Los Angeles Community College District
District-wide Governance Committee
Self-Evatuation Porm
g
iSiSiSSSSiiSSSSSSSSS;
Committee Name: JLMBC
Members: Eraesto Medrano, Galea Bwltocfe, Ve:lma- J. BufEler, Laiifenee B. Frank, Joai-me Waddelt, James B;Fa:dley
Alternates: Dorothy Bates, Dr. AraaNa Omelias, K.e.ii; Takeda, SaBdra Lepore, Diva Sascfaez
Committee Resources: Nancy Carso^ HtyilHis, Ecfe^ar, Badmra HamMML Ethe^ Mcaatcbey, Le^a Nenzjes, Staeey AllteN, Amy
Roberts, Katrelia WaBker» Adriaiaa D. Bairrers
Chair: Paulina Palommo
SSSBS^?B8ES^SB8^ES?^
For Academic Year; 2@14-2©15
S3BSSS8
Month
Meeting
s^^^^^^^^^s^^^^^^l^^^^^^^
B
AaeBdas
Miaistes
#afMbrs
poster m
posted!?
Attending
advance?
Yes No
Date(s)
September
SBS3^^S8S@@
saas
Bate ©f Self ^aiuafiom
s
9,2014
Yes
s
^stl 1,2015
SBiSSSSgSi
IHBI
Please List tbe MajoT Jssues/Ta&ks A^dpesse^ N Eaefa Meeteg&
No
Open EoroIImeBt Wefe Portal" HRA lexi. Revisions.
Health Benefits iFmf: -. W NewsIeEtar EdJ^s^Ajip%¥a^ (Active and
AdjimctX Lawence Fra^. I^ideM. Us An^As Trade-Teeteica]!
Colege, has repEaced NarviioE Matrtmez-
Videa C&Bfereaee Frcseittatioi^easiiVlity ©iisez^SL&B
BRA MizatioR - Report
TFansamerica Opera ErorwEImeot- flier dtsfnb^ioa
RFP - HRA/FSA posting,
WeUttess ~ Bealth F'ai^-s ^laiining
LACCD POP for Aeljttuets - Revi.ewedl La^gi^ge Stafiis
'^
October
14,2014
4
x
x
LACCDSet vaNAn Wm 2®13-2 N--me4 md a^mwed
Review 2014-2915 Service' CaleKdatr ~ re^'se^ aEcd approved
Teamsters 911 MemoFaBdtBiBt" Teamsters offieislly removed itself
from the JLMBC; will be p-resenfed ^ &e Oe:tobef 22, 20'!4 Board
meefmg
Welness Tasfe Force laitiath'e
CaIPERS - MOOP Oarificatio^
Risk Manager ~ interview process
-Los Angela Coitmirify CoMege ©i^rfef E^pi^e
Eogagcment - C&iaaauffiEeati&B CalendaF fter 2;®14/201 Sw - was
(fetrifoirted, focuses on Efflspfoyee Assi&^anee Pro^®^ <EAF)
seivices and activities
Health & WeIIness Expo - sdie&jU for Mairdt a@d Apri] 2&J 5
CaIPERS Edaea.fioa P&nEraaE- Octofeei" 26 to 29,2®14 ia Riverside
%
RFP - HRA. & F'SA updates
November
18,2014
s
x
x
EPBest& Medraaa replaces Jim Adaais dl^ive Jamiasy 1,2015
JILMBC Webpage IitnpjroveiKiEe'iffit - pEeseat t^is; issae ^ the:
Ch<mcdforts_Cato at its aext meefiBg fe, fec^o^ by HJbe
College Presidents.
Tasfc Force Worfe Group OFgaiu^tio® aad Sefae^idie
CoBsuMaat RFP - discussed and memfcers agiree^ to/ review &e
RFP on the FCMS website and add tlteir coimT.ieMts;.
CalPERS Education Fomei - aft.enda-ne.e p^reeipation. repo.irt
Month
Meeting
Date(s)
#ofMbrs
Agendas
posted m
Minutes
Attentdmg
advance?>
pesfed?
9,2QH
5
Yes ^0
December
x
Yes
x
Please List the Major Issues/Tasks Addressed at Each Meeting
No
OverfEew &f the AfSov^Stts^ Cwe Aet
^LMBC Task Force Precess"* - Worfe OF&II^S:: We&ess, AeEjuncl
Kealitfc Beaefes, Opt OuE
Web. Update - New Reqaesl Form. re\m
©ASB AeeeuNt - Slatras i.'Ep^^fe
January
13 2QI5
5
x
x
iACCB Opea Lnroilment 2.@1S ". ei' ol:llme%t. rep:oi-ti
Wefe Page Updated ReqMest Fo.rm1 - tre^se^l ss^ ^piFo.ved1
Weto Page Fnitdiag Pr&po;sat - revi.e^'if'edi., re'vis-ed mid aipp-rovedi
piroposaL Requested that Ais item lie pJae-e^ oa &e B@C: agenda foir
its meetmg of January 2^ 2015
Task Force Work Group. - BTeafeont and Sm-maMy Fepo.rfs.
