Implementation Minutes
Implementation Leadership Team Meeting
Date: August 6, 2008
Time: 5:00-5:30
Place: Howell Hall Room 107
Meeting Information
Facilitator
Sherry Hendrix
Note Taker
Sherry Hendrix
Attendees
Corlis McPhaul; Debbie Goode; Donald Hall; Jennifer Bowen;
Kenneth Gilliam; Linda Phillips; Christine Crandon; Ninette Carter
Absent
Banner Wrap-up
Relevant
Training/Discussion
Highlights:


Discussed Kick-off activities with Banner representatives.
Consensus of the team was that the Kick-off session went very
well. Information was gained by CU teams and relationships
developed between SGHE and CU.
A big thanks was given to all that played a role in the activities.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Data Standards
Relevant
Training/Discussion
Highlights:
Donald Hall, Chair, will schedule a meeting with the Data
Standards and Reporting Team the week of August 11 to discuss
the creation of CU’s Data Standards document and to work on
Discovery documents.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
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Action Items / Assignments
Description
Owner
Deadline
Data Cleansing
Relevant
Training/Discussion
Highlights:
This item will be discussed by the Technical Team at their meeting
on August 12.
GAPs Identified:
Some areas have been cleaning their data others have not.
Reports will be run to help guide the areas that need to be cleaned
and data will be reviewed in other areas in preparation for
conversion.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Overtime Pay for Classified and Backfill
Relevant
Training/Discussion
Highlights:


Per Glen Pinkston: All classified staff will need to closely track
overtime. There are dollars allocated for overtime; however,
this needs to be monitored closely and pre-approved when
possible.
There are backfill dollars available as we get into
implementation for positions that are at a lower level of pay,
i.e., clerical, data entry, etc.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
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Communication Process
Relevant
Training/Discussion
Highlights:
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
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Team Chairs will have open access of communicate with
Banner Leads as deemed necessary for implementation with
the request from the CU PM to be copied on incoming and
outgoing communication.
Team Chairs are to flag e-mail that needs special attention or
action by CU PM.
Team Chairs were also asked not to schedule training or to
commit to anything outside of the scope of the Win
Implementation without prior approval by CU PM
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Regular Meetings
Relevant
Training/Discussion
Highlights:


Regular meeting dates and times for the ILT will be every
Wednesday from 8:30-10:00 in the Administrative Board
Room. Meetings will begin on Wednesday, August 27.
It was agreed by the ILT to include the Chair of the Data
Standard & Reporting team and the Advancement team on the
ILT team.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Other Discussion Items
Relevant
Training/Discussion

All areas are to continue working on their Discovery documents
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Highlights:
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Need a list of all blackout dates which are dates we cannot
schedule training, i.e., academic, holiday and centennial
events.
All Banner documentation will be centrally located on the
Banner Project website. Steps are being taking to set this up
with more information to be set to the Team Chairs week of 811.
Banner will send CBT’s for Banner navigation which will be
required to complete before using the Banner software.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Owner
Deadline
<Topic Title>
Relevant
Training/Discussion
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GAPs Identified:
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Decisions Required:
Other Issues and
Concerns:
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Description
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Training/Discussion
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GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
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Owner
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