INTER-OFFICE CORRESPONDENCE
LOS ANGELES COMMUNITY COLLEGES
OFFICE OF THE CHANCELLOR
TO:
Members of the Board of Trustees
FROM:
Adriana D. Barrera, Interim Chancellor
DATE:
March 19, 2014
SUBJECT:
BOARD LETTER FOR MARCH 26, 2014 MEETING
Board Meeting Location
Next week’s Board meeting will be held at the Educational Services Center. The meeting times and locations
are as follows:
Meetings
Institutional Effectiveness & Student Success Committee
Time
1:00 p.m. – 2:00 p.m.
Location
Board Room
Break
2:00 p.m. – 2:15 p.m.
Facilities Master Planning & Oversight Committee
2:15 p.m. – 3:15 p.m.
Break
3:15 p.m. – 3:30 p.m.
Convene Public Session
3:30 p.m.
Board Room
Recess to Closed Session
Immediately Following
Public Session
Hearing Room
Board Room
The agenda includes an informative item on the change of location for the Board meeting to be held on April 23, 2014.
The meeting had been scheduled to be held at Los Angeles Mission College. However, President Perez has informed
me that the Campus Center is being renovated and not available for meetings.
Institutional Effectiveness & Student Success Committee Meeting (Veres Chair, Field Vice Chair,
Svonkin Member)
The committee will meet from 1:00 p.m. to 2:00 p.m. in the Board Room. For the committee’s agenda refer to
Attachment A.
Facilities Master Planning & Oversight Committee Meeting (Veres Chair, Svonkin Vice Chair, Moreno Member)
The committee will meet from 2:15 p.m. to 3:15 p.m. in the Board Room. For the committee’s agenda refer to
Attachment B.
Confidential Matters
The attached correspondence is confidential and should not be shared with other persons.
Office of General Counsel
o Enclosed for your review is the District-related Litigation Report. (Refer to Attachment C)
o Enclosed for your review is the Bond-related Litigation Report. (Refer to Attachment D)
Board Letter – March 26, 2014
Page 2 of 2
Other Matters
Chancellor’s Office
o Enclosed for your review is the proposed calendar for Board of Trustees meeting to be held during
the next fiscal year. (Refer to Attachment E)
Facilities Planning and Development
o Enclosed for your review is information regarding LACCD Bond Program Professional Services
(Bench) Re-procurement Informational Paper, which will be the subject of a presentation before the
Committee of the Whole. (Refer to Attachment F)
o Enclosed for your review is information regarding the Firestone Education Center (FEC) Draft
Subsequent Environmental Impact Report. (Refer to Attachment G)
Due to its size, this document will be sent via U.S. mail.
Please let me know should you have any questions regarding the meeting.
ATTACHMENT “A”
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
INSTITUTIONAL EFFECTIVENESS & STUDENT SUCCESS COMMITTEE
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, March 26, 2014
1:00 p.m. – 2:00 p.m.
Committee Members
Steve Veres, Chair
Mona Field, Vice Chair
Scott J. Svonkin, Member
Bobbi Kimble, Staff Liaison
Felicito Cajayon, Staff Liaison
Renee D. Martinez, College President Liaison
Agenda
(Items may be taken out of order)
I.
ROLL CALL
II.
PUBLIC SPEAKERS*
III.
REPORTS/RECOMMENDATIONS
A.
Report on Certificate Programs
B.
Accrediting Commission for Community and Junior Colleges (ACCJC) March 7, 2014 Training
Debriefing
IV.
FUTURE INSTITUTIONAL EFFECTIVENESS & STUDENT SUCCESS COMMITTEE MEETING DATES
V.
NEW BUSINESS
VI.
SUMMARY – NEXT MEETING..........................................................................................................Steve Veres
VII.
ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of
the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The
agenda shall include information regarding how, for whom, and when a request for disability-related modification or accommodation, including
auxiliary aids or services may be made by a person with a disability who requires a modification or accommodation in order to participate in
the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on
the Friday prior to the Committee meeting.
Executive Summary
LACCD Certificate Awards: 2010-11 to 2012-13
At the request of the Institutional Effectiveness Committee, District staff researched the number of
certificates awarded by each college. The results span a three-year period, from 2010-11 through 201213, and cover more than 300 award areas. Details of each college’s awards are attached to this
summary.
The information presented in this report was verified by the individual colleges. Colleges were also
asked for background information on programs identified as having low awards. Based on college
responses, low award rates were attributed to a variety of factors which generally fell into six (6)
categories: Staffing, Student Demand, Class Scheduling, Curriculum, Student Information, and Budget
Reductions. These are summarized in the table below, which also describes actions colleges have taken
– or plan to take – to address low awards.
As a result of program review, viability studies or other internal review processes, many colleges were
already in the process of addressing low award producing programs. It is recommended that colleges
continue to implement planned actions, collaborate through existing committee structures to develop
District-wide solutions (where appropriate), and report the status of college certificate programs and
actions in the next college effectiveness cycle.
Low Certificate Award Rates: Summary of Explanations and Actions
Reason for Low Award Rate
Lack of full-time faculty
Staffing
Staffing by adjunct faculty only
Student Demand
Low demand program
Student can transfer without
obtaining certificate
AA-T degree has reduced demand for
certificate
Students are able to take state
licensing exam without obtaining the
certificate
Employability can be attained by
course completion; certificate not
required
Page 1 of 2
Action Taken or Planned
Faculty hired
Continue program (part-time program
scheduled for 3-4 year completion)
Restructure or eliminate program
Restructure or eliminate program
Restructure or eliminate program
Restructure or eliminate program
Restructure or eliminate program
Reason for Low Award Rate
Students not aware of certificate
requirements
Student Information
Students lack awareness of and/or
information about applying for
certificate
Students not aware that they can
simultaneously complete certificate
and degree requirements
Class Scheduling
Required classes not scheduled to
support program completion
New program or pathway
Curriculum
Budget Reductions
and/or Reduced
Course Offerings
Action Taken or Planned
Focused student advisement
Track progress toward completion
Student-directed marketing efforts
(brochure, website)
Faculty effort to encourage students to
apply for certificate
Student directed marketing and outreach
efforts (brochure, website)
Research course offerings and student
enrollments
Enrollment management/planning in
progress to support completions
Raise awareness; allow time for students
to complete new programs
