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Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
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Implementation Leadership Team Meeting
Committee/Meeting Name
Wednesday, December 17, 2008
8:30 am
Date
Time Convened
Time Terminated 10:00 am
Location Admin Board Room
Recorder Sherry Hendrix
Sherry Hendrix, Linda Phillips, Ninette Carter, Chris Crandon, Kenneth Gilliam, Donald Hall, Tom Sutherlin, Debbie
Members Present
Goode, Jennifer Bowen, Aubree Helvey
Members Absent
Visitor
Topics
Minutes from 12-10-08
Team Reports
Discussion, Information
 Advancement
o In the process of completing designations
 Data Standards and Reporting
o No report at this time, but will be meeting
tomorrow afternoon.
 HR/Payroll
o Working on cross referencing positions and
helping with data extracts.
 Financial Aid
o Question posed to the team: If some of the
person demographics are missing in Banner, do
we want to load that information from FAFSA?
o The team requested Chris ask her Banner rep the
following:
 Can they run an exception report
 No
 Can we populate one field, e.g., SS#
 Yes
 Make sure this will only populate fields
that are empty
 Yes
Action Taken, Decisions, Recommendations
Action:
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Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
o Completed Common Function training this week.
Homework for FA team is to start documenting
processes.
o FA minutes have been posted to CU Banner
Website.
o Testing and manual writing progress:
 Chris has created processes to be tested
when we have data in our system. Once
process testing begins, FA manuals will
be written.
 Anna, Banner Lead, has sent a process
check list for monitoring testing.
 Finance
o Status of Foundation COA
 FI team has one section to complete and
the COA will be finished.
o FI bridges (interfaces) have been approved and
should be ready for testing no later than the end
of July.
 Sherry asked Ninette and Donald to
review the FI bridges to see if they have
any questions that need to be answered
before we sign the contract.
o Recap of Nelnet eCommerce demonstration
 Ninette reported this product is similar to
TouchNet; however, one additional
feature that was of interest was an
electronic process for student and staff
parking permits.
 Student
o Major issues for Linda:
 No retention GPA in Banner
 No provision for forgiveness policy in
May 29, 2016
Action Taken, Decisions, Recommendations
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Topics
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
Banner
 Banner has no provision for entry-level
placement policy--IF UCO’s modification
doesn’t work correctly.
o Recap of meeting with TCC:
 TCC is writing up a description of their
modifications by the end of this week and
will send that to us. Linda and the
technical ST staff will be writing CU’s
modification needs and will then compare
them to TCC’s for any similarities. We
will continue to meet with TCC after the
holiday break.
o Testing and manual writing progress
 Linda has assigned Jamie Glover, Zoe
Durant and Frank Myers the
responsibility of tracking testing and
writing manuals for Admissions and
Recruiting. They will be completing task
logs and sending them to Linda.
 Technical
o Status of conversion
 Conversion is going very well. The first
data load was general person and Banner
representatives complimented CU
Technical staff for such an excellent job.
Data loads will continue through
December and January.
o PC Replacement: two of the 30 were deemed
critical for Vicki Henson and Cindy Meadows
and have been ordered. The remaining 28 will
more than likely be ordered in January.
May 29, 2016
Action Taken, Decisions, Recommendations
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Topics
Revised Project Plan
Action Items and Task
List
FA Policy and Procedure
Request
Other Business
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
o Time frame for internet outage will be Spring
Break. Exact dates have not been determined.
o No response from SGHE re: OU Nursing
o Security setup will be in place when users login
early February
o Xap Application vs. Banner Application on hold
o Data Handling spreadsheet: Debbie presented a
spreadsheet that outlines activities by the month
for legacy and Banner. She asked functional
team leads to add information to this so we can
have a good picture of what needs to be done and
when.
Discussion on revised Project Plan sent to team 12-16-08.
Action items to be added to the Task List:
 ST/TECH task for added modification to Banner
The Office of Financial Assistance (FA) is proposing a
change to our Satisfactory Academic Progress policy (SAP)
to accommodate the Banner software system’s ability to
perform SAP automatically rather than manually.
 All Summit travel arrangements have been made
except Aubree.
 Help Desk: the help desk position is in the process of
being restructured and any recommendations the ILT
Team has to offer to Dr. McArthur would be
appreciated.
 Training room in S. Shepler will be completed by the
January training sessions.
 The Team discussed the system being overloaded this
week due to faculty posting grades and students
trying to see them. Tom suggested we evaluate our
hardware and processes as we implement Banner to
see if we can keep this from continuing to happen.
May 29, 2016
Action Taken, Decisions, Recommendations
Recommendation: Chris is working with ITS staff
and Academic Affairs and will present more
information on this topic at a later date.