Steering Committee for Information Technology
November 18, 2009 Minutes
Members Present: Aubree Helvey, Zoe DuRant, Ninette Carter, Chris Crandon for Carol Claiborne, Linda Phillips,
Debbie Goode
Members Absent: Jennifer Holland, Jamie Glover, John McArthur, Glen Pinkston, Sherry Hendrix
1.
Minute Review/Change/Acceptance of October 21, 2009 Minutes - approved
2.
Next Meeting – December 16 at 11 a.m.
3.
Banner Update – around the table
o Aubree Helvey: Zeak Naifeh is doing Aggie Access (AA) demos for campus groups. He has
presented to Council of Deans and Council of Chairs and is presenting to CAPPS today. He will be
presenting demos for faculty soon. They are reviewing SSB and where to put possible links in AA.
o Zoe DuRant: Work continues…
o Ninette Carter: They have offered purchase requisition training and preparing for go live. Rick is
developing a program for credit card use.
o Debbie Goode: Working diligently on cleaning up duplicates before GP extracts. It appears Nolij will
be able to roll admissions data from legacy to Banner, thus reducing the need for dual entry by
admissions through July 2010. Ninette will speak to Glen about diverting the purpose of an existing
purchase order to Nolij for the purpose of GP sync. There will be two more requests for Nolij consulting
for Banner online app and Goarmyed app in February-March timeframe.
o Chris Crandon: They have one more process to document. Procedures for verification process have
been given to the counselors.
o Linda Phillips: The Fall 2009 course schedule will be rolled to the Fall 2010 course schedule in
Banner. The departments will make changes on hard copy and submit to the Registrar’s Office. This will
be a different procedure for the academic departments. Summer 2010 will be submitted with the current
procedure of submitting a C2L form.
4.
R23 for Placement – Completed by Julie Duncan on 10/16/09. Time logged on project was 16 hours.
5.
Replacing 3Com Core Builder – 3Com Core Switch replaced by a Cisco enterprise network switch on
November 13, 2009. As a result, there were some addressing resolution protocols that caused the file servers
and TMA system to be down the morning of 11/16/09.
6.
Working on procedures for the following and will be presented for consideration at a later meeting:
•
ITS Computer Replacement Procedure – Council of Deans had no opposition as long as the older
computers became part of the replacement rotation (we will have to calculate budget impact)
•
Computer Shutdown Procedure
7.
To promote the green initiative, ITS suggests:
•
Promoting responsible printing – posting tips for reducing waste in computer labs
•
Adding statements to our email signatures – adopt something standard? Samples:
Think before you print
**Bronze+Blue=Green**The University of Central Oklahoma is Bronze, Blue, and Green! Please
print this e-mail only if absolutely necessary!
•
Discussion for print management – very hot topic on small college listserve
•
Turn off PCs at night + cost savings to support CU $aves
Some members had to leave for another meeting. Discussion was tabled until a later meeting.