LOS ANGELES COMMUNITY COLLEGE DISTRICT
EAST CITY HARBOR MISSION PIERCE SOUTHWEST TRADE TECHNICAL VALLEY WEST
OFFICE OF THE CHANCELLOR
TO:
Members of the Board of Trustees
FROM:
Dr. Francisco Rodriguez, Chancellor
DATE:
June 3, 2015
SUBJECT: BOARD LETTER FOR JUNE 10, 2015 MEETING
Board Meeting Location
Next week’s Board meeting will be held at the Educational Services Center. The
meeting times and locations are as follows:
Meetings
Legislative & Public Affairs
Time
11:00 a.m. – 12:30 p.m.
Break
12:30 p.m. – 12:45 p.m.
Budget & Finance Committee
12:45 p.m. – 2:15 p.m.
Location
Board Room
Board Room
Break
2:15 p.m. – 2:30 p.m.
1st Closed Session
2:30 p.m. – 3:30 p.m.
Hearing Room
Public Session
3:30
Board Room
2nd Closed Session
Immediately Following
2nd Closed Session
Hearing Room
Legislative & Public Affairs Committee Meeting (Eng-Chair, Field-Member, FongMember)
The committee will meet from 11:00 a.m. to 12:30 p.m. in Board Room. For the
committee’s agenda refer to Attachment A. The agenda and supporting documents
may be viewed by clicking on the following link:
https://spdev.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/20150610-Legislative-Public-Affairs-CommitteeAgenda.pdf
770 WILSHIRE BOULEVARD, LOS ANGELES, CA 90017, (213) 891-2201 FAX (213) 891-2304
Board Letter – June 10, 2015
Page 2 of 2
Budget & Finance Committee Meeting (Moreno-Chair, Eng-Vice Chair, VeresMember)
The committee will meet from 12:45 p.m. to 2:15 p.m. in Board Room. For the
committee’s agenda refer to Attachment B. The agenda and supporting documents
may be viewed by clicking on the following link:
https://spdev.laccd.edu/Board/StandingCommittees/Documents/20142015StandingCommitteeAgendas/20150610-Budget-Finance-CommitteeAgenda.pdf
Under Reports from the Chancellor, the following will take place:
 Reports from the Chancellor regarding District activities or pending issues
o Presentation on SIS Modernization Project
Confidential Matters
The attached correspondence is confidential and should not be shared with other
persons.
 Office of General Counsel
o Enclosed for your review is the District-related litigation Report.
(Refer to Attachment C)
o Enclosed for your review is the Bond-related litigation Report.
o (Refer to Attachment D)
o Enclosed for your review is an update pertaining to complaints of
discrimination/harassment. (Refer to Attachment E)
o Enclosed for your information is a response to a Board member inquiry
regarding disposition of District property. (Refer to Attachment F)
o Enclosed for your review is information regarding a confidential report on the
SIS Modernization Project. (Refer to Attachment G)
Other Matters
Deputy Chancellor’s Office – Enclosed for your review is information regarding 2015
LACCD Procurement Training. (Refer to Attachment H)
Chief Financial Office – Enclosed for your review is information regarding
recommendation on banking and treasury services RFP. (Refer to Attachment I)
Educational Programs and Institutional Effectiveness – Enclosed for your review is
the 2015-2016 Institutional Effectiveness Goals Framework: The First Year Goals for all
nine Colleges and the District which will be presented for Board approval under
Recommendations from the Chancellor. These have been developed in response to the
Institutional Effectiveness Partnership Initiative (Refer to Attachment J)
Please let me know should you have any questions regarding the meeting.
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
LEGISLATIVE & PUBLIC AFFAIRS COMMITTEE
Educational Services Center – Board Room
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, June 10, 2015
11:00 a.m. – 12:30 p.m.
