (confined/reference only; 3-day loan; 7-day loan. The Learning
Grid, 24/7 access, houses core books for the modules, which are all confined and so available if by
any chance you do leave your essay-writing to the last minute.
Our subject-librarian, Helen Ireland, is very responsive to student requests (by email
H.Ireland@warwick.ac.uk, or by contacting her via the Library’s General Enquiry Desk): if you spot
that a particular book is much in demand for a module, please do make a request for its loan status to
be changed. Likewise, feel free to make suggestions of additional books which should be purchased.
It is, however, vital that students respect the needs of other students to consult the same books and do
NOT hide books within the library nor retain a book that has been recalled by another user. Problems
with access to library materials sometimes arise through the selfish attitudes of a small minority of
students.
In addition to the main Library, the department has a small collection of books and papers kept in
Room 222. Students who wish to borrow books from the departmental collection must sign for them
in the Secretary's office and should return books there for cancellation. Books may not be borrowed
for more than 48 hours.
3.2 Computing and Study Facilities
The University, through IT Services, provides a wide range of courses to impart or enhance IT skills.
It is very much in the interest of students to take advantage of these opportunities. There are clusters
of workstations in the University Library Building, and elsewhere on campus, and the Department has
two computers for use by its students in the Common Room. Students may find desk-space and eresources available in Leamington Learning Grid in the Town Hall and Rootes Learning Grid. If you
use web resources in your assessed work, remember that downloading web material without
acknowledgement constitutes plagiarism.
For problems using any of the systems of service provided by IT Services (e.g. printing) there is a
Helpdesk, situated on the ground floor of the Library building.
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Help is available for connecting your laptop to the university network and some help in the event
of system problems and virus attacks. The service is free if you live on campus. Further details
available at http://www2.warwick.ac.uk/services/its/servicessupport/deskside/systemsupport/
3.3 Careers Service
The University provides a customer-focused careers service that offers careers education, information,
advice, and guidance so that you can identify and achieve your career goals. A wide range of
materials is available in the Careers Hub, based in the Learning Grid at University House.
The website www2.warwick.ac.uk/services/careers/ gives you access to masses of information on
career planning, job seeking, interview skills and much, much more. Register online to receive
personalised news, jobs and events information. Please also visit ‘my advantage’ at
http://www2.warwick.ac.uk/services/careers/myadvantage and ensure you look at the extensive
programme of events including skills development. The Careers Service has bursaries available to
support students wishing to undertake voluntary/unpaid work.
Making a good career decision involves thinking about your interests and qualities and also
spending time researching possible occupations. The Careers Adviser contact for Classics is Clare
Halldron. To book a quick career advice appointment or longer guidance interview please visit the
website.
The careers team look forward to meeting you. In the meantime remember to make full use of
university life to broaden your outlook and develop your skills. Previous Classics graduates have
pursued a diverse range of career opportunities including Law, Journalism, Human Resources,
Accountancy, Librarianship, Museum-Curatorship, Teaching, Television Production, Transport for
London – the possibilities are endless.
The department is very interested in the career progression of its former students and appreciates
regular updates. This is particularly important for the preparation of reference requests to employers
and is useful to potential new students.
Your Personal Tutor, or another member of staff, will often be your first port-of-call for obtaining
an academic reference for internships and job applications. Please would you always take the time to
alert staff if they are to expect a request for a reference, and send a copy of your application and c.v.
to them. Staff are very happy to support students with reference-writing, but you should be aware that
composing a meaningful reference can take some time, and so it is in your interests to give at least a
week’s notice before a deadline.
4. Courses (Degree Programmes)
The department is home to students enrolled on the following degree courses:
 Ancient History and Classical Archaeology (+ study in Europe)
 Classical Civilisation (+ study in Europe)
 Classics (+ study in Europe)
 Classical Civilisation with Philosophy
 English and Latin
and also shares responsibility for students enrolled on:
 Italian and Classics
 Philosophy with Classical Civilisation
These degree titles reflect the main focus of students' interests and modules taken, although in practice
there can be considerable overlap between the courses.
4.1 Information on additional course costs
First-year students will be required to participate in an annual trip to a museum or site, for which a
charge of up to £10 will be made to cover the costs of transport/ entry tickets. Other modules may
include trips. Some modules will recommend the purchase of textbooks, but tutors will endeavour to
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keep costs to a minimum. An essential, bespoke textbook for the Latin Language beginners’ module
costs £10.
4.2 Module choices
In each year, students take four modules, some of which are obligatory (core-modules); others are
chosen from those available in a particular year. Most modules in the second and third years run on a
two-year rotation, so that what is not available one year will be available the next. (For a list of
modules currently taught by the department see below.) It is recommended that students who wish to
proceed to the next level of a Classical language should achieve at least 60% in their current level, so
that they are not at a disadvantage the next year. Q800 Classics students who do not perform at this
level in their language modules will be strongly advised to switch degree course, onto a course that is
less language-intensive.
Second and third year students may take an approved module outside the department (eg from
IATL or another academic dept). Such options should first be discussed with the Director of
Undergraduate Studies and Personal Tutor. Students are responsible for contacting the module
coordinator in the external dept in order to check what pre-conditions may exist. You should be aware
that modules from the Business School, for example, may involve a substantial maths component.
Students are permitted to take language modules taught at the University's Language Centre.
However, students are not permitted to take Language Centre modules whose levels are lower than
university-level study. These can instead be studied in your spare time in every year of study. For
your degree, you can take a language at the Language Centre at Level 5 in the second year; and Level
6 in the third year. Students who want to study a Language Centre module as part of their degree need
to speak to their Personal Tutor, in order to obtain approval from the Director of Undergraduate
Studies. External modules need to be signed off by DUgradStudies or HoD.
Students wishing to take a level one option at Honours level should bear in mind that only one
such module is permitted in the eight modules taken in the second and third years.
http://www2.warwick.ac.uk/services/aro/dar/quality/categories/courseapproval/credit
4.3 Modules Available
First Year:
 Core (i.e. obligatory) Modules:
Latin and/or Greek at an appropriate level
Greek Culture & Society
Roman Culture and Society
 Optional Modules:
Introduction to Greek and Roman History
Introduction to Ancient Philosophy + Philosophy in Practice
Second Year:

Core Module (optional for English & Latin/ Classics students/): Hellenistic World
Third Year:
Core Module (optional for English & Latin students): Dissertation
Most other modules run on a two-year cycle. For an up-to-date list, see online:
http://www2.warwick.ac.uk/fac/arts/classics/students/modules/
4.4 Lectures, Seminars, and Language Classes
All students must take responsibility for managing their learning. This includes attending all
lectures and seminars, and meetings with Personal Tutors and (in the third year) dissertation
supervisors; preparing for and participating in classes and seminars, or carrying out your own
research; directing your own learning beyond that specified by your teachers; in completing all
forms of assessment; in reflecting on your progress; in taking the initiative to seek support where
necessary from the Department and the wider University (e.g. Director of Undergraduate Studies,
Student Careers and Skills, Students Union, Senior Tutor, Disability Co-ordinator)
12
Lectures are never so large that students should feel inhibited from asking questions or
interrupting to get clarification of a point. Tutors are only too willing to respond to such matters.
Seminars, which are designed to allow class discussion on the basis of work prepared by
individual students or groups of students, are an integral part of some modules. A willingness to
participate in discussion is a vital part of developing skills that will be of use in your future life.
Humanities degrees require you to undertake most of the work. The timetabled teaching you get is
to guide you and to suggest further avenues to explore in your reading. Modules are generally taught
via two hours of lectures per week + additional seminars during term. Language modules involve
three hours of classwork per week. Language classes will require you to work every day during term
time, and additionally will require consolidation (early stages) and preparation of texts (more
advanced) during the vacations.
Whilst the Dept supports student efforts to raise money for charity during RAG week, students are
courteously requested NOT to arrange for RAG visits during formal teaching sessions. Lecturers will
if necessary simply deny permission for RAG visits to occur during class.
4.5 Mobile phone/laptop/social media policy
Students are encouraged to use technology in a positive way, but to ensure that all mobile phones are
switched off during classes. Laptops may be used to take notes during classes, but students who use
them to browse the internet for non-academic purposes during class may be asked to leave. Lectures
may be recorded only in special circumstances, and students should request permission to do so from
the lecturer. We also request that students do not use mobile phones to record or take photographs
during classes.