Program is too similar to another
program
Consolidate certificate options
Program requires too many
courses/units
Reduce unit and/or course requirements
(based on Advisory Committee
recommendations)
Limited courses offered due to
budget restrictions or departmental
priorities
Restore courses to class schedule as
appropriate
Page 2 of 2
Certificate Program Awards by College and Program
College
City
East
Program Title
Administration of Justice
Administrative Medical Office Assistant
Electronic Systems
Electronics: Basic
Marketing
Programming Languages
Retail Management
Automated Accounting
Commercial Photography
Computer Applications Specialist
Finance and Banking
Legal Office Assistant
Management
Real Estate: Marketing
Administrative Office Assistant
Business Administration
Cinema / Video Production
Real Estate: Finance
Real Estate: Investment
Photojournalism Photography
Management: Small Business
Accounting Technician
Orchestrator/Arranger
Television Production
Music Copyist
Instrumental Performer
Child Development Master Teacher
Human Services : Generalist
Child Development Site Supervisor
Dental Technology
Dietetic Service Supervisor
Human Services: Drug/Alcohol
Child Development Teacher
Cinema Production
Associate Teacher
IGETC
CSU General Education Breadth
Total by College: City
Biological Applications of Electron Microscopy
Business Management
Color Printing and Processing
Computer Science Information Technology--Programming
Desktop Publishing
Histotechnologist
International Trade
Internet Specialist
Microcomputer Programming Specialist
Photography & Digital Imaging
Architectural Drafting
Supervisor - 3 (Child Development Supervisor)
CSI Technology--Microcomputers
Office Systems Specialist
Stage Management
Architectural Computer-Aided Design
Architectural Drawing
Large Format Photography
Arts Graphic Communication
Page 1 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
0
0
1
1
0
0
1
1
1
0
0
1
1
0
0
1
0
0
1
1
0
1
0
1
1
0
0
1
2
0
0
2
2
0
0
2
2
0
1
3
0
0
3
3
1
1
1
3
3
0
0
3
0
0
3
3
3
0
2
5
2
0
3
5
1
3
1
5
2
0
3
5
2
0
3
5
3
1
2
6
2
0
6
8
3
0
6
9
1
5
3
9
0
2
9
11
5
4
4
13
8
12
0
20
6
0
15
21
14
7
0
21
6
5
18
29
11
12
10
33
14
16
6
36
18
21
0
39
8
17
48
73
28
20
39
87
49
48
77
174
93
42
43
178
138
58
55
251
430
275
364
1,069
1
0
0
1
0
2
0
2
0
2
0
2
1
1
0
2
1
0
1
2
1
1
0
2
0
2
0
2
0
2
0
2
1
0
1
2
0
2
0
2
1
1
1
3
1
1
2
4
0
1
4
5
4
1
0
5
3
2
0
5
1
2
3
6
0
2
4
6
1
5
0
6
2
1
4
7
Certificate Program Awards by College and Program
College
Harbor
Program Title
Real Estate Broker
Executive Assistant
Health Information Clerk Typist
Accounting
Journalism
Legal Secretary
Studio Lighting and Techniques
Word Information Processor
Transcriber
Architectural Design
Digital Imaging
Administrative Assistant
Medical Billing Assistant
Computer-Aided Drafting (CAD)
Health Information Coding & Statistics Clerk
Health Information Technology
Automotive Technology
Clerical Assistant
Teacher II (Child Development Teacher)
Administration of Justice: Sociological
Respiratory Therapy
Basic Police Academy Preparation
Customer Service Representative
Cooling System and Climate Control Specialist
Drivetrain Specialist
Licensed Vocational Nurse to Registered Nurse
Chemical Dependency Counselor
Engine Performance and Drivability
Fire Technology/State Fire Marshall Core Classes
Health Information Coding Specialist
Forensic Crime Scene Investigation
Chemical Dependency Specialist in Criminal Justice
Office Assistant
Administration of Justice
Infant: Toddler
Administration of Justice: Law
IGETC
CSU General Education Breadth
Total by College: East
Architectural Technology
Electronic Music
Fire Technology
Legal Office Assistant
Microcomputer Applications
Music Arranging
Music: Private Teaching
Music: Recording Arts
Drafting
Medical Office Assistant
Office Automation
Accounting Clerk
Office Administration
Administration of Justice
Business Administration
Child Development
Process Plant Technology
Culinary Arts
Page 2 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
1
4
2
7
3
3
2
8
4
0
4
8
2
5
2
9
2
4
3
9
4
2
3
9
0
6
3
9
5
4
1
10
5
6
1
12
3
3
7
13
4
7
2
13
3
9
3
15
9
6
4
19
1
9
10
20
10
3
8
21
12
2
8
22
8
9
8
25
7
13
5
25
13
8
14
35
11
9
16
36
20
3
18
41
10
5
27
42
15
12
17
44
12
18
16
46
21
12
13
46
14
33
0
47
18
9
23
50
15
14
21
50
15
15
21
51
26
9
31
66
22
16
31
69
20
17
34
71
24
20
27
71
16
16
50
82
35
30
38
103
34
24
53
111
98
159
222
479
337
316
300
953
877
868
1,068
2,813
1
0
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
1
0
0
1
1
0
0
1
1
0
0
1
1
0
1
1
2
1
2
0
3
1
2
1
4
4
0
2
6
1
4
1
6
3
2
2
7
1
4
2
7
19
8
7
34
23
35
3
61
24
30
29
83
Certificate Program Awards by College and Program
College
Mission
Pierce
Program Title
Total by College: Habor
Advanced Skills in Video Production
Multimedia: Design for Animation & Interactive Multimedia*
Retail Management (WAFC)
Teacher's Assistant
Teacher's Assistant: Bilingual/Bicultural
Child Development Certificate Specializing in School Age Child Care
Microcomputer Applications Management
Microcomputer Programming
Child Development Certificate: Specializing in Infant & Toddler
Office Assistant
Child Development Certificate Specializing in Bilingual/Bicultural
Preschool
Culinary Arts
Child Development Certificate Specializing in Preschool
IGETC
Legal Assisting (Paralegal)
CSU General Education
Total by College: Mission
Floral Design and Management
Horse Science
Architectural Technology
Administrative Professional
Advanced Computer Applications
Basic Internet
General Administrative
Web Site Construction and Maintenance
Automotive Performance Applications
Graphic Design for the Web
Retail Management (WAFC)
Desktop Publishing
Legal Office Procedures
Legal Office Skills
Programming for Business
Landscape Technician: Advanced
Marketing
Basic Computer Applications
Technical Theatre
Landscape Technician: Basic
Website Development
International Business
Office Communications
Networking Technology
Gardening: Advanced
Basic Word Processing: Microsoft Word for Windows
Office Clerical
Addiction Studies
Basic Computerized Accounting
Preschool Teacher
Web Development, Programming and Scripting
Electronics: Communications
Electronics: Digital
Electronics: Analog
Personal Computer Service Technology
Associate Teacher
Tax Preparation
School Age Child Care Teacher
Page 3 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
78
92
51
221
0
0
1
1
0
0
1
1
1
0
0
1
0
1
0
1
0
0
1
1
1
1
0
2
1
1
2
4
1
2
1
4
2
1
3
6
5
1
3
9
4
6
19
12
12
69
133
1
0
0
0
0
0
0
0
0
2
1
0
0
1
1
1
2
2
2
2
1
1
2
2
5
5
2
1
6
2
6
4
5
9
2
4
8
5
4
8
11
26
7
152
215
0
1
0
0
0
0
0
0
1
0
1
0
1
0
0
1
2
0
1
3
3
2
0
1
5
3
5
8
3
8
5
11
11
7
7
10
13
10
4
10
26
26
61
198
337
0
0
1
1
1
1
1
1
0
0
0
2
1
1
1
1
0
2
1
0
1
3
4
3
1
6
7
7
9
8
8
4
3
4
12
10
8
17
12
24
56
64
80
419
685
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
3
4
4
4
5
5
6
6
6
11
14
14
16
18
18
19
19
19
20
21
24
29
32
Certificate Program Awards by College and Program
College
Southwest
Trade-Tech
Program Title
