AGENDA ITEM NO: 3
MinutesofUniversityCouncil
2:30p.m.,Thursday,February26,2015
Neatby‐TimlinTheatre
Attendance:J.Kalra(Chair).SeeAppendixAforlistingofmembersinattendance.
Thechaircalledthemeetingtoorderat2:30p.m.,observingthatquorumhadbeenattained.
1.
Adoptionoftheagenda
DOBSON/KALYNCHUK:Toadopttheagendaascirculated.
CARRIED
2.
Openingremarks
Dr.JayKalra,chairofCouncilprovidedopeningremarksandreportedonanumberofitems.He
thankedallthosewhosubmittedanominationtostandasacandidateinthemember‐at‐large
electionpresentlyopenandencouragedallCouncilandGAAmemberstovoteintheelectionwhich
closesMarch12at4:00p.m.Dr.KalraalsoinformedCouncilthatamemowassentunderhisname
toalldeanstorequestthatdeansencouragemembersoftheircollegetovolunteerforvarious
Councilcommitteesinthecomingyear.Inrecognitionofthe20thyearanniversaryofCouncil,the
chairoftheBoardofGovernors,GregSmith,andthechancelloroftheuniversity,BlaineFavel,have
bothacceptedtheinvitationtoprovideremarkstoCouncil.Mr.SmithwillattendtheJuneCouncil
meeting,andChancellorFavelisplanningtoattendtheMarchCouncilmeeting.
Dr.KalraindicatedhethoughtitimportanttorespondtotheobservationsmadeattheJanuary
CouncilmeetingregardingtheinternationalactivitiescommitteeandassuredCouncilthatin2012
themembershipoftheinternationalactivitiescommitteewasconfirmed,thedistinctionbetween
votingandnon‐votingmembersmadeclearandaccuraterecordsofmeetingskept,including
whetherornotquorumwasattainedatthemeeting.Sincethattime,therehaveonlybeenafew
occasionswhenthecommitteedidnotmeetquorum.
Dr.Kalrathenoutlinedtheusualproceduresfordebateanddiscussionandnotedthathewould
continuetoentertainquestionsfollowingthereportsofthepresidentandprovostaslongasthe
questionsweredirectlyrelatedtothereports,butthatquestionsunrelatedtothereportswouldbe
heardduringQuestionPeriod.Inaddition,heindicatedthatquestionsregardingthepresentation
fromthevice‐presidentfinanceandresourcesaretobefocusedonwhatisbeingpresented.Other
questions,forexample,abouthowtheuniversitychoosestoallocateitsresources,wouldbenoted
bytheuniversitysecretaryandbroughtforwardatalatermeeting.Inclosinghisremarks,Dr.Kalra
soughtmembers’cooperationinfollowingtheseguidelinesandthankedmembersinanticipation
fortheirassistanceinthisregard.
3.
MinutesofthemeetingofJanuary22,2015
BRENNA,B./deBOER:ThattheCouncilminutesofJanuary22,2015beapprovedas
circulated.
CARRIED
Draftuntilapprovedatthenextmeeting.
4. Businessfromtheminutes
CouncilmemberLenFindlayindicatedthatCouncilhadaveryhealthypreliminarydebateaboutthe
ConfuciusInstituteandinternationalpartnershipsandprotocolingeneralatitslastmeeting.He
thankedElizabethWilliamson,universitysecretaryandKarenChad,vice‐presidentresearchfor
arrangingameetingwiththeinternationalactivitiescommitteeofCouncilatwhichheandothers
wouldhavetheopportunitytoexplorethetopicfurther.
5. ReportofthePresident
PresidentBarnhartexpressedregretatmissingthediscussiononinternationalengagementatthe
previousCouncilmeetingandindicatedhelookedforwardtofuturedebateonthetopic.Hedrew
attentiontohisthreeprioritiesinthecomingmonthsasstatedinhisreport:ensuringastrongand
collaborativeleadershipteam,enhancingaccountabilityandtransparencyandgivingcareand
attentiontoourexternalstakeholders.