4.6 Attendance requirements and monitoring
Student progress and attendance are monitored in order to provide appropriate academic and pastoral
support and identify where support outside the department is necessary. A list of formal monitoring
points is posted outside the Dept office, room 222. Students who miss 3 formal monitoring points in
one academic year will be required to meet with their Personal Tutor and will receive an email from
the Academic Office. Students missing 6 monitoring points will normally be referred to the
Continuation of Registration Committee as set out in University Regulation 36.
The Dept also implements Regulation 36 in cases of exceptionally bad attendance, which can lead
to a student being required to withdraw from the course in cases where
(a) If a student fails to enrol within five weeks of being asked to do so.
(b) If a student is absent from classes for five weeks without a reasonable explanation or excuse.
(c) If a student misses eight departmental monitoring points without a reasonable explanation or
excuse.
Regulation 36.3: Attendance at classes and seminars is compulsory, as is the submission of
prescribed course-work. Failure to do this may result in a student being required to submit
additional assessed work, or to sit a written examination in place of submitting course-work, or
in the student being required to withdraw from his/her course of study.
If you have a valid reason for non-attendance, this should be reported to the module coordinator
as soon as possible. Absence due to illness lasting more than five working days requires a medical
note which you should obtain from the Medical Centre. If you are having difficulty with a module,
this should first be discussed with the module tutor. If this fails to resolve the problem, the Personal
Tutor, Director of Undergraduate Studies, or Head of Department should be approached. If your
illness or other personal circumstances affect your ability to complete assessed work on time and to
the best of your ability, it is essential that you produce documentation to place on file, for
consideration by the Examination Mitigations Committee. Without documentation, no allowances can
be made.
International students should be aware of the consequences of missing formal monitoring
points: the Academic Office is obliged to report to the Home Office UK Visa & Immigration if any
Tier 4 students have been found not to be engaging with and attending their degree course. This will
normally lead to the curtailment of their visas.
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4.7 Academic Terms
Term Dates:
Students are expected to be in attendance throughout each term, and to take holidays only in
vacation periods.
 Autumn Term 2015: Mon5 Oct – Sat 12 Dec 2015
 Spring Term 2016: Mon 11 Jan – Sat 19 Mar 2016
 Summer Term 2016: Mon 25 Apr – Sat 2 July 2015
Summer term: classes in Weeks 1-3 only. In general, exams occur from the middle of May until the
middle of June during the Summer Term. Examinations in 2016 will be timetabled to start in WEEK 4
of the summer term, with first-year exams from WEEK 5. Students are expected to be available in
WEEK 10 to receive notification of their exam results. Please do not schedule holidays during this
week.
Reading Week: week 6 of autumn and spring term - for 2nd and 3rd year students - no lectures,
seminars or tutorials (with the exception of Latin Language/Greek Language modules). You should
use them to pursue your own research to support your modules. First years do NOT have a reading
week: lectures/seminars continue as usual.
The standard teaching week is Monday to Friday during the published University Term Times.
Students are expected to attend scheduled activities within core teaching hours:



9.00am - 7.00pm on Monday, Tuesday and Thursday
9.00am - 1.00pm on Wednesday
9.00am - 6.00pm on Friday
4.8 Examinations and Assessment
Formal assessment of student work is by means of assessed essays and examinations.
First year: students are required to pass (i.e. achieve a minimum of 40%) in both essays and
examination in ALL their modules in order to proceed to their second year. In the case of language
modules, the interim exams take the place of essays. If a student fails a module, the June
Examinations Board, which is made up of representatives from all departments in the Faculty, may
require the student to re-sit the exam in September and/or submit further essays, or, in the case of
multiple failures, recommend that the student withdraw from the degree course. A student so
recommended has the right to re-sit exams, but a subsequent failure will normally result in a
requirement to withdraw from the university.
Second/third years: students carry the marks they gain through to their final degree award.
N.B. Students have no right to re-sit a second- or third-year exam except on well-documented
medical grounds, which must be presented to the University Registrar in advance of the
departmental Exam Board. The Department cannot condone absence from an exam for any
reason.
In all years most modules are assessed on the basis of 50% examination, 50% assessment.
Language courses are assessed mainly by examination. Where second and third year students take
either Greek Language or Latin Language (i.e. beginners’ level modules) as part of their honours
programme the exams will be marked on the 17-point marking scheme. The 3rd-year dissertation is
examined wholly as assessed work.
4.8.1 Examinations
The main exams take place during the summer term. In the case of 50/50 modules they consist of 2hour exams; in the case of 100% examined modules they consist of 3-hour exams or a series of short
tests plus a 2-hour final exam. The Department aims to set examination papers which do not overlap
substantially with the titles for pieces of assessed work. This is on the principle that marks cannot be
14
awarded twice for the same piece of work. However, students will often be able to think of ways in
which some material from assessed work can be redeployed in exams to answer different questions.
Within an exam, the same material should not be copied from one exam answer to another.
Current Examination regulations may be found at:
www2.warwick.ac.uk/academicoffice/examinations
Students are also invited to produce additional pieces of work which will receive informal
feedback. This is intended to offer support to students in improving their skills without
counting towards the degree. Examples might be short essays (designed to practise such
features as argument, structure and language), book reviews, or gobbets. The aim of all of
these is to develop students’ analytical and organisational skills.
4.8.2 Essays
Timing: Being able to manage your time and meet deadlines is a valuable and necessary transferrable
skill which you will need in the ‘real world’ after you leave university. Essay-submission deadlines
are published at the beginning of the academic year and posted outside the departmental office. It is
likely that at some point you will find that you have two or more essay-deadlines on the same
day or on adjacent days. It is your responsibility to organize your time so that you can produce
each essay by the deadline: get the books out, research it, write it, revise it, print it, and submit it to
Tabula. Therefore you should begin work for an essay as soon as possible, not least because of
pressure on library stocks. If you are having difficulty, members of staff will be happy to help.
Length: The normal expected length for assessed essays is c.2,500 words. For first year students this
is the absolute limit: essays should be between 2,200-2,500 words. For second and third-year students,
essays may be in the range 2250-3000 words (including footnotes but not including bibliography).
Students are required to declare a word count on the cover sheet. Essays will be penalized
for being too short or too long.
Word-Processing: All essays should be word-processed and submitted electronically via Tabula.
BACK UP ALL FILES REGULARLY IN THREE DIFFERENT PLACES.
Do not rely on your hard drive alone, but use a USB memory stick/ portable hard drive to keep extra
copies of your work safe. If you lack the necessary skills, the university runs regular courses on the
basics of word-processing, as well as providing self-study courses.
Format of Essays
 Essays should have adequate margins
 Print with 1.5 or double line spacing.
 Use a clear type-face such as Arial or Times New Roman and do not use a tiny font. A 12point font is recommended. Markers may ask students to resubmit essays if they do not
adhere to these guidelines
 Footnotes/endnotes: these should acknowledge with accurate references what ancient or
modern works you are using or quoting.
Using: What ancient source or which work of modern scholarship are you relying on for facts,
analysis or opinions? Cite book and chapter for ancient works, author’s name, date of publication,
and page number(s) for modern scholars.
Quoting: If you use the actual words of an ancient source or a modern scholar, then put the
same words in inverted commas as well as giving an accurate reference for the quotation. Failure to
do this may be construed as plagiarism.
15
Websites
Books recommended for reading as part of modules or bought for the library are generally regarded as
suitable for use in tertiary education. Web sites, on the other hand, are free from such intellectual
constraints and can vary in their intended audience from young school children, through tourists, to
undergraduate students, and can have as their sources organisations as varied as local authorities,
newspapers, commercial companies, and individuals. However, even in the case of the web sites
located in educational establishments, the material presented can vary enormously from detailed
analyses to the bare statement of facts. In using a web site you should first gauge the overall intended
audience and whether the material provided is suitable for the level of work you are undertaking. You
should be particularly wary of copying information from online encyclopaedias without further
checking it first. Web sites should be included in bibliographies and footnotes.