Dependent Verifieatioit - message draft to. employees indicating
deadline of January 20, 2Qt]i5
ACAComptotOfte- Report
February
.?
10,2OT5
4
x
x
WCMS Mid-¥ear Repo.rt -. 'Xjrom.d feifcs; Qen/einMsg'Elae Jofftf
Laboc Mamgemeut Benefits ComEBi^tee" diseusse^l artd ^sh
'S7
^
reviewed
Goal #1: Improve VisioWDeialiaMiJie Iiasniraiiee
Goal ^2: Impro-ve the WeJllness Pr&^aEn
Goal: #3: Website
Goal #4: Resource People
GoaE #5: Improving fhe EAP Frocess
Goal ^6: Education rdatiag to HeallAeare
<w7
Goal #7: Improve HRA
G&al ^8: CommiUee Ca^endai
Tasfe Force -. Work. Pte ToBp^te review
ScQ^c of Work - Health Beneiits Cui^lta^ d^sa.iss^ and agre^ to
review n F'CMS weblmk
EAF - Service discussios
Healitft <& Wd^mess Expo 2 I 5 -re^iCT^d caleB&r' fw Mardb and
AprQ
Retiree Update - she mo-sf co.s.t-efiee'tive way fo-r eonaemimicajiB
witfa retirees is throu.ah email.
<-^
March
10,2015
4
x
ACA Com^ant_0fiferfr~ 4 of 32 empfoyees^aecepH.ed eo.verage
x
Albert Ronaaa iatro<lueed D^V Serratw. tfc i^ew Risk Mam^eF
ibrfeeLACCD
*Te^RKters ^11- ofRdal reqitesf. fw Tea;mste$s Loeal 911 fo rejom
AeJJLMBC
Tsiskforee Work Groups - Breafe Q^ SSSSM & srnm^ repxts
OB Jia^ 1,2(115, a sew set of Board maiAers; wiBbeta&rag ojiiice
G
Tfae- JLMBC AuKuaI Reptort wi!i be. pifeseMited to te Boa^d of
Tm^eesm September
The AdjuBct Heattfe Beaegts Tasfe Wwee- Worfe GF U^ feas
several conn^ex issues that. wi^ retire mseh ^essm^b
The WAess Task FWw Warfe Grw^ ^s 1m TOemg te
wdlness resolution
The Opt Out Tasfc Force W&rfe Gro'.npt -wil'l p^reseM iits prop®saE at
the April JLMBC meeiimg,
"HR - Risk MaaagemeEit^HeaMh BewEKts Q^smsESKtmsM
StnactnFe" - document, review
Wefeess - the Dtstricfs. "Go Red Bay" eveaf o.fTe:b.ramry 25, 2.015
was very successful,
Health Risk Assessment - diiscusssim
Retirees ~ discussed adding a Hak on fee ©tstoe^ wdbs^e' for re^iirees
wlto want to give their emait addresses ii® ®der' (0. reeave
C7
mfoHBaEioBi regarding benefits ssid JLMBC Bpdates.
2
Consultant RFP - the JLMBC would need to ask Wells Farpo is
they would extend their serv-ices for two or three months,
c?
Tuneliness of RFP process discussed
Month
Meeting
I>ate(s)
AprB
14,2015
#ofMbrs
Mtwamg
6
Agendas
posted m
Minutes
posted?
advance?
Yes No
Please List the Major Iss^es/Tasks A^d]?esse<I at Cacfa Meetiiag
Yes No
x
x
Task Foiree #3 - Explore opt out ojptMms &Hf eH^xloyees wish eha!
me^teaE coverage. If elected, the recammendatiiO® wmiM be to wsk
towards impkmenfing the e^f. Qtif/caE&b ereE pian n& eariier dJiart 2(H7
baiefeye^
C^EiiEHiMaM RFP ~ Wells Fargp is wffliEtg fe p0^d& its services io
tiiae JO^EBC t'or the oae-year exte-Qs^oa
MEN - Perfomianee. Guanmtee C&.altEaef AEEK^di'ffleiits: Revi&w.^Eif
*J-
May
12,2015
6
x
x
Appr&ved the cortMiUnrU eoiffittT»et exte^to iJer Wellls. Fargo. as
<L^
stated in the contract with &e strpidation ffaat the RFP process for the
next cycle will start immediately
JLMBC Wefe Page Be&umstFatiea - the JLMBC is priming to.
toM a day lioitg session of web work %tHlii respeel to fe acewacy of
fcc<mtent on Ae web pages o^x. &e wd, pe^ sfenetoc m u^afed.
