Sultan Qaboos University
COLLEGE OF NURSING
FACULTY INDUCTION AND MENTORING CHECKLIST
FALL 2013
Part
Item
Part I:
Pre-Arrival
(HR Office)
Introductory information on Oman
Job description and roles
Employment terms and probation conditions
Basic information about the University
University location map
Basic information about the Department
Information on post-arrival induction
Name of the induction-coordinator
Schedule of first-week activities
Information on arrangement to meet with University
contact person(s) on arrival
Information on accommodation and relocation support,
logistics
University policies
Arrival
Meet with University contact person(s) upon arrival to
Muscat
Part II:
Post-arrival
Introduction
Day 1
Meet line-manager
Meet Head of Department
Meet induction-coordinator
Induction checklist to be given
Meet mentor
Meet Departmental colleagues
Meet Course Co-ordinator (CC)
Part III: Postarrival
InductionWeek 1
Departmental
Orientation
(PR???)
Location of College and Department facilities; meeting
room, classrooms, theatres etc.
Date
covered
General information about the college and department
Staff office is shown, office keys, computer, stationary,
phone, e-mail, name plate
Network access, access card and staff card
Location of college common room, lifts, labs,
equipment, fire assembly points
Use of printer, photocopier, binding, faxing and mail
distribution
1
Stationary
Cloakrooms
Notice boards
Part IV: Postarrival
University
Central
Induction
Weeks 1 & 2
University
Overview
History of SQU
University
Orientation
Campus map
Campus tour
Staff parking areas
Facilities – mosque, shops, banking, sports and health
Tea and coffee area, kitchen and common rooms
Catering – restaurants, cafes and laundry
Day care and nursery
Security office
Library and Cultural Centre
HR office
IT office
Deanship of students
Deanships
Housing
Health and
Safety
Accommodation quarters
Organizational Structure
Vision, Mission, Goals and Strategic Plan
Research strategies and areas
Service units and centers
Omani culture and University values
Introduction Dinner- meeting with senior staff including
VC, DVCs, Deans of Colleges
Health and safety information and policy
H & S induction program
Fire alarm, exists and assembly points
Accidents & incident reporting
After working hours security arrangements
University main risks and risk register
FAMCO
Workstation
Ergonomic
Office chair
Desk
Computer monitor
Keyboard
Lighting
Storage
HR Procedures
Gate pass and swipe card or access keys
Staff parking permit
2
List of University acronyms
Specific information to international staff
Probation performance criteria and requirements
discussed
Passport, medical check, road pass
Bank details to payroll
University directory
Library and staff club memberships
Procedures for booking facilities and equipment
Leaves and booking procedure
Exit questionnaire
Working hours, holidays, reporting sickness and absence
arrangements
Part V: Postarrival
Week 1-3
Departmental
general
induction
Working hours, holidays, reporting sickness & absence
arrangements
Academic calendar
Departmental communication practices including notice
boards
Schedule of various regular Departmental meetings
Social and sport activities
Staff handbook
Procedures for ordering resources, purchasing, expenses,
travel
Booking rooms and facilities
Meal and tea/coffee breaks
Adding name to e-mail and phone lists
Departmental
procedures
College and Department mission, objectives and
strategic plan
College and Department organizational chart
College and Departmental meetings, committees and
procedures
Sample minutes of department and committees meetings
College and Departmental facts, figures and reports
Discuss mentoring with Mentor
Enrolment on compulsory Teaching and Learning
Certificate program
Job-specific
Roles and expectations and link to the College,
(academic Staff) Department and University structure
Timetable is given
Quality and standards of work
Student feedback and peer reviews
Professional accreditation and OAAA
QA handbook
3
Research
Research goals and plans and any link to College,
Departmental and University plans
Research ethics, intellectual property rights and
commercialization
Teaching-research nexus
Consultations and policies
Research areas and groups
Postgraduate supervision
Research funding
Part VI:
Information
and
communication
technology
1-4 weeks
IT and communications policies and procedures
Part VII:
Ongoing
induction
Informal feedback on performance
E-mail, telephone, voicemail and video conferencing
Computer account and password
Internet access
Software at SQU
Shared drives and calendar
Wireless connection
Off-campus access
Moodle or other university portal
Online management and access to administration and
students information systems
Development needs
Student feedback
Progress in achieving set targets
General developmental discussions
Part VIII:
Post-arrival
3-6 months
Mid-probation performance review
End-probation performance review
Discuss annual performance review
4
FEEDBACK QUESTIONNAIRE
Dear Inductee,
Kindly provide your feedback to the questions/statements given below when you have
completed your induction. Please pass on the completed from to the Dean’s office.
Date:
No
1
Statement
Feedback
If you have found the induction activities
useful, kindly indicate why?
2
Which part was the most useful of
the induction process?
3
If you have not found the induction activities
useful, kindly indicate why?
4
Which part was the least useful of the
induction process?
5
If you believe that the staff who have
delivered/ explained the activities were not
competent, indicate which activities?
6
Were activities well managed?
7
If you were to include other items, what are
these?
8
If you were to exclude existing items, what are
these?
9
Overall, would you rate your experience as, please tick √ in the appropriate box:
 Excellent
Good
Satisfactory
Poor
Signature:
Line Manager is kindly requested to forward one copy of the complete form to the quality
Assurance Office.
5