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MinutesofUniversityCouncil 2:30p.m.,Thursday,March19,2015 Neatby‐TimlinTheatre Attendance:J.Kalra(Chair).SeeAppendixAforlistingofmembersinattendance. Thechaircalledthemeetingtoorderat2:30p.m.,observingthatquorumhadbeenattained. 1. Adoptionoftheagenda DOBSON/LABRECQUE:Toadopttheagendaascirculated. CARRIED 2. Openingremarks Dr.JayKalra,chairofCouncilprovidedopeningremarks.ThechairthankedallCouncilandGAA memberswhosubmittednominationsfortherecentmember‐at‐largeelectionandaskedthatthe universitysecretary,Ms.ElizabethWilliamson,reportontheresultstoCouncil.Ms.Williamson reportedtherewere22vacanciesforthree‐yearterms,onevacancyforatwo‐yearterm,andone vacancyforaone‐yearterm.Individualselectedtothree‐yeartermseffectiveJuly1,2015and endingJune30,2018are:AlecAitken,DavidBindle,AngelaBowen,ClaireCard,EganChernoff, RavindraChibbar,MarcelD’Eon,RalphDeters,KevinFlynn,JimGreer,JohnGordon,Ali Honaramooz,RamjiKhandelwal,NicholasLow,GailMacKay,KathrynMcWilliams,JenniferNicol, NathanielOsgood,CarolineTait,WendyRoy,BobTyler,ChelseaWillness;electedtoatwo‐year termendingJune30,2017isNadeemJamali;andelectedtoaone‐yeartermendingJune30,2016is ChristopherEskiw.Ms.WilliamsonalsoadvisedCouncilthatProfessorJafarSoltanwaselectedto CouncilasafacultyrepresentativeoftheCollegeofEngineeringforatermbeginningthisdayand endingJune30,2017.ThechairinvitedCouncilmemberstojoinhimincongratulatingallthose electedtoCouncilandencouragedCouncilandGAAmemberstoconsidervolunteeringtoserveasa memberonaCouncilcommitteeinresponsetothenominationscommittee’scallforvolunteers. Thechairoutlinedtheusualproceduresfordebateanddiscussionandnotedinadditionthatthe responsestothequestionsofthevice‐presidentfinanceandresourcescirculatedtoCouncilwould bediscussedunderbusinessarising. 3. MinutesofthemeetingofFebruary26,2015 KALYNCHUK/FINDLAY:ThattheCouncilminutesofFebruary26,2015beapprovedas circulated. CARRIED 4. Businessfromtheminutes Thechairinviteddiscussionofthequestionsandanswersarisingfromthepresentationofthevice‐ presidentfinanceandresources. Astudentmemberinquiredhowendowedfundsareobtainedandifthereisaplaninplaceto increasetheuniversity’sendowmentfunds.Ms.HeatherMagotiaux,vice‐presidentofadvancement andcommunityengagementrespondedbynotingthechallengesassociatedwithincreasing endowedfunds.Manyendowedfundsarerestrictedtoaspecificpurposebythedonorand thereforearenotavailabletoallocateagainstabudgetaryshortfall.Inaddition,thetrendisfor donorstoprovidelargeannualgiftsonthebasisofwantingtoseethegiftappliedimmediately, ratherthangiveasinglegiftestablishedasanendowedfund. ACouncilmemberspokeofaquestionheaskedthevice‐presidentandresourcesaboutatthe previousmeetingregardingatwhatpointsenioradministrationknewthatfacultymemberlayoffs wouldnotberequired.Hereadtheresponsereceived:“Severalactionsweretakenbetween2012 andthedepartureoftheprovostandpresidentinMay2014,totaling$32millioninpermanent adjustments.”Herecalledthat$32Mwasadequatevis‐à‐vistheprojecteddeficittoensureno immediateactionwasnecessaryandthatthereforehisquestionremainedasbefore,namely,would itbefairtoconcludethatthesenioradministrationoftheuniversityknewbeforetheprovostleft officethatfacultylay‐offswouldnotbenecessarytomeettheprojecteddeficit?Mr.Fowler,vice‐ presidentfinanceandresourcesrespondedbystatingthathewasneverinameetingorhada conversationthatinvolvedanydiscussionoffacultylay‐offsandthathewasinmostofthe