JLMBC Monthly Meeting
February 10, 2015
Minutes
Joint Labor/Management Benefits Committee – *Paulina Palomino, Chair, JLMBC
MEMBERS
ALTERNATES
RESOURCES TO THE JLMBC
*James Bradley, SEIU Local 99
*Dorothy Bates, AFT College
Nancy Carson, Retiree
*Galen Bullock, SEIU Local 721
Staff Guild
*Phyllis Eckler, Adjunct
*Velma J. Butler, President
Diva Sanchez, SEIU Local 99
*Barbara Harmon, Retiree
AFT College Staff Guild, Local
Dr. Armida Ornelas, L.A.
*Ethel McClatchey, Retiree
1521A
College Faculty Guild
*Leila Menzies, District Office,
Laurence B. Frank,
*Ken Takeda, Administrative
Business Services
LATTC/President
Representative
Stacey Allen, District Office,
Ernesto Medrano, LA/OC
Sandra Lepore, AFT College
Business Services
Building & Construction Trades
Staff Guild
*Amy Roberts, Adjunct
Council
*Katrelia Walker, District Office,
*Joanne Waddell, President,
Human Resources
*Adriana D. Barrera, Deputy
L.A. College Faculty Guild, Local
1521
Chancellor, District Office
VISITORS/SUBSTITUTES - Kathleen Beckett, Alternate SEIU Local 99, Kenadi Le, AFT 1521
Program Coordinator, DHU; Kevin Booth, AFT 1521; *Isael Hermosillo; Cristina Jarvis, Managed
Health Network (MHN); Jorge Mata, District Office, Information Technology; *Albert Román, District
Office, Human Resources
WELLS FARGO INSURANCE SERVICES - Gary Delaney, Robyn Miller, Kristin Yokoyama, Liliana
Salazar
*Indicates “Present”
The Benefits Committee meeting convened at 9:17 a.m.
Location: Educational Services Center – 6th Floor Conference Room, 770 Wilshire
Boulevard, Los Angeles, CA 90017
Meeting called to order by the Chair, Ms. Paulina Palomino, and a quorum
was declared present.
Approval of Agenda – 2-10-2015
Leila requested that an item entitled “Scope of Work for the Health Benefits
Consultant” be added to the agenda under the Discussion items.
Velma requested that an item entitled “Employee Assistance Program (EAP)” be
added to the agenda under the Discussion items.
Motion made by James Bradley, seconded by Velma Butler, passed as revised with
unanimous approval.
Approval of Minutes – 1-13-2015
Motion made by Velma Butler, seconded by James Bradley, passed as presented
with unanimous approval.
Discussion
FCMS Mid-Year Report
A document entitled “Ground Rules Governing the Joint Labor Management Benefits
Committee” was distributed.
Isael discussed the document with respect to the topics of Communication and
Respect, Late Arrivals/No Shows, Meeting Times and Places, Quorum, Back Ups,
Internet Decision Making, Confidentiality, and Revision of Ground Rules.
There was discussion regarding the possibility of changing the starting time of the
JLMBC meetings.
Paulina recommended that the JLMBC retain the 9:00 a.m. starting time and do its
best to stay as close to that target time as possible.
With respect to the topic of Quorum, Isael indicated that the number of members
required for a quorum has been reduced from five to four.
Isael indicated that he would revise the document and present it to the JLMBC at
its next meeting.
With respect to the topic of Internet Decision Making, Isael discussed a proposed
new rule stating that in the cases where a decision is needed and there is no time
for a meeting, the Chair may ask the voting members to vote on a matter using
email or FMCS’ Facilitator Pro.
Paulina indicated that the JLMBC will do its best to stick to the calendar with
respect to the decision-making process. She indicated that there are sometimes
situations that occur overnight for which last-minute approval is required and the
message has to be emailed.
Galen recommended that these last-minute items be sent for informational
purposes and that they not require a vote.
Paulina indicated that items that are last minute would be sent electronically
requesting approval. If responses are not received, phone calls will be made. She
indicated that a non vote would be considered a no vote.
With respect to the topic of Confidentiality, James indicated that this should refer to
JLMBC members and participants being responsible as it relates to respecting the
dialog or the content of the information that is discussed due to the possibility of
starting rumors.
A document regarding Goals was distributed.
Isael discussed the document with respect to the following goals:
Goal
Goal
Goal
Goal
Goal
Goal
Goal
Goal
#1:
#2:
#3:
#4:
#5:
#6:
#7:
#8:
Improve Vision/Dental/Life Insurance
Improve the Wellness Program
Website
Resource People
Improving the EAP Process
Education relating to Healthcare
Improve HRA
Committee Calendar
With respect to Goal #3: Website, Paulina indicated that Dr. Barrera was able to
work with Ms. Bobbi Kimble to obtain approval for the proposal without having to
go to the District Budget Committee to request the funding. She indicated that
Patrick Reed from LATTC has met with some of the JLMBC subcommittees and will
present a draft web page to the JLMBC.