ATTACHMENT A
Committee Members
Mike Eng, Chair
Mona Field, Vice Chair
Mike Fong, Member
Ernest H. Moreno, Alternate
Felicito “Chito” Cajayon, Staff Liaison
Laurence B. Frank, College President Liaison
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. OLD BUSINESS
A. Career Pathways Trust Application
B. Adult Education
IV. NEW BUSINESS
A. Legislation and Other Advocacy Matters for Review/Consideration
1. List of Bills (Attachment A – Analysis and Staff Recommendations)

AB 533 (Bonta) Out-of-Network Health Coverage (staff recommends:
support)

SB 62 (Pavley) Student Financial Aid (Staff recommends support)
2. Com. No. BT2. Adopt the Legislative & Public Affairs Committee’s
Recommendations (June 10, 2015) – Attachment B
B. Budget – May Revise
C. Chancellor’s Office, California Community Colleges Update
V. DISCUSSION ................................................................................. Committee
VI. SUMMARY – NEXT MEETING .............................................................. Mike Eng
VII. ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons
with a disability, as required by Section 202 of the American with Disabilities Act of 1990 (42
U.S.C. Section 12132), and the rules and regulations adopted in implementation thereof. The
agenda shall include information regarding how, for whom, and when a request for disabilityrelated modification or accommodation, including auxiliary aids or services may be made by a
person with a disability who requires a modification or accommodation in order to participate
in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at
213/891-2044 no later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.
LOS ANGELES COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES
BUDGET & FINANCE COMMITTEE
Educational Services Center
Board Room – First Floor
770 Wilshire Boulevard
Los Angeles, CA 90017
Wednesday, June 10, 2015
ATTACHMENT B
12:45 p.m. – 2:15 p.m.
Committee Members
Ernest H. Moreno, Chair
Mike Eng, Vice Chair
Steve Veres, Member
Scott J. Svonkin, Alternate
Jeanette L. Gordon, Staff Liaison
Marvin Martinez, College President Liaison
Agenda
(Items may be taken out of order)
I. ROLL CALL
II. PUBLIC SPEAKERS*
III. REPORTS/RECOMMENDATIONS/ACTION
A. Enrollment Update
B. Internal Audit Report/Update ‘CAP’
C. Notice of Tentative Budget


Chancellor’s Recommendations
2015-16 Proposed Tentative Budget
D. Banking and Treasury RFP Update
IV. FUTURE DISCUSSION/AGENDA ITEMS

Update on Cost Savings from Master Agreements
(Chancellor’s Directive #142)
V. FUTURE BUDGET & FINANCE COMMITTEE MEETING DATES

July 2015 (TBD)
VI. NEW BUSINESS
VII. SUMMARY – NEXT MEETING ............................................... Ernest H. Moreno
VIII. ADJOURNMENT
*Members of the public are allotted five minutes time to address the agenda issues.
If requested, the agenda shall be made available in appropriate alternate formats to persons with a disability, as
required by Section 202 of the American with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the rules
and regulations adopted in implementation thereof. The agenda shall include information regarding how, for
whom, and when a request for disability-related modification or accommodation, including auxiliary aids or
services may be made by a person with a disability who requires a modification or accommodation in order to
participate in the public meeting.
To make such a request, please contact the Executive Secretary to the Board of Trustees at 213/891-2044 no
later than 12 p.m. (noon) on the Tuesday prior to the Board meeting.
CONFIDENTIAL:
This document is protected by the attorney-client
privilege and is not to be shared with other persons.
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
ATTACHMENT H
Q1 How useful was this session to you?
Answered: 221 Skipped: 0
0%
10%
20%
Answer Choices
30%
40%
50%
60%
70%
80%
90% 100%
Responses
Of no use at all
0.00%
0
Of very little use
0.90%
2
Moderately useful
11.76%
26
Useful
45.70%
101
Highly useful
41.63%
92
Total
221
Q2 Please rate the quantity of materials provided to you
Answered: 221 Skipped: 0
0%
10%
20%
Answer Choices
30%
40%
50%
60%
70%
80%
90% 100%
Responses
Not enough
0.90%
Manageable quantity
79.19%
175
More than I need
19.91%
44
Total
2
221
Q3 Please rate the quality of the materials provided to you
Answered: 221 Skipped: 0
0%
10%
20%
Answer Choices
30%
40%
50%
60%
70%
80%
90% 100%
Responses
Poor
0.00%
0
Fair
1.81%
4
Satisfactory
12.22%
27
Good
42.53%
94
Excellent
43.44%
96
Total
221
1
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This document is protected by the attorney-client
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Q4 Please rate the quality of training facilities
Answered: 220 Skipped: 1
0%
10%
20%
Answer Choices
30%
40%
50%
60%
70%
80%
90% 100%
Responses
Poor
0.91%
2
Fair
4.09%
9
Satisfactory
16.36%
36
Good
41.82%
92
Excellent
36.82%
81
Total
220
Q5 Any suggestions you would like to make for future presentations?
