PROCUREMENT MANAGEMENT
QMUZIK PROCUREMENT MANAGEMENT IS A FEATURE-RICH
PURCHASING AND PROCUREMENT SOLUTION DESIGNED TO
MEET THE NEEDS OF A BROAD RANGE OF ENTERPRISES.
THROUGH FLEXIBLE, EMBEDDED WORKFLOW AND TIGHT
INTEGRATION WITH OTHER QMUZIK MODULES, QMUZIK
PROCUREMENT MANAGEMENT ENSURES TIMELY AVAILABILITY
OF
CRITICAL
MATERIALS
AND
REDUCES
MATERIAL
ACQUISITION AND CARRYING COSTS.

Requisition and Approval Workflow - flexible and
customisable electronic requisitions with automated work
flow processes, approvals and budget checks.

Many-to-Many Order Linkage – on-line order linkage and
allocations to support project and sales contract-specific
procurement without having to split purchase orders

Buyer Workbench – powerful workbenches allowing
materials planners and buyers to browse and analyse
suggested planned replenishment orders, requisitions and
firmed orders and to easily consolidate and release
orders on a supplier-by-supplier basis. The workbench is
also applied to manage released orders and to view
closed orders and purchasing history.

Supplier Performance Measurement – automatic capture
and reporting of supplier performance metrics such as
performance-to-schedule, administrative accuracy and
conformance to quality specifications.

External Object Management – allows for engineering
drawings and specifications, contracts, special marking
and packing instructions, or any other documentation or
visual aids to be linked to purchase orders to support the
process and to ensure goods are supplied as per
specification.
Qmuzik Procurement allows for a wide variety of Purchasing
activities, which includes the procurement of both stockedand non-stocked items for production and maintenance,
service agreements, capital goods and pure expense items
such as administrative- or shop floor supplies.
In addition to the purchasing of new stock, comprehensive
provision is made for subcontracting, reworks, modifications
and repair of both your own stock and stock of your
customers. User-defined business rules regarding inventory
goals, pricing, settlement terms, quality assurance and
contract requirements are constantly exposed and enforced
and the workflow rules of Qmuzik.
Procurement Management allows purchasing and receiving
personnel to perform their tasks by applying a single,
consistent user interface for data entry and for the
management of purchasing activities.
In cases where a single job or project requires a combination
of
materials
and
services,
Qmuzik
Procurement
Management can easily consolidate all types of
procurement requirements on a single purchase order, even
if materials and services are to be provided to various
company locations and projects.
Supplier catalogues, business- and QA documentation,
shipment documents and scalable business tactics are all
applied in the business process.
Excellent functionality is provided for items with special
attributes (e.g. serialized, lot controlled, limited shelf life,
hazardous or controlled defence) and the system will
enforce entry of the data accordingly and enforce
approved permits or storage licenses as and where
applicable.
Procurement can be performed in multiple alternate units of
measure and currencies with multiple delivery addresses per
order and the system fully caters for order splitting between
suppliers as per preference ratios and can also selectively
auto-release orders to suppliers.
These processes seamlessly interact with Project- and Sales
contract tactics and rules, Contract-specific engineering
and manufacturing baselines, Project management budget
and date constraints and expense authorisation and
tracking.
A number of standard workbenches are provided to perform
real-time analysis of procurement status. This includes analysis
of supply chain activities, rescheduling or excess
requirements, inventory, contract related quality activities,
engineering change orders, concessions and deviations and
account payables.
PURCHASE ORDER LINE DETAIL

Subcontracted Operations - specialised orders to
facilitate procurement of sub-contracted materials,
services and manufacturing/maintenance operations.
Qmuzik Procurement Management delivers many additional
features and functions, such as:
Qmuzik Technologies (Pty) Ltd l Trentbridge Office Park l
c/o Von Willich Ave & Leonie St l Centurion l
Tel: 012 640 3500 l Fax: 012 640 3511 l info@qmuzik.com l www.qmuzik.com
2014 procurement management.docx
Page 1 of 2
PROCUREMENT MANAGEMENT


Discreet Purchasing Replenishments by Project/ Contract
- The richness in the MRP functionality and its seamless
integration with Purchasing provides an inherent ability to
associate purchasing activities with specific customer
contracts, thus exposing contract priorities, defence
priorities (DPAS) and contract specific requirements for
quality, marking, documentation, sourcing constraints
and others as defined at customer contract level.

Pre-negotiated Contracts – Supplier catalogues also
accommodates pre-negotiated contracts with your
suppliers where the negotiated terms and conditions, lot
sizing, lead-time, data based pricing and discount per
item can be specified. Where contracts were negotiated
as such, automatic call-off against the contract can be
made with recognition of the predefined preferences
and via the auto-releasing of orders to a supplier.
MRP identifies replenishments for specific projects and
can further identify the specific project element in a
project WBS as a result of mapping the project WBS into
the Bill of material hardware structure. This ensures that
project ownership can thus be protected once items are
received into stock.

Supplier extended contract management – An extended
module is available for supplier and contract
management. This allows predefined, interval- or date
based supplier actions to be linked to a supplier or
specific contract.
Supplier Master and Supplier Sourcing - extensive features
are provided to define your suppliers with associated
contact persons, billing options and settlement terms,
applicable supplier catalogues and other metadata.
Functionality is also provided to cross-reference your part
numbers to those of your suppliers, implying that business
documents (e.g. Purchase orders) can be printed
referencing the supplier’s part numbers, units of measure
and goods descriptions.
These may include any user-defined actions such as
price re-negotiation, measurement of BEE status, and
recording of KPI values for delivery performance, quality
performance and other ratings.
The process includes predefined workflow, pro-active
electronic prompts for actions to be performed and
progress feedback.
All documents can be customised per supplier to reflect
their preferences in terms of language, format and
layout. Supplier catalogues can be defined for stocked
and non-stocked items and also provides a crossreference between your parts and those of the Supplier.
Suggested purchase orders can also be split between
suppliers in accordance with predefined preference
percentages. Customer contracts can also place
constraints on supplier sourcing and can enforce order
placement on customer-approved suppliers or OEM’s
only.
PARAMETERS AVAILABLE FOR PERFORMING PURCHASING
ANALYSIS
Qmuzik Technologies (Pty) Ltd l Trentbridge Office Park l
c/o Von Willich Ave & Leonie St l Centurion l
Tel: 012 640 3500 l Fax: 012 640 3511 l info@qmuzik.com l www.qmuzik.com
2014 procurement management.docx
Page 2 of 2