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Steering Committee for Information Technology
January 21, 2009 Minutes – via email
Minute Review/Change/Acceptance of December 17, 2008 Minutes – postponed
Next Meeting – February 18 at 11 a.m.
Update on Banner migration
ƒ Advancement – Jennifer Bowen met with Ted and his staff about security and it was determined they will use value based security. KCCU is also in the process of filling out the Discover
Questionnaire.
They are also documenting their note taking after each training session to be incorporated into their desk manuals.
ƒ Data Standards and Reporting – Tom Sutherlin is hoping to have a draft of their data standards out soon. He also expressed his desire and need to be included in any faculty load discussions.
Linda will be sure to include him. He is also working on a document to describe all the points of our year when data snapshots need to be taken for ODS.
ƒ HR/Payroll – Ken Gilliam reported the completion of the monster position spreadsheet. They have a 4 day onsite overview and training 1/27 – 1/30 with Jon Briggs. Ken will let FA know when
Debbie Kightlinger needs to attend for student payroll.
ƒ FA – Chris Crandon reported their training sessions are going well. They are documenting the processes for their desk manuals. They had a training session on Managing Funds 1/22/09.
ƒ FI – Donald Hall reported the charts of accounts for the university and foundation are complete and loaded. They have a statement of work regarding bridges between legacy and Banner for students’ accounts receivable to be reviewed and will be looking at this soon. The bridges must be in place by August 2009. It will require a two to three week process to install, train and implement. Rick Clyburn has questions regarding the data extract files that will be required from legacy, so a conference call will be scheduled.
ƒ ST – Linda Phillips reporting the continuation of work on data conversion and clean-up. She has been working with the I.T. staff on some of the data conversion.
ƒ Tech – Debbie asked the team leads to review and provide their input on the data handling document she placed on the share drive. The document breaks down by month the ongoing activities in legacy and what needs to occur in Banner. Hopefully this will not allow any data to slip through. We anticipate having security in place the first week in February so users will log in with their security rights. Regarding the XAP online application on the OSRHE website, it appears the best practice will be for CU to plan on receiving applications from XAP in addition to Luminis.
Data Conversion Update:
General Person data is fully converted.
HR/Payroll conversion is complete with some errors that will be handled in data conversion round 2.
AD data conversion is going well and almost complete. Organizations, campaigns, designations and several constituent tables are complete. Pending in AD are gifts/pledges, memberships, a prospect table and a few more constituent tables.
ST data conversion is almost complete. Academic history, accounts receivable, admissions, building/rooms, prospecting, and most of overall, faculty and general student are complete. There are three tables left in ST.
FI is still be processed. assignments to complete for Sandra’s review before she makes any recommendations regarding the use of
Banner for tracking the OU Nursing students. This is underway.