operatingbudgetmeetings.Programprioritizationwasanexerciseinprioritizationandplanning, anddidnotfocusonfacultymemberlay‐offs. ACouncilmemberreferredtothequestiononwhetherdetailedbudgetbookswouldbemade availableinthefutureandtheresponsethatdetailedbudgetedandactualfinancialresultsare availablethroughtheUniFifinancialsystem.HeinquiredhowtheUniFisystemismadeaccessible sothatindividualscanmonitorthechangesthatoccurwithrespecttoprogramsandbudgets.The memberalsoreferredtothequestiononhowmuchpastdeficits,orshortfalls,factoredintothe decisionandtheanswerthat,“Theuniversityhasnotexperiencedactualdeficitstodate.”He indicatedthatitmaybeamisunderstanding,andthatitispossiblethattheuniversityhasnot sufferedanannualdeficitasawhole,butthatherecalledin1999thathisownprogramwastobe eliminatedduetoabudgetshortfall.Subsequenttothattime,henoticedtherewerecertain domainsinadministrationthatexpandedexponentially.Heindicatedthathesuspectedthereare programsthathaverundeficits,especiallyprogramswithinunits,suchasVIDOandtheformer VirtualCollegeofBiotechnology,andthatsuchprogramshavemanagedtheirshortfallsbytaking fundsawayfromotherdepartmentsandunits.Havingaccesstotheuniversity’sdetailedbudget bookswouldenableinterestedindividualstoseewherethemoneyflowsinandoutandwoulddo muchtosupporttransparency. Mr.Fowlerindicatedthathewascommittedtoacontinuedconversationabouttheuniversity’s financesandofferedtomeetwiththemembertounderstandtheallocationsthememberwas seekingandreportingonthesetothemember.Formerly,theuniversityusedaline‐itemfinancial reportingsystem.Astheuniversitytransitionstoanenvelope‐basedfundingsystem,greater responsibilityoverexpenditureswillbegiventothedeans.Heacknowledgedthattherehasbeen differentialgrowthinbudgetsamongcolleges.Lessthan1%oftheuniversity’sbudgetisallocated toVIDO‐InterVac,andhasbeenleveragedtoover$80Mfortheuniversity. AmemberofCouncilaskedwhetherthereareplanstoexpandtherenewednursingprogramand whopaysfortheacquisitionofrobotsusedintheprogram,thegovernmentortheuniversity. ProfessorLornaButler,deanofNursingindicatedthatshehadsomedifficultyrespondingwithin theconfinesofthequestion,asopposedtoaquestion,suchas,“Whatisthevalueaddedofhavinga remotepresenceinrelationtothemissionoftheCollegeofNursing?”Sheindicatedthecollege respondedtotheprovincialgovernmentrequesttoprovideeducationtoNorthernSaskatchewan basedonthelackofnorthernnursesinthatarea.ShedetailedthecostsofdrivingtoLaRongeand backonceaweekoverafullacademicyear,includingthetimelosttotravelandconcludedthatthe costoftherobotsoverafive‐yearperiodisapproximately$79,000peryear,andthatthecostof travellinginpersontoLaRongeandbackoverthesametimeperiodwasapproximately$78,000 peryear.Intermsofthevalueaddedtotheuniversity,thecollegethroughtheuseofrobotsinLa Ronge,hasbeenabletobringin$525,000inresearchmoniestotheuniversitythatwouldnot otherwisehavebeenavailable.Thereisthepossibilityofanadditional$300,000inresearch fundingavailablethisyear.Inadditionseveralpublicationsandanationalawardhavearisenfrom theprogram.Asthegovernmentrequestedthecollege’spresenceinLaRonge,thefundingforthe robotsisallocatedfromfundingdesignatedforthedistributedsites.Thecollegefacultycouncil votedonthesesites;anyadditionalcentresaresupportedbyresearchfunds. ACouncilmemberreferredtothe$20Mtakenfromtheuniversity’sreservefundsaspartofthe recentprovincialbudgetandthatpreviouslymembersweretoldthatreservefundsarenottobe touched.Provostandvice‐presidentacademicErnieBarberindicatedthattheprovincialbudget wouldbediscussedunderthepresident’sreport,butnotedthereisnointenttoutilizeriskreserve fundstoreplacethe$20Mreductionintheuniversity’sallocationfromtheprovinceandthat reservefundingheldincollegesisearmarkedforspecificprojects.Thechairaskedthatquestions onthebudgetbeaskedduringthepresidentandprovost’sreport. ThechairthankedCouncilmembersfortheirengagementandthankedsenioradministrationfor bringingforwardtheanswerstotheoutstandingquestions. 