Agenda Item 9-I
Action Item
To:
Chairman Smedberg and the VRE Operations Board
From:
Doug Allen
Date:
September 20, 2013
Re:
Authorization to Award a Contract for a Mobile
Ticketing System
________________________________________________________________
Recommendation:
The VRE Operations Board is being asked to authorize the Chief Executive Officer to
execute a contract with Globe Sherpa of Portland, Oregon for a Mobile Ticketing
System in the amount not to exceed $3,191,479, plus a 10% contingency of
$319,148, for a total amount not to exceed $3,510,627.
Background:
On August 17, 2012, the VRE Operations Board approved a request to issue a
Request for Proposals (RFP) for a Mobile Ticketing System. A mailing list of more
than 20 prospective Offerors, Consultants, and trade organizations was established
for the solicitation to ensure access to adequate sources of services. On March 15,
2013, an RFP was issued and proposals were due on April 26, 2013. Eight (8)
responses were received.
The Technical Evaluation Team met to review and discuss the proposals and
conducted interviews with the top four (4) firms. It was determined that the
proposal from Globe Sherpa was technically compliant and unanimously selected to
be best value for the project.
The contract will be for three (3) years and two (2) option years, with the VRE CEO
exercising the option years at his discretion. This authorization allows work to
begin.
The Mobile Ticketing System is compatible with the specifications for the NEPP
payment system WMATA is advancing.
Fiscal Impact:
Funding is provided for in the FY 2014 through FY 2019 operating budgets for the
Operations and Communications Department for operating expenses and through
Federal Grant x269 with State and Local match for the capital expenses.
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Virginia Railway Express
Operations Board
Resolution
9I-09-2013
Authorization to Award a Contract for a Mobile Ticketing System
WHEREAS, VRE has a need for supplementing the current Fare Collections System
with an alternative that will extend the life of the legacy system and ultimately allow
regional interoperability; and,
WHEREAS, Mobile Ticketing has been determined to offer the necessary
functionality; and,
WHEREAS, VRE issued an RFP and received eight (8) technically compliant
proposals; and,
WHEREAS, VRE’s selection committee unanimously selected Globe Sherpa.
NOW, THEREFORE, BE IT RESOLVED THAT, the VRE Operations Board authorizes
the Chief Executive Officer to execute a contract with Globe Sherpa for design,
development, and operation of a Mobile Ticketing System in the amount of
$3,191,479, plus a 10% contingency of $319,148, for a total amount not to exceed
$3,510,627.
Approved this 20th day of September 2013
_______________________________
Paul Smedberg
Chairman
______________________________
John Cook
Secretary
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