Resource Information for Classified Employees
Strictly Classified
An Informational Bulletin Published by the Personnel Commission
Minimizing Stress
at Work
Rapidly approaching deadlines, staff shortages, conflicting personalities, numerous meetings, budget constraints, and wanting to perform well are common causes of stress at work. Although it is normal to experience stress at work, if not properly addressed stress at work can lead to frustration, tension amongst staff, and
hamper performance. Stress at work can also creep into stress at home, causing further frustration and anxiety.
Overtime, this can take a heavy toll on your mental and physical well being. In order to remain healthy, productive, and continue producing high quality work, minimizing stress at work is essential.
Procrastination
Perhaps because we are overwhelmed with the scope of a project, or because we are faced with many distractions on regular basis, many of us procrastinate at work. Whatever the reason, procrastination often results in
leaving large assignments to the last minute. This causes tremendous stress and anxiety as we rush to complete tasks on time or face our boss with the news that the project isn’t finished. Avoid procrastinating by
breaking a big project up into several manageable pieces. It won’t seem as overwhelming, and each small portion you complete will motivate you to move to the next segment. If possible, set aside a period of time everyday during which you won’t answer calls or check email. This will allow you to focus on the project without
constant interruptions. Also, establish reasonable expectations for how long it will take you to complete a project. Be sure to leave a cushion for unexpected snags.
Organization
Develop an organization system that is simple and effective. Keep your desk clear, file important documents,
and discard those that you don’t need. This will enable you to find items with greater ease. Additionally, keep
a to-do list and make use of a calendar. This will ensure you are aware of upcoming deadlines and allow you
to better manage your obligations and responsibilities. More and more, employees are being expected to multitask. Maintaining an effective system of organization is essential to successfully multi-tasking!
Talk it Out
If tension or a misunderstanding between you and a coworker is causing you stress, try addressing your
MEMBERS OF THE PERSONNEL COMMISSION
James A. Srott, Chair
October 2007
David Iwata
Henry Jones
Karen Martin, Personnel Director
(213) 891-2333
concerns with that coworker directly. Often times these matters can be addressed quite simply with a few
words. If you are unclear about duties or responsibilities that have been assigned to you, don’t hesitate to ask
your supervisor to clarify. While it may take a few additional minutes of his/her time, ultimately it will save
everyone’s time if you complete your tasks correctly.
Utilizing Breaks
Although many of us are inclined to skip breaks or eat lunch at our desks in order to complete more work, neglecting to take breaks will ultimately increase stress and reduce productivity. Use your breaks as an opportunity to step away from your desk and relax for a bit. Consider going for a short walk around campus or eating
lunch outside. You will comeback feeling replenished and ready to focus.