Task Force Work Plan Template
A document entitled “Task Force Work Groups Template” was distributed.
Paulina discussed the document with respect to the need to create a process for
the Task Force Work Groups to conduct meetings and to present their findings to
the JLMBC and, subsequently, the Board of Trustees.
Scope of Work for the Health Benefits Consultant
Leila distributed a document regarding the scope of work that would be performed
by the Health Benefits Consultant. She indicated that she has been trying to
submit the RFP for this position.
Paulina recommended that the JLMBC members make a commitment to review the
document and submit any comments they may have.
Velma indicated that even if we do not get this done, the consultants can still be
put on a month-to-month retainer.
Leila indicated that the sooner the RFP is submitted, the better. She recommended
that this be done in one week.
Paulina indicated that this would be on February 17, 2015. She indicated an email
with the Facilitator Pro link would be sent to the JLMBC members so that they can
enter any comments.
Isael indicated that he would email the Facilitator Pro link on February 11, 2015.
Leila distributed a document entitled “Important Update on Anthem Blue Cross
Data Breach.” She indicated that the LACCD received a message from CalPERS
regarding the Anthem Blue Cross data breach that occurred recently. As noted in
the message, she indicated that Anthem has created a dedicated website
(www.AnthemFacts.com) where members can access information such as
frequently asked questions and answers.
EAP
Velma indicated that at the last Board meeting, a number of the Board members
stated that they have received several complaints regarding the EAP.
She
expressed her concern that there are no performance guarantees in the EAP
contract.
Katrelia indicated that there will be discussions in the near future in an effort to
resolve various issues with respect to the EAP including service issues.
Paulina indicated that a seamless transition from the previous EAP provider to the
current EAP provider, Managed Health Network (MHN), was guaranteed so that
LACCD employees could easily move on to MHN and utilize their services.
Katrelia indicated that what is needed are specific guarantees for services from the
MHN representative, because that particular representative is not performing up to
the standards.
Paulina indicated that the EAP contract would be an agenda item for the next
JLMBC meeting. She requested that Katrelia send her the performance guarantees
that she would like to be included in the amended contract.
Status Update
Communications
Velma indicated that this committee is a combination of Communications, Wellness,
and EAP. She deferred to Katrelia.
Katrelia indicated that “Go Red Day,” which is the Go Red for Women Heart Disease
Awareness campaign, will be held by the LACCD on Wednesday, February 25,
2015. She indicated that a vertical banner will be placed in the office of each
College President and red delicious apples will be given out in each College
President’s Office to the first 300 employees on a first-come first-served basis. She
further indicated that a “Join a Flash Mob” dance will be hosted in partnership with
the Associated Student Organizations (ASO), Associated Student Unions (ASU), and
Associated Student Government (ASG) on Go Red Day at each campus. A video of
the dance will be sent to the Wellness Coalition for entry into the JLMBC’s “Go Red
Best Video” competition. The worksite with the best video will be rewarded with an
Ice Cream Social for students, faculty, and staff. She indicated that the press
release for “Go Red Day” is scheduled to go out during the week of February 9,
2015. She announced that the LATTC Fashion Design Department would have
mannequins with their red dress fashions on display at the Educational Services
Center from February 23 to 25, 2015.
Katrelia distributed the Health & Wellness Expo 2015 calendar for March and April.
Velma urged everyone to get out the word about the Health & Wellness Expos at
the colleges and the Educational Services Center.
Retiree Update
Barbara indicated that the most cost-effective way for communicating with retirees
is through email. She indicated that she would work with Lisa Michel of the
Insurance section to find out how many retirees are in each of the various Guild
units.
Ethel reported that the United States Supreme Court has vacated a decision to
allow union retirees to receive lifetime health benefits unless explicitly stated in
their contract. She indicated that this would change how collective bargaining
negotiations are completed in the future as retiree health care plans must now be
explicitly negotiated into contracts.
Paulina indicated that this issue would be investigated.
Status Update (continued)
Health Benefits Unit
Leila distributed a letter regarding the subject “Adjunct Faculty Health Benefits –
Premium Only Plan – Spring 2015.” She indicated that this is a communication
item that she would like to get standardized so that the letters can go out in a
timely manner.
Amy requested that a different version of this letter be used for the Fall versus the
Spring due to the open enrollment timeline.
Paulina indicated that this would be done.
With respect to the Affordable Care Act, Leila indicated that letters have been sent
to 32 temporary or unclassified employees who are not eligible for medical benefits
under the LACCD’s rules. She stated that four of these employees accepted the
coverage.
Public Comments
None.
Adjournment
The meeting adjourned at 11:20 a.m.