REPORT OF A MEETING OF THE
UNIVERSITY OF SASKATCHEWAN BOARD OF GOVERNORS
8:30 am, TUESDAY, MAY 10, 2011
ROOM 238 COLLEGE BUILDING
Board members present: Nancy Hopkins (chair), Art Dumont, Scott Hitchings, Peter MacKinnon,
Grit McCreath, Susan Milburn, Vera Pezer, Greg Smith, Garry Standing, and David
Sutherland.
Regrets: Linda Ferguson
Resource officers: Rick Bunt, Karen Chad, Brett Fairbairn, Richard Florizone, Laura Kennedy, Heather
Magotiaux, Colin Tennent, and Sandra Calver (acting secretary).
Also present: Cheryl Carver for item 5.2
Further information about the composition of the board of Governors and its committees, as well as the bylaws and annual work plan of the board, are available at http://www.usask.ca/university_secretary/board/
Agenda
Item
1
Subject
Minutes of the meetings of
March 4 and April 11, 2011
Comments/Decisions
The minutes were adopted as circulated.
2 Business from the minutes There was no business arising from the minutes.
3.
4.
4.1
4.2
5
5.1
5.1.1
In camera items (board members only)
The board met in camera.
Report of the president The president's written report is appended.
CUBA and AGB conferences A report on the Canadian University Boards
Association and Association of Governing Boards conferences was received for information.
Electronic distribution of board materials
The board agreed to proceed to fully access all board materials in electronic form following investigation of available software platforms.
Standing committees
GOVERNANCE AND
EXECUTIVE
COMMITTEE
The committee met on May 9. Members in attendance were Art Dumont (chair), Nancy Hopkins, Peter
MacKinnon, Susan Milburn and Greg Smith. Also in attendance: Grit McCreath, Scott Hitchings, Garry
Standing, and David Sutherland.
Minutes of March 31, 2011 The minutes were received for information.
5.1.2 Process for presidential evaluation
Revisions to the process for the annual review of the president were approved.

5.1.3 Annual review of the president
5.1.4 Appointment of board member to the search committee for the Executive
Director of the School of
Environment and
Sustainability
5.1.4 a) Appointment of board members to the search committee for the President and Dean of Medicine
5.1.4 b) Board committee appointments
5.1.5
5.1.6
5.1.7
5.2
5.2.1
Board statement on media calls
U of S Annual Report
2010/2011
Board records and responsibility of members
HUMAN RESOURCES
COMMITTEE
Minutes of March 3, 2011
The president’s goals and objectives for 2011-12 were accepted by the board.
Linda Ferguson was appointed as the board member to this search committee.
Susan Milburn and David Sutherland were appointed to the search committee for the President and Greg
Smith replaced Susan Milburn on the search committee for the Dean of Medicine.
Scott Hitchings was appointed to the land and facilities and the finance and investment committees for 2011/12.
A protocol for the handling of media calls by members and officers of the board was received.
An update on the planning for the 2010/11 annual report was received by the board.
The due diligence of board members in relation to the retention of annotated board documents and the records kept of the meetings was clarified.
The committee met on May 9. Members in attendance: Grit McCreath (chair), Peter MacKinnon,
Vera Pezer, and David Sutherland. Others in attendance: Scott Hitchings, Greg Smith, Garry
Standing.
The minutes were received for information.
5.2.2 Changes to senior administration compensation
5.2.3
5.2.4
Ratification of Professional
Association of Internes and
Residents of Saskatchewan
Collective Agreement
(PAIRS)
Safety, environment, health and wellness report
5.2.5 Bargaining and labour relations update
5.2.5 a) Review of Vice-Provost,
Teaching and Learning
5.2.5 b) Review of Associate Vicepresident Student and
Enrolment Services
The board approved the compensation for senior administration for 2011-2012
The tentative agreement between the U of S and
PAIRS, from January 1, 2009 to December 31, 2012 was ratified by the Board of Governors.
An update on safety, environment, health and wellness activities was received.
A verbal report on the status of bargaining and labour relations was received for information.
The review committee for this position recommended that the position be made permanent and a search commence.
The review of this position resulted in the continuation of the term of David Hannah.

