AGENDA ITEM 9-B
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
FEBRUARY 19, 2010
RE:
AUTHORIZATION TO AWARD A CONTRACT FOR ENVIRONMENTAL
AND ENGINEERING SERVICES FOR THE VRE GAINESVILLEHAYMARKET EXTENSION
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
award a contract to STV/RWA for environmental and engineering services for the
Gainesville-Haymarket Extension project in the amount of $2,499,160, plus a 10%
contingency of $249,916, for a total amount not to exceed $2,749,076.
BACKGROUND:
The VRE Strategic Plan, adopted by the Operations Board on May 21, 2004,
recommended the extension of VRE service to the Gainesville-Haymarket area of
Prince William County to serve expanding travel markets within the existing VRE
service area. The Gainesville Haymarket Implementation Plan, completed in November
2005, documented the steps necessary to implement the extension and provided initial
capital and operating cost estimates.
In December 2007, the Operations Board authorized the Chief Executive Officer to
award a contract, funded with a Virginia Department of Rail and Public Transportation
(DRPT) Rail Enhancement Fund grant, for a Major Investment and Alternatives
Analysis Study for the Gainesville-Haymarket Extension. That study, completed in May
2009, recommended that an extension of VRE service to the Gainesville-Haymarket
area move forward into the next phase of project planning for more detailed analysis.
An RFP for environmental and engineering services was issued on October 21, 2009.
The scope of work includes refining the various extension options identified in the
Alternatives Analysis, identifying site-specific station location alternatives, assessing
potential environmental impacts associated with the project, developing various
preliminary engineering design options, defining the general scope of the project, and
formulating a project cost estimate and schedule.
The procurement was structured in two phases to allow staff to work with the
Operations Board and granting agency, DRPT, in phasing the work. The first phase will
complete a refinement of the alternatives and provide additional information needed to
assess next steps, including an aerial survey and environmental and natural resources
survey.
The second phase will complete the environmental assessment and
preliminary engineering. A separate notice to proceed will be issued for each phase.
Proposals were due on December 1, 2009, and four proposals were received. After
reviewing proposals and conducting interviews with the firms, VRE staff recommend
award to STV/RWA. Upon issuance of a Notice to Proceed, the work will be completed
in approximately twenty-four months.
FISCAL IMPACT:
Funding is provided via a DRPT Rail Enhancement Fund grant. Local match is being
provided by Norfolk Southern.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
FEBRUARY 19, 2010
AUTHORIZATION TO AWARD A CONTRACT FOR ENVIRONMENTAL
AND ENGINEERING SERVICES FOR THE VRE GAINESVILLEHAYMARKET EXTENSION
RESOLUTION
9B-02-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, on October 18, 2008, the Commonwealth Transportation Board approved
funding for the VRE Gainesville-Haymarket Extension project; and,
WHEREAS, an RFP for environmental and engineering services was issued on October
21, 2009; and,
WHEREAS, on December 1, 2009, four proposals were received and reviewed, with the
most responsive being STV/RWA.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to award a contract to STV/RWA for environmental and
engineering services for the Gainesville-Haymarket Extension project in the amount of
$2,499,160, plus a 10% contingency of $249,916, for a total amount not to exceed
$2,749,076.
BE IT FURTHER RESOLVED THAT, the VRE Operations Board authorizes the Chief
Executive Officer to execute any related documents necessary to implement the
project.