AGENDA ITEM 10-A
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 15, 2010
RE:
AUTHORIZATION TO ISSUE A SOLICITATION FOR REHABILITATION
OF WHEEL SETS
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
issue a solicitation for maintenance of wheel sets to support VRE gallery cars and
locomotives.
BACKGROUND:
VRE currently has a contract with ORX Corporation for Gallery car wheel set
maintenance. The current contract, including option years, expires May 9, 2010.
Maintenance of locomotive wheel sets has been managed by Amtrak via the current
Operations and Maintenance contract set to expire on June 30, 2010. It is, therefore,
necessary to initiate a procurement to establish a new contract for wheel set
replacement, repairs, and overhaul services for both the gallery car and locomotive
fleet.
The solicitation will be structured as a three year contract with one base year, plus two
option years. Following receipt of proposals, VRE staff will return to the Operations
Board with a recommendation for award.
FISCAL IMPACT:
Funding is available from the FY 2011, FY 2012 and FY 2013 operating budgets.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 15, 2010
AUTHORIZATION TO ISSUE A SOLICITATION FOR REHABILITATION
OF WHEEL SETS
RESOLUTION
10A-01-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE equipment requires wheel set replacement, repairs, and overhaul
services to be provided by a qualified Contractor; and,
WHEREAS, the current contracts to provide gallery car and locomotive wheel set
replacement, repairs, and overhaul services will expire in May and June respectively;
and,
WHEREAS, it is, therefore, necessary to initiate a procurement for new contracts.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to issue a solicitation for maintenance of wheel sets to
support VRE gallery cars and locomotives.
2
AGENDA ITEM 10-B
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 15, 2010
RE:
AUTHORIZATION
TO
ISSUE
A
SOLICITATION
LOCOMOTIVE AND CAB CAR RADIO REPAIR SERVICES
FOR
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a solicitation for locomotive and cab car radio repair services.
BACKGROUND:
Currently, locomotive radio repair services are performed under the existing
Operations and Maintenance contract with Amtrak set to expire on June 30, 2010.
Radio repair services for cab cars are currently provided via the warranty or a
purchase order to various service providers.
In addition to the need to replace Amtrak due to the end of the contract this
summer, this solicitation will also enable VRE to have one provider of radio repair
services for all rolling stock equipment. VRE believes this will promote volume
discounts and enable VRE to more accurately track the service and repair cycles.
The procurement will be structured as a three-year contract with a base year, plus
two one-year renewable options. Following receipt of proposals, VRE staff will
return to the Operations Board with a recommendation for award.
FISCAL IMPACT:
Funding is available from the FY 2011, FY 2012 and FY 2013 operating budgets.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 15, 2010
AUTHORIZATION
TO
ISSUE
A
SOLICITATION
LOCOMOTIVE AND CAB CAR RADIO REPAIR SERVICES
FOR
RESOLUTION
10B-01-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, the VRE locomotives and cab cars require radio repair services; and,
WHEREAS, the existing radio repair services are performed primarily by Amtrak
and other various service providers; and,
WHEREAS, it is therefore necessary to initiate a procurement for new contracts.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a solicitation for locomotive and
cab car radio repair services.
3
AGENDA ITEM 10-C
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 15, 2010
RE:
AUTHORIZATION TO ISSUE A TASK ORDER FOR THE
INSTALLATION OF ELECTRIC HAND DRYERS
________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a task order to STV, Inc., under the MEC IV contract, for the
purchase and installation of electric hand dryers in 40 Gallery cars equipped with
bathrooms in an amount not to exceed $150,000.
BACKGROUND:
VRE has forty-one (41) Gallery IV cars equipped with bathrooms. These cars
currently have paper towel dispensers in the bathrooms for passenger use.
Unfortunately, used paper towels are being found stuffed into the toilets causing
damage to the toilet system. The result of this damage is the bathrooms being
placed out of service for repair as well as elevated maintenance costs.
VRE obtained and installed one electric hand dryer in the V711 bathroom in
August of 2009. The objective was to determine if this unit would be a suitable
replacement for the paper towel dispenser. The feedback from passengers was
positive and the performance of the electric hand dryer proved to be reliable and
suitable for the operating environment. The elimination of the paper towel holder
will also eliminate the need to purchase and stock bathrooms with paper towels.
This task order includes purchase of the units, installation design, actual
installation, and incorporation of new specifications into the railcar manuals.
Once the units have been received and are ready for installation, work is
expected to take approximately six months to complete.
FISCAL IMPACT:
Funding for this project is available from the rolling stock modifications line item
of the FY 2009 capital budget.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 15, 2010
AUTHORIZATION TO ISSUE A TASK ORDER FOR THE
INSTALLATION OF ELECTRIC HAND DRYERS
RESOLUTION
10C-01-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE has forty-one Gallery cars equipped with bathrooms housing
paper towel dispensers; and,
WHEREAS, used paper towels are being found stuffed into the toilets causing
damage to the toilet system; and,
WHEREAS, a pilot project testing electronic hand dryers proved successful from
both a passenger and operating perspective; and,
WHEREAS, VRE has a contract with STV, Inc. for mechanical engineering
consulting services to perform this work.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a task order to STV, Inc. for the
purchase and installation of electric hand dryers in 40 Gallery cars equipped with
bathrooms in an amount not to exceed $150,000.