Inaddition,thepresidentindicatedhewaspleasedthattheplanningandprioritiescommitteewas
lookingattheeightinstitutionalprioritiesandthatheintendedtomakeareporttotheuniversity
communityinthespringonprogressineachofthepriorityareas.Inadditiontothenextstopson
theprovincialtourinHumboldt,SwiftCurrentandYorkton,hehasacceptedaspeaking
engagementtospeaktotheUniversityofReginaEngineerswithoutBorders.Ontheafternoonof
March3rd,henotedhewouldalsospeakontheGreatWarandthepartofEdmundOliver,oneofthe
university’sfirstfacultymembers,aspartoftheuniversity’scommemorationofthecentennialof
theGreatWar.
ThepresidentclosedhisremarksbynotingtheprovincialbudgetwillbeannouncedonMarch18th
andbycongratulatingallwhowereinvolvedinAboriginalAchievementWeekandmadeita
success.HenotedtoCouncilthemanyverypositivestoriesrecentlyinthemediaaboutthe
universityandinparticularaboutfacultyresearchefforts.
Thechairinvitedquestionsofthepresident.Amembernotedtheannouncementoftherecent
agreementssignedonthepresident’srecenttriptoChina,andwonderedwhetheritwouldbe
appropriatetoattachtheagreementsthepresidentsignstothepresident’sreporttoCouncil,given
someoftheconcernsexpressedatCouncilabouttheuniversity’sagreementsrelatedtothe
ConfuciusInstitute.Thepresidentindicatedthatallagreementssignedbytheuniversitywillsoon
beavailableontheuniversitywebsiteandthathewasverypleasedwiththestrategicagreements
recentlysignedwithShantouUniversity,theBeijingInstituteofTechnologyandBeijingNormal
Universityduringthecourseofhistrip.
6. ReportoftheProvost
ThepresidentindicatedthatErnieBarber,provostandvice‐presidentacademic,wasnotabletobe
inattendanceandinvitedquestionsofhiswrittenreport.Therewerenone.
6.1
Vice‐presidentFinanceandResourcesreport
GregFowler,vice‐presidentfinanceandresourcesandJeffDumba,associatevice‐president,
FinancialServicespresentedthereport.Mr.Fowlerexpressedthehopethathispresentation
wouldanswerthequestionsplacedtohimandthathealsohopedtocontinuetheconversation
aboutuniversityfinances,butnotlosesightoftheuniversity’smission.
Draftuntilapprovedatthenextmeeting.
Mr.Fowlerreadthethreequestions,asfollows,andindicatedhewouldproceedtoanswer
eachquestioninturn:
1. Whatwastheoriginofthepreviouslyprojected$44.5Mdeficit?
2. Whatarethepresentactualdeficitsandthefutureprojecteddeficits?
3. Howandwhywasthe$44.5Mprojecteddeficitadjustedtoreflecttheactualand
futureprojecteddeficits?
Priortoaddressingthefirstquestion,Mr.Fowlerindicatedthatin2013‐14theuniversity’s
consolidatedrevenuewas$1.05B,ofwhich$484Mwastheoperatingbudget.Therearesix
mainfunds(operating,research,ancillary,endowment,capitalandstudentfinancialaid)that
theuniversityworkswiththatshowitsoverallrevenues.Mr.Fowlerindicatedthe
presentationwouldfocusontheoperatingfund.
Question1:Whatwastheoriginofthepreviouslyprojected$44.5Mdeficit?
InMarch2012theannouncementwasmadebasedonhistoricalgrowthandassumptionsthat
theuniversitywouldincuradeficitof$10M.Asthe$10Mprojecteddeficitwaslessthan2%of
theuniversity’soperatingbudget,senioradministrationthoughtthisamountcouldbe
managedovertime.
Mr.Fowlerhighlightedsomeoftheassumptionscontainedinthemulti‐yearoperatingbudget
frameworkslide,notablythereductioninannualrateofincreaseoftheprovincialgrantbased
ona2%increaseintheprovincialgrantintheforeseeablefuture,leadinginparttothe
projected$44.5Mdeficit.From2008‐09to2011‐12theuniversityreceivedonaveragea6.7%
increaseintheprovincialgrant.Basedononlya2%provincialincrease,theuniversity’s
savingswouldhavebeendepletedby2017/18ifnoactionhadbeentaken.Theresponsible
approachwastotakeaction.
Mr.Dumbapresentedonquestions2and3.
Question2:Whatarethepresentactualdeficitsandthefutureprojecteddeficits?