Automotive Service Technology
Automotive Emission Specialist
Preschool Director
Infant Care Teacher
Automotive Light Service Technician
Automotive Powertrain Specialist
CSU-General Education
Preschool - Certificate A
IGETC - General Education
Total by College Pierce
CSU General Education
IGETC
Management/Supervision
Real Estate Broker
Business Administration: Accounting/General Business
Administration of Justice
Chemical Dependency Counselor Program
Total by College: Southwest
ENERGY SYSTEMS TECHNOLOGY FUNDAMENTALS
Marketing and Public Relations
Mortgage Finance
Solar PV Installation and Maintenance Technician
Solid Waste Management Technology
Supply Water Systems Technology
Welding, Gas and Electric: Construction Technologies
School Age Program Teacher
Small Business Entrepreneurship
Community Planning & Economic Development
PARALEGAL STUDIES
Real Estate
Fashion Merchandising
Fashion Technology
Architectural Technology
Management/Supervision
Tailoring
Comp App & Office Tech: Information Processing Specialist
Plumbing: Construction Tech
Process Technology
Site Supervisor
Teacher
Comp App & Office Tech: Office Assistant-Clerical
Teacher with Special Needs
Infant/Toddler Teacher
Computer Information Systems
Skin Therapy
Microcomputer Technician
Accounting Clerk
Motorcycle Repair Mechanics-Adjunct
Medical Office Assistant
Chemical Technology
Sign Graphics
Computer App & Office Tech: Administrative Asst
Preschool Teacher
Street Maintenance Technology
Visual Communications
Hybrid & Electric Plug-In Vehicle Technology
Auto & Related Technology: Tune-Up
Page 4 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
3
10
20
33
8
20
22
50
9
24
26
59
14
34
31
79
10
33
40
83
8
33
47
88
35
43
48
126
64
88
84
236
132
141
147
420
368
549
595
1,512
0
0
1
1
0
0
1
1
0
1
0
1
1
0
0
1
0
2
1
3
6
9
1
16
16
18
18
52
23
30
22
75
0
0
1
1
0
0
1
1
1
0
0
1
0
0
1
1
0
0
1
1
0
1
0
1
0
0
1
1
0
0
2
2
0
1
1
2
2
0
1
3
0
0
3
3
1
1
1
3
4
0
0
4
0
4
0
4
1
0
4
5
1
2
2
5
0
2
3
5
0
4
3
7
3
0
4
7
2
1
4
7
0
0
8
8
3
2
3
8
0
3
6
9
0
0
9
9
0
0
12
12
5
5
5
15
0
0
16
16
4
8
6
18
9
6
4
19
3
4
13
20
12
7
9
28
12
5
13
30
4
12
15
31
8
12
16
36
11
15
11
37
7
16
14
37
15
6
17
38
21
8
10
39
0
0
41
41
Certificate Program Awards by College and Program
College
Valley
Program Title
Electronics Communications
Machine Shop: CNC
Automotive Collision Repair
Diesel and Related Technology-Adjunct
Welding, Gas and Electric
Carpentry
Labor Studies
Electrical Construction & Maintenance: Construction Tech
Powerline Mechanic
Automotive and Related Technology
Plumbing
Preschool Associate Teacher
Diesel and Related Technology
Operation & Maintenance Engineering: Steam Plant
Baking Professional
Fashion Design
Refrigeration & Air Conditioning Mechanics
Cosmetology
Electrical Construction and Maintenance
Culinary Arts
Total by College: Trade-Tech
Broadcasting: Television
Commercial Music: Instrumental/Vocal Performer
Escrow
Journalism: Magazine
Journalism: Photojournalism
Mechanical Drafting/Design
Mechanical Engineering Technology
Media Arts: Directing
Media Arts: Post-Production
Property Management
Credit Administration
Homeland Security
Journalism: Newspaper
CAOT: Computer Applications Specialist
Media Arts: Producing
Respiratory Therapy
Sustainable Construction Management
Theater Production
CAOT: General Office Assistant
CAOT: Administrative Assistant
Commercial Music: Music Arranging
Manufacturing Technology: Metal Machining
Media Arts: Screenwriting
Computer Science Programming
Finance
Fire Technology
Manufacturing Technology: Numerical Control
Electronics Technician
Graphic Design
Architecture
Real Estate
Business Management
Child Development: Teacher
Commercial Music: Music Technology
Electronics: Biomedical Instrumentation
Electronics Technology
Page 5 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
7
18
17
42
13
12
18
43
22
5
19
46
32
10
5
47
18
19
12
49
6
21
26
53
9
10
35
54
19
17
20
56
0
0
61
61
13
16
37
66
23
27
33
83
0
0
83
83
21
34
31
86
26
21
43
90
22
30
50
102
45
37
49
131
23
64
77
164
81
58
77
216
66
65
89
220
89
75
90
254
664
664
1,133
2,461
0
1
0
1
1
0
0
1
0
0
1
1
0
0
1
1
0
0
1
1
1
0
0
1
0
0
1
1
1
0
0
1
0
1
0
1
0
1
0
1
0
0
2
2
0
1
1
2
0
1
1
2
1
0
2
3
0
3
0
3
0
2
1
3
0
2
1
3
1
0
2
3
0
1
3
4
1
0
5
6
1
1
4
6
1
3
2
6
0
5
1
6
2
2
3
7
0
2
5
7
1
5
1
7
2
3
2
7
0
5
3
8
4
1
4
9
4
5
2
11
0
6
5
11
4
4
4
12
5
5
3
13
6
4
4
14
3
9
9
21
2
8
12
22
Certificate Program Awards by College and Program
College
West
Program Title
Administration of Justice
Accounting
Child Development: Director, Preschool (B)
Child Development: Infant/Toddler Care Teacher (D)
Child Development: School Age Programs Teacher Day Care (C)
Child Development: Associate Teacher, Preschool ( A)
IGETC
CSU General Education Breadth
Total by College: Valley
Hospitality: Event & Convention Planning
Management: Small Business
Hospitality
Hospitality: Hotel Sales & Marketing
Computer Web Support & Database Administration
Hospitality: Hotel Front Desk & Back Office Operations
Business
Travel: Advanced
Accounting
Computer Science Information Technology
Fire Technology
Business Application & Database Management
Computer Network & Security Mgmt.
Alcohol & Drug Studies
Real Estate
Child Development
Web Support & Administration
Computer Network Management
Medical Assisting - Administrative
Medical Assisting - Administrative and Clinical
Medical Assisting - Clinical
Legal Secretary
Network & Information System Security
Pharmacy Technician: Basic
Aircraft Power Plant Technician
Airframe Maintenance Technician
Paralegal
Film/TV Production Crafts
Total by College: West
Page 6 of 6
Prepared by: LACCD Institutional Effectiveness
Date Printed: 3/19/2014
Year
Year
Year
Total: 2010-11
2010-11 2011-12 2012-13
to 2012-13
9
14
9
32
10
23
14
47
17
23
33
73
31
45
12
88
37
44
19
100
139
151
68
358
122
157
153
432
147
348
336
831
553
886
730
2,169
0
1
0
1
0
1
0
1
0
2
0
2
0
2
0
2
1
0
2
3
0
2
1
3
1
3
0
4
2
1
1
4
3
0
3
6
1
1
4
6
1
2
3
6
4
3
1
8
5
7
5
17
5
4
11
20
8
6
7
21
5
3
14
22
4
4
15
23
5
3
16
24
0
0
26
26
0
0
26
26
0
0
26
26
12
4
12
28
6
8
21
35
42
0
1
43
21
23
25
69
21
24
24
69
21
28
26
75
1
31
45
77
169
163
315
647
ATTACHMENT “B’
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
FACILITIES MASTER PLANNING & OVERSIGHT COMMITTEE
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, March 26, 2014
2:15 p.m. – 3:15 p.m.
Committee Members
Steve Veres, Chair
Scott J. Svonkin, Vice Chair
Ernest H. Moreno, Member
James D. O’Reilly, Staff Liaison
Nabil Abu-Ghazaleh, College President Liaison
Agenda
(Items may be taken out of order)
I.
ROLL CALL
II.
PUBLIC SPEAKERS*
III.
REPORTS/RECOMMENDATIONS/ACTIONS
A. LEED™ and Parking Structure Projects – Presentation and Approval
Los Angeles Harbor College – S.A.I.L.S. Student Union, Design-Build ($36.5 million)
B. Presentations/Initiative Reviews
Van de Kamp Innovation Center Occupancy Options
IV.
NEW BUSINESS
V.
SUMMARY – NEXT MEETING..........................................................................................................Steve Veres
VI.
ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as required by Section 202 of the American
with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The agenda shall include
information regarding how, for whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services may be
made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no later than 12 p.m. (noon) on the Tuesday
prior to the Board meeting.
LO S AN G EL E S CO M M UN IT Y CO LL EG E D I S T RICT
DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT
SUSTAINABLE BUILDING PROGRAM
FACILITIES MASTER PLANNING & OVERSIGHT COMMITTEE (FMP&OC) MEETING
LEED PROJECT EXECUTIVE SUMMARY
College Name:
LACCD Project Name:
LACCD Project Number:
College Project Manager:
Design Build Team:
Harbor College
S.A.I.L.S. - Student Union
33H.5350.02.01
ARCADIS
Bernards/HMC
Project Description:
The Student Union Building will be a two story, 55,000 GSF (gross square feet) building located along the
southwest corner of the campus’ student services zone, adjacent to the new Library Resource Center
building, the existing Student Services building and the recently renovated Planetarium building. This
location at the junction of the two main pedestrian paths that bisect the site will give the facility a strong
presence on the campus while complementing the series of existing buildings within the student services
zone.
The building is a steel moment frame construction with durable, long-lasting exterior finish materials such
as brick cladding, exterior cement plaster and composite metal panels which were selected to create
visual harmony with the existing buildings on campus.
A wide variety of programs are housed within the new Student Union including Student Dining and Food
Service, Culinary Arts, Campus Bookstore, Student Activities / ASO, Business Office, and Commons
Areas. It provides a social hub for student life and student services, by its presence at the center of the
campus, and by the multi-functional program components housed within the facility.
The fundamental site and building design concept is to create a facility that is permeable and provides a
variety of access opportunities for students and staff to experience the dynamic programmatic and
functional components of the facility.
The building configuration takes the form of a shaped rectangle that shifts and recedes to create informal
outdoor gathering areas in the form of outdoor terraces above ground level. A linear lobby is attached to
this form to provide a main entry with multiple points of access while connecting the main pedestrian
thoroughfare to the south and the courtyard to the east.
Relevant Statistics:
The goal of the Student Union is to consolidate a variety of program spaces that are currently spread out
across campus in outdated facilities that lack modern technology, present a heavy maintenance burden,
are not energy efficient and exhibit deficiencies with regard to universal accessibility. Through the
unification of the programs previously described, the Student Union will provide a concentrated node of
social activity and student services. In addition, this consolidation of programs will reduce the number of
campus facilities, thereby increasing the campus open space, decreasing the maintenance load, and
providing a focused state-of-the-art building for student life.
This building is a part of the $67M design-build project funded by Measure J. The awarded contract for
this building is $36,500,000.
Schedule:
Expected Design Phase Completion:
Expected Construction Phase Completion:
Expected Close-Out Phase Completion:
Form DES-015-A
January 2015
July 2016
October 2016
Page 1 of 2
Rev.02_24_14
LO S AN G EL E S CO M M UN IT Y CO LL EG E D I S T RICT
DEPARTMENT OF FACILITIES PLANNING AND DEVELOPMENT
SUSTAINABLE BUILDING PROGRAM
Sustainable Features: The project is expected to achieve (39) LEED™ points for a LEED™ Silver
rating. Some of the sustainable features include:
1. Project is built on a previously developed site.
2. Project is within ½ mile radius of 10 basic community services and a housing development of at least
10 units per acre.
3. Project enjoys proximity to two or more bus lines usable by occupants.
4. Project provides no new parking.
5. Implementation of a storm water management plan for 90% of average rainfall.
6. Use of site paving with an Solar Refelectance Index (SRI) of 29 or higher.
7. Use of energy smart Cool Roof Rating Council (CCRC) approved roof system.
8. Use of drought-tolerant, native landscaping with water efficient irrigation to reduce potable water
consumption for irrigation by 50%.
9. Reduction of water use by 30% through fixture selection.
10. Reduction of building energy use below the simulated baseline building performance (EAc1). Energy
strategies include efficient HVAC systems, occupancy sensors, use of natural daylight, minimization
of glazing on east and west facades, exterior sun-shading to reduce heat gain, and offset of electrical
use with photovoltaic.
11. Use of on-site renewable energy systems to provide up to 17.5% of the onsite energy needs.
12. Enhanced commissioning of the building.
13. Use of green power from renewable energy sources for 35% of the buildings electricity needs for at
least the first two years of operation.
14. Construction waste management program to divert waste from landfills and towards recyclable uses.
15. Use high recycled content of materials.16. Use of regional materials extracted/harvested and
manufactured within 500 miles of the site (MRc5)
17. Use of Forest Stewardship Council (FSC) certified wood
18. Monitoring of CO2 levels in mechanically and naturally ventilated spaces.
19. Implementing a construction indoor air quality management plan, during construction and before
occupancy.
20. Use of low-emitting materials for adhesives, sealants, paints, coatings, carpet systems and composite
woods.
21. Use of walk-off systems at regularly used entrances, negative pressurization, self-closing doors and
deck to deck partitions in chemical use areas, and MERV 13 air filtration to minimize exposure of
building occupants to pollutants.
22. Provide individual lighting and thermal controls for building occupants.
23. Implement green building education program.
24. Conduct post-occupancy evaluation to mitigate potential indoor environmental quality issues.
25 Implement green cleaning program.
Form DES-015-A
Page 2 of 2
Rev.02_24_14
11
09
07
08
13
16
13
12
19
06
18
10
05
LACE
14
FIGUEROA P
03
EEWAY
01
02
17
FR
HARBOR
L STREET
04
20
22
18
23
18
15
LEGEND
01. STUDENT UNION BUILDING
02. THEATER BUILDING
03. FINE ARTS BUILDING
04. TECHNOLOGY BUILDING
05. SCIENCE COMPLEX
06. CENTRAL PLANT
07. PARKING STRUCTURE
08. MUSIC BUILDING
09. CHILD DEVELOPMENT CENTER
10. CLASSROOM BUILDING
11. STUDENT SERVICES BUILDING
12. LIBRARY RESOURCE CENTER
13. NORTHEAST ACADEMIC BUILDING
14. NURSING BUILDING
15. PE/WELLNESS BUILDING
16. PLANETARIUM
17. M&O COMPLEX
18. SURFACE PARKING LOT
19. CENTRAL GREEN
20. LAUSD
21. STADIUM
22. BASEBALL FIELD
23. PRACTICE FIELD
21
VEHICLE ENTRY
PROJECT LOCATION
LAGOON DRIVE
Los Angeles Harbor College STUDENT UNION
CAMPUS MAP
N
LEED-NC Version 2.2 Registered Project Checklist
March 11, 2014
SAILS - Student Union Building
Harbor City College
RC = RESPONSIBILITY CODE
A= ARCHITECT; MEP= MECHANICAL, ELECTRICAL, PLUMBING; C= CIVIL; L=LANDSCAPE; O= OWNER; GC= CONTRACTOR
Yes
?
No
7
1
6
Y
Sustainable Sites
14 Points
Prereq 1
Required
C
Construction Activity Pollution Prevention
RC Credit Requirements
1
C Credit 1
Site Selection
1
A
1
D Credit 2
Development Density & Community
Connectivity
1
A
D Credit 3
Brownfield Redevelopment
1
A
D Credit 4.1
Alternative Transportation, Public
Transportation Access
1
A
D Credit 4.2
Alternative Transportation, Bicycle Storage
& Changing Rooms
1
A
D Credit 4.3
Alternative Transportation, Low-Emitting
and Fuel-Efficient Vehicles
1
A
D Credit 4.4
Alternative Transportation, Parking
Capacity
1
A
D Credit 5.1
Site Development, Protect or Restore
Habitat
1
A
1
1
1
1
1
1
1
D Credit 5.2
Site Development, Maximize Open Space
1
1
D Credit 6.1
Stormwater Design, Quantity Control
1
D Credit 6.2
Stormwater Design, Quality Control
1
1
1
D Credit 7.1
Heat Island Effect, Non-Roof
1
1
D Credit 7.2
Heat Island Effect, Roof
1
D Credit 8
Light Pollution Reduction
1
1
Yes
?
