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Proposed: May 6, 2004
SECTION 5
FACULTY RIGHTS AND RESPONSIBILITIES
5.1
PROFESSIONAL ETHICS
In accepting a position with Cameron University, each faculty member obligates himself/herself to
preserve and promote the good of the University; to support its ideals, policies, and regulations; and
to adhere to its policies, regulations, and procedures as well as those of the Board of Regents.
Responsible criticism of University policies and procedures, however, has a place in faculty
meetings, in discussions with administrative officers of the University, and in other appropriate
places where it will serve a constructive purpose.
Cameron University endorses the following statement on professional ethics. Adopted by the
American Association of University Professors in 1966 and updated in 1987, it expresses well the
ethical obligations of faculty members to their profession and their colleagues.
The Statement
1.
Professors, guided by a deep conviction of the worth and dignity of the advancement
of knowledge, recognize the special responsibilities placed upon them. Their primary
responsibility to their subject is to seek and to state the truth as they see it. To this
end professors devote their energies to developing and improving their scholarly
competence. They accept the obligation to exercise critical self-discipline and
judgment in using, extending, and transmitting knowledge. They practice intellectual
honesty. Although professors may follow subsidiary interests, these interests must
never seriously hamper or compromise their freedom of inquiry.
2.
As teachers, professors encourage the free pursuit of learning in their students.
They hold before them the best scholarly and ethical standards of their discipline.
Professors demonstrate respect for students as individuals and adhere to their
proper roles as intellectual guides and counselors. Professors make every
reasonable effort to foster honest academic conduct and to ensure that their
evaluations of students reflect each student’s true merit. They respect the
confidential nature of the relationship between professor and student. They avoid
any exploitation, harassment, or discriminatory treatment of students.
They
acknowledge significant academic or scholarly assistance from them. They protect
their academic freedom.
3.
As colleagues, professors have obligations that derive from common membership in
the community of scholars. Professors do not discriminate against or harass
colleagues. They respect and defend the free inquiry of associates. In the exchange
of criticism and ideas professors show due respect for the opinions of others.
Professors acknowledge academic debt and strive to be objective in their
professional judgment of colleagues. Professors accept their share of faculty
responsibilities for the governance of their institution.
4.
As members of an academic institution, professors seek above all to be effective
teachers and scholars. Although professors observe the stated regulations of the
institution, provided the regulations do not contravene academic freedom, they
maintain their right to criticize and seek revision. Professors give due regard to their
paramount responsibilities within their institution in determining the amount and
character of work done outside it. When considering the interruption or termination
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 1
Proposed: May 6, 2004
of their service, professors recognize the effect of their decision upon the program of
the institution and give due notice of their intentions.
5.
5.2
5.3
As members of their community, professors have the rights and obligations of other
citizens. Professors measure the urgency of these obligations in the light of their
responsibilities to their subject, to their students, to their profession, and to their
institution. When they speak or act as private persons, they avoid creating the
impression of speaking or acting for their college or university. As citizens engaged
in a profession that depends upon freedom for its health and integrity, professors
have a particular obligation to promote conditions of free inquiry and to further public
understanding of academic freedom.
POLICIES CONCERNING DISCRIMINATION
1.
It is the policy of Cameron University not to discriminate on the basis of race, age, gender,
national origin, disability, political beliefs, or religious affiliation.
2.
It is the policy of Cameron University that all employees be allowed to work in an
environment free from sexual harassment. Deliberate or repeated unsolicited verbal
comments, gestures, or physical contact of a sexual nature that are unwelcome are sexual
harassment and violate the conduct required of a University employee. Cameron University
employees have a responsibility for maintaining high standards of honesty, integrity,
impartiality, and conduct in employment relations.
TEACHING RESPONSIBILITIES
A faculty member is expected to meet his/her classes at all scheduled times and in scheduled
places, to be prompt in beginning and dismissing his/her classes, and to administer final exams
only at the appointed hours. In the event that a faculty member finds it necessary to be absent from
a scheduled class meeting, he/she has a responsibility to make arrangements for the class and to
notify his/her department chair so that arrangements relating to his/her absence can be made. A
student is ultimately responsible for meeting the learning objectives of each course in which he/she
is officially enrolled. However, a faculty member must define and quantify attendance standards,
procedures for verifying unavoidable absences, and methods of dealing with missed assignments
and examinations in his/her course syllabus. Unavoidable absences as a result of personal illness,
the death of an immediate family member, military service, University athletic and academic
commitments, and court-imposed legal obligations are inevitabilities of life and should be judiciously
considered when developing course attendance policies.
A faculty member is expected to adhere to all written Cameron University policies and regulations,
as well as those of the Board of Regents.