Mr.Dumbaoutlinedthevariousactionstakentoaddresstheprojecteddeficit.Heindicated
someoftheactionstakenwereverypainfultostaffandfaculty,includingworkforceplanning,
whicheliminated150colleagues,andtheearlyretirementincentive,whichreducedfaculty
numbers.Movinginvestmentsfromalow‐yieldbondtoahigher‐riskreturnequitystrategy
providedadditionalrevenueonaverageannually.Marketreturnsonestimatescameinmore
favourablythananticipated;long‐termdisabilitypremiumswerealsolessexpensive.Thesum
totaloftheseactionsresultedinthenarrowingoftheprojected$44.5Mdeficitgapby$37M.A
$7Mdeficitisprojectednextyearasthepositivevariancesoutlinedareone‐timeanomalies.
Question3:Howandwhywasthe$44.5Mprojecteddeficitadjustedtoreflecttheactualand
futureprojecteddeficits?
Mr.Dumbaindicatedthatiftheuniversityhadnotactedwithrespecttotheprojecteddeficit,
expenseswouldhavecontinuedtogrowatahigherrate,andrevenuewouldhavegrownata
lowerrate.Regularcommunicationonthesituationwasprovidedthroughtownhalls.
However,therewerebothintendedandunintendedconsequencesinresponsetothemessages
Draftuntilapprovedatthenextmeeting.
ontheuniversity’sfinancialsituation.Intendedconsequencesincludedconsistencyof
message,ameasurablecommongoal,easeofreferenceandabilitytofacilitateunderstanding
oftheimportanceofchange.Unintendedconsequencesincludedthatthestrategicfocusonthe
thirdintegratedplanwassubsumedbythefocusonreducingexpenditures,whichtookaway
thefocusonmission.Inturn,thiscreatedinstitutionaluncertaintyandconfusionbetweenthe
actualandprojecteddeficit.
Theuniversity‘sortof’hadasurplusandadeficitatthesametime;lastyear$497Minfunds
wasallocatedand$494Minrevenuetakenin.The$3Mdeficitassumesthatallofthemoneyin
theallocationprocessisspentasbudgeted;howeverasurplusexistsinthesuballocation
streamsofapproximately$21Mduetomoneyallocatednotbeingspentinitsentirety,leading
toan$18Msurplus.Duetoinstitutionaluncertainty,manyunitsheldoffondiscretionary
decisions.Asaresult,theamountoffundsinreserveaccountshasgrownto$98M,whilethe
amountoffundsinsavingaccountshasgrownto$211M.Ofthe4,800accountsinwhichthese
fundsareheld,2,400oftheaccountsareaccountableprofessionalexpenseaccounts(APEF).A
fundbalancepolicy/guidelineisunderdevelopmenttodeterminetheleveloffundsthe
universityshouldholdinreserve.Mr.Dumbaindicatedthattheuniversitydoesnotgenerally
takemoneybackonceithasbeenallocated.Anexceptionwasmadein2012,when$10Mwas
takenfromtheoperatingreserveand$20Mwastakenbackfromcollegefundstohelpbuild
theoperatingbudgetadjustmenttransitionfund.
Mr.Fowlerconcludedthepresentation,speakingtohowtheuniversitybudgetwillbebalanced
goingforwardandnotedtheuniversityhasalwaysmanagedtobalanceitsbudget.Options
beingexploredareleveraginginvestmentfundsandthefederalinvestmentinthesynchrotron
andVIDO‐InterVac.Althoughtheuniversity’sworkforceasapercentagehasremained
relativelyconstant,senioradministrationbelievestherearestillefficienciestobegained
throughtheuniversity’sstaffcomplement,withacautionarynotethatthemajorityofstaffare
inthecollegesandservefacultyandstudents.Anychangemustproceedcautiouslyin
recognitionthatthegoalistohavethebeststaffandtooptimizethestaffstructure.
Inconclusion,Mr.Fowlerindicatedthatadministrationhasbeenproactiveinitsfinancial
managementasthereisnoactualdeficitandtheuniversityisfinanciallysound.Theuniversity
isabletofundone‐timeenhancementsandprojectsandwillbebetterabletodiversifyits
revenuestreamsthroughitslands.Ongoingrisksrelatedto:lackofdiversityinfunding
sources;economicshocks,suchastheoilpriceimpactontheprovince;andthatexpensesare
projectedtogrowfasterthanrevenue,althoughthereisnolongerasolvencythreatinthenear
term.Thefederalhealthtransferstotheprovinces,whichaverage6%,willmoveto3%after
2016,whichisofconcernduetotheprovince’sresponsibilitytofundbothhealthand
education.
