Factored Leave Accrual
Why Factored Leave Accrual?
• Why are we moving to Factored Leave
Accrual?
The switch to factored leave is part of UC
San Diego's efforts toward
standardization with other campuses.
This change is being done in preparation
for UCPath.
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Who Will be Affected?
• All exempt and non-exempt Staff
employees will convert to Factored
Leave Accrual
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What is Factored Leave Accrual?
Leave accruals for
employees will be
calculated using a
pre-set, standardized
factor. This factor is multiplied by the
number of hours on pay status during the
pay period to achieve the leave accruals.
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What are the Factors?
Monthly Pay Cycle
Leave Accrual Code
A,G
B,H
C,J
D,K
Average
Vacation
Accruals
per Month
10
12
14
16
Average
Sick
Accruals
per Month
8
8
8
8
Vacation
Accrual
Factor per
Hour
.057692
.069231
.080769
.092308
Sick
Accrual
Factor per
Hour
.046154
.046154
.046154
.046154
Total Working Hours
Vacation
Accrual:
Monthly
Equivalent
Sick
Accrual:
Monthly
Equivalent
160-hour/20-day month
9.2307
7.3846
168-hour/21-day month
9.6923
7.7539
176-hour/22-day month
10.1538
8.1231
184-hour/23-day month
10.6153
8.4923
160-hour/20-day month
11.0770
7.3846
168-hour/21-day month
11.6308
7.7539
176-hour/22-day month
12.1847
8.1231
184-hour/23-day month
12.7385
8.4923
160-hour/20-day month
12.9230
7.3846
168-hour/21-day month
13.5692
7.7539
176-hour/22-day month
14.2153
8.1231
184-hour/23-day month
14.8615
8.4923
160-hour/20-day month
14.7693
7.3846
168-hour/21-day month
15.5077
7.7539
176-hour/22-day month
16.2462
8.1231
184-hour/23-day month
16.9847
8.4923
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What are the Factors (cont.) ?
Biweekly Pay Cycle
Leave Accrual Code
Average
Vacation
Accruals
per Month
Average
Sick
Accruals
per Month
Vacation
Accrual
Factor per
Hour
Sick
Accrual
Factor per
Hour
A,G
10
8
.057692
.046154
B,H
C,J
D,K
12
14
16
8
8
8
.069231
.080769
.092308
Total Working Hours
Vacation
Accrual:
Monthly
Equivalent
Sick
Accrual:
Monthly
Equivalent
160-hours (2 Bi-weekly Period)
9.2307
7.3846
240-hours (3 Bi-weekly period)
13.8461
11.0770
160-hours (2 Bi-weekly Period)
11.0770
7.3846
240-hours (3 Bi-weekly period)
16.6154
11.0770
160-hours (2 Bi-weekly Period)
12.9230
7.3846
240-hours (3 Bi-weekly period)
19.3846
11.0770
160-hours (2 Bi-weekly Period)
14.7693
7.3846
240-hours (3 Bi-weekly period)
22.1539
11.0770
.046154
.046154
.046154
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Monthly Factor Leave LASR
Example
A monthly employee who is accruing 10.00 hours vacation and 8.00 hours sick leave is
equivalent to the following leave factors: .057692 for vacation and .046154 for sick leave.
The monthly accrual for vacation is calculated as shown below:
(Month)
(Earning Base)
(Hours Paid)
X
(Leave Factor)
=
Hours Earned
2/13
100%
160.00
X
.057692
=
9.23072
3/13
100%
168.00
X
.057692
=
9.692256
Biweekly Factor Leave LASR
Example
A biweekly employee who is accruing 10.00 hours vacation and 8.00 hours sick leave is
equivalent to the following leave factors: .057692 for vacation and .046154 for sick leave.
The biweekly accrual for vacation is calculated as shown below:
(Month)
(Earning Base)
(Hours Paid)
X
(Leave Factor)
=
Hours Earned
2/13
100%
160.00 (2 biweekly)
X
.057692
=
9.23072
3/13
100%
240.00 (3biweekly)
X
.057692
=
13.84608
Factor Leave Calculator
Calculator can be found at: http://www-bfs.ucsd.edu/pay/pdf/LeaveCalc.pdf
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When Will We Start Using
Factored Leave Accrual?
Factored Leave
calculations to
determine accruals
will be in effect with
February 2013
Leave Activity Summary Reports (LASRs)
which are distributed in March.
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Vacation and Sick Leave Accruals
• Converting to Factor Leave Accrual
– Factor Leave Accrual is the accruing of leave hours based on a
prescribed hourly factor multiplied by the number of hours on
pay status.
• Annualized accruals will not change.
• Monthly accruals will vary, depending on the number of working
hours per month.
• Bi Weekly accruals will be based on either 160 hours (two bi weekly
periods), or 240 hours (for months that contains three bi weekly
periods)
• Hours are posted on the Leave Activity Summary Report (LASR) on
a monthly basis.
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Resources
• The Leave Policy for represented employees can be
found on the applicable collective bargaining
agreement at:
http://blink.ucsd.edu/HR/labor/bargaining/agreements
• The Leave Policy for non-represented employees can
be found at:
http://atyourservice.ucop.edu/employees/policies_employee_labor_relations/
personnel_policies/spp2210_absence_10-30-12.pdf
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|Questions|
Questions about Factored leave should be
directed to the Payroll office at:
payrollquestions@ucsd.edu
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