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October 30, 2013
Application for Reappointment, Tenure, and/or Promotion
Procedures for the RTP process will be governed by pertinent sections in Chapter IV in the
Faculty Handbook.
INSTRUCTIONS TO THE RTP CANDIDATE: Remember to delete all instructions in
red prior to submitting the application for review.
1. There are two parts to an RTP candidate's dossier: (1) the application and (2)
the supporting documentation. The dossier must be submitted in portable
document format (PDF). (The chairperson will add his/her evaluation and
certification after the meeting of the senior faculty.)
2. Compose the application to include Roman numerals I-VII, specified in the
prescribed format below.
3. Whenever it is appropriate to list items by date, use reverse chronological order
(most recent first).
Name of RTP candidate:
Department:
Personnel action applied for:
For example, Promotion to Professor, or Promotion to Associate Professor and award of
tenure, or Reappointment at the rank of assistant professor, etc.
Effective date:
End of current contract period
End of current academic year
I. Academic Status at UNCW
Present rank:
Effective date:
Previous rank(s) and date(s) at UNCW:
Current employment status:
For example, Nontenured, third year of initial four-year appointment; or Nontenured,
second year of second three-year appointment; or Tenured, etc.
If applicable, special agreements or conditions (e.g., FMLA) affecting the length of service
expected before a mandatory RTP decision is made (attach a copy of that agreement):
II.
Education
Institution Concentration
Dates
Degree
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III. Professional History (other than UNCW)
Position/Rank
Institution
Dates
IV. Candidate’s Statement and Chairperson’s Annual Evaluations
A. Candidate’s statement
The candidate’s statement is prepared for the personnel action under consideration. The
2-page, double-spaced statement is NOT a review of information in sections V - VII. The
statement is a synthesis of the relationship between a candidate’s teaching,
scholarship/research/artistic activities, and service. If applicable, reference special
circumstances/assignments (e.g., a faculty member hired to develop a new curriculum or
to coordinate new program.) Upload to the “Candidate’s Statement” folder located on
the secure RTP electronic website.
B. Chairperson’s Annual Evaluations
Include chairperson’s annual evaluations since last personnel action at UNCW in the
supporting documentation on the secure RTP electronic website. (See designated folder
“Chairperson’s Annual Evaluation.”)
__________________________________________________________________
SECTIONS V through VII
No items in Sections V through VII should be included more than once. All information
should include pertinent dates. Applicable supporting documentation must be submitted
electronically to the secure RTP electronic website.
V.
Contributions to Teaching
Each required subcategory must be listed. If there are no items to be reported under a
required subcategory, write "none." Upload all documentation to the “Contributions of
Teaching” folder located on the secure RTP electronic website.
A. Required subcategories:
1. Courses taught (a non-chronological list of course numbers and titles)
2. Sample course materials. Identify the materials you have uploaded on the
secure RTP electronic website (e.g., course syllabus, tests, modules).
1. Summary of student evaluations since last personnel action at UNCW:
 This must include a report of the IDEA Instrument by semester, for a
minimum of 2 years, prepared in a standard format by the Office of
Institutional Research.
 The candidate may provide additional years of student evaluation reports
received prior to the last personnel action at UNCW.
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2. Peer evaluations of teaching since last personnel action at
UNCW. Include the name of the evaluator, rank/position,
course observed, and date. (Upload a copy of all peer
evaluations and any appended responses by the candidate
to the designated RTP electronic website (folder for peer
evaluations).
3. Reflective analysis of teaching strengths and actions taken
to implement improvements. (Limit to a maximum of 3
examples and no more than one page in total in the fillable
PDF.)
4. Academic advising within the department (Include the semester
and # of undergraduate and graduate advisees.) See example
format below:
Semester and Year
Fall 2013
Spring 2013
Undergraduate
Advisees
17
23
Graduate Advisees
10
13
B. Optional subcategories:
If there are no items to be listed under an optional subcategory, simply omit this
subcategory. Number remaining subcategories sequentially.
1. Bulleted list of courses developed/revised/new to the individual
or to the university
2. Bulleted list of theses, dissertations, and DIS supervised.
Include the title of thesis/dissertation/DIS, student name, date
completed, your role on committees (e.g., chair, member)
3. List and describe your 3 best examples of special initiatives/incentives
that enhance student learning. Limit each description to no more than
3 - 4 sentences.