Actionsincludemovingfromacentralpositionalbudgettoenvelopefundingwhichgives
collegeandunitleadersmoreauthority,developingafundpolicythatbetterhelpstomanage
savingsandreserves,strengtheningfinancialmanagementandallocation,continuingto
optimizetheuniversity’sstaffstructureandstaffcomplementandprovidingenhanced
communicationonfinancials.
Mr.Fowlerexpressedthedesiretocontinuetheconversationtoensureallhaveagood
understandingoftheuniversity’sfinances.ThechairthankedMr.FowlerandMr.Dumbaand
invitedquestions,recallingthatquestionsnotdirectlyrelevanttothepresentationwouldbe
recordedandreturnedtoatalatermeeting.
Draftuntilapprovedatthenextmeeting.
Note:Inthesummaryofthediscussionbelow,someofthecommentsrelatedtothose
questionsnotdirectlyrelatedtothepresentationarerecordedtoprovidethecontextforthese
questions.ThequestionsthemselvesareattachedasAppendixB.
Concernwasexpressedoverinstitutionalautonomyinrelationtotheuniversity’smissionand
determinationofitsprioritiesandwhodeterminesthose,giventhegovernmenthasverylittle
controloveruniversityfundsoncethesefundsareinsidetheuniversity.Amemberindicated
thatalthoughusefultorehearseandhearthesequenceofcontrolledanduncontrolledevents,
formanyfacultythemessagereceivedwasperceivedtoberestructuringbystealth,strategic
alarmismandanintimidatingmantraofa$44.5Mdeficit,andalsobycooptationbythetwo
taskforcesoffacultyexpertise.Amemberexpressedfrustrationwiththelevelofdetail
providedandwithausterityprogramsimplementedatthecollegelevel,whileotherbigbudget
itemsproceed.Thecomparisonwasmadebetweenthelackofdetailsupportingthe2%
projectedbudgetaryshortfallleadingtoTransformUSincontrasttothehighlevelofdetail
requiredfromdepartments,forexample,onfacultyperformanceandclassaudits.Therequest
wasmadetohavedetailedbudgetbooksthatshowlong‐termtrajectories,particularlyfor
colleges,schoolsandresearchinstitutes.
Inresponsetothesequestions,Mr.FowlerandMr.Dumbamadeanumberofgeneral
comments.Mr.Fowlernotedthenationaltrendislesspublicsupportforpublicinstitutions.
Despitethefactthatpost‐secondaryeducationwithintheprovincehasreceivedmuchbetter
supportthaninotherprovinces,aconcernofallpost‐secondaryinstitutionsistheprovince’s
socialcontractwithpublicinstitutions.Mr.Dumbanotedthegovernment,liketheuniversity,
haslimitedoptions,andalthoughthegovernmentdoesnotseekinformationonthespecific
projectscollegeshaveinmindforcontingencyfunds,thegovernment’sviewisthatitshould
notbeprovidingmoneytotheuniversitywhichisthensimplysaved.Withrespecttocollege
budgeting,inthefalltheconceptofafive‐yearrollingbudgetforecastatthecollegelevelwas
instituted.HeindicatedthatheandMr.Fowlerwouldwelcomemakingthesamepresentation
tocolleges.
Workforceplanningwasreferredtobyanon‐Councilmemberasaneuphemism,withthe
layingoffofstaffmembersreferredtoasaresponsiblecourseofaction,whichimpliesthat
takingresponsibilityforthelayingoffofmanypeoplewhoservedtheuniversityformany,
manyyearstheoverallgoodoftheinstitutionisanethicalcourseofaction.Atother
universitiesseniormanagementandseniorfacultymembershavetakenapaycutorafreeze
insalary.ACouncilmemberreiteratedthepainfulnessoftheprocess,recallingthesacrifices
madebyfacultymembers,thelackoffundstohiresessionallecturersandthedifficultyof
administrativeandfinancialreportingduetostafflay‐offs.ShethankedMr.FowlerandMr.