#
Responses regarding MASTER AGREEMENT
"Master agreement is not working for campus."
"Master agreement is not helpful for most campuses."
"Master agreement is not helpful for the campuses."
"LACCD Master Agreement List is not efficient for campuses (departments) due to high cost and lower quality."
"Master agreement needs to revise because it is not helpful to the campus. It is not great services for the campus. Prices and
quality is not cost efficient to campus or public benefit."
"Access to file of master agreements"
"Unable to read dark bond of print on MA list"
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#
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding MASTER AGREEMENT
"Please updates or abolish the master agreement list."
"Getting 3 bids for repairs on items that need to be in hand for quotes costs a huge amount of man hours and
shipping/transport costs in order to save a few dollars. More info for getting repair vendors onto the Master Agreement List
would be helpful."
"Make master agreement list a searchable data base or posted online."
#
Responses regarding TRAINING LOCATION/FACILITY
"Please use mic (microphone) when in large area. I sat on the far side of the room which make it very hard to hear."
"Better use of P.A. system"
"It would be better to have multiple microphones available."
"Should include a provided lunch since campus does not have adequate dining facilities."
"Provide refreshments. Mick (sp) (microphone) for questions from group."
"Provide refreshments (water,juice)"
"Provide at least coffee/water."
"Provide at least water to the attendees."
"Coffee & water should have been made available."
"Please provide refreshments. Sessions are really long, maybe water and coffee."
3
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING LOCATION/FACILITY
"Better use of speaker system so that everything being said can be heard by all."
"Everyone needs to use a mike (microphone). Large room. Needed to hear questions and answers. Heard about 1/2 of the
questions and answers."
"Have refreshments/snacks available. People will (be) less grouchy"
"Microphone for questions so all can hear or repeat question."
"Set up w/tables better in rows w/the large space in middle slides hard to see & questions hard to hear. Also, room should
have been better lighted. Very dark near end."
"Food was great!"
"Too cold"
"Food was great"
"Fruit and granola bars for snacks. Have water!"
"Location & lunch were very good. Use this location again."
"LAHC needs to purchase new tables!"
"Random seating to meet other staff from other campuses"
"Quality of training facilities were Good to Excellent"
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#
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING LOCATION/FACILITY
"1. Arrange speakers in all four corners of the room. 2. Instruct speakers to hold mic (microphone) up close to the mouth. 3.
Have floor mic available."
"The people in the back had trouble hearing the speakers. Need extra microphones so we can hear the questions/answers."
"Refreshments would be nice."
"Facility was pleasant."
"Room a bit cold."
"Water & coffee (snacks?) would've been nice."
"A/C needed to be turned down, it was unbearably cold in the room. Also, food arrangements/water/coffee. *coffee took 30
mins. to obtain and made me late to arrive to meeting."
"Too cold"
"An extra microphone made available for questions by audience/participant."
"Thank you EAST LA College for Food! :)"
"The light in the room was not sufficient. Room was too dark."
"Probably sound could've been louder."
"Thank you very much. I enjoyed the training presentation & the nice lunch & continental breakfast."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING LOCATION/FACILITY
"Breakfast/lunch provided Thx :)"
"Long day sitting down. A few more short breaks would be good. 7th inning stretch."
"Lighting could be better"
"Food and refreshments were highly appreciated. Reminder email would be good."
"Was glad there was food & drink available for lunch. It should always have food available. Too little time to go off campus."