Compiling a Bibliography and Using Footnotes
Please see the detailed departmental guidelines available online:
http://www2.warwick.ac.uk/fac/arts/classics/students/guidance/ - this page contains links to the
following useful documents:
 Essays
 Gobbets
 Styleguide (ie how to format bibliography/footnotes)
Academic presentation is a crucial aspect of your essay-writing, and being able to follow guidelines is
an important transferable skill.
4.8.3 Extensions to Essay Deadlines
Applications for an extension of the essay-deadline are only allowed in exceptional circumstances –
such as well-documented medical reasons/ family bereavement. Predictable problems with time
management as a result of deadline bunching or other commitments, and social problems with
housemates are not usually admissible. Any such application can only be made to the Head of
Department or Director of Undergraduate Studies well before the deadline. Problems with e.g.
printers/computers, getting hold of books, bunching-up of essay-deadlines are not considered
acceptable excuses. Nor is involvement in an extracurricular activity, whether sport, drama, or music.
Students who wish to apply for an extension should support their case with independent
documentation (eg GP medical note, Student Support report). When an extension is granted, students
must ensure that the module coordinator is informed and that the extension (with date limit) is
recorded by the secretaries in the ledger in the Dept Office. Only in very exceptional circumstances
will an extension be allowed beyond one week.
Submission:
Essays/dissertations
should
be
submitted
online
via
the
Tabula
site
(http://www2.warwick.ac.uk/fac/arts/classics/students/esubmission/) AND a hard copy of the essay
should also be signed into the log in the departmental office and a cover sheet filled in before 12 noon
on or before the deadline. Please indicate your year of study on the cover sheet. You should ensure
that hard copy and e-copy are identical submissions. A copy of the e-submission receipt should also
be submitted at the same time. Anonymity of marking is an adopted principle of the University for
both assessed essays and examinations, so DO NOT put your name on your work. By University
regulation, late essays will attract a penalty of 5 marks for each day they are late, excluding
weekends (from 12.01 on the day they are due to 12.00 the next day is counted as 1 day).
4.8.4 Criteria for Assessment

Presentation: Marks will be awarded for good English expression; points will be deducted
for poor presentation, including poor grammar and spelling. Marks will be awarded for
correct presentation of footnotes and bibliography
16




Clarity of analysis: Marks will be awarded for work which is organised coherently on the
basis of arguments, and deducted for work which is incoherent or presents a mass of
amorphous material. The case the student is arguing should be clear to the assessor in every
paragraph - don't fall automatically into a chronological arrangement of your material, or a
line by line examination of a text, unless you are making a specific point, narrowly argued,
about development or change over time.
Primary data: Marks will be awarded for good use of a range of ancient texts and other
materials – inscriptions, images, coins, archaeology etc. - and deducted for unsubstantiated
arguments and opinions. Marks will be awarded for pertinent quotation and for
thoughtfulness about its usefulness as evidence. Don’t use quotations of primary materials or
images merely as illustrations. Think about what contribution they make to your argument,
what role they play as evidence, where the producers of the text or artefact are 'coming from'.
Secondary material: Marks will be awarded for isolating the main issues and debates in
modern scholarship on the subject. Marks will be deducted for overdependence on a single
unquestioned modern authority. Think also about where modern scholars are 'coming from',
e.g. by reading reviews of their work from the websites of JSTOR, BMCR, or Project Muse.
Marks will not be awarded for essays that mainly of quotations from secondary sources
instead of your own words.
Originality and Sophistication: Marks will be awarded for thoughtfulness, well-founded
scepticism and original ideas which attempt to surpass the issues and debates found in modern
discussions in order to take the argument in a new direction.
4.8.5 Marking Schemes
All assessed essays are double marked within the department and are available for consultation by the
external examiner.
1st class
Upper 2nd class
Lower 2nd class
Third class
Fail
70-100%
60-69%
50-59%
40-49%
0-39%
Class descriptors
 2nd YEAR - 1st class essay will present a reasoned and analytical argument throughout, its
individual points presented in a manner that displays a logical flow between paragraphs and
in good English. It will demonstrate an intelligent and critical use of primary and secondary
sources; the referencing of these will be clear and accurate. The essay will also display an
ability on the part of the student to advance ideas that display a considerable degree of
sophistication and some degree of originality.
 3rd YEAR - 1st class essay will present a reasoned and analytical argument throughout, its
individual points presented in a manner that displays a logical flow between paragraphs and
in good English. It will demonstrate intelligent interpretation of appropriate primary sources
and the ability to identify, characterise, and interrogate appropriate secondary literature on the
subject; it may also demonstrate the ability to situate the topic within a broader
intellectual/academic context. The referencing of both primary and secondary sources will be
clear and accurate. The essay will also display an ability on the part of the student to advance
ideas that display a considerable degree of sophistication and some degree of originality.
 2nd YEAR - Upper 2nd class essay will present a reasoned and analytical argument, its
individual points presented in a manner that displays a logical flow between paragraphs and
in good English. It will demonstrate an intelligent use of primary and secondary sources; the
referencing of these will be clear and accurate.
 3rd YEAR - Upper 2nd class essay will present a reasoned and analytical argument, its
individual points presented in a manner that displays a logical flow between paragraphs and
17






in good English. It will demonstrate an interpretation of appropriate primary sources and the
ability to identify and characterise appropriate secondary literature on the subject; the
referencing of both primary and secondary sources will be clear and accurate.
2nd YEAR - Lower 2nd class essay may rely heavily upon narrative, from which salient
points of argument will, or are expected, to emerge. It will demonstrate a moderate use of
primary and secondary sources and include referencing to these which is clear and accurate. It
may also answer only part of the question.
3rd YEAR - Lower 2nd class essay may rely heavily upon narrative, from which salient
points of argument will, or are expected, to emerge. It will demonstrate a moderate capacity
to interpret primary and secondary sources and include referencing to these which is clear and
accurate. It may also answer only part of the question.
2nd YEAR - 3rd class essay will either 1) deviate from the question set in whole or at
significant points; or 2) will be presented in a manner that shows few signs of coherent
thought and in a form that is ill-referenced and poorly formulated.
3rd YEAR - 3rd class essay will either 1) deviate from the question set in whole or at
significant points; or 2) will be presented in a manner that shows few signs of coherent
thought and in a form that is ill-referenced and poorly formulated; or 3) show little acumen in
interpreting primary sources and/or shows little recognition of appropriate secondary
literature on the subject.
2nd YEAR - fail essay will display considerable ineptitude in terms of knowledge, essaystructure, use of English, and referencing.
3rd YEAR – fail essay will display considerable ineptitude in terms of knowledge, essaystructure, use of English, and referencing; or 2) offer little or no interpretation of primary
sources and no recognition of appropriate secondary literature on the subject.
The 17-point Marking Scheme
Essays and examinations are assessed according to the 17-point scheme. This means that assessors use
only 17 out of the possible 100 marks. There are three marks available for Upper 2 nd (68, 65, 62), for
Lower 2nd (58, 55, 52) for Third (48, 45, 42) and Fail (38, 25, 12), but there are four marks available
for First (74, 81, 89, 96) and finally a mark of Zero. Average marks for a module overall will not
necessarily conform to the 17-point scheme except in the case of Dissertations. Six language modules
will also be partially exempt. The work of Part-Time students enrolled before 2008 will continue to be
marked according to the traditional system.
For the university guide to the 17-point scale, see
http://www2.warwick.ac.uk/services/aro/dar/quality/categories/examinations/
marking/guidance/teacherguidance/
4.9 Cheating and Plagiarism
Plagiarism, defined as ‘the attempt to pass off someone else’s work as one’s own’ is a variety of
cheating or fraud. It is taken very seriously by the University. Students who are caught can suffer
penalties which are extremely detrimental to their careers. If in doubt about what constitutes
plagiarism, please consult the online tutorial at
http://www2.warwick.ac.uk/services/its/servicessupport/eassessment/jiscpds/avoidingplagiarism2/
To avoid any confusion however you should take special care with two things:
 Cite the sources you are using
 Use quotation marks for the words you are quoting directly.
