Appendix 1
University of Warwick
Gap Analysis and Action Plan
Progress on Action Plan – January 2014
To support the implementation of The Concordat to Support the Career Development of Researchers*
*Research Active Staff expanded in 2013 to include Research, Teaching and Academic Staff (circa 2000 staff)
A. RECRUITMENT AND SELECTION
Principle 1: Recognition of the importance of recruiting, selecting and retaining researchers with the highest potential to achieve excellence in research
Concordat Clause
In place
Still to do / more development
Lead(s)
1.1
All members of the UK research
University Strategy - Research & Scholarship
Regular review of Research Strategy to
PVCs for
community should understand that
- to make the University an undisputed
maintain relevance and appropriateness. Research to
researchers are chosen primarily for their leader in Research & Scholarship (University
To continue to embed quality
review Strategy.
ability to advance research at an
Strategy website)
expectations with existing staff through
institution
http://www2.warwick.ac.uk/insite/strategy/r objective setting including annual review
HR to lead on
esearch_and_scholarship/.
and throughout the recruitment process. Recruitment
Policy.
Clearly defined University Recruitment Policy Warwick’s commitment is to be
(HR Recruitment Website)
demonstrably a centre of world class
http://www2.warwick.ac.uk/services/human research and innovation across all
resources/introduction/
academic disciplines. It is therefore
essential to maintain focus on the quality
and impact of research and to ensure
that this becomes embedded into our
quality expectations in our internal
processes, in particular those to support
and develop existing staff and in the
appointment processes when we seek to
recruit new talent.
1.2
Employers should strive to attract
University role profiles have well-defined
In November 2013, HR began an inHR
excellence and respect diversity (see
role requirements for Research staff.
depth review of the Recruitment &
Principle 6). Recruitment and selection
Selection process, with a view to it
procedures should be informative,
There are job descriptions and person
becoming more effective, efficient,
transparent and open to all qualified
specifications for each role.
stream lined and to improve lead times.
applicants regardless of background.
Person and vacancy specifications must
The University Recruitment and Selection
clearly identify the skills required for the
Policy is committed to ensuring that
post and these requirements should be
professional and effective recruitment and
relevant to the role.
selection takes place which both meets
legislative requirements and reflects our
commitment to equality and diversity:
(University Recruitment website)
http://www2.warwick.ac.uk/services/human
resources/introduction/
Two e-learning modules are available, one on
Review completion data on the
Achieved / Dates
The University Strategy has been
refreshed and will inform the
Research Strategy agenda
Timescale
Ongoing 2015
Recruitment and Selection Rapid
Improvement Process took place in
November 2013 over a 4 day
period, where members of HR and
other departmental staff met to
discuss possible ways to improve
the recruitment and selection
process. This process identified a
number of related projects, which
will be dealt with during the course
of 2014.
Review to
be
completed
Dec 2014
In February 2014 a
recommendation was made to the
Completion
rates
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Recruitment and Selection and one on
Diversity in the Workplace. (University
Equality & Diversity Training website)
http://www2.warwick.ac.uk/services/equalo
ps/training/
Recruitment and Selection module and
continue to promote to recruiters. New
interactive e-learning modules to be
launched in February 2014.
Monitored by
LDC/HR
.
1.3
Research posts should only be advertised
as a fixed-term post where there is a
recorded and justifiable reason.
Fixed Term Contracts Guidelines are already
in place and clearly understood: (University
HR Fixed Term Contracts Website)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/ftcs
Launch LDC web resources for
Researchers, following discussions with
RSF.
HR Advisors
A complete review on Recruitment and
Selection is taking place throughout 2014
by HR.
HR
Recruitment panels reflect diversity, where
possible, to promote the University's ethos
of an inclusive working environment for all.
Spot checks on the panel information will
be made to ensure panel diversity.
HR/LDC
Two e-learning modules are available ‘Recruitment and Selection’ and ‘Diversity in
It was decided in 2013 to update and relaunch these modules in 2014.
In addition the University has comprehensive
Redeployment Guidelines (University HR
Redeployment Website)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/redeployment
1.4
To assure fairness, consistency and the
best assessment of the candidates'
potential, recruitment and progression
panels should reflect diversity as well as a
range of experience and expertise. In
order to promote these values,
individuals who are members of
recruitment and promotion panels should
have received relevant recent training.
Unsuccessful applicants should be given
appropriate feedback if requested as this
may be of assistance to the researcher in
considering their further career
development.
The University has clear guidance on
recruitment which follows these principles:
(University HR Recruitment Website)
http://www2.warwick.ac.uk/services/human
resources/introduction/
Equality and Diversity Committee
to make the Recruitment and
Selection e-learning module
compulsory for all staff involved in
recruitment and selection panels.
The recommendation was
approved subject to an appropriate
timeframe being implemented for
staff to complete the module,
starting with the Chairs of Panels
Website launched May 2013. Clear
justification needs to be made on
‘Request to Appoint’ forms as to
why individuals are being
employed on a fixed term basis.
Information available on LDC
website for research active staff
and includes career development.
http://www2.warwick.ac.uk/servic
es/ldc/researchers/
reviewed
annually
Ongoing
Dec 2014
All roles are advertised with a job description
and person specification detailing essential
and desirable criteria and candidates are
matched against the criteria.
As part of the Recruitment &
Selection Review the ‘Request to
Appoint’ Form will be revised to
take into account information on
the recruiting panel, to ensure
where possible panels are of a
diverse composition. Appropriate
recording of this data needs to be
implemented to ensure checks on
panel composition are possible.
On-going
In February 2014 a
recommendation was made to the
2014/15
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1.5
The level of pay or grade for researchers
should be determined according to the
requirements of the post, consistent with
the pay and grading arrangements of the
research organisation.
the Workplace’. It is encouraged and
recommended that all staff involved in
recruitment and selection exercises take
both modules: (University Equality &
Diversity Training website)
http://www2.warwick.ac.uk/services/equalo
ps/training/
Completion rates of recruitment training
will be monitored and the module will be
further promoted to recruiters.
Equality and Diversity Committee
to make the Recruitment and
Selection e-learning module
compulsory for all staff involved in
recruitment and selection panels.
The recommendation was
approved subject to an appropriate
timeframe being implemented for
staff to complete the module,
starting with the Chairs of Panels
The Academic Promotions Committee has
received training on equality and diversity
and all promotion applicants are provided
with feedback.
An annual event has been instituted in
April 2013. 41 members of staff
attended a ‘Demystifying Promotion’
event on 9 April 2013. The event
clarified the promotion process and
responded to delegate questions on how
to prepare themselves for promotion.
Members of the University Promotion
Committee presented talks and
answered questions at the event.
Feedback from the event was excellent
which prompted this to become an
annual event.
The next ‘Demystifying Promotion’
even is scheduled for 10 March
2014 and is open to all research,
teaching and academic
The University has a harmonised grading
structure and terms & conditions which are
transparent for all staff: (University Payroll
Current Salary Scales Website)
http://www2.warwick.ac.uk/services/human
resources/payroll/salscalescurrent/
Review of grading structure to ensure the
requirements of the research post are
consistent with the wider pay and
grading structure
Reward
Manager
Annually
LDC have produced a leaflet ‘LDC’S
Learning and Development
Provision for Research Active Staff’
which lists resources available to
help new starters – this is available
both in hard and electronic copy
from the LDC webpages, and is a
useful resource for Annual Reviews
and promotion discussions.
The University undertook an Equal
Pay Audit in 2011 and reported
that: "there is no evidence revealed
by the Review of inequitable
disparities in base pay distribution
within grades on the grounds of
gender, ethnicity, disability, age
(other than incremental
progression), contract type or
full/part time working among
employees in grades 1a-8. The
conclusion reached by this review
is that there is equal pay for work
of equal value, whether in relation
to gender, ethnicity, disability or
hours worked'. The Review was
considered by the Vice Chancellors
Advisory Group who made the
following recommendations: (1)
How can the University create a
culture hospitable to women; (2)
Prompting, preparing and
mentoring women for promotion;
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(3) Re-launch Women's Network;
(4) Undertaking Departmental
action plans where pay gap is
greatest; (5) Applying Athena
SWAN principles throughout the
University; (6) Encouraging mobility
of women to accept appointments;
(7) Developing benefits package
attractive to women. Item (3) has
already been actioned and the
Womens Network Group, chaired
by Professor Pam Thomas, Chair of
the Faculty of Science, has met
three times and will continue to
meet on a termly basis. Item (5) is
already underway and WBS has
been chosen to take part in the
pilot of the ECU Gender Equality
Charter Mark (GEM), with other
Warwick departments preparing to
start work on future submission in
October 2014.