5. ReportofthePresident Thepresidentreferredtohiswrittenreportandindicatedhewouldbepleasedtoanswerquestions ofthereportandwouldalsospeaktotheprovincialbudgetandsenioradministration’sreaction andinvolvementwiththebudget.Heexpressedthankstotheteamwhosupportedhimin preparingfortheprovincialbudget,especiallynotingtheassistanceofDr.Barber,provostandvice‐ presidentacademicandDr.JohnRigby,interimassociateprovost,InstitutionalPlanningand Assessment. PresidentBarnhartindicatedhewishedtocommentonthreeitemsinrelationtotheuniversity’s budget:theprojected$44.5Mprojectedbudgetdeficit,the1%increasetotheuniversity’sbase budgetfor2015‐16,andthe$20Mwithheldbytheprovince.DiscussionatCouncilformanymonths hasfocusedonthepreviouslyprojected$44.5Mdeficit,andthedecisiontoreduceuniversity expendituresby$37Mtoensuretheuniversitywasabletolivewithinitsbudget.Thepresident likenedthisdecisiontothedecisionwithinahouseholdtoreduceexpendituresratherthantake moneyfromsavingstoapplyagainstdailyhouseholdexpenditures. Thepresidentclarifiedthatthe$20Mwasthesumofmoneywithheldbytheprovincethisyear fromthosefundsplacedbytheuniversityinunrestrictedsavingsaccountsforspecificpurposes. Thepresidentoutlinedthathesawtwooptionsinresponsetothisaction:tosaythattheuniversity isunabletomakedowithoutthe$20M,ortoworktowardsabetterscenariointhecomingyear andtodoitspartasrequestedbytheprovince.Thesecondoptionwasthechoiceexercisedby senioradministrationtoensurecontinuinggoodrelationswiththeprovince.Heindicatedthathe hadtheassuranceoftheMinisterofAdvancedEducationthatthewithholdingoffundswasaone‐ timeaction.Henotedmanypositivestotheprovince’sallocationtotheuniversity,suchasthe fundingdirectedtowardpreventativemaintenanceandtheoperatingcostoftheAcademicHealth Sciencesbuilding.Inthefuture,theuniversitywillinteractwithSaskBuildsrelativetoitscapital needsandwithInnovationSaskatchewanwithrespecttoCLSandVIDO‐InterVac,ratherthanthe MinistryofAdvancedEducation.Thepresidentexpressedthatheconsideredbothofthesechanges tobepositive. Withrespecttothe1%increasetotheuniversity’soperatingbudgetreceived,ratherthanthe anticipated2%increase,PresidentBarnhartindicatedthisrepresentsashortfallofapproximately $3Mwhichtheuniversityisabletomeetthisyearwithoutanyinterruptiontostudentsorthe universityasawhole. 6. ReportoftheProvost Theprovostaddressedotherdetailsoftheprovincialbudgetunderhisreport.Heindicatedthat althoughtheuniversitycanbethankfulforthe1%increaseinitsoperatinggrant,theconcernis thattherateincreaseislessthantheuniversity’sinternalrateofinflation,whichislargelysalary‐ driven.Furthermorethe1%isaddedtothebaselinebudgetfromwhichanyincreaseinthe provincialgrantiscalculatedinthefuture,andthereforereceivinga1%increaseratherthana2% increaserepresentsafutureloss.Inresponse,hespokeinfavourofattainingclarityonpriorities andfindingnewmeanstodiversifytheuniversity’srevenuestream.Thisisinlinewiththepost‐ secondaryenvironmentelsewhereasinstitutionsacrossthecountryarechallengedtodiversify revenuetomaintaincoreoperations.HeassuredCouncilthatsenioradministrationwouldcontinue toworkwiththegovernmenttoensureministryofficialsunderstandthatifthislevelofincrease