Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
Technology Policy and Planning Committee (TPPC)
Agenda
Thursday, January 7, 2016
2:00 – 3:30 PM District Office Hearing Room
Notes
1.
2:00 Convene regular
meeting
Action-Item
Present: Wendy Bass, Pierce; Dr. Barrera, ESC; Don Gauthier,
ESC, DAS; Betsy Regalado, ESC, SIS; Hanne Espinosa- Frech,
ESC, IT; Daniel Villanueva, Mission; Mario Perez, AFT 1521A,
ESC; Jorge Mata, IT, ESC; Greg Morrison, Valley.
Via CCC Confer: David Jordan, Mission; Rod Austria, Mission;
Linda Delzeit, Trade; Phyllis Braxton, Harbor.
STANDING TASK FORCE/CIO REPORT
1. Measure J update – Bill Sewell
Jorge informed everybody that Tom Donavan took over as
Director for Bill Sewell. Camille Nix left in December as well.
For questions, we should contact Yohan. Dr. Barrera stated
that a replacement for Camille will be hired by the end of the
month. Also, the Taskforce will select a single firm to provide
an assessment in writing. Only two firms are interested in
performing the assessment. One can start now and finish by
April, although at a higher cost. The other one cannot start
until June. Jorge stressed that this assessment is an
investment in time since our IT staff would not be able to
take care of their regular work load. The taskforce meeting
will take place at the end of the month. Wendy emphasized
that it should be held no later than the 1st week of February
because of the start of the Spring semester. Jorge suggested
to break down the assessment into smaller portions and
complete one portion for all colleges before moving on to the
next priority on the assessment list. Wendy and Jorge were
interested in the IT life cycle. The assessment should focus on
how a college is organized, how business is done. Pierce’s
assessment was very aggressive. From evaluation to proposal
it took about four weeks. Jorge would like to have the
taskforce meet once a firm is selected to create a baseline,
based on the money available. We need to share hardware
for Production. We built 100 systems for SIS. A once-weekly
backup could potentially cause a loss of 5 days of data if
anything went wrong. We use old servers to run backup at
Valley. Therefore, procuring HW is essential or we may have
to go to a biweekly backup which is unacceptable. Dr. B.
pointed out that the assessment needs to be completed first,
because it is part of the SIS Project and is Bond eligible and
because Build will not move forward with HW purchases until
the assessments are completed. Software portions and
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Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
training will be covered by operational resources. We should
complete the assessment of the ESC first and then move on
to the colleges.
2.
SIS Update – Betsy Regalado
3.
DTC Update – Nick Dang
We are 10 ½ months away from our first deployment (Nov
2016). There will be a retreat with Ciber at City in a week. All
testing and training for deployment will have to be completed
in May. Money has been transferred to SIS and will be JV’d
out to colleges for sub and relief positions. A small committee
of 6 people will meet at the end of the month because a large
committee would be too cumbersome at this point. Jorge
agreed that, since all big decisions have already been made,
this small committee could take care of all the small stuff, like
change orders.
Wendy asked Rod (Chair) for a DTC update and was told that
there is no update today but that they’d meet tomorrow with
Ivan Clarke as Vice Chair.
OLD BUSINESS
5.
Mathematica – next steps
6.
Update on Taskforce of TPPC
reps/VP admin services and
IT managers
Don related that the contract is in place and that there was a
demonstration this past Tuesday. It was not well attended
because faculty is not yet back on campus. He would like to
offer a 2-week class for those who now use it. Jorge suggested
a marketing campaign to bring awareness to both faculty and
students. But, it should be put on each person’s device before
the campaign. It would take about 4 hours to install it and we
should start with faculty computers. Two of Mathematica’s
products are web based. Wendy is going to put a link on
Moodle to increase awareness. She also wants to push it to
CANVAS if it is capable of being integrated.Training by George
would ensure that at least the trainers would be trained. Greg
thought that it would be best to present the software on
opening day. Dr. B. reiterated that the contract is for one year
only and that we need an RFP for a 3yr contract. Also, IT staff
needs to install the software at every college. And, VPs of
Academic Affairs need to be informed.
NEW BUSINESS
8. District Contract for Lynda.com Wendy and Don then introduced Lynda.com webinars and training.
for all faculty/staff and students? That vendor has many tutorials and could be purchased for $34,000 for
all faculty and for $204,000 for both faculty and students. She
suggested to use Professional Development funds. Jorge added that a
statement as to how it would benefit our students would help. It might
help to get a student focus group of about 10, give them a license and
have them interviewed and recorded by Lynda.com. We could then
play the recording to the Board. Don offered to put it onto the next
Board Agenda. Wendy suggested to take a field trip to Carpinteria to
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Technology Policy and Planning Commmittee
Los Angeles Community College District
City • East • Harbor • Mission • Pierce • Southwest • Trade-Tech • Valley • West
see where/how the tutorials are made. Betsy suggested to offer a
Lynda.com license with a membership with the ASO. Jorge was
concerned about excluding students that are not members. Lynda D.
has a campuswide license tied to Moodle, Canvas, etc. There is a
reporting system available that lists those who view the videos. It can
also be of benefit to add certificates that Lynda.com offers on an
ePortfolio. Wendy would like to have it institutionalized. Jorge
suggested to do an RFP. If nobody but Lynda.com replies we could do a Don moved, Daniel
contract with the ability to cancel it. Maybe we could even piggyback seconded, all ayes
on Santa Monica if they have a Master Agreement. Lynda D. stated that to have Dr. Barrera
there is a state sponsored project on technology that is free of charge. take it to the
Cabinet.
9.
Next Meeting in February 4, 2016
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