B. RECOGNITION AND VALUE
Principle 2: Researchers are recognised and valued by their employment organisation as an essential part of their organisation’s human resources and a key component of their overall strategy to develop and
deliver world-class research
2.1
Employers are encouraged to value and
Fixed Term Contracts Guidelines: (University
To consider whether it is feasible to give
HR/RSS/Acade
WMS policy now approved. To be Ongoing
afford equal treatment to all researchers, HR Fixed Term Contracts Website)
defined CPD time for researchers.
mic Stake
shared with other departments.
regardless of whether they are employed
http://www2.warwick.ac.uk/services/human Feedback to be gathered from Research
holders
HAVE ASKED Annie Young and
on a fixed term or similar contract. In
resources/newpolicies/ftcs
Staff via Research Staff Forum and the
Julia Smith FOR DETAILS ON THIS
particular, employers should ensure that
Research Committee on the option and
PILOT - HOW WAS IT
the development of researchers is not
In order to ensure that researchers on fixed
feasibility.
COMMUNICATED, IS IT APPLIED
undermined by instability of employment term contracts engage meaningfully with the
CONSISTENTLY WITHIN THE
contracts. This approach should be
University, LDC offers a webpage “portal” to
Pilot project currently being jointly
DEPARTMENT, HOW HAS IT BEEN
embedded throughout all departmental
a range of internal and external information
developed in Warwick Medical School
EVALUATED ETC.
structures and systems.
sources of value to researchers: (University
with RSS and LDC to ensure people
WMS/LDC
LDC website)
development is resourced and that staff
http://www2.warwick.ac.uk/services/ldc/res have a clear statement of what can be
earchers/
expected in terms of development.
2.2
Commitment by everyone involved to
Fixed Term Contracts Guidelines were
HR to provide reports to the Equality and HR
The breakdown between fixed
Annual. Next
improving the stability of employment
developed to reflect legislation and best
Diversity Committee annually on the
term, indefinite roles and partreport is due
conditions of researchers and
practice: (University HR Fixed Term Contracts numbers of fixed term contracts to
time and full-time are collected in October 2014
implementing and abiding by the
Website)
enable review in respect of the Fixed
the annual workforce profile
principles and terms laid down in the
http://www2.warwick.ac.uk/services/human Term Contract Guidelines. Any
report which is presented at the
Fixed Term Employees (Prevention of
resources/newpolicies/ftcs
ambiguities on FTCs would be presented
Equality and Diversity Committee
Less Favourable Treatment) Regulations
at the Research Committee
each October. The report is then
(2002) and Joint Negotiating Committee
The Guidelines were developed following a
progressed through Senate and
for Higher Education Staff (JNCHES)
review of the JNCHES guidance.
Council meetings. Information
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2.3
guidance on the use of fixed-term
contracts will provide benefits for
researchers, research managers, and
their organisations.
Research managers should be required to
participate in active performance
management, including career
development guidance, and supervision
of those who work in their teams.
Employers should ensure that research
managers are made aware of, and
understand their responsibilities for the
management of researchers and should
provide training opportunities.
can be extrapolated and
presented at the Research
Committee if necessary.
The University provides a Research Team
Leaders Programme to equip Research Team
Leaders with the key skills in leading and
managing their teams: (University Research
Team Leaders Programme Website)
http://www2.warwick.ac.uk/services/ldc/dev
elopment/rtlp/
Research Team Leaders’ Programme will
continue to be open to research
managers. Review feedback following
each programme. Programme ran from
23 Jan to 7 March 2013 and had 15
attendees.
In addition Research Team Leaders can
attend the Warwickshire Administrative
Management Programme (WAMP) and the
Warwick Leaders Programme (WLP)
(University LDC Website)
http://www2.warwick.ac.uk/services/ldc/dev
elopment/wamp
http://www2.warwick.ac.uk/services/ldc/dev
elopment/wlp
LDC is developing a leadership
programme for mid/senior career
researchers and academics which will run
in 2015.
LDC/Research
Team Leaders
In 2012/13 the University
achieved an 82% completion rate
from departments where staff
have undertaken Annual
Reviews. For the next round of
Annual Reviews due to begin in
January 2014, we aim to work to
improve completion rates.
2015
The University is sending two female
members of staff on the Aurora
Leadership for Women course due to
start in November 2013, with a view to
sending further staff members in future
years if the course is successful.
Oct 2014
LDC’s new booklet ‘LDC’s
Learning and Development
Provision for Research Active
Staff’ will assist staff during their
Annual Review to identify career
development needs.
Annual Review process enables discussion
about career development/progression
between Research Staff and their managers.
(University LDC Annual Review Website)
http://www2.warwick.ac.uk/services/ldc/an
nualreview/
Six month career development meetings
with line managers are being actively
encouraged within departments.
2.4
Organisational systems must be capable
of supporting continuity of employment
for researchers, such as funding between
grants, other schemes for supporting
time between grant funding, or systems
for redeploying researchers within
organisations where resources allow.
Funders are expected to make it a priority
to consider how their policies, guidance
and funding can be enhanced to help
employers to achieve this objective.
The Research Councils' Follow-on Fund
provides small grants to help researchers to
bridge the funding gap:
http://www.bbsrc.ac.uk/business/commerci
alisation/follow-on.aspx
www.epsrc.ac.uk/ResearchFunding/Opportu
nities/KT/FollowOnFund.htm
Warwick Ventures Ltd provide information
on available funding sources, offering
particular support to entrepreneurs.
(University Warwick Ventures Funding
Sources Website)
Review
following
each
programme
On-going
Every 6 mths
Endeavour to promote and implement in
respect of Fixed Term Contracts within
individual departments. Include a link to
the RSS and Warwick Ventures funding
information on the Fixed Term Contract
web pages
RSS/HR/
Warwick
Ventures
On the HR Fixed Term Contracts
web pages, links have been
inserted to RSS and Warwick
Venture funding information.
RSS to continue to work with academic
departments to inform research staff of
fellowships and funding opportunities.
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2.5
Pay progression for researchers should be
transparent and in accordance with
procedures agreed between the relevant
trade unions and the employers
nationally and locally. In HEIs, pay
progression will be in accordance with
the Framework Agreement, though
recognising the flexibility that institutions
have in implementing the Framework.
http://www2.warwick.ac.uk/services/ventur
es/academicscontact/funding_sources
The University has a harmonised single pay
spine which includes Research Staff.
Standardised grading and increments
structure and terms and conditions are
clearly understood and available.
Comprehensive Guidelines for Academic
Promotions are published on the HR
Website. (University HR Academic
Promotions Website)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/academic_promotion
s
Information on Promotions will be
reviewed to ensure continued inclusivity
of both part and full time staff.
Promotion data is reported annually to
the University's Equality and Diversity
Committee.
HR/EDC/MOAC/
LDC
Researchers need to be offered
opportunities to develop their own
careers as well as having access to
additional pay progression. Promotion
opportunities should be transparent,
effectively communicated and open to all
staff. It is helpful if clear career
frameworks for early stage researchers
are outlined in organisational HR
strategies.
Comprehensive Guidelines for Academic
Promotions are published on the HR
Website. As well as the website this is
communicated to departments via email
annually. (University HR Academic
Promotions Website)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/academic_promotion
s
Review how annual promotion material
is disseminated to staff to ensure all
eligible staff are included regardless of
their status. Consider promotion event.
There is a clear process which identifies
criteria to progress to Senior Research Fellow
and Principal Research Fellow and
Professorial Research Fellow.
Annual Promotion event ‘Demystifying
the Promotion Process’ invites all
research, teaching and academic staff to
become more familiar with promotion
criteria and gives an opportunity for staff
to talk to the University Promotion
Group and Senior Management.
Some departments as part of their
Athena SWAN work, hold their own
departmental promotion awareness
events. This best practice is being
replicated by other departments.
March 2014
Ongoing Athena Swan activity on
promotion leading to additional
events held regularly in Faculties.
Annually
Women in Science events also
promote the promotion criteria
and regularly host events where
career progression/path ways are
discussed (event held on
26.09.2013 and are planned to
continue in 2014.
Equal Pay Review carried out in 2011 and the
results reviewed through the Joint
Consultative Committee, the Steering
Committee, the Equality & Diversity
Committee and the Senate. No significant
disparity exist in framework grades. Results
are published on the University Webpage.