5.4
ADVISEMENT
Academic advisement of students is an important function of faculty members at Cameron
University. The faculty member interprets University policies and regulations applicable to students
and should be familiar with his/her department's courses and the General Education requirements
as well as courses of study in other departments. The University will provide all faculty members
with copies of Cameron University regulations, policies, and departmental recommendations
concerning individual courses.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 2
Proposed: May 6, 2004
5.5
FACULTY AVAILABILITY
A faculty member's responsibilities to students and to his/her own professional growth require that
he/she devote an appropriate number of hours to his/her profession. It is deemed necessary that
each faculty member be available to students in his/her office at regularly scheduled hours each
week. These office hours should be prominently advertised (to include posting on the exterior office
door of each faculty member) and should be kept by each faculty member as faithfully as he/she
meets his/her classes. The number of required office hours per week will be determined within
each departmental unit by the department chair in consultation with faculty. In scheduling these
hours, a faculty member shall give serious consideration to student convenience.
5.6
ASSIGNMENT POLICY
Faculty assignments include four general components: (a) teaching, (b) research and
creative/scholarly activity; (c) and professional and University service and public outreach, and (d)
performance of non-teaching/administrative duties/assignments, if applicable. The portion of the
total assignment allocated to each component may vary significantly among the faculty of a
department or school; however, Deans and department chairs are charged with the responsibility
for establishing equitable total assignments. Assignments are based on the following requirements:
5.7
1.
A full-time faculty member should generally carry a teaching load of twelve hours per
semester.
2.
A graduate faculty member teaching only graduate courses shall have the teaching load
computed at a ratio of three graduate hours to four undergraduate hours for a total load of
twelve hours per semester.
3.
Mixed graduate and undergraduate teaching loads shall be computed at a ratio of three
graduate hours to four undergraduate hours.
4.
Faculty members teaching twelve or more undergraduate hours may be allowed to teach
one overload class per semester.
5.
Faculty members may accept one additional overload assignment per year provided that the
assignment is for either research and creative/scholarly activity; and professional and
University service and public outreach. Off-campus Educational Outreach courses may be
considered service assignments when taught as overload assignments.
6.
Department chairs will be allowed to teach one overload class per year with the permission
of the appropriate Dean. Department chairs are allowed to accept one additional overload
assignment per year for research and creative/scholarly activity; and professional and
University service and public outreach.
APPOINTMENTS AND SALARIES
1.
Regular Term. Regular full-time teaching faculty appointments shall be for a period of
service of nine months. (See also Section 4.1.) Holidays include those days designated by
the President. All other leaves must be officially approved by the department chair and
Dean.
Compensation for a faculty member shall be a salary as stipulated in his/her annual
appointment by the Board of Regents and applicable fringe benefits as approved by the
Board of Regents. Salaries for Regular Faculty appointments shall be paid in ten equal
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 3
Proposed: May 6, 2004
installments on the first day of the month following the month services were performed,
commencing with the month of September.
2.
Salary Recommendations. The salary for an individual faculty member shall be
recommended by his/her department chair to the Dean. The department chair shall consult
with the faculty member and apprise him/her of the salary to be recommended and the basis
for such recommendation. Salary recommendations shall be made consistent with the
faculty member’s annual evaluation. The basis for the department chair's recommendation
shall include consideration of "Cost of Living Adjustment" (COLA), any directed Universitywide salary increase, adjustments for purposes of equity, and any merit raise. The faculty
member may reply in writing to the department chair concerning the salary recommendation.
This response, along with the department chair's recommendation, shall be forwarded to the
Dean. After considering the department chair's recommendation and any response from the
faculty member, the Dean will make a recommendation concerning the faculty member's
salary.
Compensation of an individual faculty member may be lowered only as a result of (1) a
change of assignment or (2) financial emergency on the part of the University when, to solve
the emergency, the University adjusts compensation of employees.
Reduction in
compensation under these conditions may not be grieved or appealed and is not to be
construed as a sanction or severe sanction.
3.
Summer Term. Regular teaching faculty appointments for the summer term shall be for a
period of service not exceeding nine weeks. Faculty service shall commence no more than
two working days before the first day of summer classes and end no later than two working
days following the last day of classes. (See also Section 4.1.6.)
Compensation for a regular faculty member in the summer term shall be at the rate of twotenths (2/10) of the annual salary (seven hours or more). Fractional compensation will be
paid for part-time summer service.
4.
Overload Compensation. Faculty shall be paid overload compensation for teaching
assignments over twelve hours per semester at a predetermined rate.
Acceptance of overload is at the faculty member's discretion.
5.8
PROFESSIONAL DEVELOPMENT
A faculty member at Cameron University is expected to remain active professionally by being
involved, on a continuing basis, in professional growth and development activities. Professional
growth and development activities include, but are not limited to:
1.
Scholarship (as defined in Section 5.9).
2.
Attendance and/or participation at professional meetings.
3.
Activities designed to improve professional competence.
4.
Participation in seminars and similar activities.
5.
Participation in Cameron University in-service development sessions.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 4
Proposed: May 6, 2004
Time for these activities is provided by the University to enable faculty members to
discharge their other responsibilities.
Special leaves for professional growth and development activities may be granted by the
Vice President for Academic Affairs with approval of the President.
6.