3
Water Efficiency
1
Credit 1.1
D
1
1
1
1
Credit 1.2
D Credit 2
D
?
9
8
Easy to obtain. Provide preferred parking equal to 5% of
parking count for low-emitting and fuel efficient vehicles
Parking not to exceed minimum zoning requirements, and
provide car/van pool parking for 5% of parking total, OR
provide no new parking.
Limit site disturbance on Greenfields or restore or protect a
minimum of 50% of site area.
Option 1: Reduce development footprint and provide 25%
more vegetated open space than local zoning requires.
Option 2: Provide vegetated open space equal to building
footprint
Option 3: provide vegetated open space of 20% of site area
Construction phase
Done
Done
N/A
Done
No showers available within 200 yards
Need to accommodate 4 spaces (5% of 71 FTEs);
parking stall painting/stripes required with detail.
Robert to discuss two parking options with client needs campus approval / scope add.
Done
No new parking
Does not meet requirements
Does not meet option 2 requirements
Per Alysen Weiland: Stormwater treatment for the
Option 1: Existing imperviousness is less than or equal to
Student Union is going to be taken care of as part of
50%. Option 2: Existing imperviousness is greater than 50%
the Central Green project ... we may need to provide
Implement Stormwater Management Plan for 90% of average an exhibit with our point paperwork illustrating the
C
connection
rainfall.
Option 1: Provide strategy for 50% of site hardscape
A
Confirm paving material properties
Option 2: Cover 50% of parking spaces
A Use either cool roof, vegetated roof, or combination.
Template done / Verify PVC type (Garland)
Maximum candela from interior lighting not to exit windows,
exterior lighting not to exceed 80%(exterior areas) /
MEP
Per MEP: Most likely not possible.
50%(facades & landscape) of minimums specified by
ASHRAE 90.1-2004
C
No
2
Yes
A
Create and implement Erosion and Sedimentation Control
(ESC) Plan.
Avoid development of inappropriate sites.
Build on a previously-developed site - either in a community
with min. density of 60,000SF / acre OR with 1/2-mile radius
proximity to 10 basic community services and to a residential
area.
Can only be obtained by SS Prerequisite by remediating the
site.
Proximity of 1/2 mile of existing/planned and funded rail option
or 1/4 mile proximity of one or more stops for two or more bus
lines usable by occupants.
Bicycle storage within 200 yards of entrance for 5% or more
of occupants above 3rd grade. Provide shower and changing
facilities and dedicated bike lanes.
Comments
Credit 3.1
Credit 3.2
Water Efficient Landscaping, Reduce by
50%
Water Efficient Landscaping, No Potable
Use or No Irrigation
5 Points
RC Credit Requirements
1
Comments
Reduce potable water consumption for irrigation by 50%.
L
1
Achieve WE1.1 and use only captured water or install
landscaping that does not require permanent irrigation.
Innovative Wastewater Technologies
1
Option 1: Reduce potable water use for sewage conveyance
by 50% through water fixtures or non-potable water.
MEP
Option 2: Treat 50% of wastewater on-site to tertiary
standards.
Water Use Reduction, 20% Reduction
Water Use Reduction, 30% Reduction
1
1
MEP
Use 20% less water than baseline.
Use 30% less water than baseline.
Confirm if purple pipe exists; planned and funded?
N/A
Per MEP: 2 points anticipated
No
Energy & Atmosphere
17 Points
RC Credit Requirements
Designate Commissioning Authority (CxA) to oversee
completion of commissioning. Owner shall document
CxA
Owner's Project Requirement. Designer shall develop Basis
of Design.
Mandatory provisions and prescriptive requirements of
MEP
ASHRAE/IESNA Standard 90.1-2004
Zero use of CFC-based refrigerants in HVAC&R systems. If
MEP reusing HVAC equipment, complete phase-out conversion
prior to completion.
Comments
Y
C Prereq 1
Fundamental Commissioning of the
Building Energy Systems
Y
D Prereq 2
Minimum Energy Performance
Required
Y
D Prereq 3
Fundamental Refrigerant Management
Required
D Credit 1
Optimize Energy Performance
1 to 10
MEP Develop a whole building energy simulation.
Per MEP: Current energy model shows 14% savings
compared to baseline; Include PV farm contribution
after initial analysis of energy performance
3
D Credit 2
On-Site Renewable Energy
1 to 3
A / On-site renewable energy systems to provide 2.5%, 7.5% or
MEP 12.5% of onsite energy needs.
Glumac estimated 255 PV panels needed for
exemplary performance. Per Arcadis, we have ample
panels available on campus to dedicate to this project.
1
C Credit 3
Enhanced Commissioning
1
A / Prior to start of construction documents phase, designate
CxA independent CxA for commissioning processes.
Coordinate with CxA
1
D Credit 4
Enhanced Refrigerant Management
1
1
C Credit 5
Measurement & Verification
1
C Credit 6
Green Power
1
4
6
1
Yes
?
No
5
4
4
Y
Materials & Resources
D Prereq 1
1
Credit 1.1
1
Credit 1.2
1
Credit 1.3
1
Storage & Collection of Recyclables
Building Reuse, Maintain 75% of Existing
Walls, Floors & Roof
Building Reuse, Maintain 100% of Existing
Walls, Floors & Roof
Building Reuse, Maintain 50% of Interior
Non-Structural Elements
Required
13 Points
Required
1
1
C
OK
All mechanical equipment will use R410-A refrigerant.
Confirm status of central plant refrigerant type. Confirm
if phase out plan is required/in place.
MEP to provide M&V plan.
A / Provide at least 35% of building's electricity from renewable
MEP sources in at least a two year renewable energy contract.
Verify with client
RC Credit Requirements
Comments
A
Provide access to area dedicated to collection and storage of
Done
recyclables.
1
Requires reuse of existing building stock - not applicable to
100% new buildings.
1
N/A
1
Credit 2.1
Construction Waste Management, Divert
50% from Disposal
1
Credit 2.2
Construction Waste Management, Divert
75% from Disposal
1
Credit 3.1
Credit 3.2
Materials Reuse, 5%
Materials Reuse,10%
1
1
C
1
Option 1: Do not use refrigerants
MEP Option 2: Select refrigerants to minimize or eliminate harmful
chemicals.
Develop a Measurement & Verification Plan per IPMVP to
MEP
track building/energy performance.
Procure CxA by 50% CD'S
Recycle/salvage 50% of non-hazardous construction and
A,GC demolition debris, with development of plan that identified
materials to be diverted.
Recycle/salvage 25% beyond Credit 2.1 of non-hazardous
A,GC construction and demolition debris.
A,GC
confirm with Bernards- 5 permanent buildings,
bungalows; determine how much we can salvage;
where to stage salvaged demo; target of 95%
construction waste management
confirm with Bernards
Use salvaged, refurbished or reused materials (based on cost
confirm with Bernards
of the total materials cost on the project.)
Page 1 of 2
LEED-NC Version 2.2 Registered Project Checklist
March 11, 2014
SAILS - Student Union Building
Harbor City College
RC = RESPONSIBILITY CODE
A= ARCHITECT; MEP= MECHANICAL, ELECTRICAL, PLUMBING; C= CIVIL; L=LANDSCAPE; O= OWNER; GC= CONTRACTOR
Yes
?
