Promise and Potential: Project Terms of Reference
Project: UnivRS: Implementation of the University Research System
as of May 14, 2014
Description: Implementation of a new electronic research administration and management system (UnivRS) to address external regulatory
requirements, enable harmonization of ethics protocol approvals, and provide accurate data to address internal and external demands. This
transformative initiative was identified as one of the top 3 priorities of SPEP and will provide critical management capacity for a researchintensive environment.
Leaders: Jim Basinger, Associate Vice-President Research; Mark Roman, CIO and Associate Vice-President Information and Communications
Technology
Expected Outcomes for Project:
(1) Board of Governors (BoG) Approval in Principle (Board 1 Approval)
(2) Board of Governors Approval of Funding (Board 2 Approval)
(3) Version UnivRS 1.0 System implementation
(4) Full System Implementation
Work to be undertaken:
Task
Stakeholders
RFP issued
RSAW, ADR Forum, Centres Forum, Steering Committee,
Advisory Committee, ICT P&P (all C)
Analysis of RFPs
Steering Committee, Advisory Committee (C)
Board for Information Submission PCIP (DM)
Vendor presentations
campus wide invite including Deans, Dept Heads, CRMIC,
OVPR, Tri-Agency Leaders and Research Facilitators; RSAW,
ADR Forum, Centres Forum, ICT P&P, Steering Committee,
Advisory Committee (C)
Vendor Selection
Sponsors, Executive Sponsors (DM)
BoG Approval in Principle
PCIP-AC, PCIP (DM)
Implementation Plan
Steering Committee, Advisory Committee, RSAW, ADR
Forum, Centres Forum, ICT P&P (C)
BoG Approval of Funding
PCIP-AC, PCIP (DM)
System implementation
Steering Committee (DM), Researchers (C), Administrators
- Pre and Post Award
(C), ADR Forum (C), Reference Group (C), Deans (C), RSAW
- Initial Reporting
(C), ICT P&P (C), campus community (I)
System implementation
TBD
www.usask.ca/plan
March 2013
May 2013
July 2014
August 2018
Timeframe
Sept-Nov 2012
Current status
C
Dec 2012
Dec 2012
Jan 2013
C
C
C
Feb 2013
Mar 2013
Apr 2013
C
C
C
May 2013
Aug 2013-Jul 2014
C
WIP
Aug2014-Aug2018
Promise and Potential: Project Terms of Reference  1
Stakeholders: Decision-Makers (DM), Consulted (C), Informed (I)
Current Status: Completed (C), Work In Progress (WIP), Stopped (S)
Title of Report or Document  2