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Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
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Implementation Leadership Team Meeting
Committee/Meeting Name
Wednesday, May 27, 2009
8:30 am
Date
Time Convened
Time Terminated 10:00 am
Location Admin Board Room
Recorder Sherry Hendrix
Sherry Hendrix, Tom Sutherlin, Jennifer Bowen, Ninette Carter, Chris Crandon, Debbie Goode, Aubree Helvey, Linda
Members Present
Phillips,
Ken Gilliam, Donald Hall, Jamie Glover
Members Absent
Visitor
Topics
Approve Minutes from 513-09
Team Reports
Discussion, Information
A. Advancement
a. Update on training
i. Continuing with data clean up in
preparation for Conv2
ii. Training sessions going well.
b. Status on team testing and manual
development
B. Data Standards and Reporting
a. Review Data Standard manual
i. The DS and ILT team have been
meeting to finalize the DS manual.
This should be complete within a
couple of weeks.
C. HR/Payroll
a. Update on training
b. Status on team testing and manual
development
c. Update on end user training
D. Financial Aid
a. Update on FA training.
Action Taken, Decisions, Recommendations
Action: Approved
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Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
i. Chris and her team have identified
some gaps her team is working on.
Other than that training is going well.
b. Status on team testing and manual
development
E. Finance
a. Update on FI training.
i. Status on team testing and manual
development
b. Update on end user training
F. Account Receivable
a. Donald has been working on AR detail codes
in preparation for training which begins in
June.
G. Student
a. Update on training
i. Linda’s team is preparing for three
training sessions next week.
ii. Student team meeting is scheduled for
Friday at 9:00 in S. Shepler room 407.
iii. The team had a lengthy discussion on
the Banner ST team lead not entering
needed information for Catalog.
There are descriptions, perquisites,
etc. missing. Sherry will call a
meeting with Banner PM and Colleen
Kuzinar to discuss this matter.
iv. The ST team needs some attributes
mapped and SGHE technical staff is
stating they are out of scope. This
topic will also be discussed at the
meeting with Banner PM and Colleen
Kuzinar.
May 29, 2016
Action Taken, Decisions, Recommendations
Page 3
Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
v. There was some discussion about a
new process for military spouses
called My CAA. This is a benefit for
military spouses for tuition and fees.
There is a meeting on this today at
1:00 in N. Shepler.
b. Online Application/Xap decision
i. No decision has been made at this time.
c. Status on team testing and manual
development
d. Update on end user training
H. Technical
a. Team update
i. IMPORTANT:
1. Update critical programs for
go live – any programs you
need developed by I.T. for go
live must be identified and
sent to Sherry to be included
in the Project Timeline with
required dates.
ii. Update on common matching which needs
to be setup globally rather than for each
functional area. I.T. is currently looking at
what SGHE has delivered and seeing if
any changes need to be recommended to
ILT.
iii. Data Handling document: Please update
the Banner Data Handling document on
w:workgrps\its_share\Banner\Banner
Data Handling Doc
iv. Information on Nolij Transfer
v. Main focus is round 2 data conversion.
May 29, 2016
Action Taken, Decisions, Recommendations
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Topics
Identify Gaps
Banner Time Log
Project Timeline
Business on Hold
Ongoing Business
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Please post any data issues to
w:\workgrps\its_share\Banner\ and
convey to tech lead – please don’t take
anything for granted.
vi. Dr. McArthur, Debbie and Aubree are
working on determining ODS/Cognos
working owner and other representatives.
I. Luminis
a. Luminis Team update
All areas should be keeping a list of gaps as they are
identified. In addition, we should be creating a list of items
to be implemented after we go live.
Banner time logs for FY 09 need to be sent to Sherry for all
participants who have been working in Banner by
Wednesday, July 1.
Discussion on schedule
SGHE was asked to clarify what is covered in the ST
mapping per Win scope of work. Per Mike they have two
consultants working on a Student scope worksheet and
working towards a June 8 deadline to deliver the document.
A. FA Policy and Procedure Request
a. The Office of Financial Assistance (FA) is
proposing a change to our Satisfactory Academic
Progress policy (SAP) to accommodate the
Banner software system’s ability to perform SAP
automatically rather than manually.
B. GPA ST modifications to Banner
A. Cognos working owner: This is on hold until
administration determines who needs to be the
ODS/Cognos working owner.
B. Team leads need to completed Milestone Certificate and
May 29, 2016
Action Taken, Decisions, Recommendations
Recommendation: Sherry will be tracking all gaps
and entering that information in our Fit Gap Analysis
which was developed from the Discovery sessions.
All gaps need to be sent to Sherry for incorporation in
this document.
A. Recommendation: Chris is working with ITS
staff and Academic Affairs and will present more
information on this topic at a later date.
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Topics
Other Business
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Acceptance form to date for sessions that have been
completed
C. Review paper or electronic forms you are currently using,
i.e., do they need to be discarded, edited, reprinted, etc.
D. Tracking time in Banner
May 29, 2016
Action Taken, Decisions, Recommendations