Funding Research Project
Introduction
This survey is part of a wider research project on Funding in the Archive Sector. The National
Archives and the International Centre for Archives and Records Management Research and User
Studies at University College London are working together to investigate the current landscape of
funding of the UK archive sector.
The aim of the project is to investigate:
• how archives in the UK are funded
• what funding resources are under developed within the sector
• what appropriate advice and training support can be delivered by The National Archives to
improve access to additional funding resources
This survey is designed to identify more detailed evidence as to how archives are currently funded
and what funding sources and techniques are being used. For a fuller explanation of the purpose
of this survey, please see the covering letter sent with the survey request. Your co-operation in
completing this survey is vital to assisting The National Archives' development support in this
area.
You can save a partially completed survey response and return to it at a later time (the form will
ask you for an email address to which a survey link will be sent).
If you have any questions about the survey please contact Louise Ray, Funding and Development
Advice Manager, The National Archives (020 8392 5347)
Use of Data:
We plan to store this information on databases at UCL and The National Archives. We will use it to
establish patterns and trends in the archive sector. We do not plan to associate specific figures
with identifiable institutions. The only exception to this would be in the development of case
studies at a later stage in the project. We would seek agreement from the relevant organisation
prior to the publication of any individual case study.
Your Archive
Archive services function within a wide range of operational environments and under a number of governance models. Where possible we would
like to identify specific funding issues and financial data in relation to the delivery of archive services.
If you work in an operational environment that allows you to answer the questions below specifically with regard to your archive service, then
please do so.
If you are part of a joint service or multi-function department and your answers relate to this wider context then please make this clear in Q9
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Q1: Name of Archive Service
Q2: Country/Region
East of England
North East
Scotland
Wales
East Midlands
North West
South East
West Midlands
London
Northern Ireland
South West
Yorkshire & Humber
Specialist repository
National
Other
Q3: Sector
Local Authority
University
Comments
Q4: Does your organisation have charitable status?
Yes
No
Don't Know
Comments
Q5: Is there a charitable vehicle which fundraises for your archive service (for example, a Development Trust or Friends'
Group)?
Yes
No
Don't know
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Comments
Q6: If you answer to Q5 is YES. Is this charitable vehicle's sole purpose to fundraise for your archive service?
Yes
No (Please summarise its other purposes in the Comments box)
Don't Know
Not applicable
Comments
Financial Information
This section is designed to capture information about income over the last financial year.
Q7: What was the year end date for your organisation's last full accounting year?
31 Mar 2011
31 Dec 2010
31 Jul 2010
Other
If you have chosen "other", please specify:
Q8: What was your turnover for the year?
Definition of Turnover - Total income, including all monies fundraised, earned by and awarded to your archive service
(included budget allocation from parent organisation).
£
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Q9: What service does this figure represent?
Archive only
Joint archive and library service
Archive and Local Studies
Joint archive and museum service
Archive and Special Collections
Joint archive, library and museum service
Joint archive and records management service
Other
If you have chosen "other", please specify:
Q10: How much income did your archive service receive from each of the following in the last financial year?
You may complete this question using figures in £ and/or as a % of your turnover (see Q8).
Please use the same method of reporting for all Questions 10, 13, 15, 18, 19
Source
£
%
Parent organisation
Museums, Libraries and
Archives Council
Welsh Government Division
CyMAL: Museums, Archives
and Libraries Wales
Other government funding
local authority funding (where
local authority is not core funder)
Higher education funding sources
(e.g. Research Councils, JISC)
Lottery Funding
Earned Income
Private Investment (cash or inkind from business, indivduals,
trusts and foundations)
Recharging for services to parts
of your organisation
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Other
For Other please describe
Q11: Does this income represent an increase or decrease on the previous financial year?
Increase >50%
Increase >1-9%
Decrease >1-9%
Decrease >25-49%
Increase >25-49%
No change
Decrease >10-24%
Decrease >50%
Increase >10-24%
Earned Income
Q12: Does the archive service have control over setting targets for Earned Income (Q13) and over decisions on how to
spend this money?
If your answer is YES, please state in the Comments box whether you or not you are able to carry forward the funds
across financial years.
If your answer is NO, please state in the Comments box, where this authority does sit in your organisation.
Yes
No
Not applicable
Comments
Q13: How much of the Earned Income noted in Q10 did you receive in each of the following forms in the last financial
year?
You may complete this question using figures in £ and/or as a % of your turnover (see Q8).
Please use the same method of reporting for all Questions 10, 13, 15, 18, 19
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Earned income sources
£
%
Use of facilities (e.g. venue hire)
Publishing, reproduction and
reprographic charges
Interpretation services (e.g.
education visits)
Knowledge services (e.g.
research charges)
Commercial partnerships (incl.
royalties from commerical
genealogy sites)
Other
Other please state and add any additional comments
Private Investment
Q14: Does the archive service have control over spending monies from Private Investment (Q15, 18, 19) and ensuring
terms of any gift or grant are met?
If your answer is YES, please state in the Comments box whether you or not you are able to carry forward the funds
across financial years.
If your answer is NO, please state in the Comments box, where this authority does sit in your organisation.
Yes
No
Not applicable
Comments
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Q15: How much business investment did you receive in each of the following forms in the last financial year?
You may complete this question using figures in £ and/or as a % of your turnover (see Q8).
