RAMAPO COLLEGE OF NEW JERSEY
CONTRACT FOR PERSONAL SERVICES OF PERFORMERS
This shall serve as an agreement between Ramapo College of New Jersey, hereinafter referred
to as the “College” and the undersigned Speaker, Entertainment, and/or Entertainer, hereinafter
referred to as the “Speaker or Entertainment or Entertainer” for use of facilities/grounds of
Ramapo College of New Jersey for the engagement described below. This agreement does not
represent an invitation by the College or its endorsement of the views, opinions or statements
expressed by any person at the event. This Agreement does not preclude the sponsoring
organization and the Speaker, Entertainment or Entertainer from agreeing in writing to additional
terms and conditions that do not contradict the terms and conditions expressed in this
Agreement and are not inconsistent with this Agreement in a manner prescribed by paragraph
22 below. In addition to the sponsoring organization or person, this Agreement must be signed
by the Vice President for Administration and Finance (all contracts in excess of $1,000) to be
valid.
1.
Name and Type of Speaker, Entertainment or Entertainer:
___________________________
1a)
Address and Phone Number of Speaker, Entertainment or Entertainer:
_________________
______________
______________
1b)
2.
Federal tax ID# of Speaker, Entertainment or Entertainer.
Name of Sponsoring Organization:
2a)
Ramapo College of New Jersey
If an organization is sponsoring, indicate the name and title of the person
responsible for organizing the event on behalf of the organization:
______
_____________
3.
Location of Engagement:
Ramapo College of New Jersey
505 Ramapo Valley Road
Mahwah, NJ 07430
4.
Day/Time of Engagement:
_____________________________________
5.
Details of Engagement:
6.
Fee agreed upon is $ _________________
.The sponsoring organization or person
is responsible for the fee, which will be paid at the end of the performance, providing all
agreement obligations have been met, in the form of a Ramapo College check. If
contract obligations have not been met, payment shall be renegotiated within ten
business days. All costs specified either in this Agreement or in the Contract for Space
shall be the responsibility of the sponsor of the event. In addition, any unforeseen
extraordinary expenses deemed necessary by the College for safety and security before,
during or after the event are the responsibility of the sponsor. College will provide
hospitality for the performer(s).
7.
If the Speaker, Entertainment or Entertainer cancels this Agreement 7 (seven) days or
less prior to the date of this engagement, the Speaker, Entertainment or Entertainer is
obligated to reimburse the College for expenses already incurred, e.g. publicity, security,
etc.
8.
The College reserves the right to cancel this Agreement with no obligation for payment
to the Speaker, Entertainment or Entertainer up until 7 (seven) days prior to the
engagement.
9.
If the completion of this Agreement is rendered impossible due to an Act of God or any
other extreme conditions beyond the control of either party, or if cancellation of the
engagement is necessary for the safety of the College community, it is understood that
there shall be no claim for damages by either party.
10.
The Speaker, Entertainment or Entertainer understands and will inform all necessary
parties of the College’s policies related to the purchase, possession and consumption of
alcohol (copy of the policy is attached to this Agreement).
11.
The Speaker, Entertainment or Entertainer also understands that the possession or use
of illegal controlled substances anywhere on campus shall result in the forfeiture of
payment, and may result in the Speaker, Entertainment or Entertainer being banned
from the campus and/or subject to legal action and/or subject to arrest.
12.
The College strictly prohibits all unauthorized vehicles from driving on the sidewalks or
lawns. Violators will be responsible for any damage that occurs.
13.
Smoking at Ramapo College is strictly prohibited in all buildings including, but not limited
to, all performance spaces and dressing rooms. Smoking is permitted outdoors.
14.
Possession of weapons on campus is strictly prohibited. Violators will be subject to
immediate arrest and criminal prosecution.
15.
The College and the Speaker, Entertainment or Entertainer agree that all security is
subject to the sole and exclusive control of Ramapo College.
The Speaker,
Entertainment or Entertainer agrees that neither they nor their agents nor employees will
be permitted to search attendees, patrol, guard or in any way provide security for the
engagement. With the prior written consent of the College, the Speaker, Entertainment
or Entertainer may be accompanied by individuals providing personal security for the
Speaker, Entertainment or Entertainer, subject to any conditions determined by the
College. The Speaker, Entertainment or Entertainer further agrees that they will notify
the Director of Security of the College if any particular security needs or problems are
anticipated.
16.
It is agreed that if the College’s security measures are unacceptable to the Speaker,
Entertainment or Entertainer, the Speaker, Entertainment or Entertainer may cancel the
engagement, and that all parties shall be released from any liability or damage for such
cancellation if initiated at least 7 (seven) days before the engagement.
17.
The Speaker, Entertainment or Entertainer agrees to abide by all rules and regulations
of Ramapo College, including, but not limited to those concerning the sale and/or
distribution of materials related to the performance such as articles of clothing, tapes,
CD’s, etc.
18.
The College and the Speaker, Entertainment or Entertainer stipulate and agree that all
matters in dispute which may arise under this Agreement shall be properly settled in
a New Jersey court under New Jersey law.
19.
This Agreement shall be governed in accordance with the laws of the State of New
Jersey, including, but not limited to, Contractual Liability Act NJSA 59:13-1, et seq.
20.
The College and the Speaker, Entertainment or Entertainer agree that any changes,
additions or deletions to this Agreement must be completed in writing, signed and
agreed by both parties.
21.
Ramapo College of New Jersey, in its programs and services, adheres to the principles
of non-discrimination, affirmative action, and equal opportunity in the areas of race,
creed, national origin, sex, sexual orientation, age, disability, or marital status.
____ (the speaker, Entertainment or Entertainer PLEASE INITIAL) in the performance of
this Agreement warrants that they do not discriminate on these bases either.
22.
The College is concerned about raising awareness and changing discriminatory attitudes
and behaviors. The College asks that particular attention be given to the elimination of
discriminatory language and content, and urges thought and advance planning so that
the engagement reflects the diversity and sensitivity the College is striving to achieve.
23.
The Speaker/Entertainer must provide the College with publicity materials including
photographs or posters, not less than 30 (thirty) days in advance of the performance.
24.
It is understood that these arrangements are subject to the appropriations of funds by
the New Jersey State Legislature.
25.
This contract represents the entire Agreement between the College and the
Speaker/Entertainer. If any of the matters of the Agreement herein are found illegal or
void in any way, the remaining provisions will survive.
AGREED AND ACCEPTED FOR
RAMAPO COLLEGE OF NEW JERSEY
FOR THE SPEAKER, ENTERTAINMENT
OR ENTERTAINER
Authorized Signature For Sponsoring
Organization/Person
Print Name
____________________________
Name and Title
Signature
____________________________
Name Of Sponsoring Organization
or College Affiliation Of Individual Sponsor
Social Security #/Fed ID #
Date
Address
Date/Signature of Vice President for
Administration and Finance
Telephone #
Date
SPEAKER, ENTERTAINMENT, ENTERTAINER:
Retain one copy and return the others to:
Ramapo College of New Jersey
505 Ramapo Valley Road
Mahwah NJ 07430
Attention:
N.B. Only Vice President for Administration and Finance may authorize contracts in
excess of $1,000.00.
Please provide photographs and any materials that may be related to the performance to the
Schomburg committee for the archive.