3
AGENDA ITEM 10-D
CONSENT AGENDA ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 15, 2010
RE:
AUTHORIZATION TO ISSUE A TASK ORDER FOR THE
INSTALLATION OF ELECTRONIC BELLS
________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive
Officer to issue a task order to STV, Inc., under the MEC IV contract, for the
design, installation and testing of electronic crossing bells on 20 cab cars in an
amount not to exceed $189,549.
BACKGROUND:
The crossing bell is a federally mandated safety device required for train
operation in both a locomotive and cab car. The twenty-one original Gallery IV
cab car design included a pneumatically operated crossing bell located on the
underside of the car. The location of the crossing bell exposes the pneumatic
ringer to the elements, causing frequent crossing bell failures and resulting in
operating delays. The location of the bell cannot be changed and is an industry
wide problem.
The railroad supplier community has provided a solution by manufacturing a
solid-state electronic bell (E-Bell). VRE installed one E-Bell on cab car V711 on
September 1, 2009 and validated the improvement in reliability. The E-Bell has
become standard equipment on new cab car orders throughout the industry and
will be a feature on VRE’s new locomotive order.
This task order includes purchase of the bells, installation design, actual
installation, testing, and incorporation of new specifications into the railcar
manuals. Once the units have been received and are ready for installation, work
is expected to take approximately six months to complete.
FISCAL IMPACT:
Funding for this project is available from the rolling stock modifications line item
of the FY 2009 capital budget.
2
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 15, 2010
AUTHORIZATION TO ISSUE A TASK ORDER FOR THE
INSTALLATION OF ELECTRONIC BELLS
RESOLUTION
10D-01-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, VRE has twenty-one Gallery cars, each equipped with a
pneumatically operated crossing bell located on the underside of the car; and,
WHEREAS, the location of the crossing bell exposes the pneumatic ringer to the
elements, causing frequent crossing bell failures and resulting in operating
delays; and,
WHEREAS, a pilot project testing an E-bell proved successful from both a
maintenance and operating perspective; and,
WHEREAS, VRE has a contract with STV, Inc. for mechanical engineering
consulting services to perform this work.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board
authorizes the Chief Executive Officer to issue a task order to STV, Inc., under
the MEC IV contract, for the design, installation and testing of electronic crossing
bells on twenty cab cars in an amount not to exceed $189,549.
3
AGENDA ITEM 10-E
ACTION ITEM
TO:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
FROM:
DALE ZEHNER
DATE:
JANUARY 15, 2010
RE:
AUTHORIZATION TO AWARD A TASK ORDER FOR ENGINEERING
SERVICES FOR THE BROAD RUN PLATFORM EXTENSION PROJECT
_____________________________________________________________________
RECOMMENDATION:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
execute a task order with HDR Engineering for engineering services related to a
platform extension at the Broad Run VRE station. This authorization is being requested
in an amount not to exceed $103,000, plus a 10% contingency of $10,300, for a total
amount not to exceed $113,300.
BACKGROUND:
The VRE Broad Run station currently has a 400 foot platform with partial canopy
coverage. Due to significant increases in ridership, VRE has initiated a platform
extension project to more safely manage crowds.
With this authorization, the design can be initiated to extend the existing platform by
approximately 200 feet and accommodate up to a seven-car train. Cost proposals were
requested and received from all three of VRE’s GECs and this proposal was found to
be the most cost effective. Upon issuance of a Notice to Proceed, the design work will
be completed in approximately four months. Following completion of design, a request
to solicit construction bids will be brought before the Operations Board.
FISCAL IMPACT:
Funding for this task order is being provided using FY 2008 CMAQ funds. No local
match is required.
TO:
FROM:
DATE:
RE:
CHAIRMAN MILDE AND THE VRE OPERATIONS BOARD
DALE ZEHNER
JANUARY 15, 2010
AUTHORIZATION TO AWARD A TASK ORDER FOR ENGINEERING
SERVICES FOR THE BROAD RUN PLATFORM EXTENSION PROJECT
RESOLUTION
10E-01-2010
OF THE
VIRGINIA RAILWAY EXPRESS
OPERATIONS BOARD
WHEREAS, due to the significant increase in ridership, VRE has initiated a platform
extension project at the Broad Run station; and,
WHEREAS, with this authorization, the design can be initiated to extend the existing
platform and accommodate seven-car train sets.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to execute a task order with HDR Engineering for
engineering services related to a platform extension at the Broad Run VRE station.
This authorization is being requested in an amount not to exceed $103,000, plus a 10%
contingency of $10,300, for a total amount not to exceed $113,300.