continues,theuniversitywillbeplacedinachallengingfinancialposition. Theprovincialgovernmenthaslineofsightintoeachoperatingfundoftheuniversity,andhas observedtheholdingoffundsinsomeaccounts,particularlyintheCollegeofMedicine,wherelarge fundbalancesinseveralaccountshaveaccumulatedtoapplyagainstthefuturerestructuringofthe college.Theoperatingfundsprovidedbytheprovinceareintendedforuseintheyeargivenorthe followingyear.Therefore,thegovernmenthaswithheld$20Minfundingwiththerecognitionthat thesefundswillbeprovidedinthefuturewhentheyarerequired.Duetotheuniversity’sstrong performanceininvestmentfunds,theuniversityachievedinJanuaryitspredicatedrateofreturn fortheyear;therefore,the$20Mwithholdingoffundsisoflessconcernthanthe1%percent increase. ACouncilmemberprovidedhisperspectivethatusuallywhensomethingisgone,itisgone,and thatyoumaygetsomethingelseinfutureyears.Puttingthe$20Minperspectiverelativeto graduatestudentsandfacultymembers,whichtosomepeoplerepresentstheuniversity,canbe expressedintermsof250Ph.D.studentsfundedforfouryearseachorthesalaryfor40faculty memberspaidforthefirstfiveyearsoftheircareer.Hespeculatedthatitiscuriousthatsuddenly theuniversitycanforego$20Mtoinvestinthefutureoftheuniversityinresponsetotheprovince’s request. Dr.PrestonSmith,deanofMedicine,notedtoCouncilthatthecollege’saccreditationstandards requirethecollegetoreportanyongoingreductioninannualfunding.Althoughnotrequiredto reportthereductionatthistime,heindicatedthatifitwaswithheldagainnextyearhewouldmake itclearin2017thatthecollege’sbudgethasbeenreducedonthisbasis.Thecollege’sactionplanto meetthoseaccreditationstandardsinwhichitisdeficientmustbeapprovedbyitsaccrediting bodies.ThecollegewillbeheldaccountableinMayattheaccreditingsitevisit,andatthenextfull accreditationvisitin2017.DeanSmithexpressedthathehadalegalandethicalobligationtoreport ontheresourcesavailabletotheCollegeofMedicineandthatthisconstitutedapowerfulleveras theprovincialgovernmenthasasharedinterestintheCollegeofMedicine’srestructuring. ACouncilmemberstatedthatapromiseinayear’stimeisamemoryoneyearawayandthattwo yearsisapattern.HerequestedthatseveralconcernsbesharedbyadministrationwiththeBoard ofGovernorsasseenthroughthelensofthefaculty:thattheuniversitycannotfullymoveaheadif thereareregularinjectionsofinstabilityintoitsconversationswiththegovernment;thatthe universityisweddedtoafour‐yearbudgetarycycle,yetthishasbeencounteredbyaone‐year responsetothedropinthepriceofoil;andthatthewithholdingofthe$20Mispunishingprudence andeffectiveplanning.Thisinstabilitycanbeconnectedtotheanxietyandmoraleoffacultyand staffandthereforetherearedangerstothissortofarrangement.PresidentBarnhartnotedthat althoughitmightseemasthoughtheuniversityisbeingpunishedforbeingfrugal,thathehas broachedtheseconcernswiththeminister,andthepressreleasefromtheministrypraisedthe universityforitssoundfinancialmanagement. Thefactthatprogramcancellationswerecontemplatedayearagobasedona2%increaseandthat nowtheuniversityisabletowithstanda1%increase,whentheuniversity’sinternalrateof inflationapproximates3.3%,asconfirmedbythevice‐presidentfinanceandresources,wasnoted asdifficulttoreconcile.OtherpointsmadebyCouncilmembersincludedthatSaskatchewan Polytechnicreceivedalargerbudgetincreasefromtheprovincerelativetotheuniversity’sincrease thisyearandlastyear,andthatnextyear’sOperationsForecastsubmissionshouldtakeinto accountthisbeginningpattern;thattheVeterinaryMedicinecollegemaintainsalistof