5.3.3
5.3.4
5.3.5
5.3.6
5.2.6
5.2.7
5.3
5.3.1
5.3.2
5.4
5.4.1
5.4.2
5.4.3
5.4.4
5.4.5
Senior administrative appointments
Senior academic appointments
LAND AND FACILITIES
COMMITTEE
A list of senior administrative appointments was received for information.
A list of senior academic appointments was received for information.
The committee met on May 9, 2011. Members in attendance: David Sutherland (chair), Scott Hitchings,
Vera Pezer, Garry Standing. Also in attendance: Art
Dumont, Peter MacKinnon, Grit McCreath, and Greg
Smith.
Minutes of March 3, 2011
Innovation Boulevard extension project
The minutes were received for information.
Board 1 and 2 approval of the for Innovation
Boulevard extension project was granted.
Naming of the Health
Sciences Library and 500 seat lecture theatre
InterVac project update
The board approved the names of the annex of the
Health Sciences Library and lecture theatre in E-Wing of the Academic Health Sciences Complex.
An update on various components of the InterVac project was received for information.
Major capital projects status report
Update on administrative approvals
FINANCE AND
INVESTMENT
COMMITTEE
Minutes of March 3, 2011
An overview of the current status of capital projects in accordance with the committee’s work plan was received.
An overview of the administrative approvals made related to projects, programs, and the campus physical plan was received.
The committee met on May 9. Members present:
Greg Smith (chair), Art Dumont, Nancy Hopkins,
Susan Milburn, Garry Standing, and Chris Stoicheff.
Others in attendance: Peter MacKinnon, Grit
McCreath, Linda Ferguson, and David Sutherland.
The minutes were received for information.
Operating fund – projections to 2010/11 year-end and decisions regarding allocation of projected surplus
Detailed operating budget for
2011/2012
The board approved the allocation of the operating reserve surplus for 2010/2011 and agreed that any additional surplus monies be allocated as deemed appropriate by PCIP.
2011/2012.
The board approved the detailed operating budget for
Resource allocation model The board approved the resource allocation model, inprinciple, with further development and implementation of the model in accordance with the
Statements of investment policies and goals critical design features outlined.
The board approved investment policies and goals for the Long Term, Fixed Income and Short Term
Investment pools.

5.4.6
5.4.7
5.4.8
5.4.9
5.4.10
5.4.11
5.5
5.5.1
5.5.2
5.5.3
5.5.4
5.5.5
6.
6.1
6.2
7.
7.1
Termuende Trust Funds
Update on service and process enhancement project
Student fee report
The board approved an allocation of $13,960 of the capital balance of the Termuende Trust to be used to cover the costs of demolition of the farmhouse on the
Termuende Research Farm.
An update on the preparation for Phase 2 of the service and process enhancement project was received by the board.
An annual report summarizing all approved fees was received for information.
Quarterly investment report A quarterly investment report as of March 31, 2011 was received by the board.
U of S Development activity report for 2010/11
A progress report of philanthropic revenue and donations received from May 1, 2010 to March 31,
2011, was received.
Canadian Excellence
Research Chair in Water
Security
AUDIT COMMITTEE
An update on the Canada Excellence Research Chair in Water Security was received for information.
Minutes of March 3, 2011
The committee met on May 9. Members present:
Susan Milburn (chair), Grit McCreath, and Greg
Smith. Also in attendance: Art Dumont, Scott
Hitchings, Vera Pezer, Garry Standing, and David
Sutherland.
Received for information.
Audit Services annual audit plan
Audit Services charter
The board approved the audit plan for the Division of
Audit Services for the 2011/2012 fiscal year.
The charter of the Division of Audit Services effective
May 10, 2011 was approved.
Final Audit Services reports The final executive summary audit reports since the last audit committee meeting was received. This regular report ensures that completed internal audit reports are provided in a timely manner and in
Report on payments and remittances accordance with the terms of reference of the audit committee.
A report on payments and remittances was received to provide assurance to the board that the university has met all obligations which may result in personal liability.
Other business
Revisions to the University’s
Policy on Naming of
University Assets
Mudjadik Thyssen Mining
Professorship in
Neurosciences
Items for information
The board requested further revisions to this policy in relation to the naming of chairs and professorships.
The board approved the establishment of the Mudjadik
Thyssen Mining Professorship in Neurosciences effective July 1, 2011.
Meeting schedule for 2011 and 2012
A schedule of upcoming meetings for 2011 and 2012 was received.

8.
8.1
8.2
9.
9.1
10.
11.
Communications
Faculty Association letter re parking rate increase
A letter regarding the parking rate increase was received.
Letter from Stefania Fortugno re alleged conflict of interest
A letter regarding alleged conflict of interest of the board chair was received for information. No concerns were raised by the board.
Other business – items by board members
Student debt load
Next meeting and adjournment
Risk presentation – Critical
Incidents that Happen
College Campuses
The question of student debt load and how U of S students fare in this regard compared to students elsewhere was raised. A review is currently being conducted and further discussion will be held once systematic data is available.
The meeting adjourned at 11:45 am. The next meeting will be held Friday, June 24, 2011.
Members attended the risk presentation delivered by
Mr. Ray Thrower, IACLEA President in the Neatby-
Timlin Theatre. Topics covered included specific threats over covering a wide range of possibilities from natural events to terrorist activities and disruption of communications.