Dumbafortheircandourinspeakingofthecollegefundstakentosupportthecentral
transitionfundandwonderedwhether,giventhepresentbudgetsurplus,therewasany
thoughtofgivingbacksomeofthefundscontributedbycollegestothoseareasweakenedby
theprocess.Mr.Fowlerindicatedthattwo‐thirdsofthe$310Mintheseaccountsiswithinthe
collegesandthereforeunderthecolleges’jurisdictiontoallocate;theremainderisheldina
centralbudgetfortransitionfundingandinitiativefunding.Asmuchfundingasispossiblehas
beenallocatedbacktothecolleges.
Amembernotedthereappearedtobeastrongcorrelationbetweentheresignationofthe
provostandleavingofthepresidentandthenewsthatthebudgetdeficitwasnolongeras
seriousasprevious.Heaskedforassurancethattheseeventsweresimplycorrelationaland
Draftuntilapprovedatthenextmeeting.
therewasnocausalrelationshipbetweenthemandbeinginformedofthebudgetdeficit.He
alsoaskedwhenitbecameapparentthatfacultylay‐offsandprogramcutswouldnotbe
necessarytomeetthebudgettarget,andwhetherthiswasknownbeforeoraftertheeventsof
lastspring.Thisquestionwasrecordedforfuturereply;however,Mr.Fowlerindicatedthatit
wasknowninthespringthatover$30Minsavingshadbeenachieved.Administration
proceededatthattimeonthebasisthatthebudgethadbeenbalanced,withsignificantreturns
oninvestments.Withrespecttofacultylay‐offs,heindicatedthisneverbecameclearor
unclearashewasneverinaconversationwherethiswasdiscussed.
Amemberexpressedherappreciationforthepresentation;inparticulartherecognitionof
intendedandunintendedconsequencesofthefinancialcommunicationsandthatthemission
oftheuniversitydrivesitsbudget.AnothermemberbroughttoCouncil’sattentionthesound
financialplanninganddifferentcalibrationofrisks,whichrequiredagreatdealofeffortonthe
partoftheuniversity’sseniorfinancialofficersandexpressedthat,inherview,whatwas
withinthecontroloftheseindividualswasdonebrilliantlyandthatitwaspointlessto
continuetoseekanswersinresponsetothosemattersoutsideoftheircontrol.
ThechairthankedMr.FowlerandMr.Dumbaandexpressedthehopeofseeingboth
individualsagainbeforeCouncil.
7.
Studentsocieties
7.1 ReportfromtheUSSU
DesiréeSteele,vice‐presidentacademicaffairsoftheUniversityofSaskatchewanStudents’
Union(USSU)presentedanoralreporttoCouncil.Sheindicatedshewaspleasedtoseethe
provostandvice‐presidentacademicnoteinhisreporttheadoptionofanopentext,resulting
in$38,000instudentsavings.Sheencouragedfacultyinterestedinthepotentialofopentextto
speakwithMs.HeatherRossintheGwennaMossCentreforTeachingEffectiveness(GMCTE).
ShealsothankedMr.FowlerandMr.DumbafortheirpresentationandmembersofCouncilfor
theirquestions,notingthetimehascomefortheuniversitycommunitytobewellinformed
andbetterengagedinfinancialdecisions,particularlywiththeincorporationoftheTABBS
modelandResponsibilityCentreManagementbudgetinginmind.Thereisaneedtodevelopa
strongandeffectivetuitionconsultationmodelwithincolleges.
TheUSSUcontinuestolookforactionsthatcontributetofinancialrecoveryandsupports
communication,decision‐makingandaccountabilityprocessesthathelptorenewacultureof
collegialityamongfaculty,staff,studentsandadministrators.Shenotedthatrebuildingsomeof
thetrustthatwaslostissomethinginwhichallmembershaveastake,andthatalthough
sometimesslowandpainful,shehasseenprogressinthisregardduringhertenureasUSSUVP
Academic.
Inclosing,Ms.SteelenotedthattheUSSUwillbeelectingnewrepresentativesnextmonthfor
itsstudentexecutive,StudentCouncil,theGeneralAcademicAssembly,andUniversitySenate.
7.2 ReportfromtheGSA
TherewasnoreportfromtheGSA.
Draftuntilapprovedatthenextmeeting.
8. Academicprogramscommittee
ProfessorRoyDobson,chairoftheacademicprogramscommitteepresentedthecommitteeitems.