commitmentsforone‐timefundingthatarefundedwheneverfundsaccumulatewithinanaccount, whichfunctionsasastrategicreserveandisasmallpercentageofthecollege’soperatingbudget; thata1%increasewillnotpermittheuniversitytorecoverfromthelossofthosefacultymembers whooptedtoretireundertheuniversity’sfacultyretirementincentiveplan;andthatasthepriceof oilisunlikelytogoupinthenext10yearsasitdidbefore,thatallmustplanforthiseventuality. Anyreferencetotoughdecisionshavingtobemadeprecipitateslevelsofanxietyamongfacultyand staff,andthecalltodiversifysourcesofrevenueleadstothedisquietthattheuniversityistaking moneywithstringsattached,whichmayaffectitsacademicmission. ACouncilmemberstatedthatifCouncilapprovespriorityareas,thenitshouldalsoapprovethose areasthatreceivebudgetreductions,iftheseresourcesarethenredirectedtopriorityareas.The provostagreedwiththissentiment,indicatingthatwhenevertheuniversityapprovessomething newwhichdoesnotbringadditionalresources,thenbydefinitiontheuniversitymustreallocate resourcestothenewarea,andthathetooktheCouncilmember’spointthatweshouldbemore explicitaboutwhatwearegoingtodoandwhatwearenotgoingtodo.Inthefuture,these decisionswillincreasinglybemadeatthecollegelevel,andcollegefacultycouncilswillhavean importantroletoplayrelativetosuchdecisions. TheprovostreportedtoCouncilontheacademicreviewoftheSchoolofPublicHealthtofulfillthe commitmentmadeatthetimethethreegraduateinterdisciplinaryschoolswereestablishedthat theybereviewedwithinfivetosevenyears’time.Theexternalreviewers’reportandtheschool’s responsewillbeprovidedtotheplanningandprioritiescommitteeandmadeavailabletoCouncil. ACouncilmemberreferredtotheoperatingbudgetoftheSchoolofPublicHealthandexpressedhis beliefthatthecollegeslostresourcesasaresultofestablishingtheschools.Dr.Barberindicated thattheschoolswereimaginedasnewacademicentitiesthatothercollegeswouldfindtotheir advantagetoinvestintoaccomplishthecolleges’goals.Inordertoestablishtheschools,resources werereallocatedwithintheuniversitytoinvestintheschoolsasanewstrategicdirectionapproved byCounciltoencourageinterdisciplinarygraduateprograms. AformerCouncilmemberreferredtoaquestionheposedinApril2014regardingtheTri‐council policyonopenaccesspublishing,andthatwhenthepolicywasenactedtheNSERC,SHHRC,and CIHRgrantresultswouldbemadeaccessiblethroughonlineaccessorsomeothermeans.Such accesshasacostattachedtoitandasthereisnoautomaticfundingallocatedforthisaccess,he notedthatatthetimeDr.KarenChad,vice‐presidentresearchsaidshewouldreportbackto Councilonthisissue.TherequestwasnotedforDr.Chad’sresponse. 7. PresentationonsecondarylogosanduniversitymarketingcampaignbytheAssociateVice‐ PresidentCommunications Mr.IvanMuzychkapresentedtoCouncilonthecreationofasetofsecondarylogosavailableto unitsandthenewuniversitymarketingcampaign(presentationattachedasAppendixA).The university’svisualizationbrandisbasedontheuniversitynameandcrestandisaccompaniedbya setofguidelines.Duetorequestsfromunitsthattheuniversitylogoisnoteffectiveattheunitlevel, asetofsecondarylogoshavebeendevelopedastemplatestoensureconsistentpresentation.Mr. Muzychkaaskedthatunitswishingtodevelopaunitlogo,whichdiffersfromthetemplates provided,consultfirstwiththecommunicationsofficeandgraphicdesigngroup. CommentsfromCouncilmembersincludedthatthegraycolourofthecollegenamewastoolight andthattherewasmeldingofthelettersofthenameduetothefontused.Amembernotedhe observedthatatothermajoruniversities,thenameofthecollegeisprominentrelativetothe