Sabbatical Leave
a.
Purpose
Sabbatical leaves of absence are among the most important means by which an institution’s
academic program is strengthened, a faculty member’s teaching effectiveness enhanced,
and scholarly usefulness enlarged. The major purpose is to provide opportunity for
continued professional growth and new or renewed intellectual achievement through study,
research, writing, and training.
However, a faculty member does not automatically earn a sabbatical leave. Instead, it is an
investment by the University in the expectation that the sabbatical leave will significantly
enhance the faculty member’s ability to contribute to the objectives of the University. There
should be a clear indication that the improvements sought during a sabbatical will benefit the
work of the faculty member, department, school, and the University. Only sabbatical leave
proposals that meet this criterion will be accepted and approved by the University.
Sabbatical leaves are supported as an investment in the future of the faculty member and
the future of the faculty member’s students at the University.
The purposes for which a sabbatical leave may be granted may include:
1)
Research on significant problems and issues.
2)
Important creative or descriptive work in any means of expression; for
example, writing or painting.
3)
Postdoctoral study at another institution to update teaching skills.
4)
Other projects satisfactory to the University.
It should be demonstrated that such work cannot occur as effectively during the regular work
schedule of the faculty member.
Normally the University will not grant a sabbatical for the purpose of pursuing work on the
terminal degree in the faculty member’s academic field.
Adherence to the plan submitted by the faculty member is expected. Within two months of
returning from leave, the faculty member shall submit to the Vice President for Academic
Affairs, through the department chair and the Dean, a report of activities undertaken, which
will be used in evaluating future applications for sabbatical leaves.
A faculty member who is on sabbatical leave shall not be penalized on matters of salary
consideration. The report on the sabbatical will be used in consideration for merit raises in
subsequent years.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 5
Proposed: May 6, 2004
b.
c.
Eligibility
1)
To qualify for a full sabbatical leave, a faculty member must have been
employed at Cameron University as a full-time faculty member for twelve
regular academic semesters.
2)
To qualify for a proportional sabbatical leave with proportional remuneration,
a faculty member must have been employed at Cameron University as a fulltime faculty member for at least four regular academic semesters.
3)
After having been granted a sabbatical leave, a faculty member shall become
eligible for an additional sabbatical leave by again meeting the qualification
standards listed above. The counting of semesters of full-time employment to
qualify for an additional sabbatical leave shall begin with the first regular
academic semester that the faculty member is employed at Cameron
University as a full-time faculty member following the completion of the earlier
sabbatical leave.
Full Sabbatical Leave Plans
There are three full sabbatical leave plans open to all eligible faculty members:
d.
1)
Two regular academic semesters at one-half salary.
2)
One regular academic semester at full salary.
3)
A summer academic session at 15 percent of the previous academic year’s
salary.
Salary
The academic year salary for the proposed period of sabbatical leave is to be
determined as if the faculty member were not going on leave, and the sabbatical
leave salary is to be based thereon.
e.
1)
When the faculty member having received a sabbatical leave returns to
Cameron University as a full-time faculty member, his/her academic year
appointment salary shall be at least equal to the amount that would have
been received during the sabbatical leave, plus normal raises and fringe
benefits granted to faculty members of comparable qualifications, rank,
assignments, and seniority.
2)
Merit raises may be considered in determining these salaries.
Obligations
1)
Sabbatical leave obligates the recipient to follow a program consistent with
the purposes and conditions for which the sabbatical leave is granted.
2)
Acceptance of a sabbatical leave from Cameron University by a faculty
member entails an obligation by the faculty member to serve the University
for at least four regular academic semesters following the completion of the
sabbatical leave. If the faculty member fails to fulfill this obligation, he/she
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 6
Proposed: May 6, 2004
must repay the University the proportionate fraction of salary and benefits
received while on sabbatical leave. This is a legally enforceable obligation.
3)
7.
Application for a sabbatical leave must be initiated by the faculty member.
Approval requires a positive recommendation by the department chair, the
Dean, the Vice President for Academic Affairs, and the President and
authorization by the Board of Regents. An application consists of (1) a
statement of purposes, (2) a program of activities including a schedule when
appropriate, and (3) any documentation deemed necessary by the University
to establish the feasibility of the program of activities.
Leaves of Absence Without Pay for Professional Growth and Development
A faculty member may receive a leave of absence without pay for professional growth and
development upon recommendation of his/her department chair and Dean, and approval by
the Vice President for Academic Affairs, the President, and the Board of Regents. Leaves
of absence without pay for professional development are normally granted for periods of up
to one year. Extensions of such leaves may be granted by the President if circumstances
warrant.
The extent to which years spent on leaves of absence without pay for professional growth
and development will count as years of service relative to promotion, tenure, and salary will
be determined by mutual agreement between the faculty member and the Vice President for
Academic Affairs prior to evaluation of the faculty member for such personnel actions.
Written statements of such agreements are issued by the Vice President for Academic
Affairs and maintained in the faculty member's personnel file.