4.9.1 Avoiding plagiarism
All written work produced for assessment must be entirely yours. All assessed work is subjected
to analysis by Turnitin plagiarism detection software. Your work will often use material covered in
18
lectures and seminars, but your work must demonstrably be your own representation of that material.
You must not quote from other people’s work word-for-word without acknowledging this by use of
“quotation-marks”. If you present someone else’s thoughts without acknowledging them, or copy
their words, or present someone else’s work as your own, then you will have committed plagiarism. In
general it is poor practice to scatter quotations from other scholars throughout your essay; you should
attempt to rephrase what other people have said in your own words, and then also include a reference
to the source of your ideas in a footnote. When taking notes from journals and books, make sure that
you indicate clearly in your notes, using quotation marks, if you’re copying directly word-for-word.
This will ensure that you do not inadvertently reproduce someone else’s words in your essay. In
general, however, the best practice is to paraphrase and analyse as you read and make notes so
that your notes do not simply copy out chunks of other people’s work. You should also avoid
referring to what a lecturer has said without finding out for yourself on what his/her ideas are based.
You may cite primary sources on handouts.
Good study technique, writing style, and correct referencing of quotations will help you to avoid
unintentional plagiarism. If you follow these simple rules you will always be safe:
 Always take down a detailed reference for each text that you read and take notes from.
 While copying quotations, make sure you clearly mark them as quotations in your working
notes.
 Gather and use your own examples whenever you want to support a particular view.
 Ensure that all quotations are surrounded by quotation marks.
Ensure that your references can be used to locate the original source text.
4.10 Essay Deadlines/Feedback
Essay deadlines for the academic year will be announced by the end of Week 1 and uploaded at:
http://www2.warwick.ac.uk/fac/arts/classics/students/
Essay marks should be returned to students within 20 working days: students will receive an email
from Tabula once feedback has been published on the site, which you can then access and download.
Students will also be alerted to times for essay tutorials, which are designed to offer additional
clarification about the marking, and a valuable chance for you to discuss your work personally with
your module tutor. If an essay is returned to you before it has been second-marked, its mark is always
provisional. The marked copy of an assessed essay is retained by the Office.
4.11 Dissertations
These constitute a whole module in the third year and usually consist of work between 8,000 and
10,000 words long on a topic negotiated with the department. The topic chosen does not necessarily
have to focus on something that has figured earlier in the degree course, but may involve any aspect
of the ancient world that has caught your interest, so long as it is thought to be of sufficient magnitude
for the dissertation form and there are adequate resources at hand for successful completion. You
should begin active consideration of a dissertation topic in the third term of the second year, and in
this respect discussions with personal or module tutors will be helpful. Certainly you should have a
firm idea of your area of interest before the end of your second year, and should use the summer
vacation between second and third years to carry out much of the basic reading and research on the
topic. Students in the past who have failed to do this have often seriously damaged their chances of
achieving a good result. Other causes of disappointment for students have been lapses with regard to
the precision of references, the consistency of bibliography, and, above all, the accuracy of English
expression and grammar. At the beginning of the third year you are given instruction on such topics as
the objectives of dissertations, how they might be structured, and common problems that have arisen
in the past.
19
The timetable for the Dissertation is given to students in the summer term of the second year and
again at the start of the third year. It is also displayed outside the Departmental Office. Dissertations
have to be handed in via Tabula and in person by latest 12 noon on the day they are due.
It is expected that students will meet their dissertation tutors on a regular basis to discuss
progress. Dissertation Tutors may offer general advice and critical comment on students' work at all
stages but will not suggest amendments to drafts in such a way as to contravene the principle that
work submitted should be the student's own. In addition Tutors are not expected to proof-read
dissertations or read what is effectively the final version.
The University runs courses on essay-writing skills and word-processing: consult the Student
Careers and Skills website.
http://www2.warwick.ac.uk/services/scs
4.12 Departmental Assessment Strategy
http://www2.warwick.ac.uk/fac/arts/classics/students/assessmentstrategy2014
4.13 Degree Classification








For the purposes of awarding degrees all modules taken in the second and third years carry
equal weighting (for first year work see above).
All work presented for marking is anonymous, and should bear only your university number,
which is printed on Library cards.
Assessed essays, dissertations and examination scripts are double marked within the
department, first in full by the module tutor and are then moderated by another member of
staff. The mark given is the result of consultation between the two markers. In the case of 1styear work, only failed essays/ scripts are referred to a second marker.
All assessed work done in students' second and third years is available to the External
Examiner, who also third-marks all third-year dissertations, a large selection of exam scripts
including where possible the Hellenistic World module, and may see any work where there is
a serious disagreement between first and second internal markers.
Degrees with Study in Europe: an overall 2.1 mark has to be obtained at the end of the 1st
year for students to be allowed to continue with this degree, and a mark of 56+ in the Italian
language module must be achieved. If at the end of the 1st year, students fail to achieve the
necessary results, they will change degree course back to their respective course (Classics,
Classical Civilisation, Ancient History and Classical Archaeology) without study in Europe.
Students wishing to participate in an exchange with Monash should normally achieve a 2.1
overall profile at the end of the 2nd year.
Q800 Classics Students who do not achieve 2.1 results on their language modules during
their first/second years will be invited to reconsider their strengths, and to change course to
Classical Civilization/ AHCA as appropriate.
The Departmental Examination Board (with the External in attendance) takes place at the end
of each summer term. In the case of second-year students it reviews performance, notes any
factors that may need recording for future reference or action (e.g. medical problems, failed
papers) and normally either allows students to proceed to their final year of Honours, or
recommends that a student with fail papers proceed to a Pass Degree. In the case of thirdyear students it reviews the eight elements, which make up the Part One and Part Two
Examinations and awards a class of degree based on University conventions and the overall
standard of work presented.
Illness during examinations. If you are absent from an examination because of illness or
accident (or other sufficient cause) you will be required to obtain a medical certificate that
declares your inability to sit the examination at the correct time. Bring the certificate to the
department as soon as you can, and certainly within 3 days. If you are taken ill during an
exam, you should report to the Senior Invigilator who will advise you on procedure.
20
4.13.1 Mitigations
https://www2.warwick.ac.uk/services/aro/dar/quality/categories/examinations/policies/u_miti
gatingcircumstances/
Mitigating Circumstances are unforeseen events or circumstances which have a significant negative
impact on your ability to successfully complete, or study effectively in preparation for, summative
assessment tasks such as essays, written or oral examinations, assessed presentations or assessed
laboratory work. If you want any such events or circumstances to be considered by the relevant Board
of Examiners you are required to communicate formally (normally in writing) with your Department
about them. Please note that while it is acknowledged that cultural attitudes to the disclosure of
personal information may vary, students are expected to fully disclose all matters they wish to have
taken into consideration by the Board of Examiners.If you are unsure whether something that has
happened to you, or to someone close to you, is eligible to be considered as a Mitigating
Circumstance, it is likely to be eligible if it was unforeseeable or beyond your control and if it also
had a significant impact on your ability to prepare for or complete the assessment in question. If you
are in any doubt about whether something that has happened to you or someone close to you is
eligible for consideration then you should consult your Personal Tutor or Student Support or one of
the advisers at the Students’ Union Advice Centre. Even if the event or circumstance is not eligible
for consideration in this way it may nevertheless be something for which you should seek support and
the tables below indicate, in their final column, where to go to access that support.The two tables
below provide more detailed guidance on, and examples of, types of circumstance which are normally
considered eligible (Table 1) and types which are not normally eligible (Table 2).
Submission of Mitigating Circumstances
If you think you do have an eligible Mitigating Circumstance you should complete and submit a
Declaration Form to your Department and submit it as soon as possible after the circumstance
arises along with appropriate supporting documentation of the sort outlined in the ‘Supporting
Documentation’ column of Table 1, below. The University recognizes that it may be difficult to
obtain supporting documentation in a timely fashion; however, you should still register the
circumstance pending supply of supporting documentation.
Outcomes
Mitigating Circumstances can never result in the changing of marks for individual modules or
assessments; however, they may affect your overall degree classification. For further information
on the possible effects of your Mitigating Circumstances claim being accepted please see the
separate PDF document ‘Mitigating Circumstances Process and Procedures’.