universityname,whenthenamesareusedtogether. Thenationalmarketingandawarenesscampaignisintendedtoboosttheuniversity’sreputation andispartofanintegratedmarketingeffort.Thecampaignisbasedonthetaglinethat“Knowledge isbeautiful”andisintendedtoresonatewiththoseaudiencesthathaveanaffinityforuniversities, includingprospectivefacultyandleaders,graduateandundergraduatestudents,donors,and governmentofficials.Avarietyofmediaandvariousoutletshavebeenchosenforthecampaign, whichhasjustfinisheditsfirstrun.Apost‐campaignsurveywillbeutilizedtoassessthe effectivenessofthecampaigninachievingitsgoals. Mr.Muzychkadisplayedseveralexamplesoftheadsemployed,highlightingthefeaturesintheads, andinvitedcommentsorquestionsfromCouncil.Commentsincludedthatknowledgeisinvaluable butoftenisnotbeautifulandthattheadsdonotrecognizethisbasictruth.Thepunctuationused wasnotedasinconsistent.Thecostofthecampaignandfundingof$400,000allocatedbyPCIPto thecampaignwasquestioned,astowhetherthesameresultscouldnotbeachievedthroughthe regularprocessesoftheuniversity. 8. Studentsocieties 8.1 ReportfromtheUSSU DesiréeSteele,vice‐presidentacademicaffairsoftheUniversityofSaskatchewanStudents’ Union(USSU)presentedtheUSSUreport.Sheindicatedshehadhopedtoreportonthecollege tuitionconsultationsthisyearbuthadnotyetheardfromallcollegestudentrepresentatives; therefore,thereportwouldbedelayeduntilthenextCouncilmeeting. Otherremarksfocusedontheprovincialbudgetandconcernregardingtheweakened graduateretentionprogramandthewithholdingofprojectfunding,whichrepresentsa troublingattitudetowardtheuniversity.Asashortfallinprovincialrevenueswillnotbeaone‐ timeevent,sheexpressedthatstudentleadersneedtovoicethepriorityofstudentsandthe universitytotheprovincialgovernment.Sherequestedthatthosewhocontributetothe OperationsForecastsubmissiontotheprovincearticulatethismessage.Therewereno commentsorquestionsinresponsetoMs.Steele’sverbalreport. 8.2 ReportfromtheGSA IzabelaVlahu,presidentoftheGraduateStudents’Association(GSA)presentedthereporton behalfoftheGSA.Ms.VlahudetailedtheverysuccessfulGSAconferenceheldMarch3–7,and thevaryingeventsthattookplace.Muchpositivefeedbackwasreceivedinrelationtothe culturalperformancesandcelebrationofgraduatestudentworkoncampus.Shethankedthe vice‐presidentsoftheGSA,theofficeofthepresident,theCollegeofGraduateStudiesand Research,andthemanycollegesthatcontributedtotheconference. Ms.Vlahureportedthatallegationsoffinancialmismanagementbasedonasecuritybreach havebeenmadeagainsttheGSA,leadingtothedecisiontoinitiateanearlyauditofthecurrent fiscalyear.ThereisconcernregardingthereputationoftheGSAandtheuniversity.In addition,staffmembersareanxiousaboutthesecuritybreachandaccesstoconfidential information.Therewassomediscussionoftheappointmentoftheauditor,andMs.Vlahu reportedtheauditorwasappointedattheGSAspecialmeetingheldinJuneandcouldnotbe changeduntilthisJune. 9. Academicprogramscommittee ProfessorRoyDobson,chairoftheacademicprogramscommitteepresentedthecommitteeitems. 9.1 Requestfordecision:CertificateofProficiencyinIndigenousLanguages ProfessorDobsonreportedthattheproposedcertificatewassubmittedbytheCurriculum StudiesDepartmentandtheIndianTeacherEducationProgram(ITEP)toaddresstheneedfor qualifiedinstructorsofIndigenouslanguagesinsettingswherethisapplies. DOBSON/KROL:ThatCouncilapprovetheCertificateinIndigenousLanguages, effectiveSeptember1,2015,andthatCouncil’sBylawsbeamendedtoreflectthe newnameofthecertificateprogram. CARRIED 9.2 Requestforinformation:2015‐16AdmissionsTemplates ProfessorDobsonreportedthatanychangestotheselectioncriteriausedbythecollegesinthe admissiontemplatesarereportedonanannualbasistoCouncil. 