No
1
1
1
1
1
Yes
Credit 4.1
Credit 4.2
Credit 5.1
C
Credit 5.2
Recycled Content, 10%
Recycled Content, 20%
Regional Materials, 10%
Regional Materials, 20%
1
1
1
1
C Credit 6
Rapidly Renewable Materials
1
C Credit 7
Certified Wood
1
C
1
?
No
10 4
1
Indoor Environmental Quality
15 Points
RC Credit Requirements
MEP
Y
D Prereq 1
Minimum IAQ Performance
Required
Y
D Prereq 2
Environmental Tobacco Smoke (ETS)
Control
Required
1
D Credit 1
Outdoor Air Delivery Monitoring
1
D Credit 2
Increased Ventilation
1
Construction IAQ Management Plan, During
Construction
1
1
1
Credit 3.1
C
1
Credit 3.2
1
Credit 4.1
1
Credit 4.2
C
1
1
Construction IAQ Management Plan, Before
Occupancy
Low-Emitting Materials, Adhesives &
Sealants
Low-Emitting Materials, Paints & Coatings
Use materials with recycled content (post-consumer + ½ preconsumer) (based on value of materials).
confirm with Bernards- REQUIRES MATERIALS
A,GC Use of materials extracted/harvested and manufactured
BUDGET, REVIEW OF SPEC 013543; COMPLETION
A,GC within 500 miles of the site (based on total project materials
OF SUBMITTAL FORMS
Use rapidly renewable materials (typically from plants
A,GC harvested in a 10-year cycle or less) for 2.5% of all building
materials and products based on cost.
confirm with Bernards/Designer; wood slatted ceiling
Use minimum of 50% of wood-based products that are FSC
finish, casework, construction of stage?; finish
certified for wood building components. Includes framing,
floor?;REQUIRES MATERIALS BUDGET, REVIEW
A,GC
flooring, sub-flooring, doors and built-in furniture if
OF SPEC 013543; COMPLETION OF SUBMITTAL
consistently included in MR 3-7.
FORMS
A,GC
Meet minimum requirements of ASHRAE 62.1-2004 to
OK
establish minimum indoor air quality performance.
Prohibition of smoking in the building and within 25' of entries,
OSA intakes and operable windows. May provide
A designated smoking areas in the building, with provisions to Done
contain, capture and remove tobacco smoke from the
building.
Monitoring of CO2 levels in mechanically and naturally
MEP ventilated spaces. CO2 sensors will be linked to the Building Yes. Mechanical will provide monitoring equipment.
Management System (BMS).
MEP
GC
1
1
Low-Emitting Materials, Carpet Systems
1
Credit 4.4
Low-Emitting Materials, Composite Wood &
Agrifiber Products
1
Increase outdoor air ventilation rates to 30% above ASHRAE
Not pursued because it is contrary to energy
61.2-2004 minimum (mechanically ventilated spaces) OR
design to recommendations by Carbon Trust 'Good Practice performance credit EAc1.
Guide 237' (naturally ventilated spaces)
Meet SMACNA IAQ guidelines, protect absorptive materials
from moisture damage, install MERV 8 filters at all return air
grilles.
confirm with Bernards; FILTERS AND PHOTOGRAPH
DOCUMENTATION
Pre-occupancy flush-out, OR pre-occupancy air testing
1
Credit 4.3
Comments
GC
Compliance with requirements of SCAQMD reference
standard.
Compliance with requirements of Green Seal and SCAQMD
reference standard.
Compliance of all installed carpet and cushion products with
testing and product requirements of CRI Green Label Plus
program.
No use on the interior of the building of composite wood,
agrifiber or on-site laminating products that contain ureaformaldehyde resins.
confirm with Bernards- REQUIRES MATERIALS
BUDGET, REVIEW OF SPEC 013543; COMPLETION
OF SUBMITTAL FORMS
Walk off mats to be designed by Brett (next phase) /
door closers to be added to schedule in next phase /
ventilation reqs ok per Glumac (HVAC will provide
exhaust fans for polluted areas and MERV 13 on
AHU's.)
1
D Credit 5
Indoor Chemical & Pollutant Source Control
1
6'-0" long entry mats, separation and exhaust of hazardous
A/
gases and chemicals, MERV 13 or better filtration for
MEP
mechanically ventilated spaces.
1
D Credit 6.1
Controllability of Systems, Lighting
1
MEP
Provide individual lighting controls for min. 90% of building
occupants to allow adjustments per individual needs, AND
provide lighting controllability for shared multi-occupant
spaces to allow adjustments per group needs.
1
D Credit 6.2
Controllability of Systems, Thermal Comfort
1
MEP
Provide individual controls for 50% of occupants to allow
adjustments per individual needs (incl operable windows
Pursued.
within limitations) AND provide controllability for shared multioccupant spaces to allow adjustments per group needs.
1
D Credit 7.1
Thermal Comfort, Design
1
1
D Credit 7.2
Thermal Comfort, Verification
1
1
D Credit 8.1
Daylight & Views, Daylight 75% of Spaces
1
1
D Credit 8.2
Daylight & Views, Views for 90% of Spaces
1
Yes
?
5
2
Innovation & Design Process
d/c Credit 1.1
1
d/c Credit 1.2
1
d/c Credit 1.3
1
d/c Credit 1.4
1
d/c Alternate
1
C Alternate
1
Yes
C Credit 2
?
Maybe. The current indoor temperatures need to be
reviewed.
Only possible if Credit 7.1 can be achieved.
Credit not likely
Review whether credit is possible
No
1
1
Design HVAC systems and building envelope to ASHRAE
Standard 55-2004.
Agree to implement a thermal comfort survey within 6 to 18
A / months after building occupancy, and agree to corrective
MEP action if more than 20% of occupants express dissatisfaction
with thermal comfort of the building.
Achieve a min. glazing factor of 2% in a minimum of 75% of
all regularly occupied spaces, OR demonstrate with computer
A simulation a 25 FC minimum in 75% of spaces, OR
demonstrate achievement of same via indoor light
measurement.
Achieve line of sight between 2'-6 and 7'-6" above floor level
A to outdoor environment for 90% of occupants in all regularly
occupied spaces.
MEP
Yes. Electricial will provide sufficient lighting controls.
Exemplary Performance: SSc4.1 - Public
Transportation Access
Exemplary Performance: EAc2 Renewable
Energy
5 Points
RC Credit Requirements
1
A
200 bus rides per day
1
A
Exceed EAc2 by next threshold level to 17.5% on-site energy
see EAc2 above
use provided by renewable energy
Innovation in Design: Green Education
Program and Building as a Learning Tool
1
A
Interactive Information Kiosk
Confirm with client
ALSO CONSIDER COMPOSTING PROGRAM
Innovation in Design:POE
1
A
Conduct a POE 6-18 months after occupancy. Develop an
analysis, summary and task list to be completed to mitigate
any potential issues.
To do
1
A
Design Build team will work with the client to develop: a
statement of purpose describing what the policy is trying to
achieve from a health and environmental standpoint;
requirements for operations; a set of acceptable performance
level standards per Green Seal standard GS-37 or California
Code of Regulations, Title 17 Section 94509, VOC standards
Confirm with client
for cleaning products; Documentation of the program’s
housekeeping policies and environmental cleaning solution
specifications. Products used in the project will be nonhazardous, have a low environmental impact and will meet
the criteria set forth in the performance level standards
mentioned above; Concentrated cleaning products will be
utilized.
1
A,GC
1
A
Innovation in Design: Green Cleaning
Program
Innovation in Design: 95% construction
Waste Management
LEED® Accredited Professional
Recycle/salvage 25% beyond MR Credit 2.2 of nonhazardous construction and demolition debris.