8.1 Requestfordecision:TransferCreditandArticulationPolicy
ProfessorDobsonoutlinedthepurposeoftheTransferCreditandArticulationpolicyisto
betteraidundergraduateandgraduatestudentsindeterminingtherequirementsforthe
applicationoftransfercreditsfromtheuniversityandtheiroptions.Thepolicyexcludesprior
learningassessment.Theproceduresforthepolicyareunderdevelopmentinconsultationwith
collegesanddepartmentsandwillbecompletedbytheendofJune2015.
Amemberspokeinfavourofthepolicyforinter‐universitytransfercreditbetweeninstitutions
butnotedthatintra‐universitytransfercreditbetweencollegesattheuniversityseemedtobe
verystringent,inthattherearecollegesthatwillnotacceptsimilarcoursesforcreditintheir
programs,suchthatastudenttransferringbetweendifferentcollegescouldbeinthesituation
ofhavingcompletedmanycreditunitsbutnothavingmettherequirementsforadegree.
Anon‐memberofCouncilfromtheCollegeofEngineeringspokehighlyofthespiritofthepolicy
andrequestedclarificationonwhetherprofessionalcollegeswithaccreditedprogramswill
retaintherighttoimposesomerestrictionsongrantingtransfercredittoensurecontinued
accreditationandwasassuredthatauthoritydoesliewiththecollegesinthisregard.
ACouncilmemberspokeofthelegalizationofpost‐secondaryeducation,notingthat
institutionspridethemselvesonthedistinctivenessoftheeducationalexperience,andthatsuch
distinctivenessshouldnotbelostsightoforseenasanobstruction.Oneofthegoalsofthe
policyistoeliminateunnecessarycosts.Insomequarters,heindicatedthatfacultyhavebeen
identifiedasanunnecessarycost,andheaskedthatthisbekeptinmindaswell.
DOBSON/KROL:ThatCouncilapprovetheadoptionoftheTransferCreditand
ArticulationPolicy,whichwilltakeeffectimmediatelyfollowingapproval.
CARRIED
8.2 Requestfordecision:MasterofArtsinAppliedLinguistics
ProfessorDobsonoutlinedthebasisforthenewdegreeprogram,notingtheMasterofArtsin
AppliedLinguisticsisathesisbasedinterdisciplinary,inter‐collegialprogramwithafocuson
advancedstudiesinlanguagelearning,languageacquisitionandlinguisticsdataanalysis.The
programconsistsofninerequiredcourses,sixelectivecoursesandathesis.
DOBSON/KROL:ThatCouncilapprovetheMasterofArtsinAppliedLinguistics,
effectiveSeptember1,2015.
CARRIED
8.3 Reportforinformation:ApprovedCurricularChanges
Areportofitemsapprovedatthecommitteelevelwaspresentedforinformation.Itincluded
thecreationofanewCertificateofProficiencyinAppliedandProfessionalEthics,anew
CertificateofProficiencyinEthics,JusticeandLaw,theterminationoftheIndustrialArtsand
Draftuntilapprovedatthenextmeeting.
HomeEconomicsteachingareasintheBachelorofEducation(B.Ed.),andaprogram
modificationtotheMasterofPublicAdministration(MPA).
ProfessorDobsonprovidedadditionalbackgroundontheMPAprogrammodification,which
wasbaseduponareviewoftheprogramandcomparisontootherprograms,resultinginthe
decisiontoincreasethenumberofminimumrequiredcreditunitsfrom30cuto36cu,by
makingtwopreviouslyrestrictedelectivespartofthecoreprogram,changingthe15cuof
restrictedelectivesto6cuofopenelectivesandcreatingtwo“book‐end”coursestoensure
studentscomingintotheprogramfromavarietyofsettingswouldbewellprepared.
Inresponsetoaqueryfromamember,ProfessorDobsonexplainedthattheterminationofthe
HomeEconomicsandIndustrialArtsteachingareaswastheresultofthecreationofthenew
certificateinPracticalandAppliedArts,andthattheCollegeofEducationwouldcontinueto
graduatestudentsqualifiedtoteachthesesubjectareas.
8.4 Reportforinformation:CertificatePrograms
ProfessorDobsonreferredtothetypesofcertificatesthatexistasoutlinedinthereportandthe
commitmenttobringadditionalinformationoncertificatestoCouncilduetotheconcerns
expressedovertheapparentproliferationofcertificates.Asubcommitteehasbeenformedfor
thispurposeandwilldevelopitsowntermsofreference.Thesubcommitteewillfocuson
developingagoodunderstandingoftheuniversity’scertificateprograms,thepurposesthey
serve,thestandardsthatapply,includingqualityassurance,andhowotherU15institutes
regardcertificateprograms.ProfessorDobsonnamedthemembersofthesubcommitteeand
assuredCouncilthatthesubcommitteewouldworkthoroughlybutquicklytobringareport
backtoCouncil.
