JLMBC Monthly Meeting
August 11, 2015
Minutes
Joint Labor/Management Benefits Committee – *Paulina Palomino, Chair, JLMBC
MEMBERS
ALTERNATES
RESOURCES TO THE JLMBC
*James Bradley, SEIU Local 99
*Dorothy Bates, AFT College
Nancy Carson, Retiree
*Galen Bullock, SEIU Local 721
Staff Guild
*Phyllis Eckler, Adjunct
Velma J. Butler, President
Diva Sanchez, SEIU Local 99
*Barbara Harmon, Retiree
AFT College Staff Guild, Local
Dr. Armida Ornelas, L.A.
Ethel McClatchey, Retiree
1521A
College Faculty Guild
Leila Menzies, ESC, Business
*Laurence B. Frank,
*Sandra Lepore, AFT College
Services
LATTC/President
Staff Guild
Stacey Allen, ESC, Business
*Luis Dorado, Teamsters Local
*David Serrano, Educational
Services (on leave)
911
Services Center (ESC), Risk
*Amy Roberts, Adjunct
Ernesto Medrano, LA/OC
Manager, representing Laurence
Katrelia Walker, ESC, Human
Building & Construction Trades
B. Frank
Resources
Council
*Adriana D. Barrera, Deputy
*Joanne Waddell, President,
Chancellor, ESC
L.A. College Faculty Guild, Local
1521
VISITORS/SUBSTITUTES – Kathleen Beckett, Alternate SEIU Local 99, Kenadi Le, AFT 1521 Program
Coordinator, DHU; Kevin Booth, AFT 1521; Isael Hermosillo; Cristina Jarvis, Managed Health Network
(MHN); Jorge Mata, ESC, Information Technology; Albert Román, ESC, Human Resources; Daryan
Hubbard, ESC, Business Services; Andy Duran, ESC, Information Technology
WELLS FARGO INSURANCE SERVICES – Gary Delaney, Robyn Miller, *Kristin Yokoyama, Liliana
Salazar, Rob Davenport
*Indicates “Present”
The Benefits Committee meeting convened at 9:07 a.m.
Location: Educational Services Center – 6th Floor Conference Room, 770
Wilshire Boulevard, Los Angeles, CA 90017
Meeting called to order by the Chair, Ms. Paulina Palomino.
Approval of Agenda – 8-11-2015
Motion made by Joanne Waddell, seconded by James Bradley, passed with
unanimous approval.
Approval of Minutes – 6-25-2015
Adriana requested that District Office be changed to Educational Services Center
(ESC) in the listing of the members, alternates, resources to the JLMBC, and
visitors/substitutes.
Pauiina noted the following amendment:
II. Approval of Agenda – 6-25-2015
Motion for approval was made by Galen Bullock, seconded by James
Bradley, passed with unanimous approval.
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Adriana Barrera recommended that the topic entitled IV. Action on page 1 be
moved to page 2 in order to line up with the content of the action.
The following correction to page 2 was noted:
Consultant RFP Scope of Service was approved with three small changes.
Motion carried be by Velma Butler, seconded by James Bradley.
Motion made by Joanne Waddell, seconded by Laurence Frank, passed as
amended with unanimous approval.
Discussion
Committee Self-Evaluation
JLMBC 2015-2016 Goals
A document entitled “District-wide Governance Committee Self-Evaluation
Form” was distributed.
Paulina indicated that on an annual basis, the JLMBC is required to evaluate
itself and submit the actual evaluation form.
Adriana noted that page 2 refers to Albert without his last name and requested
that last names be included in this document.
Phyllis indicated that the LACCD POP (Premium-Only Plan) for adjuncts has not
yet been rewritten and requested that this be a goal for next year.
Paulina indicated that in this document, she included a snapshot of the 20132014 Self-Evaluation with respect to the major committee accomplishments and
achievements, the major obstacles/problems with Committee function,
recommendations for improving Committee process/efficiency, and Committee
goals (if appropriate) for the coming year. She summarized each of the
aforementioned categories.
