Implementation Minutes
Student Team
Catalog Training
February 6, 2009
Meeting Information
Facilitator
Sandra Beaulac
Note taker
Renee Roach
Attendees
Janie Harrell, Renee Roach, Linda Phillips, Dawne Massey, Julie Duncan
Catalog
Relevant
Training/Discussion
Highlights:
GAPs Identified:
Decisions Made:

Sandra will send information about self-service, schedule to see what
information the students will view.
Decisions Required:

Do we want to delete the restriction “or permission of instructor” for
enrollment? Linda will check with Dr. McArthur to determine if we want
to negate this. If so, an email will need to be sent to Sandra describing
this information.
Other Issues and
Concerns:


Limit and repeat status on SCACRSE are loaded incorrectly.
SHAGRDE grade modes need to be changed for Remedial and
Transfer courses.
Action Items / Assignments
Description







Owner
There are two methodologies to use for prerequisite
checking. She will show us how to create a prerequisite; if
a prerequisite is 4983, you must take 4984. She will show
the methodology to create it in Academic History. At
SFAREGFE – a place where we can assign fee
information. Fees charged at the course.
If we have a course that is specific to curriculum rules, only
people in a particular program can take this course. We
can restrict the course by an attribute if we need to.
STVCUDA – where to create supplemental data for tom or
someone else.
Course description tab, course text, integration partners
would be schedule 25 – or some other type of scheduling
software.
We don’t want to put anything in course text. If there is info
in both course description and course text, then nothing will
print.
LIBA – denotes liberal arts & sciences courses. We might
Deadline
12
SunGard Higher Education – Confidential & Proprietary
291188723
Page 1 of 4
5/29/2016
Implementation Minutes











want to include more information in the validation table.
These are also distinguished on SHAGRDE.
Where will an advisor be able to see that a course is a
liberal arts course? In baseline banner transcript does not
show the attribute such as liberal arts. Some other
Course restrictions – department and field of study, if I
select include, and department, then I can chose that only
that department will be allowed to enroll in this course. In
field of study restrictions, we can restrict by major, minor,
field of study as a type.
Departmental approval is at the class section. If we want
the chair to approve at, we want to create this at the section
level for permission codes. The approval or permission is
at the class section level, not at the course catalog level.
SSASECT - there is no link for the “or” characteristic. It is
either one or the other or both. Can’t be linked together
with an “OR” in the catalog.
If prerequisite using the SCAPREQ it will not pull equivalent
course from academic course.
We can create as an area prerequisite.
Go to curriculum, advising and program planning folder –
SMAAREA – area requirements under CAPREQ.
You will have to flip the flags CAPP areas for prerequisites
on SCACRSE. If the flag is flipped and there is nothing in
the prerequisite block, SCAPREQ, users will get an error –
contact your contract administrator. So, if the flag is
enabled and nothing is in the form, we will get this error.
The actual prerequisite information on self service. We
cannot choose what information will be shown
We can change the verbiage under prerequisite, but not
under restrictions.
2 avenues for prerequisite checking. Either we do want it to
check or we don’t. This is a test question.
SCASRES – Catalog schedule restrictions. Term
restriction.
SCABASE – course base maintenance. Restrict
maintenance to this form. We could put start term and end
term; this is a way to delete a course catalog item.
Get rid of the course at the section first, and then in this
form. We don’t want to give many people access to this
form.
Tom might want to look at SCACLBD – look at security on
this one.
SCATEXT – fluffy part of the catalog. No one really enters
anything in this area.
SCASYLB –course syllabus information.
Creating a course:
1. SCACRSE – (CJ 4591-3)
1. What is the subject code
2. Course and term
3. Course title only be 30 char
SunGard Higher Education – Confidential & Proprietary
291188723
Page 2 of 4
5/29/2016
Implementation Minutes
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.




; Select what college the course is from.
Division – we are leaving this part blank
Department – CJSO
CIP code
Prerequisite Waiver – leave it blank
Duration – there is no duration only for open
learning, not continuing education
There are no additional fees, not enabling CAPP
areas for prerequisites.
If variable hours, can do 1 to 3 hours
SCADETL – go through all the tabs, and enter what
is needed.
SCARRES – any restrictions. Cannot add instructor
permission until the section level is created.
SCASYLB – where we want to show the long title.
Repeat details, Limit and repeat status on SCACRSE are
loaded incorrectly. If there is a numeric value in AI, It
needs to be transferred to Z column. Then take the
numeric value out of AI and insert into AZ. Sandra will
resubmit to Dwayne and correct the table.
In preprod, the schedule method is not correct. Schedule
would be lecture and the instructional method would be
internship.
We decided to put this information at the section level.
Lecture, Lab information.
Sandra will send information about self-service, schedule to
see what information the students will view.
We are back at Schedule type and instructional method.






Grade modes – is it web enabled, does it fall within the
mode of the course. The standard grade could be
assigned to a remedial course and a remedial grade could
be assigned to a non-remedial course. WE do not want
this!!!!!! All courses that have zeros should have different
grade modes. Sandra can’t change anything until
SHAGRDE is fixed. We will need to create a grade mode
for remedial in STVGMOD. The R has been added.
Dawne will have to make the change at schedule for the
remedial grade modes. Academic history was brought over
as XX, so we don’t have to worry about fixing them as R.
Any course that ends in L should have a grade mode of L.
AW – needs a grade mode of W rather than a S.
We are having some major changes with SHAGRDE. WE
need to change the grading modes for the J grades and T
grades. These will need to be changed to a T mode for
transfer courses.
We need to request that any changes made in PREPROD
be uploaded to CONV and TRAIN databases.
SunGard Higher Education – Confidential & Proprietary
291188723
Page 3 of 4
5/29/2016
Implementation Minutes




SFRPINI – a job that needs to be run on a daily or weekly
basis. The pipes – that make SMAAREA form work.
Sandra recommends that we go to FRQ’s and download
the FRQ’s for SFRPINI.
If it says “or permission of instructor”, do we want Sandra to
negate this. Linda will check with Dr. McArthur to
determine if we want to negate this. If so, an email will
need to be sent to Sandra describing this information.
WE HAVE NO EQUIVALENCIES – needs to be put in the
email.
SunGard Higher Education – Confidential & Proprietary
291188723
Page 4 of 4
5/29/2016