2.6
Demystifying Promotion event
held and planned as annual event
– see 1.4
HR
WBS are involved in the pilot of
the Gender Equality Charter Mark
and good practice identified will
be rolled out to other Warwick
departments, with a view to
them submitting for the Charter
Mark when it is fully launched in
October 2014.
In 2014, work will be undertaken
to ensure that the University gets
robust data on researchers going
forward for promotion. Attempts
to encourage better completion
rates on annual reviews will also
be made, and to ascertain
researchers views on the annual
review process.
April 2014
submission
End of 2014
Self help materials on Career Progression for
all staff including Research Staff are
published on the LDC website (University LDC
Career Progression Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/opportunities/developmentsupport
/career_development
Version 3: 11.02.2014
Annual Review process enables discussion
about career development/progression
between Research Staff and their managers.
(University LDC Annual Review Website)
http://www2.warwick.ac.uk/services/ldc/an
nualreview/
Enhance annual review process and
training to include more specific prompts
on the potential content of a
constructive career development
conversation that encourages reviewees
to think holistically about career options
and achieving progress.
Six month career development meetings
with line managers are being actively
encouraged within departments.
Signposting on the University intranet
has been enhanced on existing career
development opportunities for early
career researchers.
C. SUPPORT AND CAREER DEVELOPMENT
Principle 3: Researchers are equipped and supported to be adaptable and flexible in an increasingly diverse, mobile, global research environment.
3.1
It is recognised that positions of
Role profiles clearly indicate that research
Monitor Research Staff engagement with
permanent employment are limited in
staff should identify themselves as part of
staff development and transferable skills
the UK research and academic
the academic community at the University.
training in order to inform future LDC
communities and that not all researchers
priorities to support career progression
will be able to obtain such a position. It is, Annual Review process enables discussion
for research staff.
therefore, imperative that researcher
about career development/progression
positions in the UK are attractive in
between Research Staff and their managers.
To ensure appropriate career
themselves (and not, for example, solely
(University LDC Annual Review Website)
development courses and one to one
as potential stepping stones to
http://www2.warwick.ac.uk/services/ldc/an
sessions continue to be organised.
permanent academic positions). This
nualreview/
Monitor take up, so it is understood what
requires that they provide career
is required and popular, so that
development which is comparable to, and Research staff have access to comprehensive resources can be put in required topics.
competitive with, other employment
training in transferable skills. (University LDC
sectors.
Training Programme Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/events_news/ras_events
MOAC delivers a postgraduate certificate in
transferable skills for Post-Docs in Science
which enables Post-Docs to evidence their
learning in core transferable skills.
(University MOAC Website)
http://www2.warwick.ac.uk/fac/sci/moac/de
grees/
Completed. Annual review
process enhanced for 2013.
Career progression information
included in re-launched LDC
website for researchers.
http://www2.warwick.ac.uk/servi
ces/ldc/researchers/opportunitie
s/
2013
Enhanced career development
self help resources have been
developed on the LDC website
and additional funding has been
made available for one to one
career advice/support. This will
help to raise awareness between
researchers and PIs that time is
required for researchers to
develop transferable skills.
2013
An Advanced Workshop day for
ECR’s was held on 1 February
2013 on Career Planning and
Progression. Guest speaker Dr
Kate Sang (Acting Chair, Feminist
and Women’s Studies Association
UK) who spoke about gender and
academic careers. The Workshop
also held sessions on women in
science at Warwick, work-life
balance and planning career
breaks. 48 people attended the
workshop and feedback was
good.
2013
To ensure research active staff
have sufficient training and
development to enhance their
careers either at Warwick or
elsewhere, a range of courses
have been organised:
 Academic Careers and
Ongoing
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3.2
A wide variety of career paths is open to
researchers, and the ability to move
between different paths is key to a
successful career. It is recognised that
this mobility brings great benefit to the
UK economy and organisations will,
therefore, wish to be confident that their
culture supports a broad-minded
approach to researcher careers and that
all career paths are valued equally.
Career coaching through LDC available for all
Research Staff (University LDC Careers
Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/careers/.
Self help career development materials are
offered (University LDC Career Development
Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/events_news/ras_events
Information is provided on successful
transition to non-academic careers
(University Careers & Skills Website)
http://www2.warwick.ac.uk/services/scs
In terms of 1:1 support monitor the
participation rates of researchers in the
Coaching and mentoring programme and
seek feedback from participants to
identify whether it has aided the
researcher in identifying and progressing
their career path.
LDC provides 1:1 career development
support to staff.
Evaluation of role of PG certificate in
Transferable Skills as a guided mentoring
programme. Monitor take up.
The Warwick Coaching and Mentoring
Scheme is available for all Research Staff:
(University LDC Coaching & Mentoring
Webpage)
http://www2.warwick.ac.uk/services/ldc/coa
chmentor/wcm
Networking with other Research Staff is
available through the Research Staff Forum;
Research Staff Networks and Research Staff
profiles (University LDC Research Staff
Postdoc newcomers to be invited to
Research Staff Forum lunches so they can
meet their representatives and other key
people (i.e.. LDC & Library contacts) and
Employability Programme
offering 1-1 support for
PDRAs.
 Presenting your research to
different audiences
 Being an enterprising
researcher
 Technology for researchers
 Coaching and Mentoring
including 1-1 coaching, three
way coaching and coaching
through reflective writing
 An introduction to
Entrepreneurship in
collaboration with Warwick
Science Park
 Impact , Engagement and
Dissemination
E-portfolio for researchers.
Career events hosted by Women
in Science (the last event was on
26/09/2013
Annually
Funding support opportunities
for research active staff networks
to support research/academic
staff to set up or maintain an
existing research active staff
network. To date (Jan 2014)
£13,000 has been used to fund
12 networks.
Ongoing
The Postgraduate Certificate in
Transferable Skills in Science for
PDRAs has been designed to be a
career development tool that can
be used to seek help required
from mentor(s) while at the same
time making it clear what skills a
postdoctoral researcher will need
to make the step to an
independent career
Ongoing
The Research Staff Forum
continue to meet on a regular
basis (18.3.2013; 18.11.2013;
25.2.2014; 21.05.2014)
Ongoing
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3.3
Employers, funders and researchers
recognise that researchers need to
develop transferable skills, delivered
through embedded training, in order to
stay competitive in both internal and
external job markets. Therefore, as well
as the necessary training and appropriate
skills, competencies and understanding to
carry out a funded project, researchers
also need support to develop the
communication and other professional
skills that they will need to be both
effective researchers and highly-skilled
professionals in whatever field they
choose to enter.
Webpage)
http://www2.warwick.ac.uk/services/ldc/res
earchers/community
find out what RSF does for researchers.
Mentoring open to all research staff to assist
in their training and career development.
(University RSS Mentoring Website)
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/research_code_of_
practice/trainingandmentoring/mentoring/
Range of provision and take up to be
monitored by Research Committee
Research Cttee/
LDC
MOAC delivers a postgraduate certificate in
transferable skills for Post-Docs in Science
which enables Post-Docs to evidence their
learning in core transferable skills.
(University MOAC Website)
http://www2.warwick.ac.uk/fac/sci/moac/de
grees/
Evaluation of whether it would be
appropriate to instigate a similar
postgraduate certificate for researchers
in the other academic faculties.
LDC/MOAC
The Library’s Special Interest Groups (SIGs)
was established in an attempt to involve
researchers to collaborate or lead on
projects to enhance their research
experience and contribute to their skills and
knowledge base when applying for future
positions and to encourage researchers at all
levels to engage with researchers working on
Global Research Priorities and are open to
early career researchers. (University Library
Research Exchange webpage)
http://www2.warwick.ac.uk/services/library/
using/libspaces/researchexchange/
SIGS developed into Sandpit events which
are designed to encourage researchers to
work collaboratively. The Sandpit events
The initial pilot ‘Research Match’ saw 600
researchers sign up. The SIGS developed
from this pilot with 900 research led
events taking place in 2012/13. This has
now transformed into ‘Sandpits’ events.
Continue to review the level of
engagement of early career researchers
in SIGs
SIGS interest
group/Library
LDC also offer Coaching and mentoring
(University LDC Coaching and Mentoring
website)
http://www2.warwick.ac.uk/services/ldc/coa
chmentor/
Support is offered to research staff in skills
such as writing grant proposals; CVs; giving
presentations. (University Development
webpage)
http://www2.warwick.ac.uk/services/ldc/res
earchers/events_news/ras_events/
1:1 sessions available on career
development.
