LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
MINUTES – REGULAR MEETING
Wednesday, February 22, 2006 · 12:30 p.m.
Educational Services Center · Board Room
770 Wilshire Boulevard · Los Angeles, California 90017 The regular meeting of the Board of Trustees of the Los Angeles Community College District was called to order at 12:36 p.m. with President Sylvia Scott­Hayes presiding. On roll call the following members were present: Kelly G. Candaele, Mona Field, Georgia L. Mercer, Nancy Pearlman, Sylvia Scott­Hayes, Michael D. Waxman. Absent: Warren T. Furutani (arrived at 12:45 p.m.). Student Trustee Robyn M. Mims was not present (arrived at 3:20 p.m.). Chancellor Darroch F. Young was present.
REQUESTS TO ADDRESS THE BOARD OF TRUSTEES – CLOSED SESSION AGENDA MATTERS None.
RECESS TO CLOSED SESSION Motion by Trustee Waxman, seconded by Trustee Field, to recess to Closed Session in accordance with The Ralph M. Brown Act and the Education Code. The Board will discuss the matters on the Closed Session agenda as posted and announced (see Attachment A). During Closed Session, the Board will also discuss 1111 East Artesia Boulevard, Compton, California with its real property negotiator, Mr. Darroch Young, regarding price and terms of payment. The other negotiating party is the State Chancellor’s Office. The Board will also discuss allegations of discrimination and harassment by employees and students at Los Angeles Mission College. APPROVED: 6 Ayes The regular meeting recessed to Closed Session at 12:37 p.m.
RECONVENE REGULAR MEETING The regular meeting of the Board of Trustees of the Los Angeles Community College District reconvened at 3:36 p.m. with President Sylvia Scott­Hayes presiding. On roll call the following members were present: Kelly G. Candaele, Mona Field, Warren T. Furutani, Georgia L. Mercer, Nancy Pearlman, Sylvia Scott­Hayes, Michael D. Waxman. Student Trustee Robyn M. Mims was present. Chancellor Darroch F. Young was present. Trustee Pearlman offered the Opening Thoughts. Trustee Waxman led the Pledge of Allegiance to the Flag.
Minutes – Regular Meeting ­ 1 ­ 2/22/06 12:30 p.m.
MINUTES Motion by Trustee Field, seconded by Trustee Waxman, to approve the following minutes: Regular Meeting and Closed Session – February 8, 2006 APPROVED: 7 Ayes
REPORTS FROM REPRESENTATIVES OF EMPLOYEE ORGANIZATIONS AT THE RESOURCE TABLE Dr. Charles Bossler, President, Administrators Association, addressed the Board regarding Com. No. HRD1. Personnel Services Routine Actions, Roman Numeral II. March 15 th Notice Regarding Non­renewal of Contract as it relates to four academic administrators not being retained in their current assignments and being returned to the classroom after June 30, 2006. He indicated that there might be a need for these employees to receive advice with respect to current teaching practices and stated that he and the General Counsel would be available for this purpose, if necessary.
PUBLIC AGENDA REQUESTS (Category A) Oral Presentations Mr. Fred Gans addressed the Board regarding Earth Day 2006 to be observed on April 22, 2006. He distributed copies of two announcements—one regarding Earth Walk L.A. on Saturday, April 22, 2006 at Pierce College and the other regarding the Pierce College Annual Farm Walk on Sunday, April 23, 2006. He stated that a portion of the proceeds from last year’s Earth Walk are being used to develop a curriculum within the District. Mr. Robert Garber, President, Pierce College, invited everyone to attend the Farm Walk on April 23, 2006. He indicated that a new Farm Walk T­shirt has been designed and these will be available on the day of the Walk. Trustee Mercer inquired if the curriculum has been developed as yet. Mr. Gans responded that the curriculum is in the process of being developed. Scheduled speaker Ms. Wanda Solomon was not present. Proposed Actions Scheduled speaker Mr. Duke Russell was not present.
