RX-Tennessee: A Prescription for Healthcare Training in Tennessee (RX-TN)
Program Evaluation Budget Narrative (REVISED per USDOL 9/24/2012)
The purpose of this narrative is to detail the anticipated costs of the evaluation for the RXTennessee: A Prescription for Healthcare Training in Tennessee (RX-TN) program. Evaluation
services will be secured through the procurement process; thus, the values provided in the table
below are estimates based on knowledge of local and current costs. The estimated total expenses
for a 3rd party evaluation are estimated at $500,000. In addition, $5,380 has been budgeted to
support the RFP development, advertising and other related costs to appropriately securing bids.
The total evaluation budget is $505,380.
Contractual: 500,000
The basis for setting the evaluation contractual budget at $500,000 was developed from internal
expertise in working for and with external evaluation organizations and consultants and
consultation with Round 1 TAACCCT awardees. The RFP would be developed expecting the
evaluation organization/consultant to assume their full expenses within the contractual amount
including salaries, benefits, travel and supplies. This estimate is based on the following detail.
Budget Item
Total Personnel Salaries
Amount
Description
rd
$272,812 The 3 party evaluation team will
most likely consist of a principal
investigator, an evaluator, a
technical staff member, and a
secretarial staff member.
Because evaluation staff members
derive their income from multiple
simultaneous projects, anticipated
personnel salaries are estimated
based on the expected proportion of
total work time each staff member
will contribute to grant activities.
Salaries are calculated as [monthly
salary (x) % total time spent on
grant evaluation activities (x)
months in grant period].
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Principal Investigator
Annual Salary: $90,000
[$7,500/mo (x) .20 time (x) 48 months]
Evaluator
Annual Salary: $80,000
[$6,667/mo (x) .4 time (x) 48 months]
Technical Staff
Annual Salary: $50,000
[$4,167/mo (x) .25 time (x) 48 months]
Secretarial Staff
Annual Salary: $38,000
[$3,167/mo (x) .15 (x) 48 months]
Total Personnel Benefits
[$272,812 (x) .32]
Total Travel
(Mileage, Lodging, M&IE)
$72,000 The principal investigator (PI) will
oversee the evaluation, ensuring
that all components in the
evaluation plan are addressed. This
person will also be responsible for
ensuring the accuracy and
timeliness of all evaluation
reporting.
$128,006 The evaluator will perform
evaluation activities such as
conducting interviews and focus
groups, creating surveys, and
collecting documents for content
analysis.
$50,004 A technical staff person with
knowledge in quantitative and
qualitative data analysis will assist
the PI and evaluator with data
analyses and evaluation reporting.
$22,802 A secretarial staff member will
assist with the project by
photocopying, data entry, and
scheduling activities such as
interviews and focus groups.
$87,300 Benefits are calculated at a rate of
32% of personnel salaries.
$32,000 Evaluators will need to travel across
the state to perform evaluation
activities (e.g., focus groups,
interviews). Mileage expenses
based on current state travel rate of
47 cents per mile.
Lodging expenses based on FY
2012 rate of $77/day for zip code
37748.
Meal expenses based on FY 2012
M&IE rate of $46/day for zip code
37748.
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Total Supplies/Materials
Printing/Duplication/Postage
Facilities and Administration
TOTAL BUDGET
$18,000 Estimated costs for supplies include
paper, notebooks, and other
operational supply needs.
Consumables such as staples, pens,
and printer toner are additionally
included in this budget.
$2,300 Estimate is for costs associated with
printing and mailing surveys,
interim and final reports, etc.
$86,607 Estimate is based on F&A rate of
21% of direct costs.
$499,019
(~$500,000)
Other: $5,380
This budget has been set to cover the costs of developing the Request for Proposals (RFP) for the
evaluation contract and to actually secure the evaluator.
The primary costs included herein are the cost to advertise the RFP in order to secure an
adequate and well-qualified and diverse pool of evaluators. This RFP would be placed in
national magazines such as the Chronicle of Higher Education, Higher Ed Jobs, Association for
Institutional Research and American Evaluation Association. Cost for advertising per publication
run between $1,500 and $2,500 per month but often include a website presence for the
information also. It is expected the RFP will be advertised in 2 or 3 publications.
Additional costs incurred will be for copying and mailing of the RFP and miscellaneous supplies.
Leveraged Funds:
Leveraged funds will be demonstrated through the RFP development and evaluation component.
During the development, it is anticipated Roane State will reach out to Round 1 TAACCCT
awardees such as Anne Arundel Community College for RFP examples and lessons learned from
their RFP and initial evaluation processes. Additionally, access to free/open resources such as
TAConnect (www.taconnect.org) will be leveraged to ensure the best evaluation plan
development and implementation possible.
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