Table 1: Circumstances normally eligible for consideration
Circumstance
Serious illness or
accident of the
student (physical
or mental health)
Examples
Supporting
Documentation
Sources of support you can
access
Illness, accident or
severe trauma at the
time of an assessment,
or during preparation
for it earlier in the
academic year. It
should be a serious
illness or an
unanticipated
Doctor’s note or letter
confirming the illness
or accident and
attesting to its impact
on the student.* If
you are a victim of an
assault, you should
provide a crime
number or Police
•
•
•
•
21
GP or hospital
Personal Tutor
Student Support
SU Advice Centre
deterioration in an
report.
ongoing illness or
chronic medical
condition. It can also be
an assault of which the
student is victim.
Bereavement at
assessment time or in
preparation for it earlier
in the academic year.
‘Someone close’ can
mean parents or
Bereavement of
guardians, children,
someone close to siblings, a spouse or
the student
partner. It may include
friends, in-laws,
grandparents and
grandchildren, if it can
be demonstrated that
the relationship was
close.
Copy of the death
certificate and
evidence of closeness
(e.g. statement from
Personal Tutor,
Student Support or
counsellor*).
• GP or hospital
• Personal Tutor
• Student Support
• University Counselling
Service
• SU Advice Centre
Issue arising at
assessment time or in
preparation for it earlier
in the academic year.
‘Someone close’ can
Serious illness or
mean parents or
accident of
guardians, children,
someone close to
siblings, a spouse or
the student
partner. It may include
(mental or
friends, in-laws,
physical health)
grandparents and
grandchildren if it can
be demonstrated that
the relationship was
close.
Doctor’s note or letter
confirming the illness
or accident* and
statement by
Personal Tutor or
Student Support
attesting to closeness
and impact on the
student.
• GP or hospital
• Personal Tutor
• Student Support
• University Counselling
Service
• SU Advice Centre
Divorce; fire or
burglary; the
requirement to appear
in Court at or near the
Abrupt change in
time of the relevant
personal
assessment; acute
circumstances of
accommodation issues;
the student or
serious and
other serious
unforeseeable transport
unforeseen event
disruptions (for
example road closure
due to fatal road traffic
accident)
Statement by
Personal Tutor or
Student Support
and/or copies of
relevant
documentation (e.g.
Court summons).
• GP or hospital
• Personal Tutor
• Student Support
• University Counselling
Service
• SU Advice Centre
Significant
change in
employment
For part-time students
circumstances
only.
beyond control of
student affected
Copy of letter from
employer and
statement attesting
to impact on student
by Personal Tutor or
Student Support.
• Personal Tutor
• Student Support
• SU Advice Centre
Only eligible when
Diagnosis of
diagnosis is obtained
Specific Learning too late for reasonable
Difference
adjustments to be
made by way of Special
Copy of diagnosis
letter and
confirmation from
Department that it
was submitted too
•
•
•
•
22
Personal Tutor
Student Support
Disability Services
SU Advice Centre
Exam Arrangements or
in other ways.
late for reasonable
adjustments to be
made in other ways.
Where this permanent
condition has already
Deterioration of
been adequately
a permanent
adjusted for through
condition you
Special Exam
have already told
arrangements or other
us about
reasonable adjustments
(physical or
only the deterioration
mental health)
counts as a Mitigating
Circumstance
Copy of letter from
Disability Services,
Student Support, GP
or consultant or
counsellor.*
•
•
•
•
Personal Tutor
Student Support
Disability Services
SU Advice Centre
Bullying,
harassment,
victimisation or
threatening
behaviour
Report from Personal
Tutor or Student
Support Services.
Copies of emails or
screenshots from
social media
platforms or other
communications or
police report.
•
•
•
•
Personal Tutor
SU Advice Centre
Student Support
campus police
Only eligible if student
is victim or alleged
victim.
* Where your Mitigating Circumstances relate to physical or mental health conditions or issues for
which you have sought support you should provide documentation from a medical practitioner or a
practitioner who is registered with an appropriate professional body such as the British Association
for Counselling and Psychotherapy, the UK Council for Psychotherapy, the British Psychological
Society, or an appropriately qualified Student Support professional. Medical practitioners in the UK
should be members of a recognised professional body such as the General Medical Council,
Nursing and Midwifery Council, General Chiropractic Council, General Dental Council, General
Optical Council, General Osteopathic Council, General Pharmaceutical Council, Health Professions
Council or Pharmaceutical Society of Northern Ireland. If you have sought medical attention
abroad the certificator must be licensed to practise in the country in question. If the letter or note
is in a language other than English you must provide both a copy of the original note and a
certified translation into English. The University may seek to verify the accuracy of the translation
provided.
23
Table 2: Circumstances not normally eligible for consideration
Circumstances
Examples
Sources of Support
An ongoing mental or physical
health condition, or Specific
A permanent condition
Learning Difference or disability.
which you have already told You should tell the University,
us about unless you can
(Disability Services) and your
provide appropriate
Personal Tutor about any disability,
evidence that there has
Specific Learning Difference, or
been a worsening of your
ongoing mental or physical health
condition during the
condition as soon as possible in
assessment period (see
your University career so that
Table 1).
appropriate adjustments can be
made to support you. If in doubt
speak to your Personal Tutor.
•
•
•
•
•
GP or hospital
Personal Tutor
Student Support
Disability Services
SU Advice Centre
•
•
•
•
GP or hospital
Personal Tutor
Student Support
SU Advice Centre
Minor illnesses or ailments
Aches and pains, colds, sore throats
and coughs where these are not
symptoms of a more serious
medical condition. However, if you
feel that your ailments are
impacting on your ability to study
you should seek medical attention
and notify your Personal Tutor.
Examination stress and
worry
Exams and other University
assessments are tests of your
performance and inevitably involve
a certain amount of stress. Having
feelings of stress or worry at such
times does not necessarily mean
you are unwell or have an eligible
Mitigating Circumstance. However,
if you experience a more acute form
of anxiety (a ‘panic attack’ or
‘anxiety attack’) it may be eligible
and you should seek medical or
professional attention, as well as
notify your Personal Tutor.
Computer, printer or other
IT failure
Failure to keep adequate back-ups;
computer ‘crash’. However, theft of
computer equipment may be
eligible if you have reported it to
the police and can provide a crime
number.
• Personal Tutor
• IT Services
Pressure of academic
workload
Essay deadlines falling on the same
day or in close proximity. However,
this may be eligible as an
aggravating factor if you also have
a diagnosis of a relevant medical
condition (see Table 1, above).
•
•
•
•
• GP or hospital
• Student Support (Mental
Health and Wellbeing Team, in
particular Wellbeing Drop-in)
• Student Careers and Skills
• Personal Tutor
• University Library
• SU Advice Centre
GP or hospital
Personal Tutor
Student Support
SU Advice Centre
Holidays, weddings, rites of passage
ceremonies whether religious or
Non-academic activities and
secular, sporting fixtures or training
foreseeable events
in preparation for them and other
similarly foreseeable events.
Temporary self-induced
conditions
Hangovers; ill-effects from the use
of recreational or performanceenhancing drugs, whether legal
24
• GP or hospital
• Personal Tutor
• Student Support
(e.g. caffeine, energy drinks) or
illegal. If in doubt please consult
one of the sources of support in the
box immediately to the right.
• SU Advice Centre
Clearly, though, in order for your circumstances to be considered as mitigating by your
department, they must be conveyed formally to someone in your department (Personal Tutor,
Director of Undergraduate Studies, module convenor, Head of Dept). The University expects
that you will discuss your circumstances before Exam Boards meet, so that they may be taken
into account in good time. The Dept holds a separate Mitigations Meeting before the Exam
Board meets, so that confidential information about students is discussed only by the
necessary members of staff. It is particularly important to submit full documentation of the
nature of the mitigation and of the time period affected. The Mitigations Meeting will
classify the circumstances as M1 (mild/ short-term); M2 (moderate/ medium-term); M3
(severe/chronic), and will recommend specific actions to the Exam Board, as needed. In
many cases, action in the form of essay extensions will have already been granted in order to
compensate for such circumstances, but it is especially important that you report any new
circumstances that may have affected your Exam performance to the Dept before the middle
of Week 9 in the summer term.