REQUESTS TO ADDRESS THE BOARD OF TRUSTEES – MULTIPLE AGENDA MATTERS None.
REPORTS AND RECOMMENDATIONS FROM THE BOARD The following reports to the governing board of the Los Angeles Community College District, considered as a part as if fully set forth hereto and certified copies of which are on file in the Office of the Board of Trustees, were presented by the Board of Trustees and action taken as indicated. Report of Actions Taken in Closed Session – February 22, 2006 President Scott­Hayes indicated that The Ralph M. Brown Act requires that certain matters determined in Closed Session be reported during the public session that follows. The Board took no actions that The Ralph M. Brown Act requires to be reported.
Minutes – Regular Meeting ­ 2 ­ 2/22/06 12:30 p.m.
Reports of Standing and Special Committees Trustee Pearlman reported on this morning’s Infrastructure Committee meeting at which there were presentations regarding the LAMC Student Services Center and the LAVC IT core project. * * * President Scott­Hayes reported on this morning’s Planning and Student Success Committee meeting at which there were presentations regarding the Midterm Accreditation Reports for ELAC, LACC, and LATTC. Com. No. BT1. Resolution – In Support of American Red Cross Blood Drives Motion by Trustee Waxman, seconded by Trustee Furutani, to adopt Com. No. BT1. as follows: The following resolution is presented by Trustee Waxman: WHEREAS, Southern California has a history of severe blood shortages with only two to three percent of Southern Californians donating blood; and WHEREAS, The American Red Cross, Southern California Region, must import 35­40 percent of the blood distributed to patients from other parts of the country; and WHEREAS, Even with blood from across the country, there is generally less than a two­ day supply of most blood types; and WHEREAS, There is no substitute for blood for accident victims, children with leukemia, sickle cell anemia patients, and other hospital patients who need blood in order to survive; and WHEREAS, Southern California’s low blood supply, combined with its high reliance on blood imports, puts the region in a precarious position if a major natural or terrorist disaster causes thousands of traumas involving residents who desperately need blood; and WHEREAS, Blood type varies by ethnicity and because only about one percent of Southern California Asian Americans, African Americans, and Latinos donate blood, there is a mismatch between the blood that is collected in Southern California and the blood that is needed for California’s large and diverse population; and WHEREAS, Of the more than 110,000 Los Angeles Community College District students, faculty, and staff, fewer than 1,000 individuals donate blood at American Red Cross blood drives each year; and WHEREAS, The Los Angeles Community College District as a proactive force could benefit the entire community, especially people of color, by organizing blood drives at college campuses; and WHEREAS, Students could benefit in organizing blood drives by developing leadership, planning, and marketing skills; learning the value of community service; and gaining experience that can assist in job placement and student transfer applications; now, therefore, be it RESOLVED, That the Board of Trustees of the Los Angeles Community College District encourages each college to organize blood drives each semester and designate a staff member “Ambassador” to work with the American Red Cross on logistics, promoting the blood drive on campus, and finding student groups to recruit blood donors.