9.3 Reportforinformation:CurricularChanges–TerminationofthePost‐graduateDiploma inComputerScience ProfessorDobsonindicatedtheterminationofthePGDinComputerScienceisreportedon behalfoftheCGSR,whichhastheauthoritytoterminatepost‐graduatediplomas.Inthis instance,therewerenostudentsintheprogramforthepastfiveyears. 10. PresentationonWinterTermEnrolmentbytheVice‐ProvostTeachingandLearning ProfessorPattiMcDougall,vice‐provostteachingandlearningpresentedthepreliminary enrolmentdatareleasedinFebruary(presentationattachedasAppendixB).Anenrolment snapshotwasdistributed.Highlightsofthewintertermenrolmentinclude: Totaloverallenrolmentisreducedby0.1%(adeclineof19studentsto20,289students asofFebruary8,2015); Graduatestudentenrolmenthasincreasedby1.5%; Undergraduatestudentenrolmenthasdecreasedby0.3%; Aboriginalundergraduatestudentenrolmenthasincreasedby9%; Aboriginalgraduatestudentenrolmenthasdecreasedby2.7%; ThenumberofstudentsregisteredwithDisabilityServiceshasincreased. Dr.McDougallnotedthatthedeclineinAboriginalgraduatestudentenrolmentisofconcern; however,thereasonsforthedeclinearenotyetknownandrequirefurtherconsultation. Althoughgraduatestudentenrolmentcontinuestoincrease,therateofincreasehasslowed. Factorsincludegraduatestudentspaceandfunding.Earliergoalssetweretoattainan undergraduateandgraduatestudentenrolmentof21,000students,withgraduatestudent enrolmentcomprising4,445graduatestudentsor20%ofoverallenrolment.Thesegoalswillbe reassessedaspartofthestrategicenrolmentmanagementdiscussionsplannedtoset enrolmentgoalsbeyond2016. Memberswereencouragedtoaccessadditionaldetailonenrolmentatthereportinganddata serviceswebsiteatwww.usask.ca/isa. QuestionsofDr.McDougallincludediffuturereportscouldreportonwhetherthequalityofthe thosegraduatestudentsadmittedhasincreasedatthesametime,andwhetheritispossibleto trackthesuccessofgraduatestudentsaftergraduation,asthisaffectstheuniversity’sprestige andreputation.Dr.McDougallindicatedshewouldtakeawaythequestionregardingthe increaseinthequalityofgraduatestudentsadmittedusingtheevaluationofcredentialsthat graduatestudentsenterwithasaqualityindicator.Exitsurveysareprovidedtograduate students,butthenumberofsurveysreturnedhasdroppedsubstantiallysincethesurvey movedtoanelectronicformat;systematicgraduateprogramreviewdoesidentifywhere graduatingstudentshavegonebutduetothereviewcycle,reportingholisticallyonallgraduate programswilltakesometime. 11. Otherbusiness Therewasnootherbusiness. 12. Questionperiod Thechairinvitedquestions.CouncilmemberMarcelD’Eonaskedthathisquestionbedirectedto vice‐presidentHeatherMagotiaux.ProfessorD’Eonquestionedthevalueofthemarketing campaignrelativetoitscostduringatimeofdecliningrevenuestotheuniversity,citingthatnew facultymembersareattractedbyotherfaculty,throughnetworkingandpublicconferences,and thattheseavenuesalsoenhancetheuniversity’sreputation. 13. Adjournment AnannouncementoftheBoardofGovernorsreceptiononMarch23,from4:30–6:00pm,atLouis’ Loftwasmade.Themeetingadjournedat4:27pmbymotion(TARAS/BRENNAB.) Appendix A COUNCIL ATTENDANCE 2014‐15 Voting Participants Name Sept 18 Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18 Albritton, William Allen, Andy Arcand, Jaylynn Barber, Ernie Barnhart, Gordon Barrett, Jennifer Barth, Katrina Bartley, William Baxter‐Jones, Adam Bilson, Beth Bonham‐Smith, Peta Bradley, Michael Brenna, Bev Brenna, Dwayne Brown, William Buhr, Mary