STEP-BY-STEP: PI OFFLINE CERTIFICATION
FEBRUARY 4, 2016
***YOU MUST HAVE A PI SIGNED AND DATED COPY OF THE CERTIFICATON UPLOADED IN THE PROPOSAL RECORD
IN ORDER TO CERTIFY ON BEHALF OF A PI***
OFFLINE PI CERTIFICATION
In the event that a PI cannot access a computer or would prefer physically signing a form, ePD does have a process for
completing what is referred to as an Offline Certification. This process does require a signed and dated copy of the PI
Certification to be uploaded in the proposal record, with no exception. Please refer to the steps below for completing
this process (the required documents and order of the steps taken are integral for compliance processes). It is
important that the below steps are followed closely. Due to the nature of an electronic system, the proposal can easily
be audited to track timestamps and who certified for the PI.
STEPS FOR OFFLINE CERTIFICATION
1. If the PI does not have access to the electronic proposal, you will need to first obtain the signature from the PI
on the “Proxy PI Certification & Assurance” form (Please see the template on the last sheet of this document).
The signed and dated form will need to be uploaded in the system in the ‘Upload Attachments’ section (prior
to completing any other steps).
Select the ‘Upload Attachments’ section in
the left navigation pane.
Copyright 2015 The Regents of the University of California. All Rights Reserved.
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Select the ‘Offline Approvals’ attachment
type and click choose file to locate the PI
Proxy Certification document.
Click save to upload the document and
save it in the proposal record.
2. Once the PI Proxy Certification document is uploaded in the system, the PI certification in the
‘Investigators/Key Persons’ tab can be selected and the certification completed.
Select the ‘Investigators/Key Persons’
section in the left navigation pane.
Copyright 2015 The Regents of the University of California. All Rights Reserved.
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Select ‘Certify’ above the List of
Investigators/Key Study Personnel.
If there are multiple PIs, make sure that
the correct PI is selected in the left
navigation pane.
Copyright 2015 The Regents of the University of California. All Rights Reserved.
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Click appropriate responses and then save on behalf of
the PI to register the certification on the proposal record.
Copyright 2015 The Regents of the University of California. All Rights Reserved.
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Proxy PI Certification & Assurance
1) I certify that all employees, students, volunteers and visitors working on this project have completed,
or will complete, all required SAFETY TRAININGS prior to working on this project. If lab safety is not
applicable, please select N/A.
Yes ____
No ____
N/A ____
2) I certify that I have completed a full review and approval of this proposal. I authorize this proposal to
be routed to the departmental business officer and Chair/Director for approval, and to the UC San
Diego Sponsored Research Office (SPO) for review, authorization, and submission to the sponsor, as
applicable. I will work with the ePD proposal preparer to finalize all proposal details, including any
updates that may be requested by the SPO during the UC San Diego internal review process.
Yes ____
No ____
3) I hereby certify that (1) the information submitted within the application is true, complete and
accurate to the best of my knowledge; (2) I understand that any false, fictitious, or fraudulent
statements or claims may subject me to criminal, civil, or administrative penalties; (3) that I agree to
accept responsibility for the scientific conduct of the project and to provide the required progress
reports if an award is issued as a result of the application; (4) I agree to abide by the terms and
conditions of the sponsor including timely submission of required reports and/or requests for
information about this project from UC San Diego; (5) the text and graphics herein as well as any
accompanying publications or other documents, unless otherwise indicated, are the original work of
the signatories or individuals working under their supervision; (6) I agree to abide by federal, state
and university policies for the responsible conduct of research; (7) I confirm that I am not currently
Debarred, Suspended, or proposed for debarment or Suspension and (8) I confirm that no federal
funds were used for lobbying activities related to this proposal.
Yes ____
No ____
Printed Name:
Signature:____________________________________________
Date:________________________________________________