Minutes – Regular Meeting ­ 3 ­ 2/22/06 12:30 p.m. Mr. Cliff Numark, Director, Donor Recruitment, American Red Cross Southern California Blood Services Region, expressed his appreciation to the Board for presenting and supporting this resolution. He expressed his concern regarding the blood shortage in Southern California and the low donor turnout at blood drives. He discussed the effort of the American Red Cross to increase blood supplies by having the LACCD colleges conduct blood drives on their campuses. He indicated that the plan is to organize blood drives on a monthly basis. Trustee Waxman emphasized the importance of getting the students involved in the blood drives and recommended making this a fun competition among the colleges in order to generate interest. Student Trustee Advisory Vote: Aye (Mims) ADOPTED: 7 Ayes Com. No. BT2. Resolution – District Classified Employees Retirement Motion by Trustee Candaele, seconded by Trustee Waxman, to adopt Com. No. BT2. as follows: WHEREAS, The employee identified in Exhibit A has been with the Los Angeles Community District for many years; and WHEREAS, The employee identified in Exhibit A has served in various positions, ranging from Food Services Worker to Grill Cook; and WHEREAS, The employee identified in Exhibit A has contributed significantly toward providing the highest quality of services to students and the public for the Los Angeles Community College District; now, therefore, be it RESOLVED, That the Personnel Commission and the Board of Trustees of the Los Angeles Community College District do hereby commend the employee for her contributions and extends best wishes in her retirement. Summary of Retired Classified Employees January 1, 2006 – January 31, 2006 Exhibit A
Last
Name
First
Name
Job Classification
Vigil Carmen Grill Cook Years
of Service
Location 13 Harbor Student Trustee Advisory Vote: Aye (Mims) ADOPTED: 7 Ayes
REPORTS FROM THE CHANCELLOR AND COLLEGE PRESIDENTS The following reports to the governing board of the Los Angeles Community College District, considered as a part as if fully set forth hereto and certified copies of which are on file in the Office of the Board of Trustees, were presented by Chancellor Young and action taken as indicated. Pilot Program to Train Health Care Members of SEIU Local 660 to Prepare for Careers with the Los Angeles Department of Health Services Chancellor Young deferred to Dr. Tyree Wieder, President, LAVC, Mr. Lennie Ciufo, Director, Job Training Partnership Act, LAVC, and Ms. Diane Factor, SEIU Local 660. Dr. Wieder indicated that the pilot program is being created with the hope that it will lead to a Districtwide health care training program. She deferred to Mr. Ciufo.
Minutes – Regular Meeting ­ 4 ­ 2/22/06 12:30 p.m. Mr. Ciufo indicated that the purpose of the program is to train health care workers to advance to higher areas such as Registered Nursing and Licensed Vocational Nursing. He described the courses being offered in this program. Ms. Factor discussed the benefits of the program and expressed her hope that it will expand into a Districtwide program. President Scott­Hayes, Trustee Field, and Trustee Candaele expressed their appreciation to Dr. Wieder, Mr. Ciufo, Ms. Factor, and Mr. Marvin Zuckerman of the Administrators Association, for their efforts in developing the pilot program. Trustee Field inquired as to who will be teaching the courses. Mr. Ciufo responded that LACCD faculty and instructors from four­year universities such as UCLA will be teaching the courses. Trustee Mercer inquired as to who is providing the funding for this program. Ms. Factor responded that federal, state, and county funds are being provided for this program. Chancellor Young commended Dr. Wieder, Mr. Ciufo, Ms. Factor, and Mr. Marvin Zuckerman for their efforts. SAP Budget Update Dr. Adriana Barrera, Senior Vice Chancellor, discussed the SAP systems modernization project with respect to the payroll problems that have arisen and the efforts to resolve these problems. Mr. Tony Tortorice, Chief Information Officer, Information Technology, gave a PowerPoint presentation regarding the SAP budget update. He discussed staffing challenges including efforts to recruit individuals to fill the vacant positions in the SAP program, contract services issues, and the need for consultant support and training services for the program. There was discussion regarding the issues and concerns that have arisen with respect to the capability of the SAP program and the efforts to resolve these issues. Mr. Leon Marzillier, President, District Academic Senate, reported that at the last Districtwide Budget Committee (DBC) meeting, the DBC adopted a motion to approve the $2.77 million SAP budget with the following conditions: (1) That the DBC be provided with a detailed accountability report at its March 15, 2006 meeting; (2) That the DBC be provided with a long­term report at the March 15, 2006 regarding future expectations; (3) That progress reports be provided at each DBC meeting; and (4) That between now and March 15, 2006, every one of the nine colleges be contacted and told what is going wrong at the campus level—if anything—that would cause the SAP program to not operate efficiently. Chancellor Young indicated that an accountability listing will be developed of what will be accomplished between now and June, how this relates to the expenditure being authorized, and how monthly reports will be provided to the DBC. With respect to employees who are on dual assignments—classified and teaching—Ms. Velma Butler, President, AFT College Staff Guild Los Angeles, requested that reports be provided explaining how payroll issues for these employees are being handled. Chancellor Young indicated that this information will be included in the regular monthly reports to be provided to the DBC. * * *
Minutes – Regular Meeting ­ 5 ­ 2/22/06 12:30 p.m. There being no objection, Com. No. BF2. 2005­2006 Budget Adjustments was taken out of order.