8.
Other Leaves With Pay
a.
Annual Leave. Twelve-month faculty members will earn annual leave at the rate of
one and two-thirds days per month (20 days per year) and may accrue up to forty
days of annual leave. All employees are encouraged to take annual leave and may
not accrue more than forty days of annual leave.
Annual leave is scheduled at the convenience of the University as determined by the
faculty member's supervisor. Processing of annual leave transactions shall be made
on forms provided by the Business Office. Annual leave may not be taken in
advance of its accumulation.
Annual leave shall accrue from the date of employment and shall continue to accrue
during any period of leave of absence with pay. Upon termination of employment
under satisfactory conditions, an employee will be paid for unused annual leave at
the earliest regular pay period following termination. Such payment will be based on
the employee's rate of pay at the time of termination. It will not include credit for
University holidays falling within the terminal pay period.
b.
Emergency Leave. A paid leave of up to four consecutive working days for
personal emergencies may be granted by a faculty member's supervisor with the
concurrence of the Dean and the Vice President for Academic Affairs.
c.
Military Leave. Cameron University supports the reserve components of the
national defense agencies and the men and women who serve in them. To this end,
Cameron University employees who are members of the National Guard or military
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 7
Proposed: May 6, 2004
reserve shall be granted up to twenty calendar days of military leave for active
service during any military fiscal year with pay and without any loss of status or
efficiency rating. Cameron shall comply with all state and federal law regarding
military leave and pay.
d.
e.
Sick Leave. The faculty and administration of Cameron University are committed to
providing quality educational experiences to the students who attend the University.
The University pledges to provide competent and motivated faculty to guide and
instruct each course. From time to time, faculty members will be unable to attend
class due to personal illness. In order to accommodate the faculty member’s leave
requirements while maintaining the University's commitment to its students,
Cameron University has instituted a flexible sick leave policy which incorporates the
following guidelines:
1)
Full-time faculty shall accrue sick leave at the rate of one and one-half days
per month during any employment period until a maximum of one hundred
eighty days shall have been accrued.
2)
During illnesses of short duration, generally not exceeding two consecutively
scheduled class meetings, classes of the affected faculty member may be
dismissed.
3)
During illnesses of longer duration, but those that still are temporary in
nature, the teaching and other essential duties of a faculty member may be
performed by his/her qualified colleagues who agree to do so, with no
reduction in pay for the ill faculty member and no increase in compensation
for those who assume additional duties. This situation shall continue until the
department chair or substituting faculty shall conclude it is no longer
appropriate.
4)
If the illness is projected to be of such duration as to require the designation
of another person or persons to perform the teaching or other essential duties
of a faculty member, the department chair shall formulate and present to the
Dean a recommendation for assignment of such duties to existing faculty as
overload, or the appointment of adjunct faculty to perform them. The Dean
shall consider the recommendation and forward it with any supplemental or
contrary recommendation to the Vice President for Academic Affairs, who
shall make a final judgment on the matter. During such period, sick leave
shall be charged to the ill faculty member and overload or adjunct
compensation shall be paid to the substituting faculty according to the
approved plan.
5)
Sick leave benefits shall be paid at the faculty member’s current rate of pay
and shall be administered in a non-discriminatory manner. While a maximum
of one hundred eighty days may be accrued and available for use, a lesser
amount may be used if the faculty member qualifies for long-term disability.
Medical certificates may be required from the faculty member in connection
with this sick leave policy. Any reciprocity among state institutions required
by Oklahoma law shall be allowed.
Special Leave. Any faculty member who is called to serve as a juror or who is
subpoenaed as a witness in a proceeding in which he/she is not a party shall be
granted leave with pay to attend such proceedings. Any fee paid by the court in
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 8
Proposed: May 6, 2004
connection with the appearance may be retained by the employee. This provision
shall not apply to faculty members who are parties to litigation, unless as a result of
their employment. This provision shall not apply to faculty who are testifying as
expert witnesses. In such instances, faculty are required to take paid leave or, with
the approval of the President, leave without pay.
9.
Other Leaves
Faculty may request adjustment of their status with the University or short-term leaves of no
more than four consecutive working days to manage personal affairs by presenting an
application to their department chair for consideration. The department chair will evaluate
the request and give particular attention to the staffing requirements of the department
including the disposition of classes and other duties before making a recommendation to the
Dean. The Dean will evaluate the application and the department chair's recommendation
and submit a recommendation to the Vice President for Academic Affairs addressing the
best interests of the department, the school, any affected students, and the faculty member.
The Vice President for Academic Affairs will make a final recommendation on the application
to the President. Salary compensation will be adjusted for such leaves or adjustments to
status exceeding four consecutive working days and may be adjusted for leaves of lesser
duration if the leave results in additional expense to the University.
Family and Medical Leave: Eligible employees may take unpaid family and medical leave
in accordance with the Family and Medical Leave Act of 1993, and applicable state law and
University policy.