"Coffee needed all day"
"Larger screen for Power point. Or perhaps screen could be raised for easier viewing from back row."
"Great presentation. Very good sound quality."
"Break-up day, too long & not sufficient notice to re-arrange schedule - provide recorded Power point online w/?'s vs. inperson, much like the sexual harassment training."
"Padded seats for a 4 hour session."
"Thanks for showcasing LATTC's culinary arts program."
"The breakfast & lunch were good - glad you provided them. Thanks for all the information."
"Need water."
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#
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Use more visuals to explain concepts. Use "print screens" to show how to make notes in SAP. Thank you for the master
agreement list."
"Tons of great info but many pieces (ex checklist & laws/reg) that were not renewed so I won't use b/c won't know how to
use!"
"The timelines of these procedures were not addressed. It takes too long for contracts (simple ones) to go through, often 3
months."
"This training was very helpful. It will make my job easy. I will understand better."
"It appeared to be antagonistic at some points. Very well-handled."
"Everyone has a complicated story of purchase. Maybe ask for examples from audience before session."
"More examples. Bring samples of correct & incorrect paperwork. SNACKS!!"
"More detailed"
"Please do not allow questions and hypotheticals until the end. Redundant & tedious."
"Please include ADA compliance."
"Provide electronic version of handouts. Have mics (microphones) for audience."
"Material/information provided was useful. SAP training for correct form completion. Include sample of forms mentioned during
the session."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Shorter session. This was lots of info but all day is hard because we have deadlines during this time."
"Break it down to specific modules. Each area of procurement is important. The information was excellent it was just a little
overwhelming."
"Rate of quantity of materials was more than I need, in a good way"
"Training session was very long. Audience needed at least a short break after lunch."
"Less material covered and in more depth of certain areas"
"Actual step to step processing of forms. Facilities procurement training procedures"
"Include Sharon Chen for questions of entering info in SAP."
"Speakers need to hold mic (microphone) near oral cavity not their navel"
"Have a clicker for your PP"
"Training could be done in concert with SAP illustrations and examples."
"More breaks in between, sitting for too long"
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"More presentations at more colleges"
"Did not have enough handouts for all attenders."
"Give more samples."
"Provide website links ahead of training for preview. I have a hard time finding forms/directions on District website."
"Excellent presentation."
"Include filling out forms & samples of completed documentation. Mock scenarios w/forms."
"Bring more handouts (not enough) Film it, to have training videos available on the website."
"It is a fast pace training specially that some of this information is new. Love the info, thanks!"
"Keep the training coming! An ounce of prevention is better than a pound of cure!"
"More often (training)"
"Thank you for taking the time to understand this material more...."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Greater interactive video."
"Need more often. May be every other year"
"Training needs to be done at least yearly to refresh everyone's memory and train new employees."
"The quality of materials were Good to Excellent"
"Thank you for the training. Presenters were very informative. Training should be annual to include updates/changes."
"Presenters may want to focus on monotone (or focus on not delivering in a monotone fashion). Besides tone, actual timing. I
would suggest a bit quicker pace."
"Perhaps a half day"
"Awesome! 1/2 day would be better."
"Make the presentation much shorter"
"Perhaps offer this training once in the Fall & once in the Spring (at East, preferably, and other locations too). Have these
trainings more often."
"Discussing items that referred to forms, the weblink would have been useful"
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"These training session was very beneficial"
"Nice presentation. Thank you!"
"I really like the training materials for future reference."
"Ann Diga is an excellent presenter. Leila Menzies is a good presenter. Other presenters were fair-level. They need to
properly use mics (microphones); know material better etc."
"Great speakers, they handled all questions well!"
"Thanks for the time invested in this training."
"Please define some of the terms & abbreviations, ex piggyback accounts, Ebta"
"Very informative, thank you"
"Everything was great"
"Shorter the material on the screen. Otherwise, we can read it as well. Use it as a supplement."
"Please have more :)"
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Have presentation available online."
"Very useful materials & information."
"Over all glad I attended."
"Material was good"
"Thanks for breakfast & lunch. Efficient presentation & no wasted time. To the point."
