Implementation Minutes
Cameron University
Implementation Minutes for October 9, 2008
HR Migration Meeting
October 15, 2008
Meeting Information
Facilitator
Laurene Farley, Jon Briggs
Note Taker
Ken Gilliam
Attendees
Ken Gilliam, Corlis McPhaul, Kurt Jn Marie, Ninette Carter, Debbie Goode, Rick
Clyburn, Cheryl Davis
General Person
Relevant
Training/Discussion
Highlights:
Banner ID will be 9 digits
 Will be the same as Cameron’s current IDs (6 digits) preceded by 3
zeros
Telephone numbers and e-mails will be stored in Banner. E-mails are not
currently stored in Cameron’s legacy system, payroll doesn’t currently store
telephone numbers.
Information needed to create a person:
 First and last name
 Social security number
 Address
 Date of birth
 Ethnicity
 Gender
GAPs Identified:
The Oklahoma Office of State Finance processes and pays payrolls for
Cameron University. State Finance requires all names and addresses to be in
uppercase. These will be in mixed case in Banner and will need conversion
prior to transmission to state.
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
There are new ethnicity codes being published for 2009. Banner should include
these new codes. Banner may need new fields.
Action Items / Assignments
Description
Owner
Deadline
Employee Administration Module
Relevant
Training/Discussion
Highlights:
Banner will hold 5 different employment dates. (Original hire dates, current hire
dates, etc.)
Employee classes have been identified. Employee class codes are being
developed by Jon Briggs.
Cameron University
SunGard Higher Education – Confidential & Proprietary
291221014
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5/29/2016
Implementation Minutes
Home and check organizations will usually be the same. These should be
matched to account numbers.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Develop leave and benefit categories
Ken Gilliam
Jon Briggs
Deadline
Positions and Jobs Module
Relevant
Training/Discussion
Highlights:
HR has begun identifying positions.
Budget information will be input here.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Benefits and Deductions Module
Relevant
Training/Discussion
Highlights:
Prior information on benefits and deductions will not be converted
Jon Briggs has spreadsheet on our current benefits and deductions.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Cameron University
Owner
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291221014
Deadline
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Implementation Minutes
Leave Accrual
Relevant
Training/Discussion
Highlights:
Conversion will include records of each type of leave for each type of employee.
Leave information will be converted just before go-live so information is up to
date when Banner is implemented.
 The last time leave will be charged and accrued will be when
processing the December regular monthly payroll. Conversion of leave
records will occur soon after this payroll is processed.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Deadline
Payroll Administration Module
Relevant
Training/Discussion
Highlights:
Go-live will occur January 1, 2010. Cameron’s fiscal year begins July 1. Go-live
will not occur at the start of the fiscal year.
Check stubs will be electronic, Cameron currently prints paper check stubs.
GAPs Identified:
W-2 will continue to be printed by the Office of State Finance. Will this
information match Banner’s W-2 information without exception?
Decisions Made:
Decisions Required:
Should we allow employees to view W-2 information via the web?
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Review implications of go-live occurring at the start of the calendar
year instead of the fiscal year.
Ken Gilliam
Ninette
Carter
Deadline
Other Reports
Relevant
Training/Discussion
Highlights:
Regents Report
 Runs from August through June each year
American Fidelity Report
 This is the report we submit electronically as a remittance for our Life
and Section 125 premium billing. (Section 125 remittance includes both
pre and post tax deductions)
Vet 100 report
 This reports on veterans working for Cameron
 This report is already available in Banner
Cameron University
SunGard Higher Education – Confidential & Proprietary
291221014
Page 3 of 4
5/29/2016
Implementation Minutes
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Look at the Vet 100 report in the Banner user documentation to
ensure this report suits Cameron’s needs.
Corlis
McPhaul
Deadline
Historical Payroll Information
Relevant
Training/Discussion
Highlights:
Banner will not convert historical payroll information.
 Banner will be built for Cameron’s current position structure, historical
information won’t likely always fit this structure.
 Historical information can be stored in other ways than by converting to
Banner.
 Payroll keeps copies of W-2s for all employees, wage information can
be obtained this way.
GAPs Identified:
Decisions Made:
Decisions Required:
Other Issues and
Concerns:
Action Items / Assignments
Description
Owner
Determine possible needs for historical payroll information and how
that may be obtained.
Ken Gilliam
Cameron University
SunGard Higher Education – Confidential & Proprietary
291221014
Deadline
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