4. Bulleted list of efforts to improve teaching effectiveness,
evidence of self-learning, and evidence of commitment to
fostering the intellectual development of students through:
 membership in professional societies primarily devoted to
teaching
 attendance at professional meetings or sessions primarily
devoted to teaching (In a bulleted list, highlight up to five
(5) of the most recent or most important meetings/sessions
you have attended)
 completion of continuing education, workshops, symposia,
or other specialized training primarily devoted to teaching
5. Bulleted list of grants and/or fellowships related to teaching at
all levels including K-12 (Include title of grant/fellowship,
granting agency, dates, amount, list of investigators (designate
PI or co-PI)
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6. Bulleted list of honors, listings, or awards related to teaching
7. Bulleted list of professional consulting activities related to
teaching expertise
a. Paid
b. Pro bono
VI. Scholarship/Research/Artistic Activities
A. Required subcategories:
Each required subcategory must be listed. If there are no items to be reported under a
required subcategory, write "none." Upload all documentation to the
“Scholarship/Research/Artistic Activities” folder on the secure RTP electronic website.





List works in reverse chronological order, with most recent first.
Give complete bibliographic references for materials already published or accepted
for publication. Include a link to the materials at the secure site designated for RTP
dossier. If available, include rankings of journals/proceedings/juried exhibits and
their acceptance rates.
For works accepted for publication but not yet released, include letters from editors
confirming acceptance, journal title/press, or expected date of artistic work. If not
single authored then list authors in order in which they will appear in print. Upload
supporting documentation to the secure RTP dossier website.
For publications under consideration include title of the work, date of submission or
date of artistic work; journal title or press. If not single authored then list authors in
order in which they will appear in print.
Upload published works or final drafts of submitted works to the secure site. For
books, upload the title page and table of contents only.
1. List bibliographic information for refereed publications (including juried
or peer-reviewed performances, exhibits, artistic works, productions or
writings).
a. Published
b. Accepted for publication
c. Under consideration
2. Publications (or performances, exhibits, artistic works,
productions or writings) not listed in the refereed category
(e.g., abstracts, book reviews, technical reports, white papers,
magazine or newspaper articles/columns.)
a. Published
b. Accepted for publication
c. Under consideration
3. Research grants or research fellowships
a. Awarded (include authors, title, organization, amounts,
duration)
b. Applied for (include dates and status: pending or not funded)
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4. Grants or research fellowships for off-campus study or professional
development
a. Awarded (include authors, title, organization, amounts,
duration)
b. Applied for (include dates and status: pending or not funded)
5. Presentations (including readings, lectures, posters) at professional
meetings. (Please indicate if refereed)
6. In-progress scholarship/research/ artistic activities (list up to 3)
B. Optional subcategories (Include only a bulleted list)
If there are no items to be listed under an optional subcategory, simply omit this
subcategory. Number remaining subcategories sequentially.
1. Honors or awards for scholarship/research/artistic activities
2. Membership in professional societies
3. Attendance at professional meetings (List up to 5 meetings. Do not list
individual sessions or workshops.)
4. Other scholarship/research/artistic activities (e.g., participating on a team at
an off-campus laboratory, performing in a statewide orchestra)
5. Other initiatives in professional development
6. Faculty engagement
a. Scholarship/research/artistic activities related to engagement
b. Grants or other funded activity related to engagement (include dates and
status: pending or not funded)
c. Technology transfer and patents
7. Continuing education, workshops, symposia, or other specialized training
programs attended or completed
8. Formal off-campus traineeships
9. Professional consultancies related to research
a) Paid
b) Pro bono
10. Other scholarship/research/artistic activities not listed in other categories
VII. Service
Include efforts in service to the university (other than teaching, research, scholarship or
artistic activities) that are an out-growth of professional training and/or one’s affiliation
with the university. Upload all documentation to the “Service” folder located on the secure
RTP electronic website.
Each required subcategory must be listed. If there are no items to be reported under a
required category, write “none.”
A. University (e.g., committee memberships, leadership positions, or administrative
duties)
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B. College or school (e.g., committee memberships, leadership positions, or
administrative duties, advising clubs or campus groups, student counseling or
advising other than routine work with department advisees, etc.)
C. Department and/or Program (e.g., committee memberships, leadership positions,
or administrative duties, advising clubs or campus groups, student counseling or
advising other than routine work with department advisees, etc.)
D. Professional (e.g., manuscript editor or editorial board member, artistic juror,
grant or accreditation reviewer, advisor/leader/director in workshops or
consultations, leadership in professional or scholarly societies, leadership in
seminars or short courses taught to professionals in the candidate's discipline (for
each activity indicate whether paid or pro bono)
E. Community Consulting activities for discipline-related activities (e.g., awards,
honors, boards, offices, presentations/workshops/programs, continuing
education, newspaper or magazine articles for the lay public)
Sections VIII & IX
Sections VIII & IX will be completed by the department chairperson.