"Since I process PO's and PR's for my department the information was very helpful. The info also reinforce some of the
procedures in getting my job done more efficiently. I will be sharing the info with other staff/co-workers. Great job all!!"
"*Presenters were well prepared to answer questions.*"
"Great training and information!"
"A great training."
"Great checklists! Great food!"
"Lecture was informative but can be less interesting after 2 hours of sitting & listening."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"To provide this workshop or presentation online to be available for staff."
"Thank you for providing this informative presentation. This would help me understand where P.O. started."
"Great hypotheticals"
"*Pg. 61 bullet point 4 has nothing to do with procurement. Please remove it. *ABC license is NOT required if there is no
exchange of goods; meaning if guests are not purchasing or giving donations. As long as the event is a private event."
"Great job by host team and presenters. This was a lot to cover in a day."
"Presenters very knowledgeable & professional. Also very patient with all our questions. Thank you :)"
"Fabbee and Anne rocks as presenters."
"Very informative. All questions were answered. Materials provided were very detailed."
"Great information to mitigate District & College auditable elements"
"Excellent hypotheticals"
"Dorothea McFarline is very resourceful. Very knowledgeable with budget, contracts, and purchasing. Was able to answer my
questions and happy to do so. Thank you Dorothea you are amazing."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Wow, good job."
"Provide additional examples of actions & resolutions. Reduce volume of information for more detailed discussion. Have
specific time frames for items that are currently under discussion."
"Especially, Ms. Anne Diga, Esq.'s presentation was very clear!!! Thank You!!! Post-assessment quiz. 1, T or F? The VicePresident of Admin. Service may delegate his/her signature authority to the Facility Director. Depend on the College, they
have been doing!"
"Very knowledgeable presenters. They were great!"
"The team worked well together. They seemed to be able to address most questions with expertise from their respective
areas."
"Very informative & well prepared. Much did not apply to me personally but good to have a bigger picture."
"Very good job. Useful information. The flow was great, it was easy to follow along. Very good presentation."
"Very informative."
"Excellent training would attend again. Thanks! :)"
"Very well planned! Helpful."
"This training is helpful."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding TRAINING MATERIALS/PRESENTATION
"Great workshop! Very informative!"
"Thank you for providing this training. :)"
"The booklet fell apart."
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Responses regarding OTHER TRAINING OPPORTUNITIES
"Hands-on training"
"More hands-on training please"
"Do tech workshops, showing progress using SAP. Ask users how to improve processes. Simplify online steps with digital doc
signing! Make website mobile friendly, Gamify services like Hawaii.gov"
"SAP training"
"A smaller group w/SAP hands-on"
"SAP training, updates. Make updates after training/contact staff on changes in process for awareness."
"We need more SAP system trainings."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding OTHER TRAINING OPPORTUNITIES
"Some on hand processing of contract and other procurement training."
"A separate procurement training for L.A. Regional Deputy Sector Navigators for our SB 1402 & SB 1070 grants."
"We need training specific to the ways particular departments do purchasing.This training did not touch on the types of
accounts a department has or the types of materials. IA's are permitted to buy from a given account."
"More hands-on training & lecture. Include using SAP with training."
"To cover more for SFP's"
"More specific for SFP's."
"SFP specific procurement training."
"Would like to have a training for SFP funds."
"More real life examples. Hands-on practice."
"Plan presentations for SAP, specific presentations relating to usage/program or area, on a quarter system or as needed. "
"How to do budget transfers and write up equipment grants."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding OTHER TRAINING OPPORTUNITIES
"Please provide hands on SAP at least for new employees because when you just get thrown into with no knowledge of the
program and nobody is willing to train you at your campus its really difficult to do the right thing."
"Instructional training. Training when your responsibilities would be beneficial to reduce errors made."
"To have in all campus"
"Presentations to be done annually or not more than 1 1/2 yrs. between presentation."
"Training on assets please! Thank you so much"
"More concise sessions with specialized information. e-purchasing, contracts, sfp's"
"We need more information about piggyback agreement and purchasing procedures and guidelines about on campus
purchase."