5.9
SUPPORT FOR SCHOLARSHIP AND INSTRUCTIONAL INNOVATION
The University recognizes research and creative/scholarly activities to include the discovery of
knowledge, the integration of previously discrete but established facts and concepts, new
applications of knowledge, and the scholarship of teaching. The view of the University is that
acquisition of knowledge occurs as a result of research, synthesis, practice, and the analysis of
teaching and that the University’s institutional mission requires all of those facets of scholarship to
be supported and rewarded.
1.
The Cameron Research and Innovative Instructional Grant Fund; supports research and
creative/scholarly activities consistent with the University's mission.
a.
Cameron Research funding supports projects undertaken by faculty, staff, and
faculty-sponsored students to enhance the acquisition of knowledge through
research (scholarship of discovery), synthesis (scholarship of integration), practice
(scholarship of application), or the analysis of pedagogy (scholarship of teaching).
Proposals requesting support for no more than $250 are reviewed by the Dean of
Graduate Studies and approved by the Vice President for Academic Affairs. A
recommendation from the Research Committee is also required for consideration of
grant requests in larger amounts.
Primary consideration will be given to those projects in an academic discipline or
program or in conjunction with institutional research and development. Normal
academic requirements for a course or a degree will not be funded. Ordinarily, funds
will not be approved for travel to professional meetings or to support typing research
papers.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 9
Proposed: May 6, 2004
b.
Innovative Instructional Grants funding supports efforts by faculty members to
improve classroom and laboratory instruction and instructional support services.
Proposals requesting support for no more than $250 are approved by the Vice
President for Academic Affairs. A recommendation from the Teaching and Learning
Committee is also required for consideration of grant requests in larger amounts.
Proposals may include equipment purchases and requests for travel, as long as the
equipment or travel will directly contribute to the innovative aspects of the project.
Standard school/department equipment purchases or faculty development travel,
including travel to professional meetings, will not be funded.
2.
5.10
A faculty member may request release time from his/her regular teaching load in relation to
a proposed research project. Requests for release time must be approved by the faculty
member's department chair.
CONFLICTS OF INTEREST POLICY
A public servant occupies a position of trust and confidence, and the public expects its servants to
be above reproach in fulfilling the duties and responsibilities of office. However, in a community as
diverse and complex as that of a modern public university, the pursuit of individual interest may
result in conflicts with university interests. It shall be the policy of the University that its Board of
Regents, officers, faculty, and employees, hereinafter for the sake of brevity referred to as
"individual," avoid these conflicts or even the appearance of such conflicts. The University should
serve as the model for ethical conduct. Cameron University strives to exemplify the highest
principles of honesty and integrity.
This policy is not limited to outright dishonesty. It is clearly wrong and is a criminal offense to take
state property; sell protected information and privileges for one's personal gain; or accept money,
gifts, or favors from suppliers. Most conflicts of interest are more subtle, and often only a matter of
degree separates an acceptable course of action from an unacceptable one. What follows is
intended to provide guidance to individuals so that they can anticipate and avoid situations where
personal interests cause a person to act in a way inconsistent with University interests.
The conflicting interests referred to throughout this policy may be direct or indirect. The interest
might be that of the individual or that of another, such as a close relative or friend. It may even be
that of a business in which the individual or other person has an interest, financial or otherwise, that
is likely to or would tend to interfere with the individual's objective performance of public duties.
In determining whether a conflict exists, there is no substitute for common sense and good
judgment. The cardinal question is whether one's judgment in official matters may be affected, or
appear to be affected, by circumstances of personal interest. In a particular situation, identification
of a disqualifying interest must include all the facts, including the individual's position, the action, the
impact of that action, the kind and amount of the individual's personal interest, and, in some
instances, the kind and amount of the individual's other interest. In case of doubt, an individual
should seek clarification from the Vice President for Academic Affairs or his/her designee before
acting. Consultation with Legal Counsel also may be desired. Final determination on these types
of matters will be made by the President.
1.
Statement of Rules
a.
Conflicts of Interest.
There are six general areas of concern, which are set forth below.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 10
Proposed: May 6, 2004
1)
Seeking or Accepting Gifts. No individual shall seek or accept anything of
value from others given for the purpose of influencing him or her in the
discharge of official duties. Except as provided below, no individual shall
accept anything of value from a vendor or contracting party with the
University.
To come within this prohibition, the interest must be one incurred by reason
of the individual's public position. Normally, this requirement would exclude
gifts for purely social reasons; however, if a gift would have a tendency to
reflect adversely upon one in the public eye, a conflict of interest will probably
arise. Again, one should avoid the appearance of corruption since the public
expects a high ethical standard from its public servants.
This rule does not prohibit occasional acceptance of items of nominal value
such as plaques, desk calendars, pens or pencils, or examination copies and
desk copies of textbooks (generally less than $50.00) that are not intended to
influence the judgment of the employee in the performance of his/her public
duties. However, while favors or gifts may be small, they have the tendency
to become reciprocal. If there is ever any doubt regarding the offerer's intent,
it is always advisable to decline the favor or gift. Benefits of significant value
should be declined or returned with a letter explaining this policy; a copy of
the letter should be retained. This rule does not prohibit gifts from within the
University community to individuals retiring or leaving the University or who
have achieved some special distinction while at the University.