Matters Requiring a Super Majority Vote Com. No. BF2. 2005­2006 Budget Adjustments Motion by Trustee Furutani, seconded by Trustee Waxman, to adopt Com. No. BF2. Student Trustee Advisory Vote: Aye (Mims) ADOPTED: 7 Ayes * * *
CONSENT CALENDAR ITEMS
Matters Requiring a Majority Vote President Scott­Hayes entertained a motion to adopt the Consent Calendar Items as amended on Matters Requiring a Majority Vote, with the limitation that the Student Trustee’s vote shall not apply to HRD1., PC1., and the Correspondence. Motion by Trustee Mercer, seconded by Trustee Waxman, to adopt the Consent Calendar Items on Matters Requiring a Majority Vote. President Scott­Hayes inquired if the Trustees have items that need clarification or separation for the vote. The Trustees discussed the following agenda items: Com. No. BF1. Budget and Finance Routine Report With respect to Roman Numeral II. Acceptance of Income, Items B. and D. as they relate to the acceptance of income collected from Filming Location Fee, paid by the Fast and Furious Tokyo LLC, Trustee Field inquired as to the District’s annual management fee in comparison with the $33,000 that was collected by the District for the filming. Mr. Ken Takeda, Director, Business Services, responded that the District’s annual management fee is $36,000 per year. The $33,000 that the District collected from the movie filming reduced its management fee to $3,000. With respect to Roman Numeral II. Item C. as it relates to the acceptance of funds in income collected from Educational and Institutional Cooperative Services, Inc. for a patronage payment at the District Office, Trustee Field inquired as to what or who was patronized. Mr. Takeda responded that Educational and Institutional Cooperative Services, Inc. is an organization that enters into contracts that other educational agencies can “piggyback.” Every time this is done, this organization rebates a portion of the total amount spent to the educational agency that “piggybacked” their contracts. With respect to Roman Numeral IV. Authorize the Following Budget Adjustments, Item C. District Offices 1. as it relates to the transfer of funds from the Travel account to the Office Supplies account to cover the cost of Cal Card purchases related to the Pierce College presidential search, Trustee Field inquired as to the utilization and tracking of Cal Card purchases. Mr. Takeda responded that Cal Card is used for travel expenses and supply purchases. Chancellor Young indicated that each Cal Card is controlled with respect to the type of expenditure that it can be used for and each expenditure has to be approved by someone other than the person who spent the money.
Minutes – Regular Meeting ­ 6 ­ 2/22/06 12:30 p.m. Com. No. BSD1. Business Services Routine Report With respect to Roman Numeral III. Authorize License Agreement as it relates to a license agreement for use of a web­based software that provides regional economic data at the county­level, Trustee Field indicated that this is linked to the Madrid Study that was approved by the Board. She inquired as to when the District would begin receiving the data and their meaning to the colleges. Ms. Daphne Congdon, Executive Assistant to the Chancellor, responded that approximately half of the data has been received and names of individuals are being collected from each of the College Presidents. She indicated that approximately five users per campus and ten individuals at the District Office will be trained to analyze the data. Trustee Field inquired as to when the Board will have a sense of what the Madrid contract is doing for the District. Chancellor Young responded that the purpose of this agreement is to enable the colleges to manipulate the data and use it at the college level. He indicated that a report on how the data will be used will be provided to the Board around June 2006. Dr. Adriana Barrera, Senior Vice Chancellor, noted the following amendments: I. RATIFY AMENDMENT OF SERVICE AGREEMENTS . . . C. Ratify amendment of Agreement No. 4500010835 with EB5C, LLC for consulting and implementation services for the SAP HR/PR data conversion project, to provide services for the completion of the Personnel Change Request Project 2.0 through June 1, 30, 2006, increasing the total contract amount from $1,038,190 to $1,228,190, at a total additional cost of $190,000. . . .