9. Governancecommittee
ProfessorLouiseRacine,chairofthegovernancecommittee,presentedthisitemtoCouncil.
9.1 Requestfordecision:AmendmenttotheCouncilBylawsPartIsection1V.1.Creationand
CompositionofCouncilCommittees
ProfessorRacinerecalledforCouncilmembersthatthemotionwaspresentedpreviouslyasa
noticeofmotion.TheamendmentisbasedontheprincipleofrenewalofCouncilcommittee
membersandcommitteechairs,andrequiresaone‐yearlapseinserviceaftertwoconsecutive
three‐yeartermsasacommitteemember,andafterthreeyearsofserviceascommitteechair.
Therequiredlapseinserviceappliesonlytocontinuousserviceonthesamecommittee.
RACINE/DOBSON:ThatCouncilapprovetheamendmentstotheCouncilBylaws,
Part1sectionIV.1.CreationandCompositionofCouncilCommittees,asshownin
theattachment.
CARRIED
10. Teaching,LearningandAcademicResourcescommittee
ProfessorJayWilson,chairofthecommitteepresentedthereport.
Draftuntilapprovedatthenextmeeting.
10.1 Reportforinformation:Reportsfromworkinggroups
ProfessorWilsonindicatedthattheteaching,learningandacademicresourcescommitteehasa
veryactiveandengagedmembership,whichexercisesflexibilityinlookingatwaysinthe
mediumandshorttermtorespondtotheneedsofteachersandlearnersoncampus.Thisyear,
thecommitteehasfourworkinggroups:ExperientialLearning,EvaluationofTeaching,Future
LearningTechnology,andIndigenizingtheCurriculum,whoseactivitiesareoutlinedinthe
writtenreport.Thegoaloftheworkinggroupsistoprovidepracticalinformationandinform
policyandprocedures.Inresponsetothequestionofwhetherclinicalpracticumsinthehealth
professionsareincludedwithinthescopeofexperientiallearning,ProfessorWilsonconfirmed
thatthefiveprimaryformsofexperientiallearningareoutlinedintheExperientialConcept
LearningPaperpresentedtoCouncilonbehalfofthecommitteebyDr.PattiMcDougall,vice‐
provost,teachingandlearningandthatclinicalpracticumsareincluded.
11. Otherbusiness
Therewasnootherbusiness.
12. Questionperiod
Therewerenoquestions.
13. Adjournment
Themeetingadjournedat4:26pmbymotion(SENECAL/KALYNCHUK).
Draftuntilapprovedatthenextmeeting.
COUNCIL ATTENDANCE 2014‐15
Appendix A
Voting Participants
Name
Sept 18 Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18
Albritton, William
Allen, Andy
Arcand, Jaylynn
Barber, Ernie
Barnhart, Gordon
Barrett, Jennifer
Barth, Katrina
Bartley, William
Baxter‐Jones, Adam
Bilson, Beth
Bonham‐Smith, Peta
Bradley, Michael
Brenna, Bev
Brenna, Dwayne
Brown, William
Buhr, Mary
Butler, Lorna
Calvert, Lorne
Chang, Gap Soo
Cheng, Hongming
Chibbar, Ravindra
Crowe, Trever
Day, Moira
de Boer, Dirk
D'Eon, Marcel
DesBrisay, Gordon
Dick, Rainer
Dobson, Roy
Eberhart, Christian
Ervin, Alexander
Findlay, Len
Flynn, Kevin
Freeman, Doug
Gabriel, Andrew
Gobbett, Brian
Gray, Richard
Greer, Jim
Gyurcsik, Nancy
Haines, Aleina
Hamilton, Murray
Harrison, Liz
Havele, Calliopi
Hayes, Alyssa
Huywan, Zachary
Iron, Monica
Jamali, Nadeem
James‐Cavan, Kathleen
Johnstone, Jill
Jones, Kirsten
Jones, Marina
Julien, Richard
Kalagnanam, Suresh
Kalra, Jay
Kalynchuk, Lisa
Khandelwal, Ramji
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P
P
A
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P
R
P
P
R
P
P
P
P
R
P
P
P
P
P
A
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A
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A
A
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A
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R
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A
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P
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A
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A
A
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A
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Name
Sept 18 Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18
Kipouros, Georges
Klaassen, Frank
Krol, Ed
Kuhlmann, Franz‐Viktor
Labrecque, Jamie
Langhorst, Barbara
Larre, Tamara
Li, Wendy
Lin, Yen‐Han
Lindemann, Rob
Makarova, Veronika
Marche, Tammy
Martz, Lawrence
Meda, Venkatesh
Muri, Allison
Nickerson, Michael
Noble, Bram
Ogilvie, Kevin
Paige, Matthew
Parkinson, David
Phoenix, Aaron
Prytula, Michelle
Pywell, Rob
Racine, Louise
Radomske, Dillan