2)
Improper Use of Office or Position. No individual shall knowingly use
his/her official position with the University to obtain some special privilege or
advantage for himself or another, except as specifically provided by law.
Improper use of position can take many forms. An individual might use
influence or coercive power with others to give a friend special consideration
or might induce the use of position to obtain preferential treatment with a
private business having some connection with that individual.
One frequent problem in this area concerns the use of public property for
personal purposes unrelated to the individual's public duties. Charging
personal long distance telephone calls to the University, using a University
vehicle for personal purposes, or using one's University office to operate a
personal business are all examples of improper use.
3)
Disclosure of Confidential Information. No individual shall offer to or in
fact give, release, or discuss confidential information obtained by the use of
his/her official position to anyone not entitled to that information.
Furthermore, no individual may use any confidential information obtained by
the use of his/her official position for his/her own personal gain.
This prohibition is intended to protect not only information directly received by
the individual but also information which the individual, by the use of some
power associated with his/her official position or by virtue of that position, has
obtained and offers to or in fact gives to another not entitled to that
information. Some of the areas to which this policy pertains include student
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 11
Proposed: May 6, 2004
records, personnel records, proprietary research information, procurement,
and others.
4)
Commercial Transactions with the University and Other State Agencies.
In general, no individual may sell, offer to sell, or cause to be sold, either as
an individual or through any business enterprise in which he/she holds a
substantial financial interest, any goods or services to the University or any
other agency of the State or to any business licensed by or regulated by the
State, unless the contract is preceded by public notice of the University's
intent to procure such goods or services and they are procured by
competitive bidding, with the individual being determined as the best value
bidder.
Whether or not an individual has a "substantial financial interest" in a
particular business organization is always a matter that must be determined
on a case-by-case basis. One of the most important factors to be considered
in interpreting "substantial financial interest" is whether the individual's
judgment in official matters may be affected by circumstances of personal
interest. Normally, individuals should avoid financial relationships with the
University. For example, it would be improper for an individual to approve the
awarding of a contract to a firm of which he/she is a part owner or which
employs the spouse or other close relation of the individual connected to the
University.
One definition of "substantial financial interest" identifies it as an interest
arising from a gift, salary, or other compensation from any individual or
business or an interest that could result in a substantial financial gain or loss
arising from such interest in a business.
5)
Outside Employment or Compensation. No individual may receive or
solicit outside employment or compensation that would impair the
independence of judgment of the individual in rendering service as a state
employee, unless specifically provided by law.
A person who accepts full-time employment in the University owes his/her
first duty and loyalty to the University. Any other employment or enterprise
must be understood to be secondary to his/her University work.
Notwithstanding this, a faculty or staff member is permitted to have some
outside employment, consistent with Board of Regents’ policy (The University
of Oklahoma Board of Regents’ Policy Manual Section 3.1.7).
The University expects members of its faculty to pursue continual scholarly
development and renewal and to share their professional capabilities for the
common interest. The University recognizes that consulting activities may
provide good opportunities toward these ends. Individuals are encouraged to
devote, within the limits of the current policies of the University on outside
employment, a reasonable amount of effort to personal professional activity
beyond the professional responsibilities of employment by the University.
Of concern in this area is the relationship of the University with foundations
organized to benefit the University. Public servants must not permit their
judgment to be clouded by concern over the effect of their actions on
foundation goals and priorities. Individuals should not serve as officers for
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 12
Proposed: May 6, 2004
University-related foundations, nor should they receive compensation from
such foundations for activities related to the improvement of education in the
state. Any activities for which the employee or officer is able to receive extra
compensation should be preceded by a contract between the foundation and
the University that calls for that compensation to be paid to the University,
with the University then paying the employee.
6)
b.
2.
Participation in Hearing Panels. No member of a University hearing or
appeals panel, or other committee, council, or the Board of Regents when
engaged in judicial proceedings shall participate in the hearing when the
panel member has a close professional or personal relationship with any of
the principal parties in the matter or with their counsel/representatives. For
instance, faculty and staff shall not participate as panel members when the
appellant or respondent is a member of their own department or unit or has
been a close collaborator, except in the case of appeals panels internal to
some units where their rules specifically permit such participation.
Political Activities. All citizens of this country have guaranteed rights as individuals
to participate in civic affairs. The key phrase is "as individuals." No individual may
engage in political activities with the use of state funds, personnel, or property. The
provisions of the Board of Regents policies concerning political activities of faculty
and employees govern such activities.
Policy Administration
It shall be the policy of the University that if an individual fails to comply with any provisions
of this University policy, such failure may be grounds for appropriate disciplinary action.
