SENIOR PROMOTIONS ANNEXURE B
Curriculum Vitae Preparation
for Senior Promotions cases.
General
The mandatory template Curriculum Vitae (CV) was added to the guidance in 2007,
following feedback from the Promotion Committee members. The template CV enables
candidates to provide as complete a case as possible and the consistent presentation of
information across the applications is essential for the committee members when reviewing
cases.
It is noted that across the disciplines input will vary; therefore, it must be stressed that
candidates will not be disadvantaged if, due to the discipline in which they operate, some
areas of the template remain blank.
Instructions appear in italics and should be overwritten or deleted as appropriate.
Additional lines can be added to the tables by pressing the keyboard’s ‘tab’ key (→|).
Please do not change the size of the font (Arial 11).
A copy of your CV must be uploaded with the web-based application.
If you encounter any problems using the template, please contact the HR Consultancy
Services Team.
In presenting your CV, allow for assessment by an inter-disciplinary team and therefore
avoid using abbreviations without explanation. In some instances explain indicators of
excellence for the discipline, significance of placing in author order etc. Research-based
cases need to demonstrate international reputation which may be substantiated by
overseas referees, invitations to teach/speak at conferences etc.
Do NOT include extracts of references or compare your case to others. You are being
assessed on your merit relative to the criteria and must make the case accordingly.
Note: Candidates will be asked to resubmit their CV if not presented within these
guidelines.
The template CV is here.
Style Guide
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To enter type click in the small grey boxes and begin typing.
Please ensure that you are using minimum Arial 11pt for text.
Please allow one line break between the section title and the beginning of the text
and two at the end of each section.
Please use single line spacing.
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SENIOR PROMOTIONS ANNEXURE B
Required Elements of a CV in Support of a Promotion Case
The following are considered to be normal components of a CV and the material should be
presented in the order below. Please note this template has been produced for use by
candidates applying under any criteria (Academic, Research or Teaching) and therefore
some sections may not apply. Please leave these sections blank as necessary.
a) Personal Details
Name, Department(s), present appointment(s) and date of appointment(s); part/full-time
status.
b) Education/Qualifications
Details of degrees, diplomas and other qualifications and where and when obtained.
c) Professional History
A complete account of all previous professional appointments held, with dates and in
chronological order.
d) Other Appointments and Affiliations
A list of membership of professional bodies, learned societies, advisory bodies;
consultancies, peer review activities (grants, journals, books, etc.), editorships etc., with
start, and where relevant, end dates.
e) Prizes, Awards and other Honours
List prizes and awards received and elections to prestigious professional/scientific bodies
including the full name of the awarding/electing body and date (year) of award/election.
f)
Grants
List grants received clearly indicating whether internal or external and your role on grant
such as Principal Investigator (PI) or Co-PI or Co-investigator Co-I).
Do not include small awards (e.g. travel grants) although an indication of the number and
total value would be appropriate.
Give start and end dates, names of co-investigators together with an explanation of the
role and norms for the discipline. A brief statement should be included stating the relative
importance of the funding source to the discipline. In addition, grant income should be
totalled for suitable blocks of time, e.g. the last three years and preceding 3-year blocks.
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SENIOR PROMOTIONS ANNEXURE B
g)
Invited Talks
List in date order, invitations to give major lectures/seminars, and invitation to give talks or
participate as a leading discussant in international/national meetings. Invitations which
could not be taken up (e.g. due to family commitments) should also be clearly listed.
h)
Academic supervision
A list of research students and/or research staff supervised with dates and should include
a record of their higher degree awards and present position. Candidates must specify
whether they are/were acting as first or second supervisor.
List also, with approximate start and end dates, medium/long stay academic visitors who
have come from other institutions to study or work with you. Invitations to supervise which
could not be taken up (e.g. due to family commitments) should also be clearly listed.
(Section considered optional for research promotion.)
i) Research Summary/Activity
Concise outline of research including description of research, why important and research
grant track record, presented chronologically (within defined subject area sections, if
appropriate); not exceeding 1-2 sides for academic staff (Professor, Reader & Senior
Lecturer) and not exceeding 4 sides of A4 for Research Associates/Fellows.
When presenting a creative output as part of your application for disciplines such as Fine
Arts and Architecture, a design or architectural project, built or unbuilt, it is essential to
present the research content of non-textual outputs in such a way that your external
referees and the promotions panel are best able to consider your application.
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What were the key research methods used as part of the project?
What is the precise nature of the research content within the project?
Are the research methods and content interdisciplinary, and if so, how?
In what ways does the research content offer an original contribution to architectural
or artistic knowledge?
How was this original contribution to knowledge disseminated to others?
In what ways was the significance of the research content acknowledged by external
bodies?
What wider impacts have been achieved by the work?
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SENIOR PROMOTIONS ANNEXURE B
j)
Teaching summary
For academic staff submitting cases on basis of teaching e.g. some professors (teachingbased) and all teaching fellows, assessors are looking for clear evidence of innovation and
success.
You must provide a concise outline of teaching to include an overview of course
management/co-ordination roles and contact time, numbers of students and success rates
presented chronologically and not exceeding four sides of A4.
Please see Annexure D for further guidance on presenting teaching achievement.
For other academic staff, a succinct summary not exceeding 1-2 sides of your contributions
to all teaching activity undertaken, this includes contact time, the number of lectures given
and whether or not you organise the course. Any areas felt to be particularly relevant to
the promotion criteria, should be highlighted, citing evidence, where applicable, of
innovation and its recognition.
k) Knowledge Transfer/Exchange activity
A concise account of knowledge transfer/exchange activity giving details of partnerships
with bodies external to UCL. Where appropriate, include a list of public output such as
patents, policy documents etc. Include dates.
l)
Enabling activity (for academic staff)
An account of enabling activity including dates carried out in the Department, UCL, the
University of London or other institution if recently appointed, or externally in the academic
field e.g. examining for other universities, undertaking a leading role in a department’s
work on Athena SWAN.
m) Administration (for research & teaching staff)
An account of administrative duties carried out in the Department, UCL, the University of
London or other institution if recently appointed, or externally in the academic field including
dates and examples of achievements.
n) Five most significant publications (for academic and research staff)
An annotated indication of the candidate’s most significant five publications (or other forms
of original output). These will usually be those produced since last senior promotion.
First and last page numbers must be given (or total pages in the case of a book).
Candidates may wish to provide impact factors, citation rates or other bibliometric
information, where appropriate.
Note: Do not include reviews or “submitted” as impact will be unknown for the latter.
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SENIOR PROMOTIONS ANNEXURE B
o) Personal Circumstances (optional)
In order that consideration can be given to all relevant factors, candidates are encouraged
to indicate any individual circumstances that may have affected their output. Candidates
may be disadvantaged if they do not disclose these details, however specific details do not
have to be described (e.g. no need to describe a disability or disclose confidential medical
information). A range of personal circumstances can be taken into account, some
examples are as follows:
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absences due to maternity, adoption, parental or carers leave
periods of part-time working
breaks in employment due to non-consecutive fixed term contracts
disability, including temporary incapacity that lasts for more than six months
absence due to ill-health or injury
absences for more than six consecutive months (i.e. careers breaks)
Note: Whilst the review panel/school committee/Academic Promotions Committee will
make allowances for the quantity of output being affected by personal circumstances,
quality must be maintained. Evidence of a candidate's work trajectory is important.
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