Include a LEED AP on the design team
No
39 19 13
Comments
Project Totals (pre-certification estimates)
69 Points
Certified 26-32 points Silver 33-38 points Gold 39-51 points Platinum 52-69 points
Page 2 of 2
Done
Confirm with Bernards
Done
Board of Trustees
ACTION
Los Angeles Community College District
Com. No. BT
Division
Subject:
Board of Trustees
Date:
April 23, 2014
ADOPT 2014 – 2015 BOARD MEETING CALENDAR
Adopt the following Board Meeting Calendar for the period covering July 2014 through July
2015.
ATTACHMENT “E”
Board Meeting
Wednesday, July 9, 2014 (Annual Organizational Meeting)
Wednesday, July 23, 2014
Wednesday, August 6, 2014
Wednesday, August 20, 2014
Wednesday, September 3, 2014
Wednesday, September 17, 2014
Wednesday, October 8, 2014
Wednesday, October 22, 2014
Wednesday, November 5, 2014
Wednesday, November 19, 2014
Wednesday, December 3, 2014
Wednesday, December 17, 2014
Wednesday, January 14, 2015
Wednesday, January 28, 2015
Wednesday, February 11, 2015
Wednesday, February 25, 2015
Wednesday, March 11, 2015
Wednesday, March 25, 2015
Wednesday, April 15, 2015
Wednesday, April 29, 2015
Wednesday, May 13, 2015
Wednesday, May 27, 2015
Wednesday, June 10, 2015
Wednesday, June 24, 2015
Wednesday, July 8, 2015 (Annual Organizational Meeting)
Wednesday, July 22, 2015
Background: The proposed dates reflect the consideration of such factors as legal
holidays, District holidays, religious holidays, Budget calendar, staff preparation time
frames, and applicable Board Rules. The location sites will be determined and announced
at a date in the future.
Chancellor and
Secretary of the Board of Trustees
By ___________________________
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Com. No.
BT
Date ________
Div.
Eng _______________
Santiago ___________
Field _______________
Svonkin ___________
Moreno ____________
Veres _____________
Pearlman ___________
Griggs_____________
Board of Trustees
Student Trustee Advisory Vote
Date
4/23/14
Building for Tomorrow’s Leaders
LACCD Program Management
515 S. Flower Street, Suite 900
Los Angeles, California 90071
www.build-laccd.org
213.593.8000
866.817.1051
tel
fax
Date:
March 12, 2014
From:
To:
Terri Mestas, Program Director, BuildLACCD
Adriana Barrera, (Interim) Chancellor, LACCD
James O’Reilly, Chief Facilities Executive, LACCD
Subject:
LACCD BOND PROGRAM PROFESSIONAL SERVICES (BENCH) REPROCUREMENT INFORMATIONAL PAPER
ATTACHMENT "F"
The District currently utilizes a bench or staff augmentation contract model. This current model
successfully supplies over 25% of the District’s bond program staffing. The following information is
provided for further clarification of the model, its intent and benefits.
1) Purpose and justification for the Professional Services procurement model.
The bond program is in its last critical phase of the program. There is approximately $3B in bond funds
remaining limited time remaining. Note that $1.46B of the funds remaining is not yet contracted. Effective,
efficient and timely performance will be imperative to the successful conclusion of the program going
forward.
Past performance of the College Program Management (CPM) firms has been an area of concern,
which includes:
o Average project delay during construction is 5 years
o Over $563M expended above original project budgets program-wide
o $21M spent in project litigation and outside counsel fees to date
o $30M spent in resolving poor quality construction
Following Industry Best Practices, the final phase of a Building Program demands the flexibility to
respond in an efficient, effective and timely manner to include:
Rapidly changing workload and Program requirements by obtaining the best-suited talent for
each position on the Program;
Improved performance, responsibility, and accountability at the College and project level by
moving exemplary staff from one site to another as needs arise;
Channeling limited, remaining funds to prioritized projects while also generating savings;
Continue to provide ample opportunities for small business participation.
Expansion of the already existing bench contract, by adding Construction Management (“CM”) services,
will allow the District to gain essential efficiencies, including:
Streamlined shared functions and governance across the Program;
Obtaining the best-suited talent for each position on a resume by resume basis;
The flexibility to quickly meet changing college and program requirements;
Consistently meet budgets and schedules thru accountability down to the position level;
Reduction of claims and litigation thru best suited staffing providing optimal construction
management;
Realization of soft costs savings that will be applied to projects;
Page 1 of 6
LACCD Bond Program Professional Services Re-procurement (Bench) Informational Paper
March 12, 2014
Distinct lines of accountability facilitating clear, defined measurement of Key Performance
Indicators (“KPI”) at the position level; and
A more inclusive model providing more opportunity for small and local business participation.
2) Expiration of CPM contracts, responsibility, accountability, liability.
The bond program is in its final critical phase of execution. There remains significant work to complete
within a limited period of time. Performance, as stated above, is imperative to LACCD’s bond program’s
success. In order to achieve the required performance to finish the program successfully (completing
projects on time and within budget), it is critical to obtain the best talent suited to the positions and skills
required. Past performance has demonstrated that the path the program is on will not lead to success.
Therefore, change is required at this time.
The Blue Ribbon Panel’s Report, commenting and making recommendations on “construction
management” and the College Project Managers, states:
“Further, it does not appear to the Panel that the requisite
upstream (e.g., flowing from the college level to the District level)
authority and responsibility have been clearly or completely delineated.”
“Each college President, College Project Manager, and the Program
Manager should be held accountable to meet these requirements. Each
College President, College Project Manager, and the Program Manager
should be evaluated based upon their ability to maintain established
project budgets and schedules.”
“Clarify and articulate specific management responsibility for all areas
of the Building Program. Focus particularly on upstream responsibility for
changes and changed circumstances. Ensure accountability at all levels.”
“The College Project Managers at each of the nine colleges are, among
other obligations, supposed to manage the construction process in such
a manner as to best protect the owner’s interests (i.e., the District).
Additionally, the College Project Managers should be routinely making
recommendations to the owner to pass along extra expenses the owner
incurs vis a vis the contractor to those other parties potentially responsible
for such changes. While the Panel has concluded that many of the change
orders issued across the Building Program to date have been owner
(i.e., college level and end user group) driven, the College Project Managers
at each college should have had better control of this process and at a
minimum alerted the Program Manager and District of these substantial
changes so as to provide the District, at the central level, with an opportunity
to evaluate other possible options.”
The re-procurement of construction management services and the streamlining of the model to a
bench/staff augmentation model is designed to further implement these recommendations, tighten up the
management of the projects at the campus level, and bring more accountability into the process. The
Program Management Office (PMO) is working closely with Facilities and the Lead Construction Counsel,
John Dacey (who Chaired the Blue Ribbon Panel), to achieve these needed requirements and in turn
help ensure the bond program’s successful conclusion.
Seven CPM contracts expire later this year and one CPM contract expires in October 2017. Contract
language allows the ability to re-compete these services at any time if it is deemed in the best interest of
the District.
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LACCD Bond Program Professional Services Re-procurement (Bench) Informational Paper
March 12, 2014
Responsibility and accountability are critical to completing this program successfully. To date, there has
been very little accountability of the College Project Managers, despite very poor performance records.
Accountability has, to date, been generally focused on the general contractor and design team level.
CPM‘s have not been held liable or accountable for project issues. Traditionally industry wide, the
construction manager is rarely held accountable. Under the expanded Bench/staff augmentation
approach, accountability is determined at the position-level based upon specific obligations and
deliverables. Requisite decision making authority will be given to perform the obligations.