1:1 statistics
1:1 researcher support
Career Development Skills
Workshops to include:
Career Development – Evidencing
your skills (30 Jan 2014);
Technologies for Research (4 Feb
2014); Academic Writing:
Dissemination for Impact (12 Feb
2014); Academic WRITING
Programme Away days 20-22
March and 26-27 June 2014;
Training Yourself to be a Prolific
Writer (14 May 2014).
Ongoing
Sandpits took place in December
2012, July 2013 and 3 other
events planned.
Ongoing
Version 3: 11.02.2014
3.4
All employers will wish to review how
their staff can access professional,
independent advice on career
management in general, particularly the
prospect of employment beyond their
immediate discipline base, or offering
training and placements to broaden
awareness of other fields and sectors.
have been developed in partnership with the
Library, RSS, IAS, LDC, Careers & Skills and
the Knowledge Centre and have been funded
by EPSRC. By participating in the
collaborative Sandpit researchers have an
opportunity to make new cross-disciplinary
connections, developing new research
projects, coupled with real-time peer review
which can lead to research funding. The
focus of the Sandpit is thinking innovatively
and creatively to solve problems. It not only
challenges participants to work
collaboratively but also gives them the
opportunity to do something which is CV
worthy.
See 3.2 and 3.3
Postgraduate Researcher Enterprise
Programme are a series of events run by the
academic faculties to provides all
postgraduate researchers with the
knowledge and skills to help them create an
impact, whatever their chosen career
path.(Student Careers and Skills Website)
http://www2.warwick.ac.uk/services/scs/pgr
/enterprise
Review participation rates and impact of
PREP and prepare a summary report to
Research Committee for consideration as
to whether to refocus or expand the
provision.
Student Careers
and Skills
New career development website
for research active staff which
includes short lunch time
information sessions as well as
half day workshops.
Review promotion statistics to identify
rates of researcher promotion and
qualitative evidence as to why
researchers are unsuccessful for
promotion.
HR
See Action 3.4 – Career
development workshops – lunch
time sessions.
Ongoing
Information disseminated on what Warwick
postgraduates do after finishing their degree
(Student Careers and Skills website).
http://www2.warwick.ac.uk/services/scs/sta
rted/gradstats/postgraduate/
LDC offer career development opportunities
to researchers (University LDC webpage)
http://www2.warwick.ac.uk/services/ldc/res
earchers/careerrs/
3.5
Researchers benefit from clear systems
that help them to plan their career
development. Employers and funding
bodies should assist researchers to make
informed choices about their career
progression by ensuring that their own
policies and processes for promotion and
reward are transparent and clearly stated
and that all researchers are aware of local
and national career development
The University has clear reward mechanisms
that are clearly communicated and
understood. As part of this the University
has a clear Promotions process which clearly
details the criteria for progressing between
levels and provides guidance of writing a CV
for promotion purposes.
Annual Review process enables discussion
about career development/progression
between Research Staff and their managers.
Version 3: 11.02.2014
strategies.
(University LDC Annual Review Website)
http://www2.warwick.ac.uk/services/ldc/an
nualreview/
Career information communicated to all
Research Staff on Website (University LDC
Careers Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/opportunities/
3.6
Employers should provide a planned
induction programme for researchers, on
appointment to a research post, to
ensure early effectiveness through the
understanding of the organisation and its
policies and procedures. They should also
ensure that research managers provide
effective research environments for the
training and development of researchers
and encourage them to maintain or start
their continuous professional
development.
LDC have produced a monthly newsletter
since 2009 for all research staff on
development and funding opportunities as
well as on national issues relating to
researchers. There is also national
information on the website. (University LDC
Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/policy/
Ensure that up-to-date and fit for
purpose information is published in
Newsletter.
LDC
The monthly electronic
Newsletter is sent to all research
active staff and since November
2013 teaching staff have also
been sent it.
http://www2.warwick.ac.uk/servi
ces/ldc/researchers/opportunitie
s/newsletters/
University wide new staff Induction
(University HR Induction Website)
http://www2.warwick.ac.uk/services/human
resources/induction/whenstart/hrind.
Pilot to offer local induction for groups of
Early Career Researchers In WMS to be
launched in 2012, with a focus on
women but open to all.
HR/WMS
All but one STEMM departments
have achieved Athena Swan
status. Computer Science will resubmit for an award in April
2014. The University has now
achieved Silver Athena Status,
making it one of four institutions
with this award. WBS is taking
part in the pilot of the Gender
Equality Charter Mark (GEM) and
best practice will be rolled out to
other non-STEMM departments
with a view to them working
towards a submission in October
2014, when GEM is launched.
Ongoing
In Jan – March 2013, the
University provided a Research
Team Leaders Programme to
equip Research Team Leaders
with the key skills in leading and
managing their teams to meet
departmental and project
requirements: (University
Research Team Leaders
Programme Website)
http://www2.warwick.ac.uk/servi
2015
There is also a separate section of the
induction website specifically for research
active staff which highlights key aspects that
are important to researchers including
funding information and policies. (University
LDC Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/
STEMM departments as part of their Athena
SWAN work have induction programmes
and documents specifically aimed at
different categories of staff including
academic and research staff.
To share best practice with other
disciplines.
April 2014
October 2014
onwards
Departments
Version 3: 11.02.2014
ces/ldc/development/rtlp/
This programme is scheduled to
run again in 2015.
3.7
Employers and funders will wish to
consider articulating the skills that should
be developed at each stage of their staff
development frameworks and should
encourage researchers to acquire and
practise those skills. For example,
researchers may be given the opportunity
to manage part of the budget for a
project, or to act as a mentor or advisor
to other researchers and students.
Role Profiles identify skills and
responsibilities. All staff development
provision is mapped to the Researcher
Development Framework. In addition there
are clear promotion criteria noted.
The University's annual review process
encourages supervisors and reviewees to
select personal or professional development
solutions from a wide range of formal and
informal options including work shadowing,
project roles and mentoring. (University LDC
Annual Review Website)
http://www2.warwick.ac.uk/services/ldc/an
nualreview/
LDC manages its provision for researchers
against the Researcher Development
Framework. (University LDC Researcher
Development Framework page)
http://www2.warwick.ac.uk/services/ldc/res
earchers/
LDC Teaching and Learning web page:
http://www2.warwick.ac.uk/services/ldc/tan
dl/
Vitae website for researchers:
http://www.vitae.ac.uk/
Continue to plan staff development
provision based on feedback from
stakeholders and Research Staff Forum
through Research Committee
University/Fund
ing Councils/
Research Cttee/
Research Staff
Forum/individu
als
Piirus was launched in October
2014 to Warwick researchers. In
December 2014, Monash
researchers became able to join
Piirus. The official launch of Piirus
in Monash takes place on 1st April
2014.
Ongoing
Piirus will be opened up
internationally over the coming
months in a number of phases:
 By March this year, Piirus will
be opened up to LSE and
University of Leicester
 Other Universities will follow
in April (we are unable to
disclose those universities at
this stage).
 We expect considerable
growth in this period and
by May 2014 all members of
Piirus will be provided with
10 invitations to issue out to
their colleagues worldwide
and this will begin the global
roll-out and another
significant growth in
membership.

Piirus will always remain free
to researchers but it is likely
that other value-add services
will sit alongside the
matching service for
researchers.
Ongoing
We are currently discussing the
future management of Piirus as a
service that sits within the
Warwick portfolio and there will
be further communications about
this over the coming few months.
Membership of Piirus in February
2014 is close to 900 researchers
Version 3: 11.02.2014
and we are seeing evidence of
interesting connections being
made within Warwick, between
Warwick and Monash and across
the multiple campuses in
Monash.
www.piirus.com
http://www2.warwick.ac.uk/servi
ces/library/researchmatch
Wolfson Research Exchange –
Library
http://www2.warwick.ac.uk/servi
ces/library/using/libspaces/resea
rchexchange/
Annual career events hosted by
Women in Science.
Opportunities for networking at
University events. There are
opportunities for researchers to
apply for funding to lead on
networks: (LDC Funding
Opportunities website)
http://www2.warwick.ac.uk/servi
ces/ldc/researchers/funding/
In response to requests from
research active staff requests,
LDC is continually reviewing its
programmes and piloting new
support ideas. The current five
thematic areas will focus on
research skills (including
academic and bid
writing/statistics skills; career
development, leadership,
enterprise & entrepreneurship
and Equality and Diversity
http://www2.warwick.ac.uk/servi
ces/ldc/researchers/opportunitie
s/development_support/
3.8
Employers also should provide a specific
career development strategy for
researchers at all stages of their career.