D.
Ratify Amendment of Agreement No. 4500020998 with Sapient Corporation, LLC
(formerly Business Information Solutions, LLC) to provide expert consulting
assistance to District staff in converting eBaFs financial forecasting application to
Business Warehouse and the SAP Strategic Enterprise Manager (SEM) technology
through July 1, 2005, to increase the total contract amount from $222,052 to
$336,852, at a total additional cost of $114,800.
...
Withdrawn. . . . . Com. No. BSD2. Ratifications for Business Services and Facilities Planning Com. No. FPD1. Facilities Planning and Development Routine Report Com. No. FPD2. Ratify Binding of Earthquake Insurance Coverage and Authorize Payment of Insurance Premiums Com. No. HRD1. Personnel Services Routine Actions Com. No. HRD2. Establish Board Rules 1204­1204.14 Ms. Butler inquired as to the purpose for Board Rule 1204. Code of Ethics.
Minutes – Regular Meeting ­ 7 ­ 2/22/06 12:30 p.m. President Scott­Hayes responded that the Code of Ethics will be used for accreditation. With respect to Board Rule 1204.14. Further Considerations, Ms. Butler inquired as to the need to include Personnel Commission Rules and Guidelines in this language. Ms. Camille Goulet, General Counsel, offered an explanation in response to Ms. Butler’s inquiry. Com. No. ISD1. Approval of New Courses Com. No. PC1. Personnel Commission Actions Accept Recommended Disposition of Correspondence Student Trustee Advisory Vote: Aye (Mims) ADOPTED AS AMENDED: 7 Ayes
RECOMMENDATIONS FROM THE CHANCELLOR None.
NOTICE REPORTS AND INFORMATIVES Com. No. ISD/A. Informative – Notification of Student Travel Presented by Chancellor Young. (Trustee Mercer left at 5:24 p.m.) * * *
PUBLIC AGENDA REQUESTS (Category A) Oral Presentations (Continued) There being no objection, Ms. Wanda Solomon, who was not present earlier in today’s meeting, was permitted to address the Board at this time. Ms. Solomon addressed the Board with her concerns regarding errors in her student transcripts at LAVC and WLAC. President Scott­Hayes recommended that Ms. Solomon discuss her concerns with the appropriate personnel at LAVC as the first step in her effort to resolve the errors in her transcripts. * * *
PUBLIC AGENDA REQUESTS (Category B) Oral Presentations None. Proposed Actions None.
Minutes – Regular Meeting ­ 8 ­ 2/22/06 12:30 p.m. ANNOUNCEMENTS AND INDICATIONS OF FUTURE PROPOSED ACTIONS Trustee Pearlman announced that the International Hackademy Awards are being presented tonight. She indicated that this awards presentation is conducted on an annual basis in order to raise awareness of how tobacco use in movies acts as an endorsement of smoking to preteens and teenagers. Youth volunteers acknowledge movies that do not encourage smoking with a “thumbs up.” She indicated that she brought this up because of the possibility that the District might someday have smokefree campuses. ADJOURNMENT Motion by Trustee Candaele, seconded by Trustee Field, to adjourn. Without objection, so ordered. APPROVED: 6 Ayes The regular meeting adjourned at 5:31 p.m. DARROCH F. YOUNG Chancellor and Secretary of the Board of Trustees By: Laurie Green Assistant Secretary to the Board APPROVED BY THE BOARD OF TRUSTEES: Sylvia Scott­Hayes President of the Board Date March 8, 2006
Minutes – Regular Meeting ­ 9 ­ 2/22/06 12:30 p.m.