Recommendations were offered with respect to filling in each of these
categories. Based on the discussion, the categories were filled in as follows:
2014 – 2015 Self-Evaluation
Major Committee Accomplishments & Achievements in Past Year
Hired Risk Manager
Secured funding for improved Health Benefits and JLMBC web pages
Upgraded web pages in progress
Moved meetings to ESC and obtained services of management and staff
Major Obstacles/Problems with Committee Function
Streamlining the process for evaluating documents such as RFPs – Scope of
Service
Operational access to online tools ex; Health Benefits Calculator, improved
web pages
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Recommendations for Improving Committee Process/Efficiency
Include a timeline flow chart/task list for events in the monthly agenda
Communications sub-committee
• Improve newsletter development
• Americans with Disabilities Act (ADA) document compliance overview
Committee Goals (if appropriate) for Coming Year
Improve Vision/Dental/Vision/Life Insurance
Improve Wellness-Expansion and development of program utilizing baseline
data and metrics to develop goals and campaigns
Improve EAP
Improve HRA
Improve adjunct District medical benefits
Create Master Calendar
Communications
• Update Health Benefits and JLMBC web pages regularly
• Explore other forms of communication, especially for retirees
• Set target date for Newsletter distribution (within first two weeks of
each semester)
Ongoing professional development for changes in health care policy and
legislation for voting members
Adjunct Faculty, Opt Out and Wellness Task force presentations to Board of
Trustees
Complete LACCD POP document for Adjuncts
Paulina indicated that the 2014-2015 Self-Evaluation will be brought back for
further discussion and final approval at the JLMBC meeting of September 8,
2015.
Vision/Dental/Life 2016 Renewals
A document entitled “Los Angeles Community College District 2016 Renewal
Presentation” was distributed.
Kristin discussed the document with respect to the 2016 annual cost comparison
of the various carriers (based on calendar year), CalPERS 2016 renewal rates
medical annual cost summary (based on calendar year), CalPERS 2016 renewal
rates active employees & early retirees (based on calendar year), CalPERS 2016
renewal rates Medicare retirees (based on calendar year), 2016 Delta Dental
renewal, 2016 MetLife dental HMO renewal, 2016 VSP vision renewal, and 2016
Cigna Life and AD&D renewal.
It was requested that separate data on adjunct enrollment numbers for medical,
dental and vision, plus 2015 cost comparisons with 2016 for adjunct faculty be
made available by Wells Fargo at the next JLMBC meeting.
It was explained that all faculty enrolled in Delta Dental pay the same premium
rates.
Improvements to the Dental Delta plan for adjunct faculty were
discussed and suggested to be included during the next RFP, to allow
continuously enrolled adjunct faculty to receive the same $1,500 in coverage
that regular employees receive rather than the current $1,000 limit for this
group.
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Status Updates
HBU
1. Open Enrollment
David indicated that open enrollment health benefits fairs will be held as
follows:
Los Angeles City College – Friday, September 18, 2015, 12:00 to 2:00
p.m.
Los Angeles Valley College – Thursday, September 24, 2015, 12:00 to
2:00 p.m.
Los Angeles Southwest College – Tuesday, September 29, 2015, 12:00 to
2:00 p.m.
David indicated that open enrollment will be held from September 9 to
October 15, 2015.
2. Health Benefits Calculator
David indicated that he would be providing the 2016 rate sheets to Andy
Duran within the next few hours. He indicated that the calculator should be
ready to go with all of the old rates plus the new rates.
Paulina indicated that the health benefits calculator will work for the general
population. She stated that an effort is underway to get it to work for
adjunct faculty.
There was discussion regarding the health benefits coverage schedule.
3. Adjunct Deduction Method
David discussed some challenges involved in switching adjunct faculty to a
6/5 premium deduction method from the present “bucket” method in Spring
2016.
Laurence suggested that the issue of how to resolve the changeover cost for
the month of February 2016 premiums be referred to the District Budget
Committee.
Communications
1. Web Page
Paulina indicated that discussion was previously held regarding the possibility of
assigning representatives to log on and review the newly improved web pages.
She asked for volunteers to serve as beta testers.
Barbara indicated that she went onto the District web page from home and
looked at the first two pages regarding retirees.
Barbara, Joanne, Amy, and Phyllis volunteered to serve as the beta testers.
David indicated that he would email these individuals the link to the web page.
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Wellness – EAP
No report.
Task Force Update
Laurence reported on the special session of the Wellness Task Force held on
June 25, 2015 with respect to the strategy for accomplishing the goal of
developing a robust wellness program. He indicated that the Wellness Task
Force is hoping to make a presentation to the Board of Trustees in October.
Paulina indicated that her goal is to discuss the draft report at the JLMBC
meeting in September. At that meeting, the JLMBC will decide whether they are
ready to move forward on the report.
Retiree Update
No report.
Public Comments
Phyllis indicated that adjunct faculty are not aware that if they do nothing
during open enrollment, they will be paying for benefits through December
2016. She requested that a bulletin be sent out informing adjunct faculty
regarding this.
Paulina indicated that during the Fall semester, the Communications Committee
will meet on the second Thursday of each month at 1:00 p.m. at the AFT Guild
Office.
She invited the JLMBC members and resources to attend these
meetings.
Adjournment
The meeting adjourned at 11:04 a.m.
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