Regardless of their contractual situation,
Career Development available to all Research
Staff (University LDC Career Progression
Website)
http://www2.warwick.ac.uk/services/ldc/res
Continue to update Research Staff Forum
to ensure new members are aware of
support and development opportunities
available.
HR/Research
Staff Forum
Completed. Delivered through
LDC monthly newsletter for
researchers.
Ongoing
Version 3: 11.02.2014
which should include the availability of
mentors involved in providing support
and guidance for the personal and
professional development of researchers.
All researchers should be familiar with
such provisions and arrangements.
earchers/opportunities/
Mentoring Scheme open to all Research Staff
(University RSS Mentoring Website)
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/research_code_of_
practice/trainingandmentoring/mentoring/
Via the Researchers Forum or the
Athena SWAN Network Group,
departments contribute to raising
awareness of initiatives and best
practice identified in other
departments. For example:
Advise Research Staff Forum of new
PDRA's to enable the Forum to contact
staff and invite them to the forum.
The Warwick Coaching and Mentoring
Scheme is open to all research staff including
researchers: (University LDC Coaching &
Mentoring Webpage)
http://www2.warwick.ac.uk/services/ldc/coa
chmentor/wcm
In 2012, WMG established a
researcher mentoring scheme.
16 people are currently involved
and 1 in progress.
All research staff receive the Researchers
Newsletter once a month which highlights
key information on personal and career
development opportunities. (University LDC
Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/opportunities/
3.9
Research managers should actively
encourage researchers to undertake
Continuing Professional Development
(CPD) activity, so far as is possible within
the project. It should be stressed that
developmental activity can often have a
direct impact on the success of the
project, by distributing work, taking
advantage of individual strengths and
talents, and increasing the skill and
effectiveness of researchers in key areas
such as writing for publication or
communicating with a wider audience.
Funding bodies acknowledge that the
training of researchers is a significant
contribution to research output and they
encourage employers and mentors to
adopt these practices.
LDC offers academic writing retreats to
researchers (University LDC web resources)
http://www2.warwick.ac.uk/services/ldc/dev
elopment/awpbootcamp
Review pilot project in Warwick Medical
School to encourage all staff to take
responsibility for their personal and
professional development and to have
access to time to do so.
Evaluate existing CPD provision and add
relevant material to LDC webpages for
research active staff
LDC/WMS/
Careers & Skills
Pilot outcomes produced. To
consider options for developing
an e-portfolio/ personal
development planning tool for
researchers with Athena Swan
Steering Group.
Ongoing
Research Support Services provide guidance
for researchers in making funding
applications, managing a project, managing
finances, evaluation and communication of
project output.
RSS
March and
June 2014
In September 2012 Warwick hosted the
Advanced Summer School in Solar Physics, a
series of lectures in all areas of Solar and
Heliospheric Physics, for PhD students and
early career postdocs from the UK and
Physics Staff/
External
Scientists
2 day Academic Writing Camps
(March 2014 and June 2014).
These have been popular and
productive for researchers over
the last two years. They offer
researchers the space, time and
support (if needed) to focus
exclusively on their writing.
http://www2.warwick.ac.uk/servi
ces/ldc/researchers/opportunitie
s/development_support/awp/
Version 3: 11.02.2014
abroad. 27 students attended the School, 16
of them were STFC-funded. A total of 18
lectures were given by established senior
solar physicists and rising stars and covered
the breath of solar physics topics. A typical
feedback response was: ‘Attending the
Summer School is a nice learning experience.
I have learnt a lot about the Sun and the
coronal heating, flares. This Summer School
gave an opportunity to interact with people,
learn new things and to enhance knowledge
in current research’.
Principle 4: The importance of researchers’ personal and career development, and lifelong learning, is clearly recognised and promoted at all stages of their career.
4.1
Researchers should be empowered by
Annual Review process enables discussion
HR/LDC
Annual review
having a realistic understanding of, and
about career development/progression
information about, their own career
between Research Staff and their managers.
Self-directed resources – The
development and career direction
(University LDC Annual Review Website)
Resource Bank is a repository
options as well as taking personal
http://www2.warwick.ac.uk/services/ldc/an
holding a range of materials to
responsibility for their choices at the
nualreview/
help researchers development
appropriate times. Employers should
and career. It contains event
introduce appraisal systems for all
Career Development self help material is
reports, research guides, case
researchers for assessing their
available to all Research Staff (University LDC
studies, video's and presentation
professional performance on a regular
Career Progression Website)
files to support best practise and
basis and in a transparent manner. It is
http://www2.warwick.ac.uk/services/ldc/res
gives ideas for development and
important that researchers have access to earchers/resource_bank/
funding opportunities.
honest and transparent advice on their
http://www2.warwick.ac.uk/servi
prospects for success in their preferred
ces/ldc/researchers/resource_ba
career.
Six month career development meetings
Departmental
nk/
with line managers are being actively
HoDs and Line
encouraged within departments.
Managers
4.2
Employers will wish to ensure that
Research Staff have access to training which
LDC to identify possible approaches to
LDC/Library/
WMS pilot on the use of the Vitae
developmental activities open to
is relevant to their academic work including
introducing a single e-portfolio across the Athena Steering Researcher Development
researchers include preparation for
(University LDC Research webpage)
University for Early Career Researchers.
Gp/WMS
Framework in personal
academic practice. Employers should take http://www2.warwick.ac.uk/services/ldc/res To be discussed at Athena Swan Steering
development. To be considered
measures to ensure broad recognition of
earchers/
Committee.
by Athena Swan Steering Group.
CPD schemes from other employing
Piirus is a brand new online
organisations as far as possible, so that
• Research
research tool developed at
researchers are not unduly disadvantaged • Teaching
Warwick. Piirus helps
when moving from one employer to
• Leading and Managing People
researchers to find the right
another.
• Professional Development (e.g..
expertise at the right time, at the
Communicating, time management,
start of the research process and
managing working relationships)
finding help and collaborators.
• The Academic Writing Programme
www.piirus.com
http://www2.warwick.ac.uk/servi
ces/library/researchmatch
Research Committee to review data on
HR/Research
LDC provide teaching and
Ongoing
Ongoing
Ongoing
Annually
Version 3: 11.02.2014
research staff attrition rates and
destinations where data is available.
Cttee
learning development. All
assistant Professors have to
undertake PCAP which involves elearning, teaching and learning
excellence. Workshop for
teaching and learning for
researchers.
The University recognises the difficulty of
attending conferences for parents and has
therefore established a small fund to assist
with payments of extra childcare
arrangements for individuals attending
conferences/ workshops etc. Typical
feedback from staff using this fund are:
‘Without the money, I would have had to
make a choice whether I would attend the
workshop leaving my daughter behind or
whether not to attend the workshop so I can
be with her. Given that she is just 15 months
old, leaving her behind would not have been
an option for me. Hence, without the money,
I would not have been able to go.
Now, the additional child care cost was
covered by the grant which meant I did not
have to choose between my daughter and
the workshop’.
To continue and promote the conference
care fund to ensure that staff do not miss
out on opportunities to attend
workshops/conferences that are
essential for their studies and
development.
Athena Steering
Gp/Conference
care group
Take up of conference care fund
has increased year on year and
feedback from staff utilising the
fund has been excellent.
Pilot of a holiday play scheme for school
aged children took place in 2013. Immediate
feedback has been very good and a review of
the scheme is taking place with a view to
rolling it out to cover Easter holidays
It is hoped to expand the scheme to run
at Easter holidays as well as in Summer
2014.
University
Academic
Office/Nursery
The University nursery also considers taking
a child on a one-off basis if a parent needs
cover to attend a conference and their child
does not usually use the facilities. (University
Nursery website)
http://www2.warwick.ac.uk/services/nurser
y
Ongoing
This initiative has also allowed
Warwick to develop experience
of 2 early career researchers on
financial decision-making, as they
are on the decision panel judging
application for conference
support.
The pilot saw over 100 children
aged between 5 and 11 attend
the scheme over the summer
2013.
Nursery
(University LDC Training, Professional and
Personal Development Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/
Annual Review process and training for all
Version 3: 11.02.2014
reviewers and reviewees, face to face and
online (University LDC Website for annual
reviews).
http://www2.warwick.ac.uk/services/ldc/an
nualreview
All provision mapped to the nationally
recognised (Vitae) Research Development
Framework.
4.3
4.4
4.5
Employers will ensure that where
researchers are provided with teaching
and demonstrating opportunities as part
of their career development, suitable
training and support is provided.