You should be aware that, in the event you feel you need to appeal the outcome of an Exam
Board, offering extenuating or mitigating circumstances at that point will need to be
accompanied by a good reason why you withheld the information earlier. Without wanting to
invade your privacy, the University does expect that you bring such circumstances to your
department’s attention in a timely manner, despite the discomfort you might feel in so doing.
Failure to disclose such circumstances at a time when you could have done so may
subsequently be problematic. Your department will do all it can to support you in difficult
situations.
4.13.2 Special Exam Conditions
At some point during the year you will receive a message from the departmental secretary in
case you need special arrangements or extra time for examinations. Failure to reply within
the time period specified will mean that any such special circumstances will not be taken into
consideration. If for any reason you require special exam conditions/ extra time, it is essential
that you request these by the end of the AUTUMN TERM via the Disabilities Office, and
inform the Dept Secretary of this.
NB: the first language exam for Latin Language and Greek Language modules is in
WEEK 6, so please alert Clive Letchford if you need extra time or other allowances by the
end of WEEK 2 of the AUTUMN TERM.
4.14 Departmental Student Prizes
The Final Exam Board, with the input of the External Examiner, will award prizes to the Best Overall
Student, and Best Dissertation, based upon performance in any degree within the department.
4.15 Higher Education Achievement Report (HEAR)
25
The Higher Education Achievement Report (HEAR) is your formal transcript of both academic and
other achievements during your degree course. It is usually available from mid/late August after you
graduate.
http://www2.warwick.ac.uk/services/academicoffice/examinations/hear_higher_education_achiev
ement_report/frequentlyaskedquestions
4.16 Postgraduate Study
A number of students each year go on to Masters level study, either to pursue a vocational MA (e.g.
teaching, journalism, land management, heritage studies - all recent examples), or for 'pure' research
(which itself offers very valuable training for future employment in the public or private sector). The
Department currently offers the MA by Research and taught MA courses. It also offers a PhD in
Classics. Please speak to any member of staff about further study. Zahra Newby (Director of
Postgraduate Studies) will be happy to chat to anyone about future study. There will be a briefing on
postgraduate study in the department during November.
5. Pastoral Care and Welfare
5.1 Personal tutoring system
On arrival at Warwick you will be assigned a Personal Tutor, a member of staff to whom you can turn
if you have a problem, either personal or academic, and who has a duty to represent you, if necessary,
before university bodies. To function properly, the tutor system needs an element of contact, and for
this reason it is in your interests to build up a rapport with your Personal Tutor, not least as a source of
references later on in your university career. Tutorials are also monitoring points. To facilitate this
you should report to your tutors at the beginning and end of each term, filling in a Personal
Development Plan at the start of each academic year. In cases where you feel that the nature of a
problem is such that you need to discuss it with someone other than your Personal Tutor, please
approach the member of staff you feel most comfortable with, or David Fearn (Head Undergraduate
Studies) or Alison Cooley (Head of Department). At all events please do not bottle up problems.
Talking things over at an early stage can very often prevent later complications.
Occasionally it happens that a clash of temperaments between student and Tutor prevents the
proper working of the system. If you are not happy with the Tutor assigned, it should be possible to
effect a change by applying to the Head of Department. In a research University such as Warwick,
you will probably find that your Personal Tutor has research leave during your time here. In such an
event, you will be allocated a new Personal Tutor, but should send an email to the Dept Secretary if
you would prefer a different Personal Tutor, indicating a first and second choice. The need to balance
workloads, however, means that it may not always be possible for you to choose a particular tutor.
5.2 Personal Development
PDP, or Personal Development Planning, is a process of systematic reflection and action planning that
can help you if you have ever thought "why am I doing this?" or "what am I trying to achieve here?"
Essentially, PDP means that you keep a journal of the ideas you are developing. By ‘thinking through’
the implications of your own records, you will find it easier to set goals and focus on what you need
(such as certain technical skills) and what you want to achieve. This could help you develop your
thinking and methodology for your courses, help you select the right modules, and even help you into
employment.
http://www2.warwick.ac.uk/fac/arts/classics/students/guidance
A PDP, in electronic or paper form, could be particularly useful in developing essay and seminar
techniques and/or setting yourself goals for the term's and the year's work. An example of how you
26
might use PDP can be found on the departmental webpage. We are very happy to help you if you
think a PDP will be useful for you.
5.3 University Counselling Service
http://www2.warwick.ac.uk/services/tutors/counselling/
In cases where students find themselves faced by major problems which cannot be resolved within the
department, the university provides a counselling service. The counsellors are located in Willow
Lodge (Westwood) and can deal in total confidence with major areas of academic disagreement,
harassment, and serious financial problems, as well as providing a clearinghouse for information and
co-ordinating necessary action. See also section 6.3e below.
Other sources of help for students include the SSLC, Students' Union, University Senior Tutor
and the Chaplains. These all exist to help, but cannot do so if not approached.
5.4 Disabilities
Students who have or suspect they have a disability are urged to discuss this with their Personal Tutor
and with the Dept Disabilities Coordinator, Clive Letchford, so that appropriate measures can be
taken to minimise their effect upon academic performance. Once you have seen an advisor in
Disabilities Support, please give permission to him or her to pass on to the Dept relevant information
that will allow us to offer you appropriate support. See also
http://www2.warwick.ac.uk/services/tutors/disability.
This broad term covers hearing and visual impairments, mental health difficulties, Specific Learning
Differences such as dyslexia, mobility impairments, Autistic Spectrum Disorders and 'unseen'
disabilities such as asthma, epilepsy and diabetes.
Each year, we have students joining us who have been diagnosed as having dyslexia while at school,
and have been allowed extra time. Extra time is also available in university exams, but you will need
to arrange to have a new assessment. The university also has a system of yellow stickers so your
dyslexia can be taken into account in written work. Students with diagnosed dyslexia are
responsible for obtaining yellow stickers from Disabilities Services and for affixing them to
assessed essays and exam scripts.
http://www2.warwick.ac.uk/services/tutors/personaltutors/disabilities
With the higher demands of study at university level, and the amount of reading that is required
for a humanities degree, it is not unusual for students to suspect that you may have previously
undiagnosed dyslexia. If you suspect you may have dyslexia, or need to arrange a fresh assessment
please consult the website at: http://www2.warwick.ac.uk/servies/tutors/disability/splds/assessment.
6. University Information
This section gives links to the official regulations that apply to you during your time as a student
at Warwick and gives contact details for support services that are available to you.
a. Warwick Student Community Statement http://warwick.ac.uk/quality/categories/wscs
b. Contact Hours Statement
c. University Calendar http://warwick.ac.uk/calendar/
i. Regulation 10 Examination Regulations http://warwick.ac.uk/regulation10
ii. Regulation 11 Procedure to be Adopted in the Event of Suspected Cheating
in a University Test http://warwick.ac.uk/regulation11
27
iii. Regulation 23 Student Disciplinary Offences
http://warwick.ac.uk/calendar/section2/regulations/disciplinary/
iv. Regulation 31 Regulations governing the use of University Computing
Facilities http://warwick.ac.uk/regulation31
v. Regulation 36 Regulations Governing Student Registration, Attendance and
Progress http://warwick.ac.uk/regulation36
d. Health, Safety and Wellbeing Policy Statement
http://warwick.ac.uk/services/healthsafetywellbeing/university_health_and_safety_po
licy_statement_as_approved_by_council_dec_2012.pdf
e. Equal Opportunities Statement http://warwick.ac.uk/equalops
“The University of Warwick, recognising the value of sustaining and advancing a safe and
welcoming learning environment, strives to treat both employees and students with respect and
dignity, treat them fairly with regards to all assessments, choices and procedures, and to give them
encouragement to reach their full potential. Therefore the University strives to treat all its members,
and visitors, fairly and aims to eliminate unjustifiable discrimination on the grounds of gender, race,
nationality, ethnic or national origin, political beliefs, religious beliefs or practices, disability, marital
status, family circumstances, sexual orientation, spent criminal convictions, age or any other
inappropriate ground.”