"We need a "hands on" training session; it needs to be ongoingto those of us (employees/classified) who are being tasked to
process procurement accts"
"We need SAP trainings. They have not been offered in years and there are new employees who need them."
"Needs hands-on processing of procurement forms at plant facilities L.A.S.C."
"SAP training is needed. Translation of information discussed to SAP application unclear & hard to conceptualize without
actual program in use."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding OTHER TRAINING OPPORTUNITIES
"Deputy sector navigators worked with all 9 community colleges SO a separate training to meet the Specially Funded
Program."
"There should be more hands-on training & networking in teams to put procedures into practice."
"Have training more often. Please have SAP training"
"We need a technical entry training ASAP!"
"We need more scenarios and definitely SAP training and manuals."
"Need SAP entry/transaction training ASAP"
"We need troubleshooting software (or training mode) when we are processing procurement accounts."
"We need more frequent training. It's beneficial!"
"All the information was valuable. Can you do training specifically dealing SFP's, that would be great."
"Greatly appreciate additional training focused on special funded programs."
"Based upon the availability of the staff persons, future training presentations could feature more of the District's procurement
staff in order for attendees to ask direct/specific questions as well as the opportunity for attendees to 'meet and greet' the
procurement staffers that process their paperwork."
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2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
Responses regarding OTHER TRAINING OPPORTUNITIES
"Hands on experience in SAP. Split up modules or two days. Webinar."
"Provide training sessions to specific departments/offices."
"Hands on SAP input for PO/STA/PR."
"Would love to have a training with more SFP scenarios, or for just SFP's to ensure proper understanding of procedures."
"It would be great if this could be delivered online."
"More about SFP program material."
"Waiting for an SFP, I would like to see a training that specifically caters to SFP."
"More about SFP program material."
Q6
ANY OTHER COMMENTS?
"Complete master vendor list."
"None."
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Q6
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
ANY OTHER COMMENTS?
"Thank you!"
"As chair of a a dept. a lot of what was covered did not apply to me, which is why I didn't answer "highly useful" for question
#1."
"Thank you."
"Post assessment quiz #6 is both True and False. $87,000 is over $5,000. :)"
"FAQ's"
"None @ this time."
"N/A"
"How can a campus (easily) handle large numbers of identical assets (say 400 computers). Done now it takes days to create
the PO."
"There needs to be a distinction between individuals that are new to this information. It was overwhelming to someone who is
new to the District."
"None"
"I think that there is a great deal of specialized knowledge needed to comprehend the vast procurement policies. More staff
support should exist to aid departments make decisions. Staff is very under educated about policies."
20
CONFIDENTIAL:
This document is protected by the attorney-client
privilege and is not to be shared with other persons.
Q6
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
ANY OTHER COMMENTS?
"We need District help desk assistance and manuals."
"Require V.P.'s to inform staff of upcoming changes. Sometimes we are the last to know."
"Need more vendors for campuses to choose"
"N/A"
"Would like to see more higher up positions attending these trainings. (V.P.'s, Directors, Managers etc.)"
"ASO/ASU processed thru SAP"
"Develop a standard quote request email/form to use by all colleges. Develop a standard form to keep record of quotes
requested, so we can show that we did request quotes but didn't receive them from the vendors. Develop formal master
agreement. Feedback online form so we can voice our opinion about the vendors."
"I've been at 2 prior ones"
"Thank you for your time & efforts"
"Thanks!"
"Thank you."
21
CONFIDENTIAL:
This document is protected by the attorney-client
privilege and is not to be shared with other persons.
Q6
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
ANY OTHER COMMENTS?
"Provide us with general audit findings so we can compare our practices on our campus. This can help us rectify and avoid
those violations."
"Electronic signatures will help a great deal"
"Thanks for offering this training!"
"None @ this time."
"Great job!"
"Please change the P.R. Form where it states No 3 quotes needed if under $5k."
"Good information"
"No"
"Consider having more staff support who could work with multiple departments to ensure compliance with policy. Too much
information for the layman."
"Thank you"
"Very well done"
22
CONFIDENTIAL:
This document is protected by the attorney-client
privilege and is not to be shared with other persons.