LDC offers introductory seminars on teaching
for researchers (University LDC Website)
http://www2.warwick.ac.uk/services/ldc/res
earchers/events_news/ras_events/
MOAC have run two very successful
science communication courses to post
docs - approximately 25 PDRAs attended
each course. The challenge remains as to
how to encourage more PDRAs to attend
the course. Feedback from attendees is
good. Involve the Communications Office
in next iterations.
LDC/Teaching
and Learning
unit
Student Careers
and Skills
MOAC
Christine Smith/Manus
Congahan,
MOAC run Science
Communication event in July 14 –
Alison Rodger for details.
Ongoing
Employers and researchers can often
benefit if researchers have an input into
policy and practice through appropriate
representation at staff meetings and on
organisation or management
committees.
Research Staff Forum and Research
Committee feeds into University Policy and
best practice. The Research Staff Forum has
a representative on the Research Funding
Councils.
Representatives to be encouraged to
attend relevant departmental meetings,
Athena Network Group and Juno
(Physics)
RSS/Athena Gp
Research Staff
Forum
Research staff are represented
on departmental Athena Groups
(usually known as Welfare and
Communication Groups).
Annually
Each department is encouraged to send a
representative to the Research Staff Forum.
Monitor engagement and report to
Research Committee
Research Staff
Forum
Mentoring arrangements should be
supported by employers as a key
mechanism for career development and
enhancement.
Mentoring Scheme available to all Research
Staff (University RSS Mentoring Website)
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/research_code_of_
practice/trainingandmentoring/mentoring/
The Warwick Coaching and Mentoring
Scheme open to all staff including
Monitor use of existing central
mentoring schemes by researchers to
consider whether additional mentors
need to be trained.
LDC
LDC
July 2014
WMG have established a ‘Future
Leaders Board’, which gives early
career research staff the
opportunity to serve on
departmental committees. The
scheme has been put onto the
WMG organizational chart.
Research Education Network
WMG are also piloting a Lateral
mentoring scheme with 5 people
currently involved.
14 research active staff have
received mentoring since April
2013 to January 2014.
Annually
Since January 2013, 27 members
of staff have participated in the
Version 3: 11.02.2014
researchers: (University LDC Coaching &
Mentoring Webpage)
http://www2.warwick.ac.uk/services/ldc/coa
chmentor/wcm
Warwick Coaching and
Mentoring Scheme.
Mentors are available for Returning Parents
to support the transition back into the
workplace.(University LDC Website)
http://www2.warwick.ac.uk/services/ldc/coa
chmentor/returningparent
In 2013 one member of staff has
requested a mentor under the
Returning Parents Mentoring
Scheme.
D. RESEARCHERS’ RESPONSIBILITIES
Principle 5: Individual researchers share the responsibility for and need to pro-actively engage in their own personal and career development, and lifelong learning.
5.1
Researchers are employed to advance
University Governance and Guidelines on
RSS
knowledge and should exercise and
expectations of Research Staff. (University
develop increased capacity for
RSS Governance & Ethics Website) details
independent, honest and critical thought
the expectations of Warwick researchers
throughout their careers.
whilst referencing the RCUK and UK Research
Integrity Office.
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/
There is encouragement within departments
for research staff to join professional
networks, attend conferences and
workshops and present their work.
5.2
Researchers should develop their ability
to transfer and exploit knowledge where
appropriate and facilitate its use in policy
making and the commercialisation of
research for the benefit of their
employing organisation, as well as the
wider society and economy as a whole.
5.3
Researchers should recognise their
Departmental
HoDs
Ongoing
LDC encourages researchers to share good
practice through dissemination events and
case studies.
LDC
Ongoing
The University operates a Study Leave
scheme which provides researchers with
dedicated research time in order to increase
their opportunity for output.
Warwick Ventures offers advice and services
to the University’s innovators, offering
support throughout the process of
generating impact and a commercial return
from their research, whilst maintaining their
academic focus. (University Warwick
Ventures Webpage)
http://www2.warwick.ac.uk/services/ventur
es/academicscontact/
HR/
Departments
Ongoing
University Governance and Guidelines on it’s
Ensure as part of research staff induction
procedures, staff are encouraged to join
professional networks.
Ongoing
Publicise Warwick Ventures work
through web pages for researchers
including RSS, HR and LDC.
Warwick
Ventures, RSS,
Student Careers
and Skills
Enterprise at
Warwick
Included in re-launched LDC
website for researchers
2014
RSS to introduce revised training in
RSS
RSS to comment
End of
Version 3: 11.02.2014
5.4
5.5
5.6
responsibility to conduct and disseminate
research results in an honest and ethical
manner and to contribute to the wider
body of knowledge.
expectation of Research Staff. (University RSS
Governance & Ethics Website)
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/
research governance for all researchers
Researchers should also be aware that
the skills and achievements required to
move on from a research position may be
the same as the skills and achievements
which they displayed to reach that
position.
Researchers should recognise that the
primary responsibility for managing and
pursuing their career is theirs.
Accordingly, they should identify training
needs and actively seek out opportunities
for learning and development in order to
further that career and take personal
responsibility for their choices. Research
managers and employers also have a
responsibility to provide honest advice
and appropriate structures, and to equip
researchers with the tools to manage
their own careers. Research managers
should encourage research staff under
their supervision to attend appropriate
training and career development courses
and events.
Researchers should ensure that their
career development requirements and
activities are regularly discussed,
monitored and evaluated throughout the
year in discussion with their research
manager and mentor, and that they
commit themselves fully to all such
activities. Researchers are encouraged to
record their Personal Development
Planning (PDP) and CPD activities, a log of
which may be presented to current and
future employers as appropriate.
Role profiles clearly identify those skills and
achievements required of research staff.
Review and seek to develop career
development resources for researchers
as appropriate.
LDC/Careers
Workshops and Career
development provision
Ongoing
Careers guidance to Researchers is based
upon the premise that all staff, including
Researchers, take responsibility for their own
career decisions and progression.
Review the outcome of a pilot in
Warwick Medical School to encourage all
staff to take responsibility for their
personal and professional development
and to ensure this is resourced.
LDC/WMS
Policy published by WMS – eportfolio
2013
Careers seminar for women
academics organised for May
2013.
May 2014
The Library’s Research Match initiative (now
known as PiRRIUS) offers researchers the
opportunity to network and collaborate in
order to develop their research profile.
(University Library Website)
http://www2.warwick.ac.uk/services/library/
researchmatch
Annual Review process enables discussion
about career development/progression
between Research Staff and their managers.
(University LDC Annual Review Website)
http://www2.warwick.ac.uk/services/ldc/an
nualreview/
Mentoring Scheme available to all Research
Staff (University RSS Mentoring Website)
http://www2.warwick.ac.uk/services/rss/res
earchgovernance_ethics/research_code_of_
practice/trainingandmentoring/mentoring/
Academic
year 2012/13
Library
Review mentoring at various levels
within departments by: Investigating the
effectiveness of existing mentoring
arrangements for staff on probation
through local departmental probation
committees. Reviewing the opportunity
of supporting mid career staff with a
professorial mentor of their choice.
Encouraging Professorial staff to have a
co-mentoring relationship.
E. EQUALITY AND DIVERSITY
Principle 6: Equality and Diversity must be promoted in all aspects of the recruitment and career management of researchers
6.1
The UK legislative framework outlaws
The University is proud of its diverse
Continue to develop staff/student
discrimination on the basis of age,
community of staff, students and visitors,
awareness of equality legislation and
Network for mid-career female
staff established and meets
termly.
Actions to be taken to enhance
annual review completion rates.
Action to be taken to ensure
researcher data can be
extrapolated from PULSE survey
data.
HR E&D staff
LDC
Completed
Termly Equality and Diversity
Ongoing
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disability, sex, sexual orientation, race or
religion. It also requires public bodies to
take positive steps to promote equality,
based on evidence and priorities, and to
develop specific schemes and action
plans related to gender, race and
disability to address specific issues of
under-representation or lack of
progression.
and is committed to maintaining its excellent
record in teaching and research by ensuring
there is equality of opportunity for all,
fostered in an environment of mutual
respect and dignity. (University HR Equality &
Diversity Website)
http://www2.warwick.ac.uk/services/equalo
ps
issues. Training both on line and face to
face courses to be available throughout
the year.
Whole
University
Community
Face to Face training sessions
held plus Disability Awareness
and Mental Health Awareness
training.