f. Sexual, Racial and Personal Harassment: Guidelines for Students
http://warwick.ac.uk/insite/topic/healthsafety/welfare/harassment
g. Policy on Recording Lectures by Students
http://warwick.ac.uk/quality/recordinglectures/
h. Smoking Policy
http://warwick.ac.uk/services/healthsafetywellbeing/guidance/smokingpolicy
i. Policy on the Timing of the Provision of Feedback to Students on Assessed Work
http://warwick.ac.uk/quality/categories/examinations/goodpractice/assessment/timeli
ness
2. Undergraduate students
a. Regulation 8 Regulations for First Degrees
http://warwick.ac.uk/calendar/section2/regulations/reg8to8_5_1/
b. Regulation 12 Absence for Medical Reasons from a University Examination for First
Degrees http://warwick.ac.uk/regulation12
c. Undergraduate Degree Classification Rules
http://warwick.ac.uk/quality/categories/examinations/conventions/ug13
d. Harmonised First Year Board of Examiners’ Conventions (including any approved
exemptions and specific departmental requirements, e.g. ‘required core’ modules)
http://warwick.ac.uk/quality/categories/examinations/conventions/fyboe
e. Undergraduate Progression Requirements for Intermediate Years of Study
http://warwick.ac.uk/quality/categories/examinations/conventions/ugprogression09/
3. Learning resources and Student Welfare
a. Library
The Library has a designated Academic Support Librarian for each academic
department. The Academic Support Librarians are able to provide advice about
Library services and resources for staff who are putting together course
materials and module websites. They can also provide discipline-specific text
about the Library for student handbooks. These include:
 General information about accessing and using the Library, Learning Grid,
and Modern Records Centre
 Information sources for your subject
 Developing information and research skills
 Sources of help and advice
28
Students can be directed to the Library website at http://warwick.ac.uk/library for general
information and to their subject web pages at http://warwick.ac.uk/library/tealea/ for support in
starting research in their subject area.
b. Student Careers and Skills
The Student Careers & Skills team offers a wide range of online resources,
workshops, 1:1 advice, employer presentations, careers fairs and a student helpdesk
accessible in person, by email and phone and can help students:
 Settle into life at Warwick and discover all the University has to offer;
 Understand what’s important to them, what their strengths and career goals are;
 Succeed in their studies and get help with academic writing, revision, note-taking
and seminar presentations;
 Recognise and develop transferrable skills employers look for, including
communication, leadership, enterprise and team-working;
 Research employers, gain work or volunteering experience and find a job for after
graduation, including by searching thousands of employer vacancies.
Each academic department has designated a Careers Consultant who can provide disciplinespecific support for students and information for departmental handbooks and websites. This can
include, for example, 1:1 advice in the department, support for alumni events, and discipline-specific
information sessions (e.g. ‘What can I do with my degree in Sociology?’). Students can also be
referred to the Careers & Skills website for more information (http://warwick.ac.uk/careers).
c. IT Services
IT Services provide the essential resources and support necessary to give all
members of the University access to information technology for research,
teaching, learning and administration purposes. If students have problems
using the facilities or systems provided by IT Services, they can go to the
Helpdesk located on the ground floor of the Library building, telephone 024
765 73737 or email helpdesk@warwick.ac.uk.
Every student and member of staff, with the exception of those students on
courses at partner institutions which are validated by the University, is entitled
to register to use the services provided by IT Services, which can be accessed
from anywhere on campus. Information on setting up an account, accessing the
network from on and off campus, printing and purchasing computers is
available on-line at http://warwick.ac.uk/its. IT Services also produce
information on acceptable use of University IT facilities for students and staff:
http://warwick.ac.uk/regulation31.
d. Language Centre
The Language Centre supports the University's commitment to the increased
provision of foreign language learning opportunities for undergraduate and
postgraduate students and staff across the University. It is equipped with digital
language classrooms and seminar rooms, with data projection and electronic
whiteboards. There is also a multi-media open access suite with satellite TV,
computer-based learning, and DVD players. There are a number of choices available
for acquiring a new foreign language or brushing up language skills:
i. Modules for credits on the academic programme
These can usually be taken as part of an undergraduate degree
course, but this must be agreed with student’s home department before
enrolling. More information available online from:
http://warwick.ac.uk/languagecentre/academic/
ii. Academic modules not for credit
The same modules as those available for academic credit are also
available to take in addition to degree studies. A fee applies to these
modules. Further information is available from the Centre’s website.
iii. Lifelong Language Learning (LLL) Courses
29
A programme of language courses for students, members of staff and the
public. More information is available from:
http://warwick.ac.uk/languagecentre/lifelonglearning/.
The Language Centre (http://warwick.ac.uk/languagecentre) is located on the ground floor of the
Humanities Building and can be contacted by email language.enquiries@warwick.ac.uk.
e. Student Support Services
Student Support Services (http://warwick.ac.uk/supportservices) offer a
comprehensive support and welfare structure available to help with all kinds of
different problems, including personal, health, financial, problems connected
with the law and University regulations, problems involving the provision of
facilities for students with disabilities, or harassment of any sort. Students may
consult the services of their own accord, or may be referred to them by
personal tutors/supervisors. There may be more than one option available to
students in difficult situations. Support services available to students through
the University comprise the following:
 Student Support
 Personal Tutors System (http://warwick.ac.uk/personaltutors)
 University Senior Tutor (http://warwick.ac.uk/seniortutor)
 Residential Life Team
 International Office (http://warwick.ac.uk/services/international)
 Counselling Service (www.warwick.ac.uk/counselling)
 Disability Services (http://warwick.ac.uk/disability)
 Mental Health Team (http://warwick.ac.uk/mentalhealth)
 Student Wellbeing Advisor/Practitioner
(http://warwick.ac.uk/mentalhealth)
 University Health Centre (www.uhhc.org.uk)
 Chaplaincy (http://warwick.ac.uk/chaplaincy)
 Student Advice Centre (an independent, free and confidential Students’
Union service)
 Student Funding (http://warwick.ac.uk/services/academicoffice/funding/)
 Security Services (http://warwick.ac.uk/security)
Student Support Services, located on the ground floor of University House, can be contacted
by telephone on 024 765 75570 or email on studentsupport@warwick.ac.uk
Students’ guide to Student Support Services entitled Need Help Finding Your Way?
(available online from http://warwick.ac.uk/supportservices/student-support-servicesbrochure.pdf) offers the following information on services provided:
f. Student Support
The Director of Student Support and the Student Support Team work closely with the University
Senior Tutor to help students in times of need, and lead on the development of policy and practice in
the area of student support across the University. They advise students on non-academic issues,
including: personal or family problems; financial difficulties, accommodation problems; and in
situations where students are unsure who to go to or where to get help.
The Student Support team provide support and pastoral care and helps foster a sense of
community amongst students; give advice and practical help to students on a daily or more long term
basis; and manage emergency and crisis situations which impact on students.
30
Student Support Services, located on the ground floor of University House,
can be contacted by telephone on 024 765 75570 or email on
studentsupport@warwick.ac.uk
g. Personal Tutors
Personal Tutors are academic members of staff based in academic departments,
assigned to each student on arrival at Warwick. They are here to provide academic
advice to personal tutees on their academic and personal development including
feedback on their academic progress; to give students help and advice about
pastoral/non-academic matters and signpost students to Student Support Services for
further professional assistance; and to assist students with induction into university
life. Personal tutors are the first point of contact for help with concerns about
academic progress; study problems; enquiries about course changes; general concerns
about university life; and financial issues.
h. University Senior Tutor
The University Senior Tutor works closely with the Director of Student Support
to help students in times of need by promoting the academic welfare of students,
individually and collectively. The Senior Tutor is an experienced member of
academic staff whom students can turn to in confidence for support regarding
difficulties with their studies. The University Senior Tutor is responsible for the
personal tutor system. The University Senior Tutor has no disciplinary function.
Issues typically dealt with by the University Senior Tutor include: academic course
issues such as change of course, advice on temporary withdrawal, appeals against
academic decisions; academic complaints; difficulties in getting on with a personal
tutor, course tutors or supervisors; and problems with termination of registration
proceedings.
The University Senior Tutor can be contacted via email
seniortutor@warwick.ac.uk or telephone 024 765 22761.
i.