Q6
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
ANY OTHER COMMENTS?
"Great job!"
"This information is really helpful. All departments and offices should attend to find out how procurement works in the district."
"Very informative"
"Good training."
"Great information!"
"This was a very beneficial training session. Glad I was able to make it."
"Very helpful training."
"We need to have this kind of workshop more often so we can get the instruction directly from procurement and contract
divisions."
"Thank you!"
"I know you guys are working on the master vendor list and it will be so great to get it! Thank you so much!"
"What are items that was cited in audit."
"Allow us to email someone for direct question comments or anything that was unclear and need more details after the
training."
23
CONFIDENTIAL:
This document is protected by the attorney-client
privilege and is not to be shared with other persons.
2015
PROCUREMENT TRAINING
CUMULATIVE SURVEY RESULTS
24
ATTACHMENT I
ATTACHMENT J
Board of Trustees
ACTION
Los Angeles Community College District
Com No. CH1
Subject:
Division: CHANCELLOR
Date: June 10, 2015
APPROVE FIRST YEAR GOALS FOR ALL NINE COLLEGES AND THE DISTRICT
FOR THE INSTITUTIONAL EFFECTIVENESS PARTNERSHIP INITIATIVE
I.
Approve the 2015-2016 Institutional Effectiveness Goals Framework for all
nine Colleges and the District, as reviewed and accepted by the Board's
Institutional Effectiveness and Student Success Committee (IESS) on May 27,
2015.
Background: SB 852 and SB 860, passed in late 2014, required the California
Community Colleges Chancellor’s Office (CCCCO) to develop, and for the Board
of Governors of the California Community Colleges to adopt, a framework of
indicators to measure student performance and outcomes, accreditation status,
fiscal viability, and programmatic compliance with state and federal guidelines.
Due to the short implementation timeline since the legislation was passed, targets
for only four measures were required in 2015-2016: Successful Course
Completion, Accreditation Status, Fund Balance, and Overall Audit Opinion.
Targets for all IEPI measures are required beginning in 2016-2017 and annually
thereafter.
Targets for Successful Course Completion and Accreditation Status were
developed by the colleges following local planning and collegial consultation
processes. Targets for Fund Balance and Overall Audit Opinion were presented to
the Board’s Budget and Finance Committee on April 29, 2015.
ATTACHMENT J
Approved by:________________________________________
Francisco C. Rodriguez, Chancellor
Chancellor and
Secretary of the Board of Trustees
By ______________________________
Page
1
of
1
Pages
Com. No.
CH1
Date _________
Div.
CHANCELLOR
Eng _______________
Pearlman __________
Field _______________
Svonkin ___________
Fong ______________
Veres _____________
Moreno ____________
VACANT ___________
Student Trustee Advisory Vote
Date
6/10/15
EDUCATIONAL PROGRAMS AND INSTITUTIONAL EFFECTIVENESS
Institutional Effectiveness Goals Framework: 2015-16
Accreditation Status*
College
City
East
Harbor
Goal /
Target
Fully
Accredited Reaffirmed
Fully
Accredited Reaffirmed
Fully
Accredited Reaffirmed
Mission
Fully
Accredited Reaffirmed
Pierce
Fully
Accredited Reaffirmed
Rationale
The college plans to retain its
current status when the committee
visits in March 2016.
East is confident that accreditation
will be affirmed following the
spring 2016 visit.
The midterm report addressed the
College’s sustained compliance to
Recommendations 1 and 2 and selfidentified concerns from 2012.
Course Completion Rate**
Goal /
Target
Rationale
68.9%
The college set its short-term goal/target at 68.9% to reach above its institutional setstandard of 68.8%; in other words, above its minimum rate.
71.0%
72.0%
In June 2014, the ACCJC took
action to remove LAMC from
Warning and to reaffirm
accreditation.
The targets provided are in line with East’s Strategic Plan when accounting for the
fact that Data Mart includes coursework that East generally does not count in our
figures (i.e., academies).