Butler, Lorna Calvert, Lorne Chang, Gap Soo Cheng, Hongming Chibbar, Ravindra Crowe, Trever Day, Moira de Boer, Dirk D'Eon, Marcel DesBrisay, Gordon Dick, Rainer Dobson, Roy Eberhart, Christian Ervin, Alexander Findlay, Len Flynn, Kevin Freeman, Doug Gabriel, Andrew Gobbett, Brian Gray, Richard Greer, Jim Gyurcsik, Nancy Haines, Aleina Hamilton, Murray Harrison, Liz Havele, Calliopi Hayes, Alyssa Huywan, Zachary Iron, Monica Jamali, Nadeem James‐Cavan, Kathleen Johnstone, Jill Jones, Kirsten Jones, Marina Julien, Richard Kalagnanam, Suresh Kalra, Jay Kalynchuk, Lisa Khandelwal, Ramji P NYA P P P NYA NYA P P NYA P P P P P R R R P P P P P P NYA P P P A P P R R A A P P P A P R P A P P P P P R A A NYA P P P P P P R P NYA NYA P P R R A P P P P R P P P P P P P P P P P A P P P R A A P A P A P P A P P P P P P P A A NYA P P P P P A P R NYA NYA P P P R A P P P P R P P P P P P P P P P P A P P A P A A P R P A P R P P P P P R P R A A NYA P P P R P R R P A A A P P P A P P R P P R P P P P R P P P P P A P P A R A A P R R P A R R P A P P P P R A P P P P P R R P P R A A P P R P P P P P R R P P P P P P P P R P P A P P A R A A R R P R P P A P P P P P P P A P P P P P R P P R P A A P P P P P P R P R R R R R P R P P P R P P A P P P R A A A R P R R P A A A P R P P P A P P P P R R R P P P A A P P P P R P R P P P P R A P P R P P R P P A P P P P A A P R P R P P A P P P P R P P A A R P P P Name Sept 18 Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18 Kipouros, Georges Klaassen, Frank Krol, Ed Kuhlmann, Franz‐Viktor Labrecque, Jamie Langhorst, Barbara Larre, Tamara Li, Wendy Lin, Yen‐Han Lindemann, Rob Makarova, Veronika Marche, Tammy Martz, Lawrence Meda, Venkatesh Muri, Allison Nickerson, Michael Noble, Bram Ogilvie, Kevin Paige, Matthew Parkinson, David Prytula, Michelle Pywell, Rob Racine, Louise Radomske, Dillan Rangacharyulu, Chary Robertson, Jordan Rodgers, Carol Roesler, Bill Sarjeant‐Jenkins, Rachel Senecal, Gabe Singh, Jaswant Smith, Preston Solose, Kathleen Soltan, Jafar Still, Carl Stoicheff, Peter Taras, Daphne Tyler, Robert Uswak, Gerry Van Kessel, Andrew Vlahu, Izabela Waldram, James Walker, Keith Walley, Fran Wang, Hui Wasan, Kishor Watson, Erin Williamson, Vicki Wilson, Jay Wilson, Ken Wotherspoon, Terry Yates, Thomas Zello, Gordon P P P R P R R R R A P P P P P A P A P P A P P R P P P P R A P R P NYA R P P P R A P P P P P ‐ P R P P P R P P P P P P R P A P P P P P A R A P R P P R R R P R P P P P P P NYA R R P P R A P P R R P R P P R P P P P P P P R P A A A P R P P P P A A P P P P P P A P P P R A P P P NYA P R P R R R P R R P P P P R P P R P P P R P R R A P A P P R A P A R A P P R P P P P P P R P P A P R NYA R P P P P A P P P R P P P P P P P P P P R P P P P A A A R P A P A R A P P P P P A R P P R P P R P P NYA P P P R P A P P R R R R P P P P P P P P R P R P P R A P P P P A P A A P P R P P P R P P R P P P P P NYA A P P P P A A P R P A P P P P P P R P P R P R P P R P P P R A P A A A A R R R P A R P P P P P P P P R R P P P P A P P R P A P P P P P P P P R P P P R P P P P P P P COUNCIL ATTENDANCE 2014‐15 Non‐voting participants Name Sept 18 Binnie, Sarah Chad, Karen Datta, Ranjan Desiree Steele Downey, Terrence FineDay, Max Fowler, Greg Isinger, Russ Magotiaux, Heather Pulfer, Jim Williamson, Elizabeth P P P P P R P P R P P Oct 23 Nov 20 Dec 18 Jan 22 Feb 26 Mar 19 Apr 16 May 21 June 18 R P R P R R P P P P P R P A R P R P P R P P R R P P R R P P R P P R P P P R R P P R P P A P A P A A P P R P P P R R P R R P P P P P Appendix B