Residential Life Team
All students who have accommodation on campus, or in some off-campus
properties in the surrounding area, have access to an excellent network of support
called the Residential Life Team. The Residential Life Team works and lives
alongside students within the Halls of Residence and are a key part of the University’s
welfare and support network.
Resident Tutors are there to help with a wide range of matters including: personal
or family problems; feeling lonely or homesick; problems with accommodation – e.g.
noisy neighbours, trouble settling in etc.; and when students are not sure where to get
help or who to talk to. Resident Tutors in students’ accommodation are their primary
point of contact; if unavailable, students are advised to contact the Student Support
Office.
j. International Office (Immigration Team)
The International Office supports all EU and international students during their studies at
Warwick and is able to assist with immigration advice (a free and confidential service advising on
issues including visa extensions, dependant visas, working in the UK during or after study, travel
visas, etc.); practical support (bringing family to the UK; Police registration; providing letters to prove
student status for visa purposes; banking) and the International Student Experience (orientation and a
programme of ongoing induction events; social events and trips for international students and their
families; and the opportunity to take part in a HOST visit).
31
The International Office, located on the first floor of University House, can be contacted by
telephone on 024 765 23706 or email Internationalsupport@warwick.ac.uk or
immigrationservice@warwick.ac.uk.
Immigration Advice for Students
Advice on immigration can only be obtained via authorised staff who are deemed to meet the
Immigration Services Commissioner’s Code of Standard and Guidance. Students should be
directed to the Immigration Team within the International Office
(immigrationservice@warwick.ac.uk) or the Students’ Union Advice Centre
(advice@warwicksu.com) in the first instance for immigration advice. It is also worth noting
that changes in a student’s enrolment status, for instance, temporary withdrawal, can have
implications for their ability to hold a visa to remain in the UK and students may wish to seek
advice accordingly.
k. Counselling Service
The University Counselling Service provides an opportunity for all students at any level and at
any time of study at the University of Warwick to access professional therapeutic counselling so that
they may better develop and fulfil their personal, academic and professional potential. There are a
wide variety of services, including individual counselling, group sessions, workshops and email
counselling.
Students may wish to visit the Counselling Service if they are: suffering from depression;
experiencing stress/anxiety; having problems with self/identity; having problems with relationships;
having issues from the past or present that may hinder their capacity to function – abuse, self harm,
eating disorders, loss.
The University Counselling Service is located in Westwood House and can be contacted by
telephone on 024 765 23761 or email counselling@warwick.ac.uk.
l. Disability Services
Disability Services offer advice, guidance and support to students with Specific Learning
Differences/Dyslexia or other, hearing and visual impairments, physical disabilities, mobility
difficulties, Asperger’s, unseen/medical conditions, mental health difficulties and any other
impairment or condition that is likely to have an impact on their studies and life at University. The
services provided are tailored to the individual and aim at enabling students to manage their support
and studies independently.
Students should visit Disability Services to discuss individual support requirements; for advice on
the Disabled Student Allowance (DSA); if they think they might be dyslexic or have any other Special
Learning Difference; if they require exam arrangements, note taking, mentoring, specialist study skills
support etc.; for information about accessible campus accommodation, parking, resources and
assistive technology; and for information about external agencies that also provide support.
Disability Services are located on the ground floor of University House and can be contacted by
telephone on 024 761 50641 or email disability@warwick.ac.uk.
m. Mental Health Team
The University Mental Health Team provides advice, information and support as to facilitate
academic work and participation in University life. Their main aims are to promote mental health and
wellbeing throughout the University; to identify support needs; to discuss strategies for managing
mental health difficulties; to provide short-term or ongoing support, which may include mental health
mentoring for students in receipt of Disabled Students Allowances; to provide information and if
needed, access to other services within the University and local mental health services.
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Students should contact the Mental Health Team if they are struggling to manage a mental health
difficulty; if they, or other people, have become concerned about their mental health recently; and if
they would like to discuss strategies which may help them to cope with university life.
The University Mental Health Team is located on the ground floor of University House and
can be contacted by telephone on 024 761 50226/51629 or email
mentalhealth@warwick.ac.uk.
n. University Health Centre
Students resident on campus and in some local areas should register with the University Health
Centre. Students must be registered in order to use the Health Centre, although the Centre may be able
to assist non-registered people in emergencies.
The Health Centre provides primary health care GP services to registered patients; two medical
practices with both male and female doctors; nurse practitioners and Practice Nurses; sexual health
clinics; travel clinics and immunisation facilities; physiotherapy sessions.
Students should visit the Health Centre if they require a consultation with a doctor or nurse; an
emergency appointment; emergency contraception; vaccinations or advice on vaccinations; sickness
certification.
Students living off-campus, who are not able to register with the health centre, can locate your
nearest GP by visiting www.nhs.uk
The University Health Centre is located on Health Centre Road and can be contacted by
telephone on 024 765 24888.
o. Chaplaincy
The Chaplaincy is the focus of Spiritual life on campus; it provides a meeting place for Christian,
Jewish and Muslim prayer and worship. It is a focal point for different faith groups and student
societies and offers a safe, supportive space at the centre of campus where people can ‘learn to live
well together’. Students of all faiths and none can come and find a friendly place to chat and eat. A
chapel, three kitchens, meeting rooms and an Islamic prayer hall make the Chaplaincy an inclusive,
spiritual and social space that welcomes the whole University community.
Students can visit the Chaplaincy with personal issues – stress, debt, relationships, loneliness;
vocational issues; theological issues; enquiries about using the Chaplaincy for religious and social
functions.
The Chaplaincy is located by the Arts Centre and can be contacted by telephone on 024 765
23519 or email chaplaincy@warwick.ac.uk.
p. Student Funding
The Student Funding team offers advice and guidance on all aspects of financial support. This
includes government grants and loans, and scholarships and bursaries provided directly by the
University. The team can provide budgeting advice to help make students’ money go further and also
administers University hardship funds.
Students should visit Student Funding if they want to know what financial support they may be
entitled to; want to know more about the scholarships and bursaries; are having difficulty paying for
your day-to-day living expenses; or have additional financial needs because they care for a child or
have a disability.
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The Student Funding team is located on the ground floor of Senate House and can be
contacted by telephone on 024 761 50096 or email studentfunding@warwick.ac.uk.
q. Security
The University Security Team works 24 hours a day to support the University’s overall aims by
ensuring there is a safe, secure and friendly environment for students, staff and visitors. The
University also has a campus policeman who is located on the University campus, is available
Monday to Friday (9am – 5pm) and can be contacted by telephone on 024 765 22083 or email
security@warwick.ac.uk. In emergencies dial 999.
Students should call the security team about emergency response requirements –
Doctor/Ambulance/Fire; safety and security issues on and off campus; assistance – pastoral care,
directions and facility support; outdoor event applications and entertainment support.
r.
Students’ Union Advice Centre
The Students’ Union Advice Centre (http://www.warwicksu.com/advice/) is an independent
Warwick Students’ Union-run service for all students. It offers free, confidential, nonjudgemental advice and support on a whole range of issues.
Students can contact the Advice Centre if they have academic problems and difficulties with,
for example, exams, change of course, academic appeals and complaints; have a housing
problem with their accommodation on or off campus; have immigrations problems such as
entry clearance, family members and working in the UK; have money or legal difficulties, or
are simply not sure who to talk to or where to get help.
The Advice Centre is on the second floor of SU HQ next to the lift. It will see students
usually by appointment or can be reached by telephone on 024 765 72824 or email
advice@warwicksu.com
s. Nursery
Some students, especially postgraduate or mature, may need information about
child care provision on campus. The University Nursery
(http://warwick.ac.uk/nursery) is open to children of staff and students.
4. Academic Office
a. Examination Office http://warwick.ac.uk/services/academicoffice/examinations
b. Student Records http://warwick.ac.uk/studentrecords
c. Awards and Ceremonies http://warwick.ac.uk/congregation
d. Student Finance http://warwick.ac.uk/services/academicoffice/finance
e. Student Funding http://warwick.ac.uk/services/academicoffice/funding
f. Graduate School http://warwick.ac.uk/graduateschool
5. Academic Registrar’s Office
a. International Office
b. Teaching Quality http://warwick.ac.uk/quality
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