Chairperson’s Responsibilities
Instructions to the Chairperson
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3.
4.
5.
6.
7.
8.
9.
10.
Request a summary report of student evaluation by semester from the Office of
Institutional Research (OIR) no less than 4 weeks prior to senior members’ review of
the application.
Verify that all courses taught by the RTP candidate during the preceding 2 years are
included in the OIR report and sign the report.
Include a copy of departmental expectations for RTP decisions.
Review and verify the application includes Sections I - VII in the application. All
required subcategories must be included as numbered. If there are no items listed
under an optional subcategory, return to candidate and ask that he/she simply omit this
subcategory and renumber remaining subcategories sequentially.
Assemble and preside over the meeting of senior faculty.
Complete, sign, and date the chairperson’s evaluation (section VIII).
Complete the Certification section (IX) of the application.
Email the senior faculty and candidate at least five (5) business days prior to
forwarding the candidate’s dossier to the dean whether the recommended action is for
or against the candidate’s application.
Send the candidate’s dossier with appended documents and Certification forward to the
dean.
Transmit his/her written recommendation to the candidate within ten business days of
forwarding the recommendation to the dean.
VIII. Chairperson’s evaluation of the candidate
A. Required subcategories:
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1. Summary and evaluation of teaching that includes both student and peer
evaluation of teaching as well as all other aspects of evaluation so that no single
component of teaching evaluation is over-weighted.

It is helpful to include commentary on the following components: student evaluation
of teaching, peer evaluation of teaching, annual evaluations, and documentation of
teaching-related activities.

2. Summary and evaluation of scholarship/research/artistic activities that includes a
critical assessment of the value to the discipline of the candidate’s contributions
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
It is extremely helpful to include a characterization of the quality of journals in which
the candidate's publications have appeared.
Also very useful is a description of appropriate criteria for evaluating research/
scholarship/artistic activities within the discipline of the candidate.
3. Summary and evaluation of service
B. Optional subcategories:
Although not required as part of the evaluation, the following is helpful to decision makers
who are external to the department.

An explanation of any special circumstances that, in the chairperson's opinion, justify
variation from the standards for promotion and/or tenure as stated in the Faculty
Handbook.
IX. Certification
All changes to the candidate’s dossier must occur before it becomes available for review at
the department level.
The evaluating officer shall:
A. Assemble and consult the senior faculty at one time, in a single meeting, for the
purpose of considering the RTP recommendation. Senior faculty may assemble either
in person or through virtual presence. Proxy votes shall not be counted. Voting
members must be present (in person or virtually) for the official meeting in which
discussion and an official vote occurs. It is the responsibility of the department
chairperson to schedule a meeting at a time when most faculty can attend. Only
those members present may contribute to the discussion and vote. No written comments
by individuals unable to attend the meeting will be considered. A quorum (simple
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majority) of voting members must be present in order for the meeting and vote to
take place.
B. Certify the names of senior faculty who were assembled (signatures optional).
C. State the numerical vote of the assembled senior faculty (the number
for/against)*(see box below). The chairperson must not identify how individual
faculty cast their votes.
D. Write the chairperson’s evaluation and append to the candidate’s dossier.
E. If a majority of the senior faculty has prepared a separate, elaborated dissenting
recommendation, the chairperson inserts that recommendation prior to forwarding
the dossier to the dean. A dissenting recommendation must be signed by a majority
of the senior faculty and must address the RTP criteria for teaching,
research/scholarship/research/artistic achievement, and service as noted above.
F. Once the candidate’s dossier (including the chairperson’s evaluation and a dissenting
recommendation from senior members if applicable) is forwarded to the dean, no
further communication from the department (i.e., candidate, senior members,
chairperson) to subsequent entities is allowed unless the CRTP contacts the
department chairperson.
G. At least five (5) business days prior to forwarding the candidate’s dossier to the
dean, the chairperson must notify the candidate and senior faculty, by email,
whether the recommended action is for or against the candidate’s application.
*A faculty member who is also a department chair/director/dean of the candidate’s
department will vote only once for each candidate. For example, a department
chairperson/director/dean cannot vote as a senior faculty member and write his/her
recommendation. Additionally, a senior faculty member who serves on the CRTP can
vote only at the department level, and cannot participate in the discussion at the
university level.
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