The University has a Single Equality Scheme
and Equality Objectives which covers all the
protected characteristics and also
incorporates the University's Athena SWAN
objectives. (University Equality & Diversity
Website)
http://www2.warwick.ac.uk/services/equalo
ps/singleequalityscheme/
Continue to monitor progress against
Equality Objectives.
HR, E&D Cttee
Progress against Equality
Objectives monitored and
published each year ensuring we
meet our specific duties.
In addition there is an Equality and Diversity
on-line training modules available to all staff.
6.2
As is the case for society as a whole, UK
research will benefit from increasing
equality and diversity in the recruitment
and retention of researchers. The
LDC
Ongoing/
Annually
Ongoing
In line with HEFCE requirements the
University developed a Code of Practice for
the selection of staff for the Research
Excellence Framework highlighting the need
to consider the protected characteristics and
their potential impact on researchers.
(Strategic Planning and Analytics Office
website)
http://www2.warwick.ac.uk/services/spa/res
earchassessment/ref2014/
Completed – The REF Code of
Practice was implemented to
ensure that all individuals making
decisions relating to REF were
trained in the Code of Practice
and Equality and Diversity.
Complete Equality Impact
Assessment undertaken and will
be published.
Equality and Diversity Staff Network (meets
termly) which is open to all staff to give them
an opportunity to feed issues into the formal
University Equality and Diversity Committee.
The Network has representatives from most
departments.
Warwick Diversity Calendar
launched October 2013 which
will be used to raise awareness
on Equality and Diversity issues,
and will be complemented by
events such as Mental Health
Awareness
Annually
Workforce profile completed for
2013. The data will be reviewed
in the Autum term 2013 with a
view to re-visiting the University
Annually
Disability Coordinators recruited in all
departments to act as first point of contact
for staff, students and visitors with
disabilities.
The University is proud of its diverse
community of staff, students and visitors,
and is committed to maintaining its excellent
record in teaching and research by ensuring
Monitor the diversity of the research
workforce as part of the wider Workforce
Profile Report and report to Research
Committee.
HR/ Research
Cttee
February
2014
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6.3
Concordat encourages the recruitment
and retention of researchers from the
widest pool of available talent, including
those from diverse backgrounds.
there is equality of opportunity for all,
fostered in an environment of mutual
respect and dignity. (University HR Equality &
Diversity Website)
http://www2.warwick.ac.uk/services/equalo
ps
It should be emphasised that the
demanding nature of research careers
has a disproportionate effect on certain
groups. We strongly recommend that all
members of the UK research community
actively address the disincentives and
indirect obstacles to retention and
progression in research careers which
may disproportionately impact on some
groups more than others.
An annual workforce profile report examines
the profile of researchers in relation to
gender, disability and race. This is presented
for consideration by the Equality and
Diversity Committee (University HR Equality
& Diversity Website)
http://www2.warwick.ac.uk/services/equalo
ps/eo_data/
Participation in the Athena SWAN Charter
(University HR Athena SWANN Website)
http://www2.warwick.ac.uk/services/equalo
ps/athena/
The University runs a number of
Staff/Student Network Groups including the
Equality and Diversity Network that is open
to all staff to come along and raise relevant
equality issues or concerns. A report from
the EDN is a standing agenda item on the
EDC. (University HR Equality & Diversity
website)
http://www2.warwick.ac.uk/services/equalo
ps/news/
Equality Objectives to ensure the
actions reflects the workforce
profile.
Work to continue with Returning Parents
Network Group to seek feedback from
returning parents. A parental returners
checklist to be developed that can be
distributed to departments to improve
the back to work experience for staff
returning from maternity/adoption/
paternity leave.
Continue the introduction of welfare and
communication groups in departments.
These were originally established for
some STEMM departments in line with
their Athena SWAN objectives but
through the dissemination of best
practice to other STEMM departments
and other faculties it is anticipated that
they will provide a valuable feedback
mechanism on policy and practice.
Work with STEM departments on Athena
Equality Objective – to disseminate best
practice identified to other non-STEMM
departments through the University’s
Window on Warwick sessions.
HR
Completed. Checklist developed
and launched.
Individual STEMM action plans
progressing.
WBS are taking part in the pilot
of the Gender Equality Charter
Mark, which will be rolled out to
other non-STEMM departments
for the formal launch of the
Charter in October 2014.
An annual Athena report is
produced which details progress
on the Athena action plan and
new initiatives introduced.
Ongoing
The Returning Parents Network
Group continue to meet regularly
and have internal and external
speakers.
Ongoing
HR/Athena
Steering Gp
STEMM depts.
Staff are made aware of the
University’s policy for Extended
Paternity Leave by highlighting
the change on the HR website
and in HR updates.
Ongoing
Nursery /
Completed
Ongoing
The University initiated the Returning
Parents Network Group in 2012. (University
HR Equality & Diversity Website)
http://www2.warwick.ac.uk/services/equalo
ps/news/parents/
6.4
Employers should ensure that the
working conditions for researchers
provide the flexibility necessary for
successful research performance in line
with legal requirements. Employers
should recognise that for parents and
others who have taken career breaks,
including parental leave, have worked
part-time, or have taken atypical routes
Participation in the Athena SWAN Charter
considers the potential impact on women in
STEM departments (University HR Athena
SWAN Website)
http://www2.warwick.ac.uk/services/equalo
ps/athena/
Child Care Provision available for all staff at
Continue work on Athena to identify
initiatives to help researchers back into
the workplace.
April 2014
Annually
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into research, the "early career" period
may be prolonged, and this may be a
time where the risk of attrition from the
research path is most acute. Working
conditions should allow both female and
male researchers to combine family and
work, children and career.
the University nursery and summer activities
are operated on campus including sports
activities and Mad Science week (University
Nursery Website)
http://www2.warwick.ac.uk/services/nurser
y/
Academic Office
Child care provision extended
during holidays by the
introduction of a holiday play
scheme for school aged children.
The scheme offers a wide variety
of activities for different age
groups.
The University has a conference care fund
available to support individuals with caring
responsibilities fund cover whilst they attend
conferences. (University Equality & Diversity
Athena Conference Care Website)
http://www2.warwick.ac.uk/services/equalo
ps/athena/warwickconferencesupportaward
s/
Athena
Conference
Support Group
This support fund is now in its
third year and continues to
support staff with caring
responsibilities to attend
workshops and conferences.
Ongoing
The Flexible Working Guidelines
have been promoted via the
Returning Parents Network
Group and are published on the
HR website.
Ongoing
6.5
It is important for employers to respond
flexibly to requests for changed work
patterns and to resist instant refusals on
the assumption that, because research
has always been carried out in a
particular way, it cannot be done
differently.
The University promotes Flexible Working
Guidelines which enables all staff the
opportunity to request flexible working.
Following a request managers give detailed
consideration regarding the options prior to
deciding on the outcome of the request
(University HR Flexible Working Guidelines)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/fwg
6.6
Funders should continue to ensure that
their funding mechanisms and policies
are adapted to changing diversity and
equality legislation and guidance, for
example in their provision of additional
funding and duration of grant to cover
paternity and adoptive leave as well as
maternity leave.
Employers should aim for a
representative balance of gender,
disability, ethnicity and age at all levels of
staff, including at supervisory and
managerial level. This should be achieved
on the basis of a transparent equal
opportunity policy at recruitment and at
all subsequent career stages. Diversity
should be reflected on selection and
evaluation committees. What is
'representative' will vary according to the
nature of the institution and the
academic research subject, but
The University will continue to work with
funders to ensure that funding mechanisms
support good equality and diversity practice.
6.7
Recruitment and selection training and policy
emphasises the need for diversity on
selection panels. (University HR Recruitment
& Selection Website)
http://www2.warwick.ac.uk/services/human
resources/introduction
A Workforce Profile Equality Monitoring
Report is prepared and is used to compare
the University's statistics against national
statistics. This report is submitted to the EDC
annually. (University Equality & Diversity
HR
LDC ran two focus groups in 2011 on the
key issues facing women moving into
leadership roles. There was no clear
consensus on the value of a women only
leadership programme and therefore no
action is currently contemplated. LDC
will continue to monitor this aspect and
report to Research Committee
HR/LDC
HR
Ongoing
In 2013, the University sent 2
members of staff to participate in
the Aurora Leadership Course for
Women. Feedback from the 2
individuals on the course
structure will determine if future
places will be offered.
Ongoing
Annually
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6.8
6.9
institutions should aim to ensure that the
percentage of applicants, and ultimately
appointments, from a particular group to
any given level should reflect the
percentage in the available pool at the
level immediately below.