Please use the same method of reporting for all Questions 10, 13, 15, 18, 19
Definitions
Cash Sponsorship - The payment to an organisation by a business in exchange for agreed benefits such as promotion of the
business name, its products or services. Sponsorship is part of a business's general promotional expenditure. It can
encompass a sense of corporate or social responsibility, but cannot be considered a pure donation.
In-kind Sponsorship - The equivalent cash price of equipment, materials, services or advice in lieu of payment made by a
business in exchange for agreed benefits such as promotion of the business name, its products or services. This should not
include the value of services provided via employee volunteering programmes.
Corporate membership - Payment of an annual subscription by a business in exchange for a set of standard benefits such
as use of facililties.
Corporate donation - The payment of money by a business to an organisation with no expectation of any return,
commercial or otherwise. Includes support from company/corporate trusts.
Type of investment
£
%
Cash Sponsorship
In-kind Sponsorship
Corporate membership
Corporate donations
Any additional comments
Q16: How many business sponsors/partners did you have a relationship with in the last financial year?
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Q17: How many of these business relationships were new for you?
Q18: How much investment from trusts and foundations did you receive in the last financial year?
You may complete this question using figures in £ and/or as a % of your turnover (see Q8).
Please use the same method of reporting for all Questions 10, 13, 15, 18, 19
Definition
Charitable trust/foundation - A non-corporate grant making body established by an organisation or individual to fulfill a
charitable remit, and not deriving direct support from the corporate sector or aligning itself with a business.
£
%
UK Trusts and Foundations
Non-UK Trusts and Foundations
Any additional comments
Q19: How much investment from individuals did you receive in each of the following forms in the last financial year?
You may complete this question using figures in £ and/or as a % of your turnover (see Q8).
Please use the same method of reporting for all Questions 10, 13, 15, 18, 19
Definitions
Individual Donation - A cash or in-kind gift from an individual to an organisation made with no expectation of return.
Individual donations do not include support from charitable trusts and foundations.
Legacy - A charitable bequest of money or material as stated in an individual's last will and testament.
Friends' scheme - The payment of an annual subscription by an individual, often entitling them to certain benefits.
Gift of shares - Gifts of shares are exempt from Capital Gains Tax and donors can claim a tax benefit.
Give As You Earn - Regular donations via a payroll giving scheme established by an employer to allow employees to make
regular donations. Any employee or pensioner paid under PAYE can donate to any charitable organisation in the UK.
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Types of investment
£
%
Individual Donations
Legacies
Friends/membership schemes
Gift of shares
Give as you earn
Gift Aid
Any additional comments
Q20: If your archive service records a financial equivalent for volunteer support please state that figure here
£
Please explain how figure is calculated
Q21: Please state the number of volunteer hours contributed to your archive service in the last financial year
Allocation of investment
Q22: How was the Earned Income (Q13) received by your archive service in the last financial year spent?
Type of cost
Activity Projects
Capital Projects
Page 9 of 14
£
%
Operational Costs
Unallocated
Q23: How was the Earned Income (Q13) received by your archive service in the last financial year spent?
Areas of Activity
£
%
Access
Preservation
Other
Unallocated
Any additional comments
Q24: How was the Private Investment (Q15, 18, 19) received by your archive service in the last financial year spent?
Type of cost
£
%
Activity Projects
Capital Projects
Operational costs
Unallocated
Any additional comments
Page 10 of 14
Q25: How was the Private Investment (Q15,18,19) received by your archive service in the last financial year spent?
Area of activity
£
%
Access
Preservation
Other
Unallocated
Any additional comments
Fundraising skills and resources
Q26: Does your archive service have a fundraising strategy?
Yes
No
Don't know
Any additional comments
Q27: How many full-time equivalents did your archive service employ in the last financial year?
Q28: How many full-time equivalents did your archive service allocate to fundraising and income generation in the last
financial year?
Any additional comments
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Q29: Does your archive service have a budget allocation for fundraising activities, resources, training?
Yes
No
Don't Know
Any additional comments
Q30: Are you able to access fundraising expertise and resource from your parent organisation?
Yes
No
Don't Know
Any additional comments
Q31: Please rate your experience of the following fundraising techniques, where 1 is no experience and 5 is very
experienced.
Techniques
1
2
3
4
5
Developing a fundraising
strategy
Running a capital campaign
Writing applications to trusts
and foundations
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Developing relationships
with high net-worth
individuals
Developing relationships
with business
Setting up online giving
opportunities
Organising fundraising
events
Setting up and running
legacy programmes
Using direct marketing
Any additional comments
Q32: Please rate your confidence regarding these specific activities where 1 is no confidence and 5 is very confident.
Techniques
Developing a fundraising
strategy
Running a capital campaign
Writing applications to trusts
and foundations
Developing relationships
with high net-worth
individuals
Developing relationships
with business
Setting up online giving
opportunities
Page 13 of 14
1
2
3
4
5
Organising fundraising
events
Setting up legacy
programmes
Using direct marketing
Any additional comments
Q33: We will be seeking to follow up this survey by identifying examples of good practice in fundraising. If you have an
example of a project you have undertaken, or a technique that you have used, that you would like to share with the wider
sector please provide more detail here.
Q34: If you would be interested in contributing to a focus group to discuss the results of this survey, please include your
name and contact email here.
Many thanks for your support in completing this survey.
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