However, where augmented staff does not fulfill their required duties in the manner required of the
position, those staff will be removed and replaced. Additionally, should augmented staff’s actions
and/or omissions cause damage to the District, the company providing augmented staff will be
held accountable for each individual’s performance and/or lack thereof.
Individual and the
providing firm liability will be based on contracts with specific deliverables and express
obligations. Such contracts will also include defense and indemnity obligations by the providing
firm.
By replacing under-performing CPM’s, with augmented staff who are the best suited, highest performing
candidates, the bond program will realize projects executed within budget and schedule.
Note, that the construction management teams at each college will reduce as the work at each college
reduces. This reduction will begin to occur in the next two years at some locations. The expanded
bench/augmented staff model allows for high performing staff to move from one college to another
college. The previous CPM model does not allow for this level of flexibility. This is a benefit to the colleges
as well as the career growth of the individuals on the bench.
3) Transition plan and transference of information.
Staff transition is a critical aspect to any contract change, more so when a significant staffing change
involved. Note that this CPM staffing change is required to occur this year regardless due to the 5 year
contract expiration. A transition plan is currently under refinement to address this reprocurement. In
addition, there have been several measures already taken to ensure a smooth transition. Those include:
Development of web based standard operating procedures – to ensure uniformity and
consistency of delivery;
Budget reconciliation at each College – this defines the remaining budgets and validates the
remaining funds at each college;
Risk management plan identifies risks at the program and project level in order to facilitate risk
mitigation early;
Deployment of regional staff to all the colleges from the Program Management Office. This staff
consists of a construction, design and program controls expert that visit the colleges numerous
times a week;
o This regional staff is intimately familiar with the projects and issues at each college;
Enhancement of Data Collection – the aging district owned servers have been enhanced with
storage capability to ensure integrity of data to include all project data;
Development of PMIS (Project Management Information System) – this new web based
collection and reporting system, requires all bond data to be reported in a consistent manner to
the District and PMO, colleges and other stakeholders. This new system adds layers of detail
missing from the previous reporting which allowed room for errors and misinterpretation;
Shared services – many of the CPMs are already utilizing a shared group of accounting,
scheduling and estimating professionals from the bench under the oversight of the PMO;
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LACCD Bond Program Professional Services Re-procurement (Bench) Informational Paper
March 12, 2014
Master Schedule – the PMO maintains a master schedule that tracks all projects which is
continually updated;
Project Validation Process – a validation process is required of all projects prior to
commencement which identifies the necessary level of detail to identify risk, dependencies, cost
and schedule to name a few. This validation process allows for increased project transparency
and improved oversight throughout the project lifecycle; and
PMO oversight of all procurements as well as all claims and project issues on behalf of the
District.
Note that it is likely that many individuals with LACCD program experience will come back on to the
program thru this re-procurement. This experience and legacy knowledge is critical. Resumes shall be
reviewed on a resume by resume basis, the most qualified and suited staff shall come on to the program
or come back onto the program. The PMO staff consists of many staff members that have been on the
program for over 5 years, some since program inception.
The transition plan shall ensure adequate time for transition, required shadowing, training and staff
onboarding processes.
4) Staff augmentation selection process and College administration staff input.
The procurement for the expanded bench will go thru the standard district procurement processes
followed by the bond program. The selection of the companies for the bench shall focus on the
qualifications of the prime and sub-consultant firms. A panel shall be comprised to review the proposals
and make the final selection. The makeup of this panel shall be presented to the district for approval.
After award to the companies, a selection of each position shall occur. The staff selection process will be
the same bond program process followed currently with some minor modifications. The current process
consists of the following:
o
A request for resumes for select positions is sent to all companies on the bench;
o
Resumes are reviewed and shortlisted, interviews for the short listed candidates are
scheduled;
o
An evaluation committee is assembled. For positions being filled at the colleges, college
participation on the evaluation committee shall be ensured; and
o
The Evaluation Committee participates in the interviews, performs reference checks (as
needed) and makes the final selection.
5) Conflict of Interest, Non-Collusion, Etc.
All proposers for the professional services re-compete or expanded bench are required to sign both a
conflict of interest, non-collusion, declaration, and a non-discrimination declaration. Firms currently
providing services as Inspector of Record (“IOR”), Laboratory of Record (“LOR”), or Whole Building
Commissioning are precluded from participating in this procurement.
In this model, a company will not be assigned a college or a discipline. Each position will be filled on a
resume by resume basis based on the best suited candidate. In this model, a conflict of interest is
avoided as there are no competing tasks or conflicting levels of oversight.
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LACCD Bond Program Professional Services Re-procurement (Bench) Informational Paper
March 12, 2014
6) Cost Savings
There are numerous opportunities for savings and cost avoidance with the expanded bench model. This
re-procurement allows for a significant reduction in legal costs and costs associated with poor quality
work Program-Wide by attaining the best talent to provide construction management services. The
Program has spent to date over $50M dollars in litigation and the resolution of poor quality work,
which could have been used to fund the many projects that remain to be constructed on the program.
This cost breaks down as follows:
Over $21M in claims and legal fees
Over $30M related to poor quality work on past projects (i.e. water intrusion issues, structural
issues, defective work, and/or work performed that did not meet approved plans and/or
specifications).
In addition, the current estimated program savings that will be realized under this expanded bench
procurement is approximately $5M, this includes staffing efficiencies by utilizing shared resources across
the program in areas such as accounting, project controls and administrative support.
Note that phase one of the staffing efficiency effort has already been completed; this provided a savings
of approximately $5M from December 2013 to June 2014.
Therefore to date, the total savings of the staffing efficiency provided from this model, to include the
savings noted in the paragraph above, will be approximately $10M. This does not include the potential
significant cost avoidance noted above.
7) Management and subconsultant fees and/or mark-up.
Compensation on the extended bench procurement will be comprised of a set competitive industry
standard rates for each position for both prime firms and sub consultants. The rates in the contract are
fully burdened rates to include OH/Profit.
8) Evaluation criteria and scoring.
The procurement’s evaluation criteria will be weighted on the following:
Firm’s history, experience and past performance in providing the services list in the RFP for
public education design and construction programs and/or complex construction projects/building
programs
Firm’s ability to attract, retain, and train qualified candidates
Firm’s transition plan
Experience and ability of each subconsultant
Firm’s methodology used to meet the District’s required Local, Small, Emerging, and Disabled
Veteran (LSEDV) minimum participation of 30%.
Conclusion
In summary, this contract model is successfully used by the Bond Program at this time. This subject
procurement will simply add CM services to the array of services provided by the current bench. The CPM
contracts expire this year, and are required to be re-competed. The current model for CPM services has
not provided the program or colleges with the required level of performance needed to execute projects
on time or in budget. The program is in its last phase of the program with limited funds, and cannot afford
to continue with the same model in place. The past performance cited in this paper demonstrates a need
for improvement.
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LACCD Bond Program Professional Services Re-procurement (Bench) Informational Paper
March 12, 2014
This procurement will achieve more inclusivity, increased participation by local and small businesses and
hold accountability down to the position level. The financial structure of this re-procurement will be
competitive and fair as will the procurement processes.
Selection of staff will be on a resume by resume basis, selecting the best suited candidates to fill each
role. The candidate pool will be significantly larger than if the district were to assign a company to each
college. The focus will be to get the best talent and skills on the program to secure a strong program
finish and avoid unnecessary spending on poor quality and litigation.
From the four outreach events held on this model, tremendous support has been expressed by industry,
unions and other related organizations. The industry, to include small business, is very excited and
positive about this expanded bench and looks forward to participating on this procurement.
Please do not hesitate to contact me with any additional questions. Thank you.
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