Rangacharyulu, Chary
Robertson, Jordan
Rodgers, Carol
Roesler, Bill
Sarjeant‐Jenkins, Rachel
Senecal, Gabe
Singh, Jaswant
Smith, Preston
Solose, Kathleen
Still, Carl
Stoicheff, Peter
Taras, Daphne
Tyler, Robert
Uswak, Gerry
Van Kessel, Andrew
Vlahu, Izabela
Waldram, James
Walker, Keith
Walley, Fran
Wang, Hui
Wasan, Kishor
Watson, Erin
Williamson, Vicki
Wilson, Jay
Wilson, Ken
Wotherspoon, Terry
Yates, Thomas
Zello, Gordon
P
P
P
R
P
R
R
R
R
A
P
P
P
P
P
A
P
A
P
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R
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P
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A
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‐
P
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R
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A
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A
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P
A
A
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A
P
P
P
P
P
P
R
P
P
P
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COUNCIL ATTENDANCE 2014‐15
Non‐voting participants
Name
Sept 18
Binnie, Sarah
Chad, Karen
Datta, Ranjan
Desiree Steele
Downey, Terrence
FineDay, Max
Fowler, Greg
Isinger, Russ
Magotiaux, Heather
Pulfer, Jim
Williamson, Elizabeth
P
P
P
P
P
R
P
P
R
P
P
Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18
R
P
R
P
R
R
P
P
P
P
P
R
P
A
R
P
R
P
P
R
P
P
R
R
P
P
R
R
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P
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P
P
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R
R
P
P
R
P
P
A
P
A
P
A
A
P
P
R
P
P
Appendix B
Additional Questions from Council – February 26, 2015
How is research funding reflected in the budget? (response to include information on indirect
costs of research)
Who determines our priorities? Are we having restructuring instituted from outside to be
implemented internally?
Will all of the faculty who retired pursuant to the Faculty Incentive Retirement Plan (FIRP) be
replaced?
How much did past deficits, or shortfalls, factor into the decision?
In the future will we receive detailed budget books?
Is there a plan in place to improve endowment funds?
Can you assure us that there was no correlation between the resignation of the provost and firing
of the president and the reduction in the budget crisis?
Were there any other alternatives that could have been taken other than laying off employees?
Was this an ethical approach?
There is much expansion in the College of Nursing. What is the cost of acquisition of robots, joint
ventures, etc., and what is the cost of replacement in the future? How do we deal with such
expansion and is it sustainable in the future?
Appendix C
Attachment 2: Proposed Revision to Council Bylaws: CURRENT PROPOSED Part One, section IV. 1. Creation and Composition of Council Committees Part One, section IV. 1. Creation and Composition of Council Committees (k) The term of office of a faculty member of a standing committee is normally three years. The terms of student and sessional lecturer members will be one year. The term of office of Chairperson will be one year, and may be renewed annually for up to two additional years. (k) The term of office of a faculty member of a standing committee is three consecutive years, renewable once for up to an additional three years, for a maximum of six consecutive years of service. Once the maximum term of service has been reached, one year must lapse prior to the commencement of a new term on that same committee. The term of office of the Chairperson will be one year, renewable annually for up to two additional one‐year terms. Once the Chairperson has served for a maximum of three consecutive years of service, one year must lapse before the member may serve as Chairperson of that same committee. The renewal of the Chairperson is subject to the six consecutive years of service a faculty member may serve on a standing committee. For greater certainty, the maximum six years of consecutive service limitation does not apply to ex officio members of a committee. (l) The terms of student and sessional lecturer members will be one year.