Administration & Finance
University Budget Hearing
2014-15 Budget Proposal
March 17, 2014
Agenda
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Results from previous year
Pressures on Division
Criteria for Budget Decisions
Request Categories
Positive Results from FY 2013-14
Recurring Item
Amount
Action
Utilities
$200,000
Will be fully expended to cover
increased costs
Strategic Renovation Fund-Classrooms
$200,000
Coulter 103/104 Classroom
Killian 108/110 Classroom
Killian 107 Classroom
Employee Relations Position
$90,000
Rusty Marts started 2/1/14
CLERY Act Coordinator
$90,000
Successful Search – Candidate
starts 4/1/2014
Blue Phone Maintenance/Replacement
$40,000
Ordered 7 new units and
maintaining and repairing
existing units.
TouchNet contract for Student Accounting
$69,000
Expended
Sci-Quest contract for Purchasing
$23,000
Expended
Biltmore Park Expenses
$40,000
Expended
State Auditor Fees for annual audit
$90,000
Expended
Total
$842,000
Pressures on A&F - Reductions
• Administrative and business functions were the first areas to be
reduced in past years in order to maintain academic integrity.
• General Assembly, Board of Governors, and Governors
specifically mandated most reductions to be made in
administrative and business functions.
• Requests (both funded and unfunded) last year were based on
the need to replace funding for services cut in previous 5 years;
and to cover new increased costs.
• We are the division that never sleeps…we work for you 24/7
365 a year…
Pressures on A&F – Enrollment Growth
Increasing number of students and faculty/staff =
– New and additional repairs and maintenance requests.
– New and additional business functions for personnel, budgeting,
travel, purchasing and accounts payable, both at the division and
department level.
– New and additional accounting activity in student accounts and
financial statement preparation.
– New and additional renovations of space to accommodate
additional people and changes in business needs.
– New and additional security and safety personnel needed to
respond to growth in everyday and emergency activities –
24/7 services.
Criteria for Budget Decisions
• We are the Division that is not allowed to Fail.
• Guidelines of the 20/20 Vision Plan / Divisional Strategic Plan.
• We have greatest Diversity of Functions of any division.
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We are a service division to all constituencies.
• Decisions were based on criticality of need
– Emergency telecommunicator or housekeeper?
– Purchasing assistant or police officer?
– Repair buildings or upgrade business software?
• Focus on both short and long term needs to ensure safe environment
and stable, efficient business operations.
• Need sufficient division resources so that we can be the Yes! Division.
Request Categories
Retention & Succession (Invest in our People)
• University-wide salary increases - $750k
– Provide funds for increases per the Salary Task force guidelines
• Position re-classifications - $203,764
– achieve retention & career progression goals.
– WCU Police Department has experienced a 200% turnover rate since 2000;
which is an approximate turnover rate of 10% each year. The cost to replace
an officer is approximately $25,000 and is based solely on 16 week training
period and equipment costs.
• Staff Training and Professional Development - $50k
– This is one of the top 3 requests in the annual staff and faculty survey.
Request Categories
New Positions (Invest in Core Resources)
• Housekeepers positions - $102,819
– Demand for weekend opening of buildings = need for weekend custodians.
• Emergency Preparedness Technical position and Telecommunicator
positions - $128k
– Technical support for over 10 emergency management systems, including
WCU’s radio system (for police, facilities, residential living, ambulance).
– WCU Preparedness/Dispatch receives 22k calls for service compared to
Jackson County’s 33k. WCU has 1 dispatcher per shift compared to Jackson
County’s 3 dispatchers.
• Classification & Compensation specialist position - $71,500
– Now that WCU is growing again, this position is needed to assist managers
across campus and for increased demand for reclassifications and salary
analysis. This would be beneficial to the efforts of the Salary Task Force.
Request Categories
Business Systems (Invest in Core Resources)
• People Admin Upgrade - $21,965 one-time; $7,965 recurring
– Helps campus achieve goal of online evaluations of all personnel using our
existing systems and procedures.
• Affirmative Action software - $6,600
– Helps campus comply with new regulatory tracking/reporting based on
VEVRAA and Section 503 of the Rehab Act of 1974. We will not be able to
code and track our veteran and disabled applicants and current employees
for reporting purposes without this upgrade.
• Invoicing and Procurement Software - $19,855
– Supports smoother and quicker processing of campus purchasing systems.
University-Wide Requests
Categories
Recurring
Retention & Succession
815,000
Business Systems
Non-Recurring
60,000
81,880
Campus Renovation
Total
Grand Total
5,128,548
875,000
5,210,428
6,085,248
Salary Increases per Salary Task force recommendations
ComPysch Funding to provide Work/Life Valued Added Employee Services
Staff Training and Professional Development to achieve 2020 Vision goals
MSDS Online Tool for all campus (chemical inventory & safety protocols)
Ramsey Center Plaza Deck and Curtain Wall Replacement
Division Recurring Requests
Category
Recurring
Retention & Succession
203,764
New Positions
804,605
Business Systems
107,425
Total
1,115,794
Career Retention & Succession Planning Strategic Steps
Recycling, Housekeeping, and Public Safety Telecommunicator Positions
Recurring Software Expenses for On-going Salary Data Analyses
Telephone System Expenses for Division
Division Non-Recurring or One-Time Requests
Category
Non-Recurring
Business Systems
327,480
Campus Renovation
416,000
Vehicles
233,000
Total
976,480
Affirmative Action Software to Comply with Federal Legislative Mandates
Required State Upgrade for Police Radar
Police Department Space Renovation for Victim & Investigative Privacy
Vehicles: Dump Truck, Flat Bed, 4x4 Police vehicle
Budget Requests - Summary
Category
Retention &
Succession
University
Recurring
University
One-Time
815,000
804,605
60,000
Campus
Renovation
410,428
107,425
4,800,000
Grand Total
327,480
416,000
Vehicles
Total
One-Time
203,764
New
Positions
Business
Systems
Division
233,000
875,000
5,210,428
1,115,794
8,177,702
To view details on requests, go to budgetprocess.wcu.edu
976,480