Complaints relating to violations should be reported to the appropriate academic Dean or
executive officer. Within sixty days of the implementation of this policy or within sixty days of
employment, each individual shall sign a statement that he/she or she has read the policy
and is familiar with its contents, and every two years thereafter in the month of December a
compliance statement shall be signed by such individual.
An employee for purposes of this policy shall not include part-time employees working less
than half-time who are not otherwise eligible for University employment benefits, part-time
faculty who are not eligible for University employment benefits, student employees, graduate
assistants, or adjunct faculty.
3.
Conclusion
No policy can answer all questions that might arise. Whenever an individual is in doubt
regarding the propriety of any given situation, he/she should always err on the side of
propriety. One should disclose the potential or perceived conflict, seek advice or guidance
from the appropriate officer before entering into the activity, and make a record of the matter
for future reference and use.
5.11
NEPOTISM
Except as prohibited by the laws of the State of Oklahoma, relationship by consanguinity (blood) or
by affinity (marriage) shall not, in itself, be a bar to appointment, employment, or advancement by
the University or, (in the case of faculty members,) to eligibility for tenure. The University
recognizes, however, that there is an inherent conflict of interest when an employee makes hiring,
promotion, or salary decisions about a family member, although there may be extremely rare
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 13
Proposed: May 6, 2004
circumstances when the potential benefit to the University in having an employee supervise a family
member outweighs the potential harm.
Therefore, no two persons who are related by affinity or consanguinity within the third degree shall
be given positions in which either one is directly responsible for making recommendations regarding
employment, promotions, salary, or tenure for the other; nor shall either of two persons so related
who hold positions in the same budgetary unit be appointed to an executive or administrative
position in that unit or to a position involving administrative responsibility over it, as long as the
other person remains in the unit, without first receiving a waiver that has been recommended by the
Vice President for Academic Affairs, or the appropriate Vice President, and approved by the
President and Board of Regents. In recommending the waiver, the Vice President for Academic
Affairs or the appropriate Vice President must make a written statement of the facts that have led
him/her to conclude that the benefit to the University in granting the waiver outweighs the potential
harm. In addition, the Vice President for Academic Affairs or the appropriate Vice President must
propose in writing a means by which a qualified, objective person, unrelated to the employee at
issue, shall make performance evaluations and recommendations for compensation, promotion,
and awards for that employee and state in writing how that means will avoid the conflict of interest.
The statement and proposal for supervision shall be made part of the Board of Regents agenda
item. Further, a salary increase above the average increase granted to all University employees in
similar positions will not be granted to an employee who has been granted a waiver under this
policy unless it has been approved by the applicable Vice President for Academic Affairs or
appropriate Vice President and the President.
It is the responsibility of the head of the budget unit to seek a waiver before offering employment to
any person whose employment would violate this policy, and the willful failure to follow this policy
may result in disciplinary action against the head of the budget unit. Notwithstanding any other
provision of this policy, a conditional hire, prior to approval of the Board of Regents, may be made
pursuant to this policy if deemed necessary for legitimate academic or business reasons if justified
in writing by the appropriate Vice President and approved by the President. At the next regular
meeting of the Board of Regents, the written justification and the conditional hire will be considered
by the Board of Regents.
Relatives that are within the third degree of relationship to an employee by consanguinity or affinity
include the following: spouse, parent, parent of spouse, grandparent, grandparent of spouse, greatgrandparent, great-grandparent of spouse, uncle or aunt, uncle or aunt of spouse, brother or sister,
brother or sister of spouse, son or daughter, son-in-law or daughter-in-law, grandson or
granddaughter, grandson’s or granddaughter’s spouse, great-grandson or great-granddaughter,
and great-grandson’s or great-granddaughter’s spouse. For the purposes of this policy, step and
half relatives are considered to be related by affinity.
5.12
FACULTY SUGGESTIONS FOR HANDBOOK AMENDMENTS
In order for this Handbook to be a dynamic document, it must be amended from time to time to
reflect any changes in relationships within the University. While these amendments may be
generated in the usual ways that policies and procedures of the University and Board of Regents
are generated, it is important that faculty have a non-exclusive method for suggesting changes. To
this end:
1.
An amendment to this Handbook may be proposed by written petition of 25 percent of the
entire voting membership of the Faculty Senate.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 14
Proposed: May 6, 2004
2.
Any amendment proposed must be distributed in writing, together with its proposed date of
implementation, to all members of the faculty at least ten days prior to its first consideration
and discussion at a Faculty Senate meeting.
3.
Once a proposed amendment has been presented to the Faculty Senate, it will be
discussed at a duly authorized meeting, either regular or special, and may not come up for a
vote of approval or rejection by the Senate until a second meeting held not less than twenty
nor more than thirty days after the meeting at which it was considered and discussed.
4.
When approved by a two-thirds vote of the voting membership present and voting at a duly
constituted regular or special meeting of the Faculty Senate, and a two-thirds vote of those
faculty members voting in a faculty election, the proposed amendment shall be forwarded
for consideration to the University President. If the proposed amendment is to be a Board of
Regent’s policy, the President shall forward it, upon approval, to the Board of Regents for
action.