K Process - request was raiade tnT- fe Xi^BC- to be pwided
wife a template of the actuajl coofrac^s AM are; eniFire.i^fyacfeve tl!m£
meMes the expiratioa. dates, so f!tat tfce: Co.EEmA.ee wii. ^ow wbeit
to s^Mt the contract renewal process.
403(b) Process - discussed a doameM Fegardfog &: 40:3<1?) process
with respect to the wire transfer setttemeCTf dates smd fc dates: to
the files are uploaded to JEM.
Jlw MeAg aad Svmmer SehAle. -. ^m^aed te. a d^ytog meeting be scheduled m. Swis. to foaas o.o co.mple&g Ae wo.Fk
?(t^e we-^ness Task F°^e:. MeefinEg date proposed, TlLWsday,. Jime
June
9,2015
5
x
x
25,2015 from 9:00 a.m. to 2:©Qpjii.
HeaMh Plan Cafcalator EteiiwQstratM® - healfb pjan catculaf&F is
due to go live in approxumtefy o» weeks
Consultant RFP review^ revision &. vecmmBs&s^^wm, of "scope
of services
yv
"JLMBC: Contract Review Wewksfaeer wm &tribnte^ "
discitssed tbe document with re&^ecli to &e- services pro^&d fey the
various vendors, start and end dates, opHiemaj renewai paio<fe, amd
opEmmal renewal dates.
ACA Market: Relbrai-Report &.disCTSMOio. CaeBEac tax wii be
efiedive on January 1,201 S -. Paufea re^oes^edl tka^ a
demomtra^QB of the eomponeats office ca^Mtia® to. deteia^me
^£ISiy^L^^I!\^III^L^JL.
Major Committee
Accomplishments &
Achievements in Past Year
nEed at the JLMBC meetmg m
AB^IISI oir September.
i
5
Hired Risk Manager
^
Secured &mfegfe tepro^l He^ BeBe^ts and JLMBC web pages
Upg^mg orwefcpy mprogress
Moved meeting to E'SC amd obtamed services ofmsnagemeot sBd staiB
;*.
Streaml:ii'mig the process for evaluating documents such as RfPs - Seo'pe ofS;ervie'e
Operafaasl access to online tools ex; Health Beneiits Cafcylateir, iEE]^re e^i web pages
Major Obstades/ProbIems
with Committee Function
3
Include a timeline flow chart task list for events in the moiatbly agenda
Co'minnmcatious.sub-comiiMttee
Recomme^datiotaiS fer
-Improve: ne^&leHer citeveliopmenit
Improving Coi&raitfee
-Am-ericaiE. mK& DisafeiSes: Act ^AD^) db ® B^ eompHanee overview
PFoeess^mci^es
*
BEiapo^e: ¥iisi)@aai^tei^a'[i/?¥&i®maLi!fe; ^sxa^aae®-
IiMgi?( eWefeess-Bqp»©a m^ d^elhpaae^. Qtpm^Sim, u^iazm^ ba&daaae' da^ aaid! me^js's
ii.-'
^ dWb^ ^& aiudi £:au3^a^&
Committee
Goals (If Appropriate) for
CfflfcBaiing Yea^r
Iimpros?&M!;
Pmprcwe HKA
Improve adjunct District: medi'eal benefits.
Create Master Calendar
Connaiunications
-lUpicte: Hea}i:ltiiBeneffliis^ am^ JJtMBC web. pa^es; re^mla^
-Exp-lbse- ©feF fenns. o-f e.e^maiLi'nieaitio.a^.. espeG-iaiB^fe reti'rees'.
'/
-se( ^es te'fe Ne^sfetfer ^stnfeBti®^ ^i^£ ^tw©. wee^s. afeaefe seisaesier)
^WA^i
telbp^ for cl^^s. ^ heA ea.e.po^^ ^ ie^i^fe. ^^
naiembers;
Ac^uct Fac^Opt 0^( a^ We^ess: Task fee pmtAns to Board- of Trustees
Completion and Implementation'of POP Planned Document
.,.^,«a-£-«i-I-.."
^
OiaJn'C'u-Chmr Signature arid Datf:
^
^
n
.^s'-^
i-rt-^h^tf-ul
z
/
^.^'".'".fT, ^.^/
x
s
N-p1.:iH;(.J
4
L^
',
;i>-^^^-^XSeA.
'**wu
f'^-Y^-V/
-i
^
-We
;') gviu;arc
rhsir/('(>~<.'hiiir Name:
r<
-SPF
^
.."</^
\1<
Umr/C'o-CEiiti-r Name;
ChiiinC'y-C'h.ntc Signature tttid. Datf:
^
-~v
<Am.
"^\»
>.;'(! ;re?'l^
^^
D'A^
^-y
~!j^'
^
s
'-^-