Website)
http://www2.warwick.ac.uk/services/equalo
ps/eo_data/
Account should also be taken of the
personal circumstances of groups of
researchers. Examples would include
researchers who have responsibility for
young children or adult dependants,
researchers for who English is not a first
language, older or younger researchers,
or researchers with disabilities and longterm health issues. Employers and
funders should change policies or
practices that directly or indirectly
disadvantage such groups.
All managers of research should ensure
that measures exist at every institution
through which discrimination, bullying or
harassment can be reported and
addressed without adversely affecting the
careers of innocent parties.
Flexible working is available for Research
Staff and there is a conference fund to assist
with caring costs whilst attending
conferences and meetings.
The University has excellent IT facilities
which allows for remote access to emails and
files.
The University will continue to
implement Equality Analysis via newly
purchased software. This encompasses a
systematic review of the University's
policies in relation to gender, disability,
race and age to ensure that no group is
disadvantaged.
The University has a Dignity at Work and
Study Policy for staff and students which is
clearly communicated (University HR Dignity
at Work & Study Website)
http://www2.warwick.ac.uk/services/human
resources/newpolicies/dignity/
Dignity and Respect Policy being
reviewed in 2014. Role of Dignity
contacts to be reviewed and further
training given.
Continue support for individual
departments in their applications for the
awards.
In November 2013 the University launched a
pilot of a programme (SPRINT), specifically
designed to support the professional
development of female undergraduates. –
who leads on this SCS?
SCS
There have been delays in
launching this software to the
wider university community. It is
envisaged that this will be
available in 2014 and that only
policies of strategic significance
will be required to be analysed.
2014
HR/Academic
Office/
Governance
A complete review of the policy
and role of Dignity Contacts is
being undertaken in 2014. Once
reviewed the University plans to
undertake a programme of
communication to both staff and
students. Events such as 'antibullying' will be held to raise
awareness that bullying is
unacceptable and that there are
processes in place to deal with
such cases.
2014
VC/PVC/Athena
SWAN
Champions –
both at
institutional and
departmental
levels
Heads of
Departments
The University has achieved a
Silver Athena Award in
September 2013, making it the
fourth institution to hold the
award. Individual departments
with awards are as follows:
Chemistry, Physics and WMS
have Silver awards; Psychology,
Life Sciences, Engineering, WMG,
Statistics, Mathematics all have
Ongoing
Cases of Bullying and Harassment are
recorded and numbers are reported in the
Workforce Profile document. This is
accessible on the HR Equality and Diversity
Webpage.
http://www2.warwick.ac.uk/services/equalo
ps/eo_data/
6.10
Employers should also consider
participation in schemes such as the
Athena SWAN Charter, the Juno Project
and other initiatives aimed at promoting
diversity in research careers.
An active member of the Athena SWAN
Charter (University HR Athena Swan
Website)
http://www2.warwick.ac.uk/services/equalo
ps/athena/
The University has been awarded the
following Athena SWAN Awards to date:
University Silver Institutional Award –
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achieved in 2013, making Warwick one of
only four institutions with the Silver
Institutional Award
Warwick Medical School became the first UK
Medical School to get an Athena Bronze
Award, which quickly progressed to a Silver
Award in 2013.
Athena Silver Departmental Awards have
been achieved by: Department of Chemistry,
Department of Physics and Warwick Medical
School
Athena Bronze Departmental Awards have
been achieved by:
Department of Psychology, School of
Engineering, Institute of Mathematics,
Department of Life Sciences, Department of
Statistics and WMG
The Department of Computer Science
will be submitting for a Bronze award in
April 2014, and the Department of
Psychology for a Silver award.
Bronze awards.
WBS are involved in the pilot
programme of the GEM award
and other non STEMM
departments are starting their
work in preparation for
submitting for awards in October
2014. Each department will have
researcher representation on
their individual departmental
Athena /GEM groups.
In 2012 Warwick Medical School
hosted an event for other
medical schools to share best
practice.
A dedicated Athena SWAN
Project Officer was employed in
2012 for a 12 month period to
progress University and
departmental submissions
April 2014
The Department of Physics was the first
Department (with Imperial College London)
to be awarded the Institute of Physics JUNO
Champion Award. This award was renewed
in January 2014.
All Warwick submissions can be found on the
University Equality & Diversity Website –
Athena Pages:
http://www2.warwick.ac.uk/services/equalo
ps/athena/submissions/
The Equality Challenge Unit have launched a
pilot scheme for a Gender Equity Charter
Mark which is based on Athena principles but
is open to all non-STEMM subjects. Two
departments at Warwick (Warwick Business
School (WBS) and History) submitted
requests to take part in the pilot. WBS were
successful.
WBS is taking part in the pilot scheme of
the Gender Equity Charter Mark and will
submit for an award in April 2014.
Information on the Charter is being
disseminated to other non-STEMM
departments with a view to departments
starting to think about future
submissions for the Charter mark.
April 2014
F. IMPLEMENTATION AND REVIEW
Principle 7: The sector and all stakeholders will undertake regular and collective review of their progress in strengthening the attractiveness and sustainability of research careers in the UK
7.1
The implementation of the Concordat's
Research Staff are represented on various
Research Staff Forum to continue to act
LDC/RSF
Feedback from group Feb 25 –
principles will lead to greater integration
University Committees including the
as a consultation forum in respect of the
put on web as PDF for comment
of researchers into the mainstream
Research Committee, the Equality &
implementation of the Concordat
– Lisa Lavender
management and career development
Diversity Committee and the Athena SWAN
Annually
Version 3: 11.02.2014
7.2
structures of their employing
organisations. The aim of this section is to
promote implementation through a
collective commitment to reviewing its
progress.
"2. The signatories are:
Network Group. These groups then report
into the key decision making committees of
the University.
a. to constitute a steering group under an
independent chair to oversee the
implementation and review of the
Concordat with appropriate
representation of the funders and sector
bodies including the Professional
Institutions. This group will inform the UK
Research Base Funders’ Forum of
progress.
Research Staff will continue to be consulted
via:
• Research Committee
• Research Staff Forum
• Pulse Survey
• Annual Reviews
The Research Committee to receive and
consider bi-annual updates of the
implementation of the concordat. To
publish the Concordat Action plan and
updates.
Research
Committee
Research Staff
Forum
HR for PULSE
and Annual
Review
Annually
b. to procure an independent
benchmarking study to assess the state of
the sector at the launch of this
Concordat.
c. to contribute an appropriate share of
the cost of supporting implementation
and review, including the benchmarking
report.
d. to draw up an implementation plan for
the Concordat, to ensure a coherent and
sustained approach by organisations
operating in the sector and the
appropriate use of survey and monitoring
tools such as the Careers in Research
Online Survey (CROS).
e. to undertake and publish a major
review of the implementation of the
Concordat after three years reporting to
the signatories and taking account of
progress against the benchmark report
and the views of researchers and
employers (both outside and within the
HE sector)
7.3
The signatory funders will ensure that
their terms and conditions of, for
example, project grants include the
expectation that the Research
No Actions Required
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7.4
7.5
Organisations that they fund will adopt
the principles of the revised Concordat.
The signatories recognise the value of
innovation in practices and of sharing
practice between institutions and aim to
promote these throughout the
implementation and review process. The
funding signatories will consider aligning
their support for transferable and career
development skills. It is expected that
Vitae, the national programme dedicated
to realising the potential of researchers,
funded by the Research Councils, will play
a major role in innovating, sharing
practice and enhancing the capability of
the sector to implement aspects of the
Concordat, as well as establishing
strategic partnerships between funders.
Under public sector equality schemes,
employers are required to monitor
equality and diversity indicators for their
researchers. This section focuses on the
co-ordination and enhancement of
existing information collection and not on
the creation of additional data. There is a
strong presumption that in implementing
the Concordat, significant emphasis will
be placed on the use of existing data and
information sources and on the sharing of
good practice between institutions and to
provide evidence of its impact.
As stated previously a Workforce profile
report is presented annually to the EDC. In
addition to the wider workforce profile
specific analysis of academic promotions and
probations are also reported annually.
As stated previously a Workforce profile
report is presented annually to the EDC. In
addition to the wider workforce profile
specific analysis of academic promotions and
probations are also reported annually.
The University to integrate the Concordat
principles and actions within the Single
Equality Action Plan where appropriate.
The University to integrate the Concordat
principles and actions within the Single
Equality Action Plan where appropriate.
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