Faculty Handbook : Faculty Rights and Responsibilities
Section 5 - 15
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Cameron University
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Faculty Member’s Name:
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Instructions: Department Chair will assign a value of 1 through 5 for each applicable area in each category. Faculty members will be evaluated for the appropriate rank or for promotion to a new rank. The
evaluation form will automatically total the number of areas evaluated and calculate the average score for each category.
Merit
Definition for Rating to be Applied:
Points
(5) OUTSTANDING...........Consistently surpasses requirements. Reflects clearly exceptional performance.
(4) VERY GOOD...................Reflects substantially superior performance in meeting stated expectations; contributes
significantly toward success of department and University.
(3) SATISFACTORY.............Fully meets standard performance requirements for this position.
(2) MARGINAL....................Performance is below standard position requirements; improvement is expected.
(1) UNSATISFACTORY........Performance shows significant limitation. If the individual is to continue in the position,
CATEGORY 1. EFFECTIVE CLASSROOM TEACHING (Section 4.2.6.1)
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Mastery of one’s subject
Ability to develop and utilize effective teaching methods and strategies
Ability to organize subject matter and to present it clearly, logically, imaginatively
Effective assessment of instruction and revision as necessary
Integrity, fairness, and objectivity in grading or otherwise evaluating students
Recognition by other faculty and students as superior teacher
Made outstanding contributions to instructional programs, curriculum and/or methodologies
Other measurement 1.1:
Other measurement 1.2:
Number of Areas Evaluated Category 1:
Average of Evaluation for Category 1:
CATEGORY 2. RESEARCH AND CREATIVE/SCHOLARLY ACTIVITIES (Section 4.2.6.1)
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Continuing efforts to remain abreast of developments in the area of specialization
Application of recent scholarship to teaching
Publication of books, articles, chapters, essays, reviews, or other scholarly efforts
Presentation or publication of original productions or creative works before either scholarly audiences or other appropriate forums
Participation in academic conferences, meetings, institutes, or other activities
Consultation with individuals, groups, or organizations utilizing the faculty member’s professional expertise
Innovative applications of technology in support of teaching or research
Other measurement 2.1:
Other measurement 2.2:
Number of Areas Evaluated Category 2:
Average of Evaluation for Category 2:
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Cameron University
Faculty Member Evaluation Form:
CATEGORY 3. PROFESSIONAL AND UNIVERSITY SERVICE AND PUBLIC OUTREACH (Section 4.2.6.3)
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Departmental:
Availablility for and effectiveness in academic advising and directing of students
Service on departmental committees
Performing departmental and/or instructional program administrative duties
Developing the departmental or instructional program curriculum and/or courses
Service in leadership capacity in appropriate departmental activities
When possible, assumed leadership in the design, development or implementation of new techniques, strategies, courses, academic programs, degrees, or other academic
endeavors
University:
Participation in committees or organizations within the governance structure
Service on ad hoc or advisory University bodies outside the governance structure
Performance of special administration functions
Participation in program and/or curriculum development
Service as a representative of Cameron University to external organizations
Assumed positions of leadership in the performance of such service
Profession and Public Outreach:
Service in the faculty member’s area of expertise as a consultant, a resource person, or a researcher
Giving lectures, serving on panels, performing in creative activities, or otherwise participating in community activities directly related to University functions
Membership in appropriate professional organizations
Serving as the University’s designated representative at appropriate community functions
Service on statewide committees
Student:
Participation in department or University recruitment activities
Sponsorship or directorship of student professional organizations
Sponsorship of student clubs and social organizations
Supervision of other organized student activities
Other measurement 3.1:
Other measurement 3.2:
Number of Areas Evaluated Category 3:
Average of Evaluation for Category 3:
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Cameron University
Faculty Member Evaluation Form:
CATEGORY 4. PERFORMANCE OF NON-TEACHING OR ADMINISTRATIVE DUTIES (IF APPLICABLE) (Section 4.2.6.4)
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Supervises practica
Leads an educational study tour
Manages a research project
Directs a workshop or conference
Directs or coordinates an academic program or administrative office
Heads an academic department
Other measurement 4.1:
Other measurement 4.2:
Number of Areas Evaluated Category 4:
Average of Evaluation for Category 4:
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Average Evaluation for Category 1:
Average Evaluation for Category 2:
Average Evaluation for Category 3:
Average Evaluation for Category 4:
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EFFECTIVE CLASSROOM TEACHING
SCHOLARSHIP/RESEARCH ACTIVITIES
CONTRIBUTIONS TO THE INSTITUTION AND TO THE PROFESSION
PERFORMANCE OF NON-TEACHING/ADMINISTRATIVE DUTIES/ASSIGNMENTS (IF APPLICABLE)
Number of Categories Evaluated:
Total Average Score:
Deparment Chair’s Comments:
Signature:
Faculty Member’s Comments:
Signature:
Dean’s Comments:
Signature:
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