This goal is founded on student success interventions at Harbor College that were
initiated when the college joined Achieving the Dream in 2011. These interventions
include Harbor Advantage, a first-year experience program in which students
successfully completed at an 8% higher rate as compared to first-time students not
enrolled in the program (Fall 2014). Also considered were Student Equity Plan
activities such as CHAMPS (Challenging Athletes Minds for Personal Success) and
SB 1456, which requires that every student receive orientation, assessment, and
counseling. Based on Harbor’s focus on student success, achieving a goal/target
course completion rate of 72% in the given timeframe is realistic and represents a
6% increase over the actual 2013-14 successful course completion rate at Harbor
College (per State Chancellor’s Office data).
LAMC’s 2013-2014 successful course completion rate was 66%.
The LACCD average rate in fall 2013 and spring 2014 was 67%.
The College’s goal is to have its
accreditation once again reaffirmed
based upon its upcoming ACCJC
comprehensive review in spring
2016.
67.0%
Maintain current status.
69.9%
Based on analysis of the College’s historical performance on this measure that shows
that the College has performed below 66% in three out of the last five years, the
Academic Senate decided to set a realistic target of a 1% increase (to reach the
District rate). This goal was vetted through the Council of Instruction and
Educational Planning Committee, and was approved by College Council on April 16,
2015.
Increase by 0.5 percentage points from the 2013-2014 baseline rate of 69.4 percent.
This goal mirrors the course success rate target goals established in all academic
Annual Program Plans.
*Based on ACCJC status as reported at https//:misweb.cccco.edu/ie/
**Based on previous years data provided by CCCCO Data Mart and populated at https//:misweb.cccco.edu/ie/
Page 1 of 2
EDUCATIONAL PROGRAMS AND INSTITUTIONAL EFFECTIVENESS
Institutional Effectiveness Goals Framework: 2015-16
Accreditation Status*
College
Course Completion Rate**
Goal /
Target
Rationale
Goal /
Target
Southwest
Fully
Accredited Reaffirmed
LASC is fully accredited, and plans
to remain so well into the
foreseeable future.
Trade
Fully
Accredited Reaffirmed
LATTC’s goal is to be fully
accredited with no action required.
Valley
Fully
Accredited Reaffirmed
The college recently completed a
follow-up visit. Notification of
status will be updated in June 2015.
The college is preparing its
comprehensive self-evaluation for
Spring 2016.
West
Fully
Accredited Reaffirmed
Maintain current status.
64.0%
69.5%
69.5%
66.0%
Rationale
These goals were developed through an examination of data, as well as candid
discussions about the direction the campus would like to move towards. LASC
believes that these goals will be attainable through the implementation of our
multiple student success initiatives (i.e. Student Equity Plan, SSSP Plan, Strategic
Plan).
LATTC aspires to increase its successful course completion rate from 68.7% to
69.5%. LATTC’s PACTS (Pathway for Academic Career and Transfer Success)
strategies continue to be piloted. While student completions rates have increased
significantly for Certificate (80% in last three years) and AS/AA attainment (20%
over 3 year period), course completion rates need improvement. Significant English
and Math strategies are planned for 2015-16 to address the low completion rates in
these subjects (~55%). The strategies include curricular revision and intense
professional development which take time to impact rate improvement.
The college is currently at 69.3%
The Educational Master Plan Goals were used as a framework for establishing the
current targets.
This is an achievable goal that is higher than any successful course completion rate
in the last 5 years.
Fund Balance
Goal / Target
District
Minimum 10% of
total Unrestricted
General Fund
expenditures
Audit Findings
Rationale
Goal /
Target
The Board has adopted a reserve policy which includes a
6.5 % General Reserve and a 3.5% Contingency Reserve.
Setting a minimum 10% goal for Fund Balance is to
ensure short-term and long-term fiscal stability.
Unmodified
*Based on ACCJC status as reported at https//:misweb.cccco.edu/ie/
**Based on previous years data provided by CCCCO Data Mart and populated at https//:misweb.cccco.edu/ie/
Rationale
The goal is to ensure that the District will
achieve a clean audit without any material